Maintenance of building and marine depot – port of durban (6 months) – health & safety specification

This document is the Contractor Health and Safety Management Specification (Annexure A) for the maintenance of Building and Marine Depot in the Port of Durban for a six-month period. It sets the health and safety standards that the appointed contractor must meet and forms an integral part of the contract. The specification covers legal compliance, hazard identification, risk assessment, incident reporting, personnel competency, induction training, access control, emergency preparedness, and TNPA site rules.

No closing date, briefing session, site visit, or clarification deadline is mentioned in this document. The only timeframe referenced is a 14-day turnaround for TNPA access permit vetting, induction, and card issuance after the contractor is appointed.

TNPA SHE Department contacts for incident reporting:

• Skhumbuzo Mgenge: [email protected], 031-361 8531 / 060 569 3736
• Anesh Harisinker: [email protected], 031-361 8323 / 083 303 6097
• Anu Nair: [email protected], 031-361 8950 / 084 834 5544

TNPA Security Permit Office (access permits and SHE induction booking):

• Ground floor, Suite G1 and G2, 45 Bay Terrace Road, South Beach, Durban
• [email protected]
• Nkululeko Buthelezi: 031 361 8778
• Jabulani Mkhumbuzi: 031 361 8652

Submission method and channel are not specified in this document. The document is a Health and Safety Specification (Annexure A) that forms part of the contract; it does not contain tender submission instructions, closing address, or returnable forms list. Bidders must refer to the main RFP document for submission details.

No evaluation criteria, scoring split, preference point system, or minimum qualifying thresholds are stated in this document. The document sets health and safety compliance requirements that the appointed contractor must meet, but does not describe how bids will be evaluated.

Scope: Maintenance of Building and Marine Depot in the Port of Durban for six months. The Health and Safety Specification (HSS) applies to all construction work assigned by TNPA.

Key requirements:

• Contractor must develop a site-specific Health and Safety Plan based on TNPA's baseline risk assessment and this HSS; plan must be approved by TNPA before work starts.
• Contractor must appoint at least two full-time Health and Safety Officers registered with SACPCMP, each with minimum 5 years' construction H&S experience, SAMTRAC/NEBOSH or equivalent, valid First Aid certificate, fire prevention training, valid driving licence, and computer literacy.
• Contractor must provide competent supervisors (Construction Regulation 8(7)) present at all times during work; supervisors must conduct daily safety task instructions and weekly toolbox talks.
• Health and Safety Representatives required at minimum ratio of 1 per 50 employees; First Aiders at minimum ratio of 1 per 50 employees (if 10+ employees on site).
• All personnel must undergo TNPA SHE induction training before site access; 14-day turnaround for permit vetting, induction, and card issuance.
• Certified ID copies (not older than 3 months) and valid work visas for foreign nationals required for access permits.
• Contractor must maintain a Health and Safety File containing: site-specific organogram, company profile, valid Letter of Good Standing with FEM/WCA, incident management plan, site-specific emergency plan, method statements, risk assessments, medical certificates of fitness.
• Risk assessments and method statements required for all identified site-specific activities.
• Mandatory incident reporting: flash report to TNPA SHE Department within 24 hours; formal report (Annexure 1) to Department of Employment and Labour within 24 hours for fatalities, serious injuries, or major incidents; WCL2 to Provincial Director within 7 days.
• Contractor must develop and display a Health and Safety Policy signed by management, reviewed annually.
• Hierarchy of Controls must be applied: elimination, substitution, isolation, administrative controls, PPE.
• Monthly H&S audits (minimum every 30 days) with reports to contractor within 7 days.
• Contractor bears all costs for H&S compliance; work stoppages due to non-compliance are at contractor's expense.
• TNPA 11 Safety Rules apply (no drugs/alcohol, speed limits 30 km/h premises / 20 km/h quay, fall protection, isolation/lockout, life vest at quay edge, railway rules, confined space procedures, no suspended loads, PPE compliance, no tampering with safety devices).
• Permit-to-work system required for hazardous work; authorised persons must be trained and competent.
• Visitor access strictly controlled; visitors may not perform work on site.

Personnel competency and qualification requirements:

• Health and Safety Officers: SACPCMP registration (Officer or Manager depending on project size/risk); minimum 5 years' construction H&S experience; SAMTRAC, NEBOSH or equivalent; valid First Aid certificate; fire prevention and protection training; valid driving licence (light motor vehicle); computer literacy; English fluency; experience with H&S management systems, construction hazard identification, risk management, incident investigation, causation analysis, and H&S auditing. CVs must be submitted for TNPA review and acceptance before placement.
• Supervisors: Qualified, competent, appointed per Construction Regulation 8(7); experience in the type of work being carried out; must accept responsibilities in writing; equipped with mobile phone.
• Health and Safety Representatives: Elected and appointed per OHS Act Sections 17-18; accredited training required; helmet sticker for identification.
• First Aiders: Accredited training required; helmet sticker for identification.
• All employees: Competency profiles and selection criteria (fitness for work) for roles with significant H&S risk; formal training needs analysis and training matrix; technical certification/registration/licensing roles filled only by qualified personnel; certified copies of all certificates/licences required (certified at SAPS or eThekwini Metro Police, not older than 3 months); Employee Profile (dossier) maintained for each employee.
• Permit-to-work applicants and authorised persons: Must be authorised in writing, competent by training, experience, and knowledge of area/plant; authorised persons must undergo training and assessment in systems, plant, and equipment operation.
• Pre-employment medical examination required for all personnel requiring site access.

Quality management requirements embedded in the HSS:

• Contractor must implement systems to ensure employees are suitably trained and competent; formal training needs analysis and training matrix required.
• Only certified copies of certificates, licences, and qualifications accepted.
• Employee Profile (dossier) must be maintained for each employee with all competence documentation.
• Planned Task Observations (PTOs) by management supervisors to verify control measures in Safe Work Procedures and Risk Assessments are adhered to.
• Formal procedures, work instructions, and programmes required for operation, maintenance, inspection, and testing of all plant and equipment (including protective systems) brought on site.
• Monthly H&S audits (minimum every 30 days) with reports provided to contractor within 7 days.
• Quarterly H&S objectives review and performance reviews.
• Annual formal review of Health and Safety Management System.
• Incident investigation with root cause determination and corrective action implementation for all incidents, including near misses.

No pricing format, bonds, guarantees, payment terms, or financial capacity thresholds are specified in this document. The document states that the contractor must allow in their tender for the cost of complying with the HSS requirements and that all costs associated with meeting H&S responsibilities shall be borne by the contractor.

Mandatory compliance items:

• Registration and Letter of Good Standing with the Compensation Fund or a licensed compensation insurer (COID Act) before work commences; sub-contractors must provide proof to the main contractor.
• Health and Safety Officers registered with SACPCMP (South African Council for Project and Construction Management Professions).
• Competent persons as defined by Construction Regulations 2014.
• Compliance with Occupational Health and Safety Act (No. 85 of 1993) and Construction Regulations 2014 (Government Notice R.84, Gazette 37305).
• Certified copies of qualifications, certificates, licences, and medical certificates of fitness for all personnel (certified at SAPS or eThekwini Metro Police, not older than 3 months).
• Pre-employment medical examinations for all personnel requiring site access.
• Valid work visas for foreign nationals.
• Pre-task hazard assessments, daily safe task instructions, weekly toolbox talks, planned task observations.
• Emergency preparedness and response procedures.
• Legal register of all applicable legislation, updated regularly.
• Quarterly H&S objectives review and performance reviews.
• Annual formal review of Health and Safety Management System.
• No standard bidding forms (SBD/MBD) are listed in this document; they are expected in the main RFP pack.

Comprehensive health and safety requirements:

• Baseline risk assessment provided by TNPA; contractor must develop site-specific H&S Plan for approval before work starts.
• Minimum two full-time SACPCMP-registered Health and Safety Officers (5+ years experience, SAMTRAC/NEBOSH, First Aid, fire training, driving licence, computer literacy); must be on site for all shifts.
• Competent supervisors present at all times (Construction Regulation 8(7)); daily safety task instructions, weekly toolbox talks, planned task observations.
• Health and Safety Representatives at 1 per 50 employees (OHS Act Sections 17-18); accredited training required.
• First Aiders at 1 per 50 employees (if 10+ employees on site); accredited training required.
• Mandatory TNPA SHE induction training for all personnel before site access; 14-day permit vetting and induction turnaround.
• Access permits require certified ID copies (not older than 3 months), pre-employment medical, completed induction, proof of qualifications; foreign nationals require valid work visa.
• Health and Safety File must contain: organogram, company profile, Letter of Good Standing (FEM/WCA), incident management plan, emergency plan, method statements, risk assessments, medical certificates.
• Risk assessments and method statements for all site-specific activities; Hierarchy of Controls applied.
• Incident reporting: flash report to TNPA SHE within 24 hours; formal report (Annexure 1) to Dept of Employment and Labour within 24 hours for fatalities, unconsciousness, limb loss, permanent disability, or 14+ days lost time; WCL2 to Provincial Director within 7 days. Major incidents (spills, uncontrolled releases, machinery fractures, out-of-control machinery) also require 24-hour reporting.
• Health and Safety Policy signed by management, displayed, reviewed annually.
• Legal register maintained and communicated via training, toolbox talks, daily safe task instructions.
• Quarterly objectives with improvement action plans; leading and lagging indicators monitored.
• TNPA 11 Safety Rules: no drugs/alcohol, speed limits (30 km/h premises, 20 km/h quay), fall protection, isolation/lockout, life vest at quay edge, railway rules, confined space procedures, no suspended loads, PPE compliance, no tampering with safety devices.
• Permit-to-work system for hazardous work; authorised persons must be trained and competent.
• Visitor access controlled; visitors may not perform work.
• Alcohol/drug testing mandatory for all personnel involved in incidents.
• Vehicle pre-inspection requirements for site access.

Environmental requirements are not explicitly detailed in this document. The definition of 'Incident' includes negative impact on the environment, and 'Near Hit' includes potential environmental damage. Major incident reporting includes dangerous substance spills and uncontrolled release of substances under pressure. No specific environmental management plan, waste management, or sustainability requirements are stated.

The HSS forms an integral part of the contract. Acceptance of the contract constitutes acknowledgement that the contractor has familiarised itself with the HSS and will comply with all obligations. TNPA will monitor compliance but will not prescribe how compliance is achieved. TNPA may stop any construction activity that poses a threat to health and safety and is not in accordance with the HSS or the contractor's approved H&S Plan. All costs for H&S compliance are borne by the contractor; costs for work stoppages due to non-compliance are for the contractor's account. The contractor must hand over the Health and Safety File to TNPA on contract completion. The decision of the nominated project management representative is final and binding on any dispute arising from interpretation of these requirements.

{"name":null,"email":null,"phone":null,"department":null,"address":"he steps in this document to view and respond to advertised"}

Submission is exclusively through the Transnet E-Tenders Portal at transnetetenders.azurewebsites.net. Bidders must register on the portal before submitting; registration requires an email address, verification code sent to that email, and completion of all profile fields. After registration, sign in with the same email and password. Restricted tenders are only visible when signed in with the email address used for the invitation. To bid: navigate to Advertised Tenders, click View Details on the relevant tender, review attachments, log an Intent to Bid via the slider button, then go to My Submitted Intents, open the tender details, click Submit Tender Documents, upload files (maximum 30 MB per file, multiple files allowed), and click Submit Bid. Complete the process at least 24 hours before the closing date. Clarification queries are submitted via the Ask for Clarity tab on the Submission Intent Details page; responses from Transnet appear there.

Must be a registered user on the Transnet E-Tenders Portal. Restricted tenders are only accessible to bidders invited to the email address used for registration. No further eligibility criteria (e.g. CIDB grading, B-BBEE level, tax clearance) are specified in the provided document.

Bidders must be registered users on the Transnet E-Tenders Portal. No further eligibility criteria such as CIDB grading, B-BBEE level, tax clearance, or CSD registration are specified in the provided document.

Submit Tender Documents: from My Submitted Intents, open tender details, click Submit Tender Documents, choose files (max 30 MB each, multiple files allowed), click Submit Bid. Ensure stable internet connection.