Lease of corporate office space for nyda lejweleputswa branch – 7-Year government tender

Compulsory briefing session: 18 August 2026 at 10:00 am, held online via Microsoft Teams. Link: https://teams.microsoft.com/meet/31886973819221?p=cayJCYN1R4xGphcNsC. Bidders must download Microsoft TeamViewer prior to the session. Closing date: 08 September 2026 at 11:00 am.

A compulsory briefing session will be held on 18 August 2026 at 10:00 via Microsoft Teams. Link: https://teams.microsoft.com/meet/31886973819221?p=cayJCYN1R4xGphcNsC. Prospective bidders are advised to download Microsoft TeamViewer prior to the meeting. The link is also available on the NYDA website and the National e-tender portal.

Tender enquiries: Ms. Siphesihle Zondo, Employer's Agent, Tel: (087) 158 5718, Email: [email protected]. Technical enquiries may also be directed to the same contact. Fraud and corruption reporting: Email [email protected], Web www.whistleblowing.co.za, Toll-free 0800 733 477, SMS 33490, or Dr. Ayanda Ntanda, Risk Management Unit, Email [email protected].

Submission must be delivered to the Tender Box at NYDA Head Office, 7 Naivasha Road, Sunninghill by 11:00 am on 08 September 2026. One original hardcopy and a softcopy in PDF on a USB must be submitted. Envelopes must be sealed and clearly marked with the tender number and description. Telegraphic, telephonic, telex, facsimile, e-mail and late tenders will not be accepted. Bids must be submitted on the official tender documentation issued by NYDA, completed in black ink, and must not be retyped or reproduced. Returnable documents include SBD 1 (Invitation to Bid), SBD 4 (Disclosure Form), proof of CSD registration, valid B-BBEE certificate or affidavit, Tax Clearance Certificate or TCS PIN, and the completed compliance table in section 2.6. A draft floor plan and tenant installation proposal must also be submitted.

Returnable documents checklist: Proof of CSD registration, SBD1, SBD4 fully completed and signed, completed 2.6 table, one original and softcopy, proof of attendance at compulsory briefing session, proof of ownership or Power of Attorney for property practitioners, PPRA registration and Fidelity Fund Certificate, bank confirmation letter of trust account, three signed testimonial letters from previous or current tenants not older than 10 years.

Evaluation is a three-stage process: 1. Administrative Compliance, 2. Site Inspection, 3. Price / Specific Goals. Bids must be compliant with all mandatory requirements to proceed to the next stage. Site inspection will assess the premises against the corporate office space requirements, including layout, accessibility, parking, safety, building services, statutory compliance certificates, and operational infrastructure. Price and specific goals will be evaluated according to the Preferential Procurement Regulations 2022. NYDA may require presentations from short-listed bidders.

The NYDA requires a corporate office space of minimum 350m2 and maximum 450m2, situated in Welkom CBD. The location must be within walking distance (less than 5 km) of public transport, clearly visible from major traffic routes, with unimpeded street-level entrance and close proximity to public parking. The Landlord must provide a fully funded, turnkey Tenant Installation (TI) fit out at no additional cost to NYDA, including space planning, construction of offices, partitioning (including glass), floor and ceiling finishes, electrical reticulation, ICT infrastructure (Cat 6A cabling, wireless access points), air-conditioning, access control, CCTV, plumbing, accessibility features, and signage. The full cost must be included in the bid price and rental offer; no additional claims will be accepted. The premises must include: reception area, two consultation rooms, training room for 40 people, two meeting rooms, kitchen for 10, boardroom for 15, two lockable storage rooms, three bathrooms (ladies, gents, disabled), server room, open plan office space, sick bay, four offices, open plan for 12 staff, and housekeeper pause area. A minimum of 10 covered parking bays including 2 for disabled persons must be provided within access-controlled area. The building must be Grade A or B (new or not older than 15 years with high-spec renovation). The Landlord must appoint a full professional team (Architect, Project Manager, Building Contractor, Electrician, Plumber) with necessary trade test registrations, and submit their CVs and contractor profile. The building must comply with all statutory requirements, including Occupational Certificates (Electrical, Glazing, Plumbing, HVAC) dated within 12 months, fire protection, and accessibility for persons with disabilities. The Landlord is responsible for maintenance of the building, including power backup, water tanks (minimum 5000L), HVAC, fire protection, plumbing, and demolition at end of lease (back to white shell). NYDA will be responsible for interior wear and tear and cleaning.

The Landlord must appoint a full professional team including Architect, Project Manager, Building Contractor, Electrician, and Plumber, all with necessary trade test registrations where applicable. CVs of the professional team and the contractor's company profile must be included in the tender proposal. Bidders must provide three signed testimonial letters from previous or current tenants not older than 10 years.

Bidders must indicate compliance or non-compliance with each corporate office space requirement on a paragraph-by-paragraph basis by marking YES or NO. Bids not completed in the prescribed manner may be considered incomplete and rejected. NYDA reserves the right to conduct a pre-occupation inspection ('snagging') at least 14 calendar days before the scheduled occupation date; the Landlord must resolve all items to NYDA's satisfaction before occupation. Occupation will not proceed until NYDA issues written sign-off. The Landlord must provide a written Building Condition Report not older than 60 days prior to bid submission, confirming the structural and serviceable condition of the premises. All Certificates of Compliance must be dated no more than 12 months prior to occupation and issued by SANS/SABS-registered professionals.

Pricing must be in South African Rand and include VAT. The rental price must remain fixed for the first twelve months, then escalate annually at a proposed rate within a prescribed range, fixed for the lease duration. NYDA will pay for up to 450sqm; excess space is free. Prices must be valid for 120 days and cover the seven-year lease. The Landlord must provide a tenant installation allowance equivalent to seven months' rental. The price schedule must be completed in non-erasable ink; no correction fluid. A provision for branding of R150,000.00 is included; demolition costs are NIL.

Pricing must be in South African Rand and include VAT. The rental price must remain fixed for the first twelve months of the lease. Thereafter, bidders must propose a variable annual escalation rate within a prescribed range, which will remain fixed for the lease duration unless otherwise agreed in writing. NYDA will pay for office space up to 450sqm; excess space will be deemed free and must not be included in the price. Prices must be valid for 120 days and cover the seven-year lease period. The Landlord must provide a full allowance towards the Tenant Installation equivalent to seven months rental fee at no cost to NYDA. The price schedule must be completed in non-erasable ink; correction fluid/tape is not permitted. A provision for branding of R150,000.00 is included; demolition costs are NIL.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and submit proof of registration. A valid Tax Clearance Certificate or SARS Tax Compliance Status (TCS) PIN is required; for consortia/joint ventures, each party must submit a separate certificate. A valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Bidders must complete and sign SBD 1 (Invitation to Bid) and SBD 4 (Disclosure Form). Bidders must not be persons in the service of the state, and must not be listed on the Register of Bid Defaulters under the Prevention and Combating of Corruption Activities Act. Joint ventures/consortia must submit a signed Joint Venture Agreement, a Joint Venture BBBEE Verification Certificate, and each party must be registered with the Property Practitioners Regulatory Authority (PPRA) with a valid Fidelity Fund Certificate if not the property owner. Proof of ownership (title deed) or Power of Attorney from the owner must be submitted. A written Building Condition Report not older than 60 days prior to bid submission is mandatory.

Building regulations and compliance: The leased premises shall comply with local municipality by-laws and National Building Regulations. Site handover certificate required for public use. Annual emergency evacuation drills, assembly point, safety signage, and evacuation floor maps must be available.

The building must have a designated waste disposal area. The Landlord is responsible for storm water and drainage system maintenance, and water testing (legionella), lux level and air quality tests.

NYDA will be responsible for interior wear and tear and cleaning of the premises.

The landlord must appoint a full professional team (Architect, Project Manager, Building Contractor, Electrician, Plumber) with necessary trade test registrations. CVs and contractor profile must be included in the tender proposal.

Evaluation method: three stage evaluation – 1. Administrative Compliance, 2. Site Inspection, 3. Price / Specific Goals. NYDA may require presentations from short-listed bidders. Bids will be evaluated in accordance with the stipulated evaluation criteria.