Lease of corporate office space for nyda bloemfontein branch – 7-Year government tender (national)

Compulsory briefing session: 18 August 2026 at 10:00 am, held online via Microsoft Teams (link provided in tender document). Closing date: 08 September 2026 at 11:00 am. Tender validity period: 120 business days from closing date.

Tender enquiries: Ms. Siphesihle Zondo, email [email protected], tel (087) 158 5718. Fraud and corruption reporting: email [email protected], web www.whistleblowing.co.za, toll-free 0800 733 477, SMS 33490. Risk Management Unit: Dr. Ayanda Ntanda, email [email protected].

Submission must be delivered to the Tender Box at NYDA Head Office, 7 Naivasha Road, Sunninghill, by 11:00 am on 08 September 2026. One original hardcopy and a softcopy in PDF format on a USB must be submitted. Envelopes must be clearly marked with the tender number and description. Submissions by fax, telex, or email will not be accepted. Bids must be on original tender documentation, not retyped. Late or incorrectly addressed bids will not be considered.

Returnable documents include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), Preference Points Claim Form, proof of CSD registration, tax compliance status (PIN or certificate), B-BBEE certificate or affidavit, and for joint ventures, a signed JV agreement and Fidelity Fund Certificate if not a property owner. Proof of ownership (title deed) and power of attorney must be submitted.

Evaluation is in three stages: 1) Administrative compliance, 2) Site inspection, 3) Price and specific goals. Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax compliance status. B-BBEE points are claimed under the Preferential Procurement Regulations 2022. Bids must be compliant with all mandatory requirements to proceed to site inspection. Site inspection assesses compliance with office space requirements, layout, accessibility, parking, safety, and statutory certificates. Price and specific goals are evaluated after site inspection.

The NYDA requires a corporate office space in Bloemfontein CBD, between 650m² and 750m², for a seven-year lease. The premises must be within 5 km of public transport, clearly visible from major routes, and have an unimpeded entrance from street level. The landlord must provide a fully funded turnkey tenant installation at no cost to NYDA, including all offices, meeting rooms, boardrooms, training room for 40 people, kitchen, ablutions, server room, open-plan workstations for 17 staff, sick bay, and housekeeper pause area. Glass partitioning is required for specified areas. A minimum of 15 covered parking bays, including 2 for persons with disabilities, must be provided; if not all on-site, at least 10 on-site and 5 within 150 metres at landlord's expense. The building must have 24/7 access control, CCTV, burglar proofing, fibre optic connectivity, power generator or UPS, and water supply with minimum 5000L Jo-jo tanks. The landlord must appoint a professional team (architect, project manager, contractor, electrician, plumber) and submit their CVs. Bidders must complete a compliance checklist indicating YES/NO for each requirement. A pre-occupation snagging inspection will be conducted at least 14 days before occupation; all items must be resolved to NYDA's satisfaction. The landlord is responsible for maintenance of the building, including HVAC, electrical, plumbing, fire protection, and cleaning of common areas. NYDA will handle furniture, internal signage, IT infrastructure, and internal security equipment.

The landlord must appoint a full professional team including architect, project manager, building contractor, electrician, and plumber, each with necessary trade test registrations. CVs of the team and company profile of the contractor must be included in the tender proposal.

Bidders must indicate compliance or non-compliance with each requirement on a paragraph-by-paragraph basis. NYDA will conduct a pre-occupation inspection ('snagging') at least 14 days before occupation; all items must be resolved to NYDA's satisfaction before occupation. The landlord must provide a written Building Condition Report not older than 60 days prior to bid submission, confirming structural and serviceable condition. The landlord is responsible for maintenance of the building, including HVAC, electrical, plumbing, fire protection, and cleaning of common areas.

Pricing must be in South African Rand and include VAT. The rental price must remain fixed for the first 12 months, after which an annual escalation rate is proposed and remains fixed for the lease term. NYDA will pay for up to 750m²; excess space is provided free. Prices must be valid for 120 days and cover the 7-year period. The landlord must provide a tenant installation allowance equivalent to seven months' rental fee at no cost to NYDA. The price schedule must be completed in non-erasable ink; no correction fluid. The total cost must be brought to the final summary.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and submit proof. A valid Tax Compliance Status (PIN or certificate) from SARS is required; consortia/joint ventures must submit separate TCS for each party. A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points. Bidders must complete and sign SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), and the Preference Points Claim Form. Joint ventures must submit a signed JV agreement and, if not a property owner, a valid Fidelity Fund Certificate from the Property Practitioners Regulatory Authority. Bidders must not be persons in the service of the state, nor have directors who are. Bidders listed on the Register of Bid Defaulters will be disqualified. Proof of ownership (title deed) and power of attorney must be submitted. Bids must be on original tender documentation, not retyped.

The building must have a designated smoking area, emergency assembly point, approved emergency escape doors, and waste disposal area. Fire protection and risk requirements must be completed before occupation; no occupation will be allowed until adherence is confirmed. The building must have 24/7 access control and security, burglar proofing, and CCTV on common areas. All ablution facilities must meet OHS requirements. The landlord must provide certificates of compliance for electrical, plumbing, mechanical ventilation, and fire protection.

The building must have a designated waste disposal area.

NYDA reserves the right to withdraw or amend the tender, not to award, and not to reimburse preparation costs. Shortlisted bidders may be invited for presentations. The successful bidder must sign a confidentiality/non-disclosure agreement. If the parties cannot agree on lease terms within 60 calendar days of award, NYDA may withdraw the award. The final lease is conditional on receipt of all valid COCs, NYDA's written sign-off after snagging inspection, and confirmation that utilities are operational. The landlord must provide a draft pro forma lease agreement with the bid.

The tender is evaluated in three stages: 1) Administrative compliance, 2) Site inspection, and 3) Price and specific goals. Site inspection verifies compliance with office space requirements, layout, accessibility, parking, safety, and statutory certificates. Price and specific goals are assessed after site inspection.