Supply of general laboratory consumables – northern cape (vaal gamagara)

Closing date: 27 August 2026, closing time 12h00. No briefing or site visit is stated.

Technical queries: [email protected]. Telephone: (051) 403 0800. Facsimile: (051) 422 5333. Submission address: Vaal Central Water Head Office, 02 Mzuzu Street, Pellissier, Bloemfontein, 9301.

Submit the quotation by email to [email protected] with the subject line, or deliver it to the bid box at the Vaal Central Water Head Office security entrance, 02 Mzuzu Street, Pellissier, Bloemfontein, 9301. Bids must reach the correct address by the closing time; late bids are not considered. All bids must be on the official forms provided, not re-typed. The RFQ must be submitted as a one-folder bid, with the written quotation on company letterhead or stamped. Bidders must respond to clarification requests within 2 days or be deemed non-responsive. Returnable forms: SBD 1 (Invitation to Bid, signed as the offer cover page), SBD 3.1 (Pricing Schedule, fully completed), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim). Proof of signing authority, such as a company resolution, must accompany the bid. The successful bidder must sign a written contract form (SBD 7).

The following must be completed and submitted with the quotation: SBD 1, SBD 3.1, SBD 4, SBD 6.1 and the specification. For specific goals points, valid documents must be submitted: CIPC, CSD and FICA approved documents with the address corresponding to the municipal statement or lease agreement for Free State or Northern Cape based companies; a copy of an ID; a medical certificate from a registered medical practitioner or a letter from the Department of Labour confirming disability; and a B-BBEE certificate or sworn affidavit.

Evaluation follows a single responsiveness stage. Bidders failing any pre-qualifying criterion are disqualified immediately. Pre-qualifiers: fully completed and signed SBD 1, SBD 3.1, SBD 4 and SBD 6.1; a SARS Tax Compliance Status PIN; a written quotation on company letterhead or stamped; and arithmetic error calculation. Active CIDB status is listed as a responsiveness criterion but marked not applicable to this tender. The quotation is evaluated under the 80/20 preference point system per the Preferential Procurement Regulations 2022: 80 points for price, 20 for specific goals. The successful bidder is the one scoring the highest points, though Vaal Central Water may award to a bidder who did not score highest on reasonable, justifiable grounds with objective criteria. Bidders who do not quote according to specification are not evaluated further. No specific-goal points are awarded unless the supporting documents are submitted with the bid.

Supply general laboratory consumables for delivery to the Northern Cape region, Vaal Gamagara. The pricing schedule lists 34 line items, including: nitric acid 65% and 55% (2.5 L each, with certificate of analysis and NIST traceability); sodium chloride, sodium fluoride, potassium fluoride, potassium sulphate, sodium sulphate, potassium nitrate, sodium nitrate, potassium nitrite, sodium nitrite, sodium hydroxide (AR grade, 500 g, COA and NIST traceable); hydrochloric acid 32% (2.5 L); potassium hexachloroplatinate AR (10 g); cobaltous chloride hexahydrate AR (250 g); syringe 0.45 μm filters (pk/100); graduated syringes 15 ml; buffer solutions pH 4, 7, 9 and 10 (500 ml each, COA and NIST traceable); 47 mm 0.2 μm Whatman filter papers (sterile, individually wrapped, gridded, 100 per box); Eppendorf tips in 50–1000 μL, 100–5000 μL, 10 mL and 5 mL sizes; glass stirring rods (4 mm x 200 mm); centrifuge tubes with screw caps, graduated, 15 mL and 50 mL; ethanol 96% (2.5 L); acetone (2.5 L); methanol (2.5 L); COD standard solution (1000 mg/L, 100 mL); and garage rolls (210 mm × 1500 m, 1 ply). Consumables must have a minimum remaining shelf life of 12 months at delivery. A firm delivery period must be stated. The quotation is not an instruction to proceed; supply begins only after a formal purchase order is issued.

Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices are accepted; non-firm prices, including those subject to exchange-rate variations, will not be considered. The offer must be valid for 60 days from the closing date. The schedule lists 34 items of laboratory consumables, each with quantity, unit price and total amount. The schedule requires the grand total in RSA currency with all applicable taxes included, VAT at 15%. Transport fees must be included in the quotation, not as a stand-alone item. The bidder must state the brand and model, country of origin, whether the offer complies with the specification, any deviations, the period required for delivery, and the delivery basis. All delivery costs must be included in the bid price for delivery to the prescribed destination.

Prices must be firm and valid for at least 60 days from the date of the offer, inclusive of all applicable taxes. Only firm prices are accepted; non-firm prices, including those subject to exchange-rate variations, will not be considered. Transport costs must be included in the quoted price, not shown as a stand-alone item. All delivery costs must be included for delivery to the prescribed destination. The pricing schedule must state the brand and model, country of origin, delivery period and delivery basis. Vaal Central Water reserves the right not to process partial payments on procurement below R1 000 000.00. Payment is made only after satisfactory completion and delivery.

Bidders must submit a SARS Tax Compliance Status PIN; where no PIN is available, a CSD number must be provided. Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number. Bids from persons in the service of the state, or companies or close corporations with directors or members in the service of the state, will not be considered. Proof of signing authority, such as a company resolution, must be submitted. For specific-goal points, bidders must submit: CIPC, CSD and FICA-approved documents with an address matching the municipal statement or lease agreement for Free State or Northern Cape based companies; a certified copy of an ID; a medical certificate from a registered medical practitioner or a letter from the Department of Labour confirming disability; and a B-BBEE certificate or sworn affidavit. CIDB active status is listed as a responsiveness criterion but marked not applicable to this tender.

The supply of goods and services must comply with the General Conditions of Contract (GCC) issued by National Treasury. The successful bidder must sign a written contract form (SBD 7). The contract is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations. Vaal Central Water may award the contract in whole to a bidder who did not score the highest points where objective criteria are applied. The successful bidder is the one scoring the highest points.

Prices quoted must be valid for at least 60 days from the date of the offer, firm and inclusive of all applicable taxes. A firm delivery period must be indicated. The successful service provider will be the one scoring the highest points, but Vaal Central Water may award to a bidder who did not score the highest on reasonable justifiable grounds with objective criteria. Vaal Central Water reserves the right not to process partial payments on procurement below R1 000 000.00. Bidders who do not quote according to specification will not be evaluated further. No points will be allocated for specific goals if the required documents (CIPC, CSD, FICA, ID, medical certificate, B-BBEE certificate or sworn affidavit) are not submitted.

Evaluation is a single-stage responsiveness test. Pre-qualifying criteria: fully completed and signed SBD 1, SBD 3.1, SBD 4 and SBD 6.1; a written quotation on company letterhead or stamped; a SARS Tax Compliance Status PIN; and arithmetic error calculation. Bidders who do not adhere to the two-day clarification response time are deemed non-responsive. Active CIDB status is listed as a responsiveness criterion but marked not applicable to this tender. Only bidders satisfying all pre-qualifying criteria proceed. The quotation is evaluated under the 80/20 preference point system in line with the Preferential Procurement Policy Regulations 2022.