Underground resource management, design, construction, monitoring of the exploration and equipping of boreholes in maquassi hills local municipality (CIDB 6CEPE/7CE or higher)

Tender issuing and document enquiries:

• Contact: Ms. R. Kgobe
• Email: [email protected]
• Telephone: 018 596 1068 (municipality)

Technical enquiries (scope of works and pricing instructions):

• Contact: Mr. N. Mwase
• Email: [email protected]

Engineer Project Manager:

• Contact: Piet Steyn
• Email: [email protected]
• Telephone: 018 451 1005 (NEP Consulting Engineers)

Submission address:

Maquassi Hills Local Municipality

19 Kruger Street

Wolmaransstad, 2630

(Tender box location)

Submission details:

• Method: sealed envelope, deposited into the tender box at Maquassi Hills Local Municipality, 19 Kruger Street, Wolmaransstad, 2630.
• Closing time: 26 October 2026 at 12h00. Late tenders are returned unopened.
• Telegraphic, telefaxed, e-mailed or posted tenders are not accepted.
• One tender offer only, either as a single entity or as a member of a joint venture.
• Submit original plus the number of copies stated in the Tender Data (see Tender Data for details).
• All returnable documents must be completed in full, signed, and submitted.

Returnable documents (all must be completed, signed and submitted):

• Cover page with tenderer details and tender sum.
• Schedule 1A: Compulsory Enterprise Questionnaire.
• Schedule 1B: Authority of Signatory.
• Schedule 1C: Certificate of Authority for Joint Ventures (if applicable).
• Schedule 1D: Record of Addenda to Tender Documents.
• Schedule 1E: Personnel Schedule (if applicable).
• Schedule 1F: Schedule of Plant and Equipment available for the Contract.
• Schedule 1G: Schedule of Work satisfactorily carried out by the Tenderer.
• Schedule 1H: Schedule of Proposed Subcontractors.
• Schedule 1I: Certificate of Attendance at Clarification Meeting (if required).
• Schedule 1J: Proposed Amendments and Qualifications.
• Schedule 1K: Preferential Procurement Schedule.
• Schedule 2A: Certificate of Contractor Registration issued by the CIDB.
• Schedule 2B: Proof of Authority of Signatory.
• Schedule 2C: Original Valid Tax Clearance Certificate.
• Schedule 2D: Joint Venture Agreement, if applicable.
• Schedule 2E: Proof of registration for regional levies if preference is claimed for being registered in Maquassi Hills Local Municipality.
• Schedule 2F: Audited financials for the past three years.
• Schedule 2G: Particulars of any contract awarded by an organ of state during the last five years, including any material non-compliance or dispute (if > R10 000 incl. VAT).
• Schedule 2H: Contractor's Bank Details.
• C1.1: Form of Offer and Acceptance.
• C1.2: Contract Data (Part 2).
• C1.3: Completed Schedule of Quantities.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.

Disqualification risks:

• Incomplete, unsigned, or non-responsive tender offers.
• Alterations to documents without initialling.
• Attempts to influence the tender process (corrupt or fraudulent practices).
• Failure to score minimum functionality points (see evaluation criteria).

Evaluation process:

1. Functionality (quality) is evaluated first. Bidders must score a minimum of 70 out of 100 to proceed to price evaluation.

• A bidder must not obtain zero in any scoring item; if so, the bid is rejected.

2. Price and preferences are then evaluated using the 80/20 system per the PPPFA.

Functionality scoring breakdown (maximum 100 points):

• Experience of the Bidder: up to 35 points. Based on completed borehole exploration/equipping projects in the last 5 years:
• 5 or more projects: 35 points
• 4 projects: 20 points
• 3 projects: 15 points
• 2 projects: 10 points
• Less than 2: 0 points

Evidence: appointment letters, completion certificates, and traceable references.

• Qualifications and experience of a site agent: up to 15 points.
• NQF Level 7 or higher in Civil Engineering with at least 5 years' experience: 15 points.
• NQF Level 6 in Civil Engineering with SACPCMP registration and at least 5 years' experience in exploration/equipping of boreholes: 10 points.
• NQF Level 6 with less than 5 years' experience: 5 points.

Evidence: CV with certified copy of qualifications.

• Experience of foreman: up to 10 points.
• 5 or more years' experience: 10 points.
• Some experience: 5 points.
• 3 years' experience: 3 points.
• No submission: 0 points.

Evidence: CV.

• Locality of Service Provider (or Joint Venture): up to 15 points.
• Within Maquassi Hills Local Municipality: 15 points.
• Within District Municipality: 12 points.
• Within Province: 8 points.
• Outside Province: 5 points.

Evidence: municipal account.

• Plant and Equipment: up to 25 points.
• Owned plant: TLB (4), Excavator (4), Tipper Trucks x3 (6), Water Tanker (2), Smooth or padfoot (2), LDV (1) – total 19 points; plus 1 extra point per plant type for ownership (max 6).
• Hired plant: 3 points for letter of intent to supply.

Evidence: certified copies of ownership documents or letter of intent.

Preference points (within 80/20 system):

• B-BBEE Status Level of Contributor (maximum to be confirmed, but per table: points for Female, Youth, Disability, Locally owned, etc.).
• Non-compliant contributor: 0 points.

Special conditions:

• A minimum of 20% local sub-contractor/JV participation is required to bid.
• The municipality may reject the lowest bidder if their price is below market-related rates.

Scope of work:

• Underground resource management, design, construction, monitoring of the exploration and equipping of boreholes in Maquassi Hills Local Municipality.
• The work is subject to the Expanded Public Works Programme (EPWP) principles, requiring labour-intensive methods and use of local community resources.

Contract details:

• Contract duration: 6 months.
• Engineering, procurement, construction, and management components are included.
• Health and Safety Specifications (Annexure A), EPWP Specifications (Annexure B), Locality Plan (Annexure C), and Tender Drawings (Annexure D) are part of the tender documents.

Key requirements:

• Bidders must have management and supervisory staff with the required labour-intensive competencies.
• A minimum of 20% local sub-contractor/JV participation is required (as per evaluation criteria).

Pricing:

• Rates and prices must be fixed for the contract duration; no adjustments except as provided in the contract.
• Prices must include all duties, taxes (excluding VAT), and levies applicable 14 days before closing.
• VAT is shown separately as an addition to the tendered total.
• Rates and prices stated in Rand.
• Pricing must be submitted in the Bills of Quantities.

Guarantees:

• A Form of Guarantee (C1.3) is included in the contract documents. Details of any performance guarantee are not specified in the provided text.

Payment terms:

• Not specified in the provided text.

Financial capacity:

• Audited financials for the past three years must be submitted (as part of returnable documents).

Bid security:

• Not explicitly required; possibly covered by the Form of Guarantee, but no specific amount or percentage is stated.

Mandatory registrations:

• CIDB registration: Grade 6CEPE/7CE or higher.
• CSD (Central Supplier Database) registration required.
• Valid original Tax Clearance Certificate required.

Standard forms and declarations:

• SBD 4 (Declaration of Interest): disclose any connection to the state or conflicts of interest.
• SBD 9 (Certificate of Independent Bid Determination): certify that pricing is independent and no collusion.
• Authority of Signatory: proof of authority to bind the bidder.
• Joint Venture Agreement and Certificate of Authority (if applicable).

B-bbee:

• Preference points awarded under the 80/20 system. Bidders must submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim points.
• Specific goals also include points for female-owned, youth-owned, disability-owned, and locally-owned businesses (5 points each), with proof required.
• Non-compliant contributors score 0 preference points.

EPWP compliance:

• Must comply with Expanded Public Works Programme specifications.

Local content:

• Not applicable (no specific local content percentage stated).

Financial requirements:

• Proof of registration for regional levies if claiming local preference.
• Audited financials for the past three years required.