How will bids be evaluated?

Bidders must be registered on the Central Supplier Database (CSD), have a valid Tax Compliance Status, and comply with the Broad-Based Black Economic Empowerment (B-BBEE) Act. They must also not be employed by the state or have directors/trustees/shareholders/members/partners with a controlling interest in the enterprise who are employed by the state.

What are the important dates and deadlines for this tender?

{"closingDate":"18 August 2026","closingTime":"11h00"}

Who should be contacted for queries about this tender?

{"name":null,"email":null,"phone":null,"department":null,"address":"of Bidder"}

Supply, Delivery and Assembly of Boardroom Chairs – ATNS Head Office Tender (National)

Technical Specifications

Source: ATNS RFQ Document_Boardroom Chairs.pdf (RFQ)

About ATNS

The Air Traffic and Navigation Services (ATNS) Company of South Africa provides air traffic

management, communication, surveillance, navigation, and related services, including

training. ATNS manages 10% of the world’s airspace and employs over 1,100 staff to ensure

safe, efficient, and orderly air traffic services across 21 aerodromes in South Africa,

including OR Tambo, Cape Town, and King Shaka International Airports. In the broader African

region, ATNS supports aeronautical satellite communication (VSAT networks) across 33

states, connecting the continent from Cape to Cairo and extending to the Middle East.

ATNS Vision:

To be the leading provider of air traffic management solutions and associated services across

Africa and select international markets.

ATNS Mission:

To provide safe, expeditious, and efficient air traffic management solutions, while ensuring

economic, social, and environmental sustainability.

ATNS values include:

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

6 | P a g e

ATNS Business Environment

ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company Act

(Act ) to provide air traffic services aligned with ICAO standards and South African

Civil Aviation Regulations. As a commercialised air navigation service provider (ANSP), ATNS

operates on a “user-pays” principle, relying on revenues and debt funding to cover operational

and capital expenses.

Regulated Business Activities

ATNS regulated activities contribute 90% of its revenue. Key offerings include:

Air navigation services: Planning, operating, and maintaining airspace infrastructure

such as communication, navigation, and surveillance (CNS) systems.

Air traffic service charges: Governed by the Economic Regulating Committee (RC),

ATNS sets service tariffs and maintains service standards under a five-year permission

structure.

Training: The ATNS Aviation Training Academy (ATA) provides internationally

accredited air traffic services and technical training, earning recognition as IATA’s Top

Regional Training Partner in 2012 and 2013.

Non-Regulated Business Activities:

ATNS non-regulated operations contribute 10% of revenue and focus on regional

expansion through a subsidiary, ATNS International. This platform enables ATNS to

explore joint ventures and partnerships, enhancing market opportunities and

regional influence.

For more details, visit: www.atns.com

7 | P a g e

Objective

2.1. The primary objective is to appoint a suitably qualified service provider to submit

proposal for the supply, delivery and assembly of Boardroom Chairs at the ATNS Head

Office.

3.1.1 Images are for illustrative purposes only

Item Specification Qty Picture

Ergonomicall

Chrome Sleigh Frame

y Certified

Mesh backrest with adjustable headrest

Boardroom & lumbar support

Chairs

Mechanism: Synchro 100
Tension &
Gas Height Adjustment
Arms: Black Adjustable
Base: Black Nylon

Ergonomicall

Ergonomic High Back Support 25

y Certified

Premium PU Leather Finish

Executive

Enhanced thick cushion seat

Boardroom

Sturdy & stable base

Chairs

Adjustable height & Tilt Function
Colour: Black

Chair Specifications:

113cm - 123cm (Height)

68cm (Width)

68cm (Depth)

Gas lift: Class 4

Base Size: 350mm

3.1.2 Deliveries

3.1.2.1 Deliveries must take place within stipulated days, except in emergency circumstances;

delivery must be immediately.

3.1.2.2 The service provider shall at all times remain fully and solely responsible for the

delivery of service/goods to ATNS Head Office.

8 | P a g e

3.1.2.3 The delivery of items to ATNS must include the on/off-loading thereof at the service

provider’s own risk and cost to the designated delivery address provided.

3.1.2.4 Successful Service providers must supply and ensure their own labour for the

discharging of their duties at the designated ATNS site.

3.1.3 Environmental Conditions

The bidder shall submit proof of the following requirements:

3.1.3.1 Sustainable materials shall be used throughout the project to minimize environmental

and social impacts across the product lifecycle. Suppliers must demonstrate

environmental responsibility in the selection and manufacture of all products supplied.

3.1.3.2 Furniture must be manufactured using sustainable materials, including products

sourced from recycled or renewable sources.

3.1.3.3 The final furniture product must comply with applicable South African National

Standards (e.g., SANS 1288 and SANS 10005), which govern timber treatment and

quality assurance to ensure durability and environmental compliance.

3.1.3.4 All surface finishes and adhesives applied to the furniture such as coatings, sealants,

or glues - must be non-toxic and show low levels of volatile organic compounds (VOCs)

to protect the indoor air quality. Suppliers are required to submit Safety Data Sheets

(SDS) for all treated or coated materials to verify that they pose no health risks to

employees or occupants.

3.1.3.5 Suppliers shall provide a take‐back or recycling programme for furniture at the end of

its lifecycle to support responsible disposal and waste reduction.

3.1.4 Regulations

The furniture items shall comply with, but not be limited to, the following Acts,

standards, and regulations, as amended from time to time:

3.1.4.1 The Occupational Health and Safety Act, 1993 (Act No. ).

3.1.4.2 South African Bureau of Standards (SABS): SANS 60811‐100 – Test Methods for

Non‐Metallic Materials, Part 100: General.

3.1.4.3 Section 28 (Duty of Care) of the National Environmental Management Act, 1998 (Act

No. ).

3.1.4.4 The National Forests Act, 1998 (Act No. ), particularly with regard to the

sourcing and use of timber and forest products from legally obtained and sustainable

sources.

9 | P a g e

3.1.5 Warranty

The bidder shall submit proof of the following requirements:

3.1.5.1 All furniture shall have a minimum 10 (ten)-year warranty.

3.1.5.2 The warranty commences once furniture has been delivered and shall cover all

system malfunctions as well as their auxiliaries.

3.1.5.3 Provide furniture and equipment guarantee

3.1.6 General

3.1.6.1 The service provider must provide all equipment, materials, labour, and transport to

comprehensively execute the delivery of furniture.

3.1.6.2 The service provider will be responsible for providing staff which are sufficiently skilled

and qualified for successful execution of the work.

3.1.6.3 Provide quoted price which Include VAT and be valid for 60 days from closing date of

the quotation.

3.1.7 Quality

3.1.7.1 Quality Standards:

3.1.7.1.1 Supply and delivery of services to ATNS Shall be carried out with best quality and

to a high class of workmanship

3.1.7.1.2 All work shall be carried out in accordance with the prevailing industry norms and

best practices.

3.1.7.1.3 The service provider shall maintain good housekeeping standards in the area

where S/he is working for the duration of the contract.

3.1.7.2 Quality Tests:

3.1.7.2.1 ATNS may from time to time test the quality of the services/product, and non-

compliance may result in the termination of the contract

3.1.8 Contractors’ Responsibilities

The Contractor shall:

a) The service provider will be required to perform the following activities: same day

services, weekend services, after-hours services, public Holiday services, overnight

express, international courier service and any Ad-hoc logistics activities at the advise

of ATNS.

b) Will ensure that all parcels/documents are delivered to the intended recipient.

c) Ensure that all work will be carried out to standards as required, as well as any

applicable governing law and/or regulations.

10 | P a g e

d) The Service Provider will furnish proof of delivery of parcels/documents to ATNS with

the required level of detail monthly

e) Be fully responsible for meeting all requirements in this document regarding the

Works.

f) Conduct any other reasonable work required to successfully deliver the services to

ATNS on time, on budget, at the accepted quality.

g) Conform to all relevant SANS standards, OHS Act regulations and all other legislation

that might be relevant to this Contract and the execution thereof.

h) Be fully responsible for obtaining (and keeping up to date with) said requirements

above.

i) Be responsible for providing staff which are sufficiently skilled and qualified for

successful execution of the works.

j) At all times remain responsible for ensuring that the staff complement is sufficient to

maintain the service levels and system performance.

k) Continuously ensure that all staff is suitable, able, and competent for the duties

required of them.

l) Continuously ensure that all staff is knowledgeable and trustworthy.

m) Ensure that all services are performed within the required Response Times as

stipulated in Service Levels.

n) Be responsible for holding all tools and/or special equipment that might be required for

the execution of the works.

o) Ensure that Safety equipment is used where applicable (e.g., safety, goggles, boots,

harness, etc.) The Contractor, at his/her own expense shall provide such equipment,

for his/her employees. The Contractor shall apply the necessary discipline and control

to ensure compliance by his workers.

p) Ensure that No person shall perform an unsafe / unhygienic act or operation whilst on

Company premises.

q) Ensure that no unsafe/dangerous equipment or tools may be brought onto or used on

Company premises. The Company reserves the right to inspect all equipment/tools at

any time and to prevent/prohibit their use, without any penalty to the Company and

without affecting the terms of the Contract in any way.

r) The relevant cost centers provided by the ATNS must be clearly indicated on the

monthly activity report.

s) The Courier must timeously submit the monthly activity report and invoices

t) A service provider is required to safeguard the interests of the ATNS by ensuring

confidentiality and safety of parcel.

11 | P a g e

3 Validity Period

3.1 Proposals must remain valid for 60 days from submission.

3.2 Extensions may be requested, with bidders notified accordingly.

4 Clarifications Before Bid Closure

4.1 All queries should be directed to:

4.1.1 Officer: Demand Management

Bright Blessie: [email protected] (cc: [email protected])

4.1.2 Insert the reference number and description of tender on the subject line

4.2 Clarifications After Bid Closure

4.2.1 All queries should be directed to:

4.2.2 Specialist: Procurement

Pulane Kakumbi: [email protected] (cc: [email protected])

4.2.3 Insert the reference number and description of tender on the subject line

12 | P a g e

Section b: bid evaluation process

The bid evaluation process for this RFQ will be conducted in Three (3) distinct stages

as follows:

Stage 1: Administrative Requirements

Stage 2: Mandatory Requirements

Stage 3: Price and Specific Goals

5 Stage 1: Administrative Requirements

5.1 Valid Tax Pin Status

5.2 Valid BBB-EE Certificate or Sworn Affidavit

5.3 Cipc

5.4 Latest Central Supplier Database (CSD) Full Report

5.5 Duly completed and signed SBD Forms (SBD1, SBD 4, SBD 6.1)

6 Non-Compliance with Administrative Requirements

6.1 If the Bidder fails to comply with any of the administrative requirements, or if ATNS is

unable to verify whether these requirements are met, ATNS reserves the right to:

6.2 Reject the bid and exclude it from further evaluation, or

7 Accept the bid for evaluation, subject to the following condition:

7.1 The Bidder must submit any supplementary information within seven (7) days to achieve

full compliance.

7.2 The supplementary information must strictly address administrative requirements and

not be substantive in nature.

8 Stage 2: Mandatory Requirements

8.1 Stage 2 of the evaluation process entails the assessment of mandatory requirements.

Only bidders who fully comply with all mandatory requirements will advance to the

subsequent stage of evaluation. Failure to comply with any mandatory requirement will

result in automatic disqualification from the bidding process.

8.2 Mandatory requirements are as follows:

13 | P a g e

No. Mandatory Requirement of the Criteria Required Proof / Evidence

Criteria

1 Relevant The bidder must demonstrate proven and Mandatory requirements for valid

Company relevant experience in the supply, delivery, reference letters:

Experience and assembly of office furniture, supported Must be on official client

by client reference letters for completed letterhead (referee organisation);

projects. Must confirm services were

Bidder must provide minimum of two (2) completed within the last 5

client reference letters years;

Must be signed by an authorised

representative of the

client/referee;

Must include contactable details

(email and/or telephone number)

and designation of the referee;

Must clearly state scope of work,

deliverables, and contract

duration;

Letters of appointment, award

notifications, or contracts will not

be accepted as proof of

experience.

Note:

(1) ATNS reserves the right to verify

the authenticity of qualifications

and experience submitted.

2 Letter of Good The bidder is required to provide a valid The bidder is required to submit

Standing Letter of Good Standing with the Copy of a Valid Letter or

Compensation Commissioner (COIDA) Certificate of Good Standing.

issued by the Department of Employment Be valid on the bid closing date

and Labour, or a valid Registered Mutual Be issued in the bidder’s legal or

Association (RMA) insurance policy. Trading name.

Note:

(1) Failure to submit the required will

result in automatic

disqualification.

14 | P a g e

No. Mandatory Requirement of the Criteria Required Proof / Evidence

Criteria

(2) ATNS reserves the right to verify

the authenticity of the letter or

certificate submitted.

3 Warranty Bidder must provide manufacturer’s Bidder must provide

Warranty of material and workmanship manufacturer’s Warranty of

(Warranty Certificate of 10 years). material and workmanship

(Warranty Certificate of 10 years)

Note:

(1) Warranty proof must be provided

in the form of a signed warranty

letter from the bidder or

manufacturer's warranty

documentation

(2) Failure to provide this document

will result in automatic

disqualification

4 Technical The bidder must provide a specification Bidder must Manufacturer’s

datasheet sheet or product brochure for each item Product Brochure or Specification

proposed for supply and delivery Sheet.

The document must clearly show:

Product name / model

number

Dimensions (height, width,

depth)

Materials (wood type, metal,

fabric, finish)

Colour options
Load capacity (for chairs,

desks, shelves)

Note:

(1) Failure to provide this

document will result in

automatic disqualification

15 | P a g e

No. Mandatory Requirement of the Criteria Required Proof / Evidence

Criteria

5 Compliance with The bidder must submit a fully completed Quotation on Company Letterhead

the ATNS pricing quotation in accordance with the Note:

pricing schedule prescribed ATNS pricing structure. (1) Quotation on Company

Letterhead (Aligned to ATNS Pricing

Schedule as referred to in Annexure

A; and

(2) Fully completed and signed SBD

3.1

9 Stage 3: Evaluation for Price and ATNS Specific Goals

9.1 The bid will be evaluated using the 80/20-point system.

10 Criteria Means of Verification Points

Price Proposed Bid Price 80,00

Preference Points Specific Goals 20,00

Total Points 100,00

The applicable preference point system will be the 80/20, will be determined based on the

value of the lowest acceptable tender. The system selected will align with the thresholds

specified in procurement regulations.

Pricing Schedule

Source: ATNS RFQ Document_Boardroom Chairs.pdf

32.1 Any budget amount that may be indicated in this document shall be deemed to be a guide

only and Bidders are expected to submit a costing that is fair and reasonable.

32.2 All costs related to this assignment are to be allowed for in the pricing schedule and in

the formats prescribed and must be returned as part of the submission. Bids submitted

without a price or with an incomplete price, will be deemed to be non-responsive.

32.3 A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

33 Registration On the CSD

33.1 In this part, bidders must submit proof of their registration, or proof that they have applied

for registration on the Central Supplier Database. Bids submitted without the required

proof, will be deemed to be non-responsive.

34 Registration Certificates and Accreditation with OEMS Or Professional Bodies

34.1 Registration with professional bodies. Bids submitted without proof will be deemed to be

non-responsive.

21 | P a g e

Section d: standard bidding documents

SBD1: Invitation to Bid - PART A

You Are Hereby Invited to Bid for Requirements of the Air Traffic and Navigation Services SOC Limited (ATNS)

BID NUMBER: ATNS/RFQ04/05/2026/27/BOARDROOM CLOSING 18 August 2026 CLOSING 11h00

CHAIRS/Re-advert DATE: TIME:

Appointment of a service provider for the supply, delivery and assembly of

Boardroom chairs at atns head officedescription

Bid response documents may be sent to e-submission (e-tender)

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Bright Blessie CONTACT PERSON

Telephone

Telephone number +27 11 607 1000 number

Facsimile number n/a facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cell phone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance system central

Compliance status pin: supplier

Or database

No: MAAA

B-bbee status tick applicable box] b-bbee status level [tick

Level verification sworn affidavit applicable

Certificate box]

Yes No

Yes

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted in order to qualify for preference points for b-bbee]

ARE YOU THE Yes No

Accredited are you a foreign

Representative in based supplier for the [if yes, answer

SOUTH AFRICA FOR Yes No GOODS /SERVICES /WORKS THE

The goods offered? Questionnaire

/Services /works [if yes enclose proof] below ]

Offered?

Questionnaire to bidding foreign suppliers

22 | P a g e

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Part b

Terms and conditions for bidding

Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids

Will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or

In the manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000

And the preferential procurement regulations, 2022, the general conditions of

Contract (gcc) and, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract fo

Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin)

Issued by SARS to enable the organ of state to verify the taxpayer’s profile and

Tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

The SARS website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies

With directors who are persons in the service of the state, or close

Corporations with members persons in the service of the state.”

23 | P a g e

Nb: failure to provide / or comply with any of the above particulars

May render the bid invalid.

Signature of bidder:

................................................

Capacity under which this bid is signed:

................................................

(Proof of authority must be submitted e.g. company resolution)

Date:

................................................

35 Protection of Personal Information

36.1 The Service Provider shall ensure that its employees, representatives and

officers, comply with the provisions of the Protection of Personal Information Act, 2013

(“POPIA”) and all other applicable data protection laws and, without limitation to the

aforegoing, shall ensure the security and confidentiality of all Personal Information

processed by that Party is in accordance with POPIA and all other applicable data

protection laws.

36.2 The Service Provider must only process personal information of the Company and

third parties on behalf of the Company, with the Company’s knowledge or

authorisation, treat such information which comes to their knowledge as

confidential and must not disclose it unless required by law or in the course of the

proper performance of the Service Provider’s duties. The Service Provider must

comply with the responsible party’s obligations in clause section 19 of POPIA.

36.3 Where the Service Provider, its agents, subcontractors, officers, directors,

shareholders, representatives, or employees has/have access to any Personal

Information held by the Company for any reason in connection with this Agreement

or is/are supplied with or otherwise provided with Personal Information by the

Company or on behalf of the Company for any purpose, or are supplied with or

otherwise provided with Personal Information relating to the Services, the Service

24 | P a g e

Provider shall:

36.3.1 process such Personal Information only for purposes of performing its/their

obligations under this Agreement and shall not otherwise modify, amend or

alter the contents of such Personal Information or disclose or permit the

disclosure of such Personal Information to any third party, unless specifically

authorised to do so by the Company or as required by law or any regulatory

authority, and shall take all such steps as may be necessary to protect and

safeguard such Personal Information;

36.3.2 without prejudice to the generality of the foregoing, ensure that appropriate,

reasonable technical and organisational measures shall be taken by it/them to

prevent –

36.3.2.1 the unauthorised or unlawful processing of such Personal Information; and

36.3.2.2 the accidental loss or destruction of, or damage to, such Personal

Information; and

36.3.2.3 promptly notify the Company when it becomes aware of any unauthorised,

unlawful or dishonest conduct or activities, or any breach of the terms of

this Agreement relating to Personal Information.

36.4 The Service Provider shall be liable for all claims, demands, actions, costs,

expenses (including but not limited to reasonable legal costs and disbursements),

fines, losses and damages arising from or incurred by reason of any wrongful

processing of any Personal Information by the Service Provider (including its

agents, subcontractors, officers, representatives or employees) for any breach of

its obligations or warranties.

36.5 Both Parties will comply with their obligations under POPIA in relation to personal

information for which they are the responsible party.

36.6 The Service Provider must notify the Company immediately where there are

reasonable grounds to believe that personal information has been accessed or

acquired by any unauthorised person (Data Breach) and must assist the

Company, at its own cost: a) with any investigation or notice to the Regulator or

25 | P a g e

data subjects that the Company may make in relation to a Data Breach; and b) in

responding to any directions by the Regulator to publicise the Data Breach,

including assisting the Company to make public announcements if required.

36.7 The Service Provider indemnifies the Company against any civil or criminal action

or administrative fine or other penalty or loss as a result of the Service Provider’s

breach of this clause.

Popia consent

37.1 The Service Provider, by submitting its proposal/ quotation, consents to the use

of his/her personal information contained therein and confirms that:

37.1.1 The information is voluntarily supplied, without undue influence from any party;

and

37.1.2 The information is necessary for the purposes of the engagement with ATNS.

37.2 The tenderer acknowledges that he /she is aware of his/her right to:

37.2.1 Access the information at any reasonable time for the purposes of rectification

thereof.

37.2.2 Object to the processing of the information; Lodge a complaint with the

Information Regulator.

26 | P a g e

Sbd 3.1 - Annexure a – atns pricing schedule – office boardroom

Chairs

(Purchases)

Name of bidder: .......................................................................................

BID NO.: ATNS/RFQ04/05/2026/27/BOARDROOM CHAIRS/Re-advert

CLOSING TIME 11:00 CLOSING DATE: 18 August 2026

Offer to be valid for 60 days from the closing date of bid.

Item quantity description bid price in RSA currency

NO. ** (all applicable taxes included)

No. Item Description Qty Unit Price Total Price

1 Ergonomically certified standard 100 R R

boardroom chairs

2 Ergonomically Certified Executive 25 R R

Boardroom Chairs

Sub-Total (VAT Excl.) R

VAT 15% r

Grand Total R

NOTE: The entire pricing schedule must be fully completed (100%) i.e. ALL line items

MUST be completed/priced. Failure to comply with this instruction will result in the bid

being non-responsive.

Required by: ........................................
At: ........................................

.......................................

Brand and model ........................................
Country of origin ........................................
Does the offer comply with the specification(s)? *YES/NO

27 | P a g e

If not to specification, indicate deviation(s) ........................................
Period required for delivery ........................................

*Delivery: Firm/not firm

Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

28 | P a g e

Sbd 4: bidder’s disclosure

Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics

as enshrined in the Constitution of the Republic of South Africa and further expressed

in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid

process.

Bidder’s declaration

38.1. Is the bidder, or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest1 in the enterprise, employed by the

state? YES/NO

38.1.1. If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling interest in the

enterprise, in table below.

Full Name Identity Number Name of State

institution

1 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

29 | P a g e

Section d: standard bidding documents .............................................................. 22

SBD1: Invitation to Bid - PART A ........................................................................... 22

35 Protection of Personal Information ............................................................ 24

Popia consent ............................................................................................... 26

Sbd 3.1 - Annexure a – atns pricing schedule – office boardroom

Chairs.................................................................................................................................... 27

(Purchases)............................................................................................................................. 27

Sbd 4: bidder’s disclosure .......................................................................................... 29

Sbd 6.1: Preference points claim form in terms of the preferential

Procurement regulations 2022 ................................................................................ 33

80/20 ........................................................................................................................................ 34

80/20 ........................................................................................................................................ 35

General conditions of contract ............................................................................ 37

3 | P a g e

the ATNS pricing quotation in accordance with the Note:

pricing schedule prescribed ATNS pricing structure. (1) Quotation on Company

Letterhead (Aligned to ATNS Pricing

31.1 Bidders must complete, sign and return the full “Invitation to Bid” document.

31.2 Bids submitted without a completed and signed Invitation to Bid will be deemed to be

non-responsive.

32 Pricing Schedule

32.1 Any budget amount that may be indicated in this document shall be deemed to be a guide

only and Bidders are expected to submit a costing that is fair and reasonable.

32.2 All costs related to this assignment are to be allowed for in the pricing schedule and in

the formats prescribed and must be returned as part of the submission. Bids submitted

without a price or with an incomplete price, will be deemed to be non-responsive.

32.3 A pricing schedule with one of the specified elements (fees and reimbursable costs)

omitted from the costing, may be considered non-responsive.

26 | P a g e

Sbd 3.1 - Annexure a – atns pricing schedule – office boardroom

NOTE: The entire pricing schedule must be fully completed (100%) i.e. ALL line items

Compliance Requirements

Source: ATNS RFQ Document_Boardroom Chairs.pdf (RFQ)

tax compliance status (TCS) or PIN may also be made via e-filing

Tax compliance system central

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through

Tcs pin is available but the bidder is registered on the central supplier

CSD Report

CSD number

CSD number must be provided

Central Supplier Database

Central Supplier Database (CSD) Full Report

Central Supplier Database (CSD)

Central supplier database (csd), a csd number must be provided

proof of experience

result in automatic disqualification from the bidding process.

system in the provided SBD 6.1.

11.1.1 CSD Report

12.2 Suppliers are required to claim points for specific goals in SBD 6.1.

B-BBEE Details: 10.1 The specific goals outlined in the invitation to submit the RFQ, along with the

corresponding points to be awarded for each goal, are indicated below.

Number of points The specific goals allocated points in terms of

allocated (80/20 system) this tender

51% Black Owned Suppliers 10,00

30% Black Woman Owned Suppliers. (Section 10,00

2(1)(d)(i) of the PPPFA)

Total 20,00

10.2 The Bidder must indicate how they claim points for specific for each preference point

system in the provided SBD 6.1.

16 | P a g e

11 Verification of Specific Goals

Tenderers must also provide valid proof to substantiate any claims made in support of these

goals to qualify for the allocated points. The following information is required in order for

bidders to qualify for specific claimed:

11.1 Bidders must submit:

11.1.1 CSD Report

11.1.2 CIPC documents

11.1.3 Shareholder certificates

11.1.4 ID copies of shareholders

12 ATNS Specific Goals

12.1 ATNS evaluates bids based on Preferential Procurement Regulations, 2022.

12.2 Suppliers are required to claim points for specific goals in SBD 6.1.

Section c: RFQ conditions and instructions to bid

13 Disclaimer

13.1 The Bidder shall bear all costs incurred in connection with the preparation and submission

of their Bid Response and for finalisation of the contract and the attachments thereof.

ATNS will in no case be responsible for payment to the Bidder for these costs.

13.2 The Company reserves the right to reject any or all Bids, to undertake discussions with

one or more Bidders, and to accept that Bid or modified Bid which in its sole judgment,

will be most advantageous to the Company, price and other evaluation factors having

been considered.

Health & Safety

Source: ATNS RFQ Document_Boardroom Chairs.pdf

that the information provided shall only be used for the preparation of a response to this document. The information

furnished will not be used for any other purpose than stated and that the information will not directly or indirectly, by

agent, employee or representative, be disclosed either in whole or in part, to any other third party without the express

written consent by the Company or its representative.

REFERENCE NUMBER ATNS/RFQ04/05/2026/27/BOARDROOM CHAIRS/Re-adver

Safety and Customer Centricity: Prioritising customer needs and ensuring that

safety is non-negotiable

Accountability: Holding ourselves and others accountable for our actions

Agility: Ensuring that we are flexible and adaptable to change

Diversity: Embracing inclusion, equality and social differences

Integrity: Following a moral and incorruptible corporate code

6 | P a g e

ATNS is a State-Owned Company (SOC), established in 1993 under the ATNS Company Act

(Act ) to provide air traffic services aligned with ICAO standards and South African

Civil Aviation Regulations. As a commercialised air navigation service provider (ANSP), ATNS

operates on a “user-pays” principle, relying on revenues and debt funding to cover operational

and capital expenses.

113cm - 123cm (Height)

68cm (Width)

68cm (Depth)

Gas lift: Class 4

Base Size: 350mm

3.1.2 Deliveries

3.1.2.1 Deliveries must take place within stipulated days, except in emergency circumstances;

delivery must be immediately.

3.1.2.2 The service provider shall at all times remain fully and solely responsible for the

delivery of service/goods to ATNS Head Office.

8 | P a g e

3.1.2.3 The delivery of items to ATNS must include the on/off-loading thereof at the service

provider’s own risk and cost to the designated delivery address provided.

3.1.2.4 Successful Service providers must supply and ensure their own labour for the

discharging of their duties at the designated ATNS site.

3.1.3 Environmental Conditions

3.1.3.1 Sustainable materials shall be used throughout the project to minimize environmental

and social impacts across the product lifecycle. Suppliers must demonstrate

environmental responsibility in the selection and manufacture of all products supplied.

3.1.3.2 Furniture must be manufactured using sustainable materials, including products

sourced from recycled or renewable sources.

3.1.3.3 The final furniture product must comply with applicable South African National

Standards (e.g., SANS 1288 and SANS 10005), which govern timber treatment and

quality assurance to ensure durability and environmental compliance.

3.1.3.4 All surface finishes and adhesives applied to the furniture such as coatings, sealants,

or glues - must be non-toxic and show low levels of volatile organic compounds (VOCs)

to protect the indoor air quality. Suppliers are required to submit Safety Data Sheets

(SDS) for all treated or coated materials to verify that they pose no health risks to

employees or occupants.

3.1.3.5 Suppliers shall provide a take‐back or recycling programme for furniture at the end of

its lifecycle to support responsible disposal and waste reduction.

3.1.4 Regulations

standards, and regulations, as amended from time to time:

3.1.4.1 The Occupational Health and Safety Act, 1993 (Act No. ).

3.1.4.2 South African Bureau of Standards (SABS): SANS 60811‐100 – Test Methods for

Non‐Metallic Materials, Part 100: General.

3.1.4.3 Section 28 (Duty of Care) of the National Environmental Management Act, 1998 (Act

No. ).

3.1.4.4 The National Forests Act, 1998 (Act No. ), particularly with regard to the

sourcing and use of timber and forest products from legally obtained and sustainable

sources.

9 | P a g e

3.1.5 Warranty

g) Conform to all relevant SANS standards, OHS Act regulations and all other legislation

that might be relevant to this Contract and the execution thereof.

h) Be fully responsible for obtaining (and keeping up to date with) said requirements

above.

i) Be responsible for providing staff which are sufficiently skilled and qualified for

successful execution of the works.

j) At all times remain responsible for ensuring that the staff complement is sufficient to

maintain the service levels and system performance.

k) Continuously ensure that all staff is suitable, able, and competent for the duties

required of them.

l) Continuously ensure that all staff is knowledgeable and trustworthy.

m) Ensure that all services are performed within the required Response Times as

stipulated in Service Levels.

n) Be responsible for holding all tools and/or special equipment that might be required for

the execution of the works.

o) Ensure that Safety equipment is used where applicable (e.g., safety, goggles, boots,

harness, etc.) The Contractor, at his/her own expense shall provide such equipment,

for his/her employees. The Contractor shall apply the necessary discipline and control

to ensure compliance by his workers.

p) Ensure that No person shall perform an unsafe / unhygienic act or operation whilst on

Product name / model

number

Dimensions (height, width,

depth)

Materials (wood type, metal,

fabric, finish)

Colour options
Load capacity (for chairs,

desks, shelves)

Note:

(1) Failure to provide this

document will result in

automatic disqualification

15 | P a g e

23.1 As soon as it becomes known to the contractor that he/she will not be able to deliver the

services within the delivery period and/or against the quoted price and/or as specified,

37.1 The Service Provider, by submitting its proposal/ quotation, consents to the use

of his/her personal information contained therein and confirms that:

37.1.1 The information is voluntarily supplied, without undue influence from any party;

and

37.1.2 The information is necessary for the purposes of the engagement with ATNS.

37.2 The tenderer acknowledges that he /she is aware of his/her right to:

37.2.1 Access the information at any reasonable time for the purposes of rectification

thereof.

37.2.2 Object to the processing of the information; Lodge a complaint with the

Contractual Terms

Source: ATNS RFQ Document_Boardroom Chairs.pdf

14.1 Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief, the

Company accepts no liability in relation to the accuracy of any representations made.

Bidders should accept that their tender response is on the basis and reliance of its own

judgment and information. ATNS reserves the right to vary the scope and terms as

described in this document. If any variation does take place tenderer will be advised as

soon as possible in writing.

14.2 The successful tenderer will be engaged subject to acceptance of a contract containing

the standard Terms and Conditions as given. The contract contains standard clauses

including a retention clause for non-satisfactory completion, breach of contract and

confidentiality clauses and a requirement for the tenderer to have adequate professional

17 | P a g e

indemnity insurance. All Tenderers must bear in mind that if circumstances dictate, ATNS

reserves its right to withdraw from any commitments that will be entered into within this

statement of work.

14.3 All designs and documentation submitted by the tenderer will be treated as confidential.

14.4 ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to

undertake discussions with one or more Tenderers and to accept that tender or modified

tender which in its sole judgment, will be most advantageous to the Company, price and

other evaluation factors having been considered.

15 Cancellation of Procurement Process

15.1 This procurement process can be postponed or cancelled at any stage at the sole

discretion of ATNS provided that such cancellation or postponement takes place prior to

entering a contract with a specific service provider to which the bid relates.

16 Bid Submission Conditions, Instruction and Evaluation Process/Criteria

16.1 The Bid submission conditions and instructions as well as the evaluation process/criteria

have been noted. Non-compliance to any of these will result in a bid being rejected.

17 Negotiation and Contracting

17.1 ATNS have the right to enter negotiation with one or more Bidders regarding any terms

and conditions, including price(s), of a proposed contract.

17.2 Under no circumstances will negotiation with any Bidders, including preferred Bidders,

constitute an award or promise/ undertaking to award the contract.

17.3 ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

17.4 A contract will only be deemed to be concluded when reduced to writing in a formal

contract and Service Level Agreement (if applicable) signed by the designated

responsible person of both parties.

17.5 ATNS also reserves the right to enter one contract with a Bidder for all required functions

or into more than one contract with different Bidders for different functions.

18 Reasons for Rejection

18.1 ATNS shall reject a proposal for the award of a contract if the recommended Bidder has

committed a proven corrupt or fraudulent act in competing for the particular contract.

18.2 ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

18.2.1 Have abused the SCM system of the ATNS.

18.2.2 Have committed proven fraud or any other improper conduct in relation to such

system.

18.2.3 Have failed to perform on any previous contract and the proof exists.

18 | P a g e

18.2.4 Such actions shall be communicated to the National Treasury.

19 General Conditions of Contract

19.1 The General Conditions of Contract must be accepted.

20 Additional Information Requirements

20.1 During evaluation of the bids, additional information may be requested in writing from

Bidders. Replies to such request must be submitted, within 7 working days or as

otherwise indicated. Failure to comply, may lead to your bid being disregarded.

20.2 No additional information will be accepted from any individual Bidder without such

information having been requested.

21 Confidentiality

21.1 The bid and all information in connection therewith shall be held in strict confidence by

Bidders and usage of such information shall be limited to the preparation of the bid.

Bidders shall undertake to limit the number of copies of this document.

22 Intellectual Property, Inventions and Copyright

22.1 Copyright of all documentation relating to this contract belongs to the client. The

successful Bidder may not disclose any information, documentation, or products to other

clients without the written approval of the accounting authority or the delegate.

22.2 This paragraph shall survive termination of this contract.

23 Non-Compliance with Delivery Terms

23.1 As soon as it becomes known to the contractor that he/she will not be able to deliver the

services within the delivery period and/or against the quoted price and/or as specified,

ATNS must be given immediate written notice to this effect. ATNS reserves the right to

implement remedies as provided for in the GCC.

24 Warrants

24.1 The bidder warrants that it can conclude this Agreement to the satisfaction of ATNS.

25 Parties not affected by waiver or breaches

25.1 The waiver (whether express or implied) by any Party of any breach of the terms or

conditions of this contract by the other Party shall not prejudice any remedy of the waiving

party in respect of any continuing or other breach of the terms and conditions hereof.

25.2 No favour, delay, relaxation or indulgence on the part of any Party in exercising any power

or right conferred on such Party in terms of this contract shall operate as a waiver of such

19 | P a g e

power or right nor shall any single or partial exercise of any such power or right under

this agreement.

26 Retention

26.1 On termination of this agreement, the bidder shall, on demand hand over all

documentation provided as part of the project and all deliverables, etc., without the right

of retention, to ATNS.

26.2 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force and effect unless such agreement to

amend or vary is entered into in writing and signed by the contracting parties. Any waiver

of the requirement that the agreement to amend or vary shall be in writing, shall also be

in writing.

27 Central Supplier Database

27.1 It is a requirement that all suppliers/ services providers to ATNS shall be registered on

the National Treasury Central Supplier Database (CSD).

27.2 Bidders are therefore required to register as a supplier on the CSD before submitting a

bid. The CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

27.3 Bidders are therefore required to submit proof of their registration on the CSD, or if not

yet registered, provide proof of their application to be registered, with their bid.

27.4 No bid will be awarded, and a contract concluded with a bidder who is not registered on

the CSD.

28 Format of Bids

28.1 Bidders must complete all the necessary bid documents and undertakings required in

this bid document. Bidders are advised that their proposal should be concise, written in

plain English and simply presented.

28.2 If applicable, Bidders are to set out their proposal in the format prescribed hereunder.

This means that the proposal must be structured in the parts noted below. Information

not submitted in the relevant part, may not be considered for evaluation purposes.

29 SARS Tax Clearance Certificate(S)

29.1 Bidde must ensure compliance with their tax obligations.

29.2 Bidders are required to submit their unique personal identification number (PIN) issued

by SARS to enable the organ of state to view the taxpayer’s profile and tax status.

20 | P a g e

29.3 Application for tax compliance status (TCS) or PIN may also be made via e-filing. To use

this provision, taxpayers will need to register with SARS as e-filers through the website

www.sars.gov.za

29.4 Bidders may also submit a printed TCS together with the bid.

29.5 In bids where consortia/ joint ventures/ sub-contractors are involved; each party must

submit a separate proof of TCS/ PIN/ CSD number.

29.6 Where no TCS is available, but the bidder is registered on the Central Supplier Database

(CSD), a CSD number must be provided.

29.7 Bids submitted without any one of the above, will be deemed to be non-responsive.

30 Declaration of Interest

30.1 Each party to the bid must complete and return the “Declaration of Interest”.

30.2 Bids submitted without a complete and signed Declaration of Interest will be deemed to

be non-responsive.

31 Invitation to Bid

31.1 Bidders must complete, sign and return the full “Invitation to Bid” document.

31.2 Bids submitted without a completed and signed Invitation to Bid will be deemed to be

non-responsive.

Section a: introduction and scope of work ........................................................ 6

Introduction ................................................................................................. 6
Objective...................................................................................................... 8
Scope of work ............................................................................................... 8

3 Validity Period ............................................................................................. 12

4 Clarifications Before Bid Closure .................................................................. 12

Section b: bid evaluation process .......................................................................... 13

5 Stage 1: Administrative Requirements .......................................................... 13

6 Non-Compliance with Administrative Requirements ...................................... 13

7 Accept the bid for evaluation, subject to the following condition: .................... 13

8 Stage 2: Mandatory Requirements ................................................................ 13

9 Stage 3: Evaluation for Price and ATNS Specific Goals .................................... 16

Specific Goals ......................................................................................... 16

11 Verification of Specific Goals .................................................................... 17

12 ATNS Specific Goals ................................................................................ 17

Section c: RFQ conditions and instructions to bid ......................................... 17

13 Disclaimer .............................................................................................. 17

14 Contract Terms........................................................................................ 17

15 Cancellation of Procurement Process ....................................................... 18

16 Bid Submission Conditions, Instruction and Evaluation Process/Criteria ..... 18

17 Negotiation and Contracting ..................................................................... 18

18 Reasons for Rejection .............................................................................. 18

19 General Conditions of Contract ................................................................ 19

20 Additional Information Requirements ........................................................ 19

21 Confidentiality......................................................................................... 19

22 Intellectual Property, Inventions and Copyright .......................................... 19

23 Non-Compliance with Delivery Terms........................................................ 19

24 Warrants ................................................................................................. 19

25 Parties not affected by waiver or breaches ................................................. 19

26 Retention ................................................................................................ 20

27 Central Supplier Database ....................................................................... 20

2 | P a g e

28 Format of Bids ......................................................................................... 20

29 SARS Tax Clearance Certificate(S) ............................................................. 20

30 Declaration of Interest ............................................................................. 21

31 Invitation to Bid ....................................................................................... 21

32 Pricing Schedule ..................................................................................... 21

33 Registration On the CSD ........................................................................... 21

Navigation Services Company Limited (ATNS) and no representation or warranty, express or

implied, is made as to the accuracy, completeness, or thoroughness of the content of this

Request for Quotation (RFQ).