Supply and delivery of personal protective equipment (PPE) for the invasive alien species programme – 24 months

Closing date: 15/09/2026 at 11h00. Compulsory briefing session: 01/09/2026 at 10h00 at Cedara College Auditorium, KZN Department of Agriculture and Rural Development, 1 Cedara Road, Pietermaritzburg, 3200. Attendance is compulsory; bidders must sign the official briefing session certificate (Section L).

Bidding procedure enquiries: SCM Office, Tel (033) 264 2731/2864, Email [email protected]. Technical enquiries: Mzulu Alex Dlamini, Tel 082 848 6771, Email [email protected]. Bid submission address: 270 Jabu Ndlovu Street, Pietermaritzburg, 3201.

Bids must be delivered by hand to the bid box at 270 Jabu Ndlovu Street, Pietermaritzburg, 3201, before the closing time of 11h00 on 15/09/2026. Bidders must sign the official submission register at reception upon delivery; couriers must be instructed to do the same. Late, telegraphic, telephonic, telex, facsimile, e-mail or electronic bids will not be accepted. Bids must be submitted on the official forms (not retyped), in a separate sealed envelope marked with the bid number, closing date, and bidder's name and address. Each page must be initialled; alterations must be initialled; correcting fluid and erasable pen are prohibited. Bids will be opened in public shortly after closing. Returnable documents (all compulsory unless noted): Part A Invitation to Bid (SBD 1); Part B Terms and Conditions (SBD 1); Section E Declaration that CSD information is correct; Section F Pricing Schedule (SBD 3.1); Section H Bid Offer; Section I Bidder's Disclosure (SBD 4); Section J Preference Points Claim (SBD 6.1); Section L Official Briefing Session Certificate; Section M Special Conditions of Contract; Section O Authority to Sign a Bid; Annexure A Terms of Reference; Annexure C CV Format; Annexure D Statement of Exclusivity and Availability. Section G (Professional Services) and Section K (Questionnaire) are only if applicable. Failure to submit any compulsory document renders the bid non-responsive.

Compulsory returnable documents include: Part A Invitation to Bid, Part B Terms and Conditions (SBD 1), Section E Declaration on CSD, Section F Pricing Schedule (SBD 3.1), Section H Bid Offer, Section I Bidder's Disclosure (SBD 4), Section J Preference Points Claim (SBD 6.1), Section L Briefing Session Certificate, Section M Special Conditions of Contract, Section O Authority to Sign, Annexure A Terms of Reference, Annexure C CV Format, Annexure D Statement of Exclusivity and Availability. Section G (Professional Services) is not compulsory. Section K (Questionnaire) is only if applicable.

Evaluation proceeds in four stages: 1) Administrative compliance – all compulsory documents (Sections A to P) must be submitted; failure renders the bid invalid. 2) Functionality – bidders must score a minimum of 70% to proceed. 3) Preferential points – the 80/20 system applies: price 80 points, specific goals 20 points. Specific goals (each worth 4 points): African ownership, Women ownership, People with Disability ownership, Youth ownership, and Geographical Location (KZN-based). Supporting documents for each goal must be submitted with the bid; failure to do so means no points are awarded. 4) Price negotiation – the department reserves the right to negotiate price with the recommended bidder.

The scope is the supply and delivery of personal protective equipment (PPE) for the Invasive Alien Species Programme over a 24-month period. Detailed specifications are in Annexure A (Terms of Reference/Specifications). Bidders must complete the pricing schedule with item quantities and descriptions; the schedule requires brand and model, country of origin, compliance with specifications, and delivery period. The goods must be new, unused, of the most recent or current models, and free from defects. A warranty of 12 months after delivery or 18 months after shipment (whichever ends earlier) applies unless otherwise specified.

correct and up to date

Section F Pricing Schedule (SBD 3.1) Yes Yes Yes

Pricing schedule (SBD 3.3) No No

Date: ....................................................

Initials: ____________

Znt 01 edtea 26/27

Sbd 3.1

Section f: pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to rates of

Exchange variations) will not be considered

Rates applicable (certified invoices must be

Rendered in terms hereof)

...........................................................................................

8. Are the rates quoted firm for the full period of contract? *YES/NO

Section f pricing schedule firm prices (sbd 3.1) X

Pricing must be firm (SBD 3.1) – non-firm prices, including those subject to exchange rate variations, will not be considered. Offers must remain valid for 120 days from the closing date. The pricing schedule requires item quantities, unit prices, sub-total, VAT at 15%, and grand total in RSA currency including all applicable taxes. All delivery costs must be included in the bid price. For professional services (SBD 3.3), bidders must indicate a ceiling price, hourly/daily rates for personnel, phases with costs and man-days, and travel expenses (only actual costs recoverable, with proof). Payment will be made within 30 days of invoice submission, in Rand.

Bidders must be registered on the Central Supplier Database (CSD) at the time of bid closing; failure results in disqualification. A valid SARS Tax Compliance Status (TCS) PIN or certificate must be provided; consortia/joint ventures/subcontractors must each submit separate TCS certificates or CSD numbers. Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered. Bidders must submit proof of authority to sign (e.g., company resolution). For preference points, documentary proof is required: CIPC certificate, ownership demographic form, identity documents, medical/disability certificates, utility bills/lease agreements/ward councillor letters as applicable. The following forms are required: SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 1 (Invitation to Bid), and Section E (Declaration on CSD).

used, but an original signature must appear on such photocopies.

I, the undersigned, (name)............................................................................... in submitting the accompanying bid, do hereby

make the following statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement

with any competitor. However, communication between partners in a joint venture or consortium2 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality,

quantity, specifications, prices, including methods, factors or formulas used to calculate prices, market allocation, the intention or decision to

submit or not to submit the bid, bidding with the intention not to win the bid and conditions or delivery particulars of the products or services

to which this bid invitation relates.

3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to

the date and time of the official bid opening or of the awarding of the contract.

3.6 There have been no consultations, communications, agreements or arrangements made by the bidder with any official of the procuring

institution in relation to this procurement process prior to and during the bidding process except to provide clarification on the bid submitted

where so required by the institution; and the bidder was not involved in the drafting of the specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and

contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative

penalties in terms of section 59 of the Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for

criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in

terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA SCM instruction

/22 on preventing and combating abuse in the supply chain management system should this

3 bid appeal tribunal (bat)

BAT finds its establishment in the Treasury Regulation 16A9.3 and Section 18(1) of the KwaZulu-Natal Supply Chain Management

Policy Framework. Treasury Regulation 16A9.3 empowers National and Provincial Treasury to establish a mechanism to consider

complaints and make recommendations for remedial actions to be taken for the non-compliance with the norms and standards.

Section 18(1) of the KZN SCM Policy Framework empowers the MEC for Finance to establish an independent and impartial Bid

Appeals Tribunal. In line with Paragraph 19 of the KZN SCM Policy Framework of 2006 the following procedure must be followed

to lodge an appeal:

1.1 The bidder must, within five working days of receipt of the notification of an award, deliver written notification of an intention to

appeal.

1.2 All award notifications will be published on the departmental website, and where applicable in the relevant newspapers.

1.3 The bidder may, together with the notification of intention to appeal under paragraph (2) of the KZN SCM Policy Framework, deliver

a request for written reasons for the award of the said bid.

1.4 The Bid Adjudication Committee or a delegate of an accounting officer must deliver to the appellant the written reasons requested

under paragraph (3) of the KZN SCM Policy Framework within ten working days.

1.5 The appellant must, within ten working days of receipt of the written reasons delivered under paragraph (4) of the KZN SCM Policy

Framework, or, failing a request for written reasons under paragraph (3) of the KZN SCM Policy Framework, within ten working

days of giving notice under paragraph (2) of the KZN SCM Policy Framework, submit written representations to the Bid Appeals

complaint.

1.6 Upon receipt of a notice of intention to appeal, the Bid Appeals Tribunal must notify other bidders who may be adversely affected

by the appeal, in writing of the appeal and invite them to respond within five working days.

Initials: ____________

Znt 01 edtea 26/27

1.7 Award notification on the e-tender portal will only be published once a confirmation of no appeals has been received from

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract form

signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official

in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to

market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied.

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The Government Tender Bulletin may be

obtained directly from the Government Printer, Private Bag X85, Pretoria 0001, or accessed electronically from www.treasury.gov.za

10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract. The details of shipping and/or

other documents to be furnished by the supplier are specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

Initials: ____________

Znt 01 edtea 26/27

21 Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the time schedule prescribed

by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions impeding timely

delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in writing of the fact of the delay,

its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall evaluate the

situation and may at his discretion extend the supplier’s time for performance, with or without the imposition of penalties, in which

case the extension shall be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national department, provincial

department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services executed if an

emergency arises, the supplier’s point of supply is not situated at or near the place where the supplies are required, or the supplier’s

services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations shall render the

supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant to

GCC Clause 21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without cancelling the contract,

be entitled to purchase supplies of a similar quality and up to the same quantity in substitution of the goods not supplied in

conformity with the contract and to return any goods delivered later at the supplier’s expense and risk, or to cancel the contract

and buy such goods as may be required to complete the contract and without prejudice to his other rights, be entitled to claim

damages from the supplier.

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that

they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further

warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship (except

when the design and/or material is required by the purchaser’s specifications) or from any act or omission of the supplier, that may

develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have been

delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date of shipment

from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair or replace

the defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser may proceed

to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights

which the purchaser may have against the supplier under the contract.

16 Payment

Initials: ____________

Znt 01 edtea 26/27

16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfillment of other

obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or

claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17 Prices

17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the prices quoted

by the supplier in his bid, with the exception of any price adjustments authorized in SCC or in the purchaser’s request for bid validity

extension, as the case may be.

18 Contract amendments

18.1 No variation in or modification of the terms of the contract shall be made except by written amendment signed by the parties

concerned.

19 Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the purchaser’s prior

written consent.

20 Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contracts if not already specified in the bid.

Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under the contract.

21 Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the time schedule prescribed

by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions impeding timely

delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in writing of the fact of the delay,

its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall evaluate the

situation and may at his discretion extend the supplier’s time for performance, with or without the imposition of penalties, in which

case the extension shall be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national department, provincial

department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services executed if an

emergency arises, the supplier’s point of supply is not situated at or near the place where the supplies are required, or the supplier’s

services are not readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations shall render the

supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant to

GCC Clause 21.2 without the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall, without cancelling the contract,

be entitled to purchase supplies of a similar quality and up to the same quantity in substitution of the goods not supplied in

conformity with the contract and to return any goods delivered later at the supplier’s expense and risk, or to cancel the contract

and buy such goods as may be required to complete the contract and without prejudice to his other rights, be entitled to claim

damages from the supplier.

22 Penalties

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the period(s)

specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract

Initials: ____________

VAT at 15%

Grand total (bid price in RSA currency with all applicable

Taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and model ........................................

• Country of origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills

development levies.

*Delete if not applicable

Initials: ____________

Znt 01 edtea 26/27

Sbd 3.3

Section g: pricing schedule

(Professional Services)

Name of bidder.......................................... Bid number : ZNT 01 EDTEA 26/27

Closing Time 11:00 Closing date...15/09/2026

Offer to be valid for 120 days from the closing date of bid.

........................................................................................... .......................... .......................... R ..................

........................................................................................... .......................... .......................... R ..................

........................................................................................... .......................... .......................... R ..................

........................................................................................... .......................... .......................... R ..................

........................................................................................... .......................... .......................... R ..................

Total: r..........................................................

** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills

development levies.

Travel expenses (specify, for example rate/km and total km, class of

Initials: ____________

Znt 01 edtea 26/27

airtravel, etc). Only actual costs are recoverable. Proof of the expenses

incurred must accompany certified invoices.

Total 20

4.3. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge

Initials: ____________

Znt 01 edtea 26/27

that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not

been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders

and directors who acted on a fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Initials: ____________

Znt 01 edtea 26/27

L

Initials: ____________

Znt 01 edtea 26/27

Section k: questionnaire replies

1. Are the prices/rates quoted firm? ............................................................................................................

2. Is the delivery period stated firm? ......................................................................................................

3. How will delivery be affected? .....................................................................

4. Is the equipment guaranteed for a minimum period of six months?.................................................................

5. Are you the accredited agents in the RSA for the manufacture/supply of the goods offered by you?

....................................................................................................................................

6. What is the address in the RSA (preferably in the Province of KwaZulu-Natal) where machine/goods as offered by you can be inspected

under working conditions? .....................................................................................

7. What is the approximate value of spares carried in stock in the RSA for this particular make and model of machine?

...............................................................................................................

8. Where is stock held? ..............................................................................................................

9. What facilities exist for the servicing of the machine/goods offered?

...............................................................................................................

10. Where are these facilities available? ......................................................................................................

11. What are the names and addresses of the factories where the goods will be manufactured and, if required, inspected?

...............................................................................................................

12. Is a special import permit require...............................................................................................................?

........................................... .......................................

recognized new product results that is substantially different in basic characteristics or in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the specified site

in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved until the supplies are

so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that of the

country of origin and which have the potential to harm the local industries in the RSA.

1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not

foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions,

fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract

to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid submission) designed to establish

bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the purchaser

under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have

been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the costs abroad,

plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or duty

at the South African place of entry as well as transportation and handling charges to the factory in the Republic where the supplies

covered by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not included in the imported content provided that local manufacture

does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials, components and machinery and includes

other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

Initials: ____________

Znt 01 edtea 26/27

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means that functional services ancillary to the supply of the goods, such as transportation and any other incidental

services, such as installation, commissioning, provision of technical assistance, training, catering, gardening, security,

maintenance and other such obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial design rights arising

from use of the goods or any part thereof by the purchaser.

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the performance

security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the supplier’s failure

to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract or in a freely convertible currency acceptable to the purchaser

Initials: ____________

Znt 01 edtea 26/27

and shall be in one of the following forms:

ii) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the purchaser; or

iii) a cashier’s or certified cheque

iv) The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days following

the date of completion of the supplier’s performance obligations under the contract, including any warranty obligations, unless

otherwise specified in SCC.

13.1 The supplier may be required to provide any or all of the following services, including additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;

(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance,

and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed upon in advance by

the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar services.

14.1 As specified in SCC, the supplier may be required to provide any or all of the following materials, notifications, and information

pertaining to spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve the

supplier of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to

procure needed requirements; and

(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of

the spare parts, if requested.

15 Warranty

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that

they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further

warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship (except

when the design and/or material is required by the purchaser’s specifications) or from any act or omission of the supplier, that may

develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have been

delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date of shipment

from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair or replace

the defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser may proceed

to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights

which the purchaser may have against the supplier under the contract.

Contract period is 24 months. Offers must remain valid for 120 days from closing date. The bid is subject to the Preferential Procurement Policy Framework Act and Regulations, General Conditions of Contract, and Special Conditions. Bid Appeals Tribunal (BAT) procedures apply: bidders may appeal within 5 working days of award notification, request reasons within 10 working days, and submit representations within 10 working days. Appeals to be sent to [email protected] or the Chairperson, Bid Appeals Tribunal, Private Bag X9082, Pietermaritzburg, 3200.

Bidders must be registered on the Central Supplier Database (CSD) at closing time; failure leads to disqualification. Tax compliance: bidders must provide a SARS PIN or CSD number; consortia/JVs must each submit separate TCS certificates. Bidders must not be persons in the service of the state or have directors who are. Bidders must submit on official forms, not retyped, and initial every page. Bids must be delivered by the stipulated time to the correct address; late, telegraphic, telephonic, fax, or email bids will not be accepted.

Evaluation has four stages: 1) Administrative compliance (checking all compulsory documents); 2) Functionality – bidders must score a minimum of 70% to proceed; 3) Preferential points evaluation using the 80/20 system (price 80 points, specific goals 20 points); 4) Price negotiation with the recommended bidder. Specific goals include HDI ownership (African, Women, People with Disability) and RDP goals (Youth, Geographical Location – KZN based), each worth 4 points.