What are the submission requirements for this tender (Ref: HO/HCM/10369524/08/2026)?

• Submit your quotation in a sealed envelope addressed to PRASA before the closing date and time. • Bids must be hand delivered only to: Ms Lulama Lufundo, 30 Wolmarans Street, Johannesburg, Umjantshi Building (opposite Gautrain Station), Reception Area. • Ensure you sign the submission register. • Late or incomplete quotations will not be considered. • Use the official forms provided (SBDs, etc.) – do not re-type them. • Mandatory returnable documents must be submitted at closing; failure will lead to disqualification. • Basic compliance documents (e.g., ID copies, B-BBEE certificate, CSD number, tax clearance) must be submitted within 5 days after award, otherwise disqualification. • Do not include documents relating to other quotations or proposals. • Any additional conditions must be in an accompanying letter. • No canvassing of SCM officers or PRASA employees between closing and award. • Complaints about the bid process can be sent to SCM.Complaints@prasa.co.za with bid details. • Quotations must remain valid for 60 working days from closing date.

How will bids be evaluated?

• Evaluation is in three stages: - Stage 1A (Mandatory Compliance): Submit all mandatory documents (completed SBD forms, declarations, signed joint venture agreement if applicable). Disqualification if missing. - Stage 1B (Basic Compliance): Submit documents (ID copies, B-BBEE certificate, CSD number, tax clearance, company registration) within 5 days after award, else disqualification. - Stage 2 (Technical/Functionality): Minimum threshold of 80% on technical criteria. Bidders scoring below 80% are eliminated. - Stage 3 (Price & Specific Goals): 80 points for price (lowest acceptable tender gets 80, others formula) + 20 points for specific goals (B-BBEE: Black Women Owned, Black Youth Owned, Owned by Black People with Disability, B-BBEE Level 1 or 2, EME/QSE 51% Black Owned – each 4 points). • Technical criteria (100 points total): - Experience of bidder (30 points): Minimum 5 years' experience in recruitment and selection for Executive and Senior Management positions. Provide company profile and 5 reference letters on client letterhead with verifiable contacts. - Qualifications of bidder (20 points): B Degree in HR/Industrial Psychology/Business Administration (NQF Level 7). Certified copies. - Qualifications & experience of project manager (20 points): NQF Level 7 degree + 5 years HR management experience (recruitment & selection). Submit CV and certified qualifications. - Staffing requirements (20 points): Minimum 3 employees (excluding bidder) with National Diploma (NQF Level 6) in HR/Industrial Psychology/Business Administration and 5 years' HR experience. Submit CVs and certified qualifications. • Bidders must not be listed on Register for Tender Defaulters or Restricted Suppliers. • Disclosure of any relationship with state employees or PRASA staff required. • PRASA may negotiate price if not market-related; if no agreement, may cancel.

What are the technical specifications?

• Scope: Provision of HR Talent Acquisition Services for a period of twelve (12) months, on an as and when required basis. • The services include recruitment and selection for Executive and Senior Management positions. • Specific tasks as per pricing schedule: - Executive positions recruitment end-to-end (F1-F4) - Senior Management recruitment (E1-E5) - Advertising only - Response handling only - Shortlisting (max 10 candidates) • Background screening services (per item): ID verification, qualification verification (SA & international), SAQA verification, employment reference confirmation, membership/professional registration confirmation, credit record check, criminal record check, driver's licence confirmation. • Competency & psychometric assessments: full suite including cognitive, personality, leadership/competency, with report. • All prices must be quoted in South African Rand inclusive of VAT.

What financial requirements apply to bidders?

• Prices must be quoted in South African Rand on a fixed price basis, inclusive of all applicable taxes (VAT). • Complete the attached Pricing Schedule (Annexure 7) strictly as provided – deviations may lead to non-responsiveness. • Price offer must be firm and clearly indicate basis. • Cost breakdown must be indicated. • Price escalation basis and formula (if any) must be indicated. • Discounts offered will be considered only at final evaluation stage on unconditional basis. • PRASA may negotiate if price is not market-related; can cancel if no agreement. • Payment terms: PRASA pays within 30 days of receipt of correct tax invoice. • No price adjustment unless stated in order/contract. • The 80/20 preference point system applies: price scores max 80 points.

What compliance and legal requirements must bidders meet?

• Register on National Treasury’s Central Supplier Database (CSD). Not required only for foreign suppliers with no local entity. • Provide CSD number or Tax Compliance Status (TCS) PIN from SARS. Alternatively, submit a printed TCS certificate. • For consortia/JVs/subcontractors, each party must submit separate TCS certificate/PIN/CSD number. • Submit a valid and original B-BBEE certificate (or sworn affidavit for EMEs/QSEs) issued by SANAS. For JVs, a consolidated scorecard is accepted. • Company registration documents (CIPC). • Copies of directors’ ID documents. • Complete all Standard Bidding Documents (SBDs) including declarations and Commissioner of Oath signatures. • Signed Joint Venture/Consortium/Partnering Agreement if applicable. • Disclosure of any state employment relationship (SBD4). • Not be listed on Register for Tender Defaulters or Restricted Suppliers. • Only VAT vendors to charge VAT. • Foreign suppliers: answer questionnaire regarding RSA residency, branch, permanent establishment, source of income, tax liability.

What are the important dates and deadlines for this tender?

• Closing date: 12 August 2026 at 10:00 AM. • Bid validity period: 60 business days from closing date. • No other specific dates (e.g., briefings, site visits) mentioned.

Who should be contacted for queries about this tender?

• Bidding procedure enquiries: Ms Lulama Lufundo - Telephone: 012 748 7221 - Email: llufundo@prasa.com • Submission address: 30 Wolmarans Street, Johannesburg, Umjantshi Building (opposite Gautrain Station), Reception Area. • Complaints: SCM.Complaints@prasa.co.za

RFQ: HR Talent Acquisition Services for PRASA (National)

DocumentSCOPE OF WORK FOR HR Talent Acquisition Services.docxReview complete

Description

Source: SCOPE OF WORK FOR HR Talent Acquisition Services.docx

The scope covers the appointment of a service provider for HR talent acquisition services for a period of twelve (12) months on an as-and-when-required basis.
The provider will handle end-to-end recruitment for executive, senior management, and scarce/critical positions, including sourcing, screening, assessments, and reporting.

Important Dates