PRASA KZN: panel of contractors for general building minor maintenance services (36 months)

4.1 Scope of the desired solution

Works overview and extent of the works

The main purpose of this general building maintenance service contract is to maintain

facilities, general building repairs, in line with relevant and applicable standards, regulations,

legislation, and industry best practice. This contract will be addressing the core building

issues to ensure operational efficiency and overall client satisfaction from tenant, passengers

and Prasa employees.

The service will be carried out on an as and when basis as determined by Facilities

Management.

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Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

The kwazulu - natal region.

Bid number: dbn/ops (bac) 006

The work scope includes Alterations, Earthworks, Concrete formwork & reinforcement,

Precast concrete, Masonry, Waterproofing, Roof coverings, Carpentry & Joinery, Ceilings

partitions & access flooring, Floor coverings & wall linings, Ironmongery, Structural steelwork,

Metal work, Plastering, Tiling, Glazing, Paintwork, Paperhanging and External works.

4.1 Insurance requirements for the project

The successful bidder/s to provide the following insurances in line with the conditions of

contract.

4.1.1 Insurance against Works and Goods.

4.1.2 Insurance against public liabilities (death or injury to any person, or loss of or damage

to any property)

4.2 Prasa’s responsibilities

Is to manage the general building maintenance service provider on as and when required

basis contract for 36 months in the KwaZulu Natal Region.

4.4 Extent and coverage of the proposed project

Various PRASA Stations, Depots and Associated properties in the KZN region.

No Site No Site No Site No Site

1 Amanzimtoti 28 Malvern 55 Fraser 81 Shallcross

2 Avoca 29 Marianhill 56 Finland’s 82 Situndu Hills

3 Bayview 30 Merebank 57 Gledhow 83 Stanger

4 Bellair 31 Montclair 58 Glen Park 84 Thembahlihle

Greenwood

Berea road 32 Mosely 59 85 Temple

5 Park

Moses

Briardene 33 60 Groutville 86 Thornwood

6 Mabhida

Mount

Bridge City 34 61 Havenside 87 Tinley Manor

7 Edgecombe

Mount

Burlington 35 62 Hillary 88 Tongaat

8 Vernon

9 Canelands 36 Northdene 63 Ilfracombe 89 Tongaat Central

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Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

The kwazulu - natal region.

Bid number: dbn/ops (bac) 006

10 Cavendish 37 Nyaninga 64 Illovo Beach 90 Umbilo

11 Charlottedale 38 Ottawa 65 Isipingo 91 Umbogintwini

12 Chatsglen 39 Pahla 66 Island View 92 Umgababa

13 Clairwood 40 Park Rynie 67 Jacobs 93 Umgeni

14 Claustal 41 Pilgrim 68 Karridene 94 Umhlali

15 Compensation 42 Phoenix 69 Kelso 95 Umkomaas

16 Congella 43 Pinetown 70 Kenville 96 Umlazi

Poet's

Crossmoor 44 71 Kings Rest 97 Verulam

17 Corner

18 Dalbridge 45 Redhill 72 Klaarwater 98 Warner Beach

19 Dassenhoek 46 Renishaw 73 Kwandengezi 99 Wentworth

20 Doonside 47 Reunion 74 Kwa Mashu 100 Westcliff

Kwa

Duffs Road 48 Rossburgh 75 101 Wests

21 Mnyandu

22 Durban 49 Sarnia 76 Lindokuhle 102 Winklespruit

23 Effingham 50 Scottsburg 77 Newcastle 103 Zwelethu

24 Escombe 51 Sea View 78 Escourt 104 Pietermaritzburg

Flamingo

52 Shakaskraal 79 Ladysmith 105 Deville wood

25 Heights

26 Nshogweni 53 Cliffdale 80 Hammarsdale 106 KwaThandaza

27 Georgedale 54 Cato Ridge

This will not be limited to stations but will also include all and other facilities belonging to

Prasa and this will be confirmed at RFQ or project stage

4.3 Measurements and payment

The appointed service provider will be paid by PRASA for work done within 30 days after

the receipt of the suppliers correct tax invoice.

4.4 Form of contract

The latest JBCC contract will be utilised.

of 57

Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

The kwazulu - natal region.

Bid number: dbn/ops (bac) 006

4.5 Other related projects

4.5.1 General plumbing and drainage maintenance works on an as and when required

basis for a period of 36 months in KwaZulu Natal region.

5 specification of the work or products or services required

5.1 Technical staff requirements

(a) Site Supervisor

5.2 Technical information to be provided with tender

The Bidders shall submit the following technical proposal.

5.2.1 The Technical Team experience

5.2.2 The Contractor’s completed projects and track record

6 technical specifications related to this project

The design for this project shall meet the following technical capabilities

& constraints, and other specified performance requirements:

6.1. PRASA – Blueprint Specifications

6.2. PRASA - Norms, Guidelines and Standards (NGS) for Station Facilities (2015),

6.3. SANS 10400: The application of National Building Regulations

6.4. SANS 10400: Part S Facilities for Disabled Persons, Edition 3 (2011)

6.5. SANS 3000 -1:2009 Railway Safety Management

6.6. Safety Arrangements and Procedural Compliance with the Occupational Health and

Safety Act (Act ), and

6.7. Applicable Regulations (Specification E4E); including any subsequent amendments,

and related construction regulations, and guidelines.

6.8. Occupational Health and Safety Act, 1993 Asbestos Regulations, 2001

7 time frames / programs

7.1.1 Contract period:

The planned time frame for the implementation of this proposed project is thirty-six (36)

months.

of 57

Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

The kwazulu - natal region.

Bid number: dbn/ops (bac) 006

6. Evaluation methodology

The evaluation of Bids will be based on the information contained in Bids received in RFP and, which

may be further supplemented by presentations and clarification information provided, if required. All

Bids shall be equally evaluated by various committees involved in the evaluation process in

accordance with stated Evaluation Criteria. Procurement integrity and fairness, transparency,

competitiveness and full accountability will at all times be paramount.

6.1EVALUATION And scoring methodology

The evaluation of the Bids by the evaluation committees will be conducted at various levels.

The following levels will be applied in the evaluation:

Level description

Verify completeness The Bid is checked for completeness and whether all required

documentation, certificates; verify completeness warranties and other Bid

requirements and formalities have been complied with. Incomplete Bids

may be disqualified.

Verify compliance The Bids are checked to verify that the essential RFP requirements have

been met. Non-compliant Bids may be disqualified.

Detailed Technical Detailed analysis of Bids to determine whether the Bidder is capable of

Evaluation delivering the Project in terms of business and technical requirements.

The minimum threshold for technical evaluation is [70%], any bidder

who fails to meet the minimum requirement will be disqualified and

not proceed with the evaluation of Price and Specific Goals.

Specific Goals Evaluate Specific Goals

Price Evaluation Bidders will be evaluated on price offered.

Scoring Scoring of Bids using the Evaluation Criteria.

Recommendation Report formulation and recommendation of Preferred and Reserved

Bidders

Best and Final Offer PRASA may go into the Best and Final Offer process in the instance

where no bid meets the requirements of the RFP and/or the Bids are to

close in terms of points awarded.

Approval Approval and notification of the final Bidder.

of 57

Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

The kwazulu - natal region.

Bid number: dbn/ops (bac) 006

6.2 Evaluation criteria

Interested bidders for this project shall be evaluated in terms of their business credentials, financial

standing, empowerment, technical capacity and experience. The evaluation committee shall use the

following Evaluation Criteria depicted in Table 1 for the selection of the preferred bidder.

Evaluation criteria weighting

Stage 1 Compliance

Disqualifying Returnable

Stage 1

documents

Stage 2 Technical / Functionality

Technical/Functional Requirements Threshold of 70%

Total 100

Stage 3 Returnable Documents

Stage 4 Price and Specific Goals

Details of the stages outlined in table 1 above are presented in the following sections.

of 57

Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

The kwazulu - natal region.

Bid number: dbn/ops (bac) 006

Stage 1- returnable documents

If you do not submit/meet the following mandatory documents/requirements, your bid will be

automatically disqualified. Only bidders who comply with stage 1 will be evaluated further.

No. Description of requirement

Proof of CIDB grading of 2GB or higher.

Only those tenderers who are registered with CIDB or are capable of being

so prior to the evaluation of submission, in a contractor grading

designation equal to or higher than a contractor grading designation

determined in accordance with the sum tendered for a 2GB class of

a)

construction work who are eligible to have their tenders evaluated.

Tenderers who are capable of being registered for 2GB or higher, shall

submit with their bid, a proof of application to CIDB.

(PRASA shall verify the active status on CIDB)

Bidders to fill and sign a closing register; failing which the bidder must

b)

provide proof that the document was submitted on time.

Briefing Session Form D.

c) Bidders must also reflect on the Compulsory Briefing Session Attendance

Register.

Table 2: Returnable Requirements

NB: Responsive bidder/s with incomplete returnable documents will be requested to resubmit completed

documents within working days stated by PRASA , failure which will result in automatic disqualification.

of 57

Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

The kwazulu - natal region.

Bid number: dbn/ops (bac) 006

STAGE 2: TECHNICAL / FUNCTIONALITY REQUIREMENTS - (To be submitted in envelope 1)

Qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements

outlined above. The minimum threshold for the technical/functionality requirements is 70% as per the

standard Evaluation Criteria presented in Table 1 above. Bidders who score below this minimum

requirement shall not be considered for further evaluation in stage 3.

Details of the technical/functional requirements are presented in the table below.

Item criteria weight

Contractor’s experience in general building

a) 50

maintenance works

b) Technical personnel experience. 50

Total 100

Table 3: Technical Evaluation Criteria

Functional evaluation criteria

Bidders are evaluated based on the functional criteria set out in this RFP. Only those Bidders which

score [70] points or higher (out of a possible 100) during the functional evaluation will be evaluated

during the second stage of the Bid.

Details of the scoring methodology presented above are outlined below:

Functionality evaluation matrix & Criteria:

Details of the detailed scoring methodology are presented below:

Functionality type of evidence maximum

Weight

Criteria required points

A: Bidders should indicate the 50 Points – Provide 50

CONTRACTOR’S experience of previous work proof of completed

EXPERIENCE IN done in general building three (3) projects each

GENERAL maintenance works with a minimum value

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Compulsory briefing session: 19 August 2026 at 10:00 AM, at PRASA, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Shosholoza Meyl Waiting Area. Attendance is compulsory; bidders failing to attend may be disqualified. Bidders must wear PPE and sign the attendance register.

Closing date for questions: 21 August 2026.

Closing date for responses to questions: 24 August 2026.

Briefing session minutes issued: 20 August 2026.

Closing date for bid submissions: 26 August 2026 at 12:00 PM (noon).

Bid validity period: 90 working days from closing date.

A compulsory pre-proposal RFP briefing will be conducted at Passenger Rail Agency of South Africa, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Shosholoza Meyl Waiting Area on 19 August 2026 at 10:00 am. Bidders to provide own transportation and accommodation. Strictly wear Personal Protective Equipment (PPE). The briefing session will start punctually, and information will not be repeated for bidders arriving late. A Certificate of Attendance (Form D) must be completed and submitted with the proposal as proof of attendance. Bidders failing to attend the compulsory RFP briefing may be disqualified. PRASA will issue briefing session minutes or notes together with the response to clarification questions on 20 August 2026.

Contact person: Mr. Sipohesihle Miya.

For queries during the RFP process, submit an RFP Clarification Form to [email protected] before 21 August 2026.

After the closing date, communicate in writing with the Bid Secretariat at [email protected].

For complaints, use [email protected].

Returnable documents — all must be completed, signed and submitted with the proposal:

• Form A (Invitation to Bid): bidder and contact details.
• Form B (Terms and Conditions for Bidding): acceptance of the RFP terms.
• Form C (Tender Form / Pricing Schedule): the priced offer.
• Form D (Site Inspection Certificate / Pre-Tender Briefing Session): proof of attendance at the compulsory briefing.
• Form E (Statement of Work Successfully Carried Out): track record of completed projects.
• Form F (Security Screening Form): for vetting purposes.
• Form G (Acknowledgement): acknowledgement of the RFP.
• SBD 4 (Bidder's Disclosure): discloses whether any director or shareholder is employed by the state or connected to anyone at PRASA.
• SBD 5 (National Industrial Participation Programme): declaration on the NIPP.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• Annexure B (RFP BOQ/Pricing Schedule): priced bill of quantities.

Submission format:

• Submit in two sealed envelopes: Envelope 1 (Part A: Returnable Documents, Part B: Technical/Functional Response) and Envelope 2 (Part C: Financial Proposal and Specific Goals).
• Submit 1 original, plus copies and an electronic version on a memory card or external hard drive.
• Documents must be in English, A4 format (A3 for graphics), neatly bound, and signed by an authorised person.
• Copies of non-original documents must be certified by a Commissioner of Oaths.
• Deliver to the PRASA tender box at the main entrance of PRASA House, 65 Masabalala Yengwa Avenue, Reception Area, SCM Help Desk, addressed to The Secretariat / Tender Office, quoting the RFP number and description.

Disqualification risks:

• Late or misdirected bids will not be accepted.
• Failure to attend the compulsory briefing or to submit Form D.
• Any attempt to canvass PRASA officials between closing and award.
• Collusion between bidders.

Bidders must submit their response in two sealed envelopes/boxes: Volume 1 (Envelope 1/Package 1) containing Part A: Returnable Documents Requirements Response and Part B: Technical or Functional Response; Volume 2 (Envelope 2/Package 2) containing Part C: Financial Proposal and Specific Goals. Bidders must submit 1 original response and may submit copies and an electronic version on a Memory Card/External hard drive. Documents must be in English, A4 format (graphic illustrations may be A3), neatly bound, and signed by a duly authorized person. Copies must be certified as true copies by a Commissioner of Oaths. Bidders must complete and submit the Certificate of Attendance (Form D) as proof of attendance at the compulsory briefing. The list of bid documents includes: Invitation to Bid (Form A), Terms and Conditions for Bidding (Form B), Tender Form (Pricing Schedule) (Form C), Site Inspection Certificate/Pre-Tender Briefing Session (Form D), Statement of Work Successfully Carried Out by Bidder (Form E), Security Screening Form (Form F), Acknowledgement (Form G), SBD 4 Bidder's Disclosure, SBD 5 National Industrial Participation Programme, SBD 6.1 Preference Points Claim Form.

Evaluation is in four stages:

• Stage 1: Returnable Documents — mandatory documents checked; incomplete bids may be disqualified.
• Stage 2: Technical / Functionality — minimum threshold of 70%. Bidders scoring below this are disqualified and do not proceed.
• Stage 3: Returnable Documents — further compliance check.
• Stage 4: Price and Specific Goals — evaluated on price and empowerment goals.

Technical/Functionality criteria (100 points total):

• Contractor's experience in general building maintenance works: 50 points. Provide proof of three completed projects, each with a minimum value to be confirmed.
• Technical personnel experience: 50 points.

PRASA may call bidders for presentations at any stage. PRASA reserves the right to negotiate a market-related price with the highest-scoring bidder, or cancel the bid if no agreement is reached, and may negotiate with the second or third highest scorers. PRASA may also enter Best and Final Offer (BAFO) negotiations where no proposal meets requirements.

Scope of work: General building minor maintenance services on an as-and-when basis, covering alterations, earthworks, concrete formwork and reinforcement, precast concrete, masonry, waterproofing, roof coverings, carpentry and joinery, ceilings, partitions and access flooring, floor coverings and wall linings, ironmongery, structural steelwork, metal work, plastering, tiling, glazing, paintwork, paperhanging and external works.

Coverage: Various PRASA stations, depots and associated properties across KwaZulu-Natal, including a list of 106 sites (e.g., Durban, Pinetown, Umlazi, Pietermaritzburg, Newcastle, Ladysmith, Stanger, Tongaat). Additional facilities may be included as confirmed at RFQ or project stage.

Contract period: 36 months.

Form of contract: Latest JBCC contract.

Technical standards:

• PRASA Blueprint Specifications
• PRASA Norms, Guidelines and Standards (NGS) for Station Facilities (2015)
• SANS 10400: The application of National Building Regulations
• SANS 10400: Part S Facilities for Disabled Persons, Edition 3 (2011)
• SANS 3000-1:2009 Railway Safety Management
• Occupational Health and Safety Act and applicable regulations, including Asbestos Regulations, 2001

Technical staff requirement: Site Supervisor.

Technical proposal to include: Technical team experience and contractor's completed projects and track record.

conditions of this RFP.

8.9 The responses to RFP formulation should be clear and concise and follow a clear

methodology which responses to RFP should explain upfront in a concise Executive

accordance with stated Evaluation Criteria. Procurement integrity and fairness, transparency,

competitiveness and full accountability will at all times be paramount.

6.1EVALUATION And scoring methodology

5.2.1 The Technical Team experience

5.2.2 The Contractor’s completed projects and track record

standing, empowerment, technical capacity and experience. The evaluation committee shall use the

following Evaluation Criteria depicted in Table 1 for the selection of the preferred bidder.

Contractor’s experience in general building

a) 50

maintenance works

b) Technical personnel experience. 50

Total 100

Table 3: Technical Evaluation Criteria

A: Bidders should indicate the 50 Points – Provide 50

CONTRACTOR’S experience of previous work proof of completed

EXPERIENCE IN done in general building three (3) projects each

Bid number: dbn/ops (bac) 006

 Request annual financial statements prepared and signed off by a professional accountant

or other documentation for the purposes of a due diligence exercise; and/or

 Not accept any changes or purported changes by the Bidder to the bid rates after the

closing date and/or after the award of the business, unless the contract specifically

provided for it.

Bid number: dbn/ops (bac) 006

Section 3 : pricing and delivery schedule................................................................40

1 pricing...................................................................................................................................... 40

2 disclosure of prices quoted....................................................................................41

3 perfromance and bid bonds (where applicable).........................................41

4 ownership of design....................................................................................................... 41

5 service levels.....................................................................................................................41

6 total cost of ownership and continuous improvement initiatives 42

7 financial stability............................................................................................................43

8 validity of returnable documents......................................................44

9 certificate of acquaintance with RFP terms and conditions ............... 45

10. General conditions ........................................................................................................ 47

11 conditions of tender.......................................................................................................52

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Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

TENDER FORM (PRICING SCHEDULE) Form C

Bid number: dbn/ops (bac) 006

Volume 2 (Envelop 2/ Package 2)

 Part C: Financial Proposal and Specific Goals

Volume 2 should be submitted in a separate sealed envelope. Bidders should make their

pricing offer in envelop 2/package 2.

8.3 Bidders must submit 1 original response and may submit copies and an electronic version

which must be contained in a Memory Card/External hard drive etc clearly marked in the

Pricing offer must be submitted in Envelope 2/Package 2 (Part C: Financial Proposal and Specific Goals).

Payment: PRASA will pay for work done within 30 days of receipt of a correct tax invoice.

PRASA may request annual financial statements signed off by a professional accountant for due diligence purposes.

PRASA reserves the right to negotiate a market-related price with the highest-scoring bidder, or cancel the bid if no agreement is reached, and may negotiate with the second or third highest scorers.

Bid and performance bonds may apply (details in the pricing and delivery schedule section).

CIDB grading: Proof of CIDB grading of 2GB or higher. Bidders capable of being registered for 2GB or higher must submit proof of application. PRASA will verify active status on CIDB.

CSD registration: Bidders must be registered on the Central Supplier Database (CSD) and provide their supplier number and unique registration reference number.

Tax compliance: Bidders must be tax compliant and provide a Tax Compliance Status (TCS) PIN. Tax compliance will be verified via the CSD. This applies to all JV/consortium/subcontractor parties.

B-BBEE: Bidders must complete and submit SBD 6.1 (Preference Points Claim Form) to claim B-BBEE points.

Joint Ventures/Consortia: Bidders bidding as a JV or consortium must submit a signed agreement stating the percentage split of business and responsibilities, or a written intention to enter into such an agreement. Award will only take place once a signed copy is submitted.

part or basis of any investment decision by Bidders. The recipient should not consider the document

as an investment recommendation by PRASA or any of its advisers.

Each person to whom this document (and other later documents) is made available must make his

own independent assessment of the Project after making such investigation and taking such

professional advice as he/she or it deems necessary. Neither the receipt of this document or any

related document by any person, nor any information contained in the documents or distributed with

them or previously or subsequently communicated to any Bidder or its advisers, is to be taken as

constituting the giving of an investment advice by PRASA or its advisers.

Draft Contract Annexure 1

RFP Appendixes Annexure 3

In this RFP, unless inconsistent with or otherwise indicated by the context –

4.1 headings have been inserted for convenience only and should not be taken into account in

interpreting the RFP;

4.2 any reference to one gender shall include the other gender;

4.3 words in the singular shall include the plural and vice versa;

4.4 any reference to natural persons shall include legal persons and vice versa;

4.5 words defined in a specific clause have the same meaning in all other clauses of the RFP,

unless the contrary is specifically indicated;

4.6 any reference to the RFP, schedule or appendix, shall be construed as including a reference

to any RFP, schedule or appendix amending or substituting that RFP, schedule or appendix;

4.7 the schedules, appendices and Briefing Notes issued pursuant to this RFP, form an indivisible

part of the RFP and together with further clarifying and amending information provided by

PRASA, constitute the body of RFP documentation which must be complied with by Bidders;

4.8 in the event of any inconsistency between this RFP or other earlier information published with

regard to the Project, the information in this RFP shall prevail; and

4.9 this RFP shall be governed by and applied in accordance with South African law.

of 57

Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

South africa, 65 masabalala yengwa avenue, greyville, durban station,

SHOSHOLOZA MEYL WAITING AREA on the 19 AUGUST 2026, at 10h00 am. [Bidders to

provide own transportation and accommodation] Strictly wear Personal Protective Equipment

(PPE). The briefing session will start punctually, and information will not be repeated for the

benefit of Bidders arriving late.

of 57

Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

Bid number: dbn/ops (bac) 006

2.1 A Certificate of Attendance in the form set out in Form D ................ hereto must be completed

and submitted with your Proposal as proof of attendance is required for a compulsory site

meeting and/or RFP briefing. Bidders must also appear on the Compulsory Briefing session

Bid number: dbn/ops (bac) 006

and understand the responses to RFP. The use of numbered headings, bullet points,

sections, appendices and schedules are encouraged.

8.11 Information submitted as part of a responses to RFP should as far as possible, be orderly

according to the order of the required information requested by PRASA. All pages should

be consecutively numbered.

8.12 Responses to RFP should ensure that each requirement contained in the RFP is

succinctly addressed. Responses to RFP should as far as possible use the terms and

definitions applied in this RFP and should clearly indicate its interpretation of any differing

terminology applied.

8.13 Response to RFP documents are to be submitted to the address specified in this RFP,

and Bidders should ensure that the original and copies (where applicable) are identical in

all respects as PRASA will not accept any liability for having disqualified a bidder for failing

to provide a mandatory returnable document.

8.14 Unless otherwise expressly stated, all Proposals furnished pursuant to this RFP shall be

deemed to be offers. Any exceptions to this statement must be clearly and specifically

indicated.

8.15 Any additional conditions must be embodied in an accompanying letter. Subject only to

clause 16 [Alterations made by the Bidder to Bid Prices] of the General Bid Conditions,

alterations, additions or deletions must not be made by the Bidder to the actual RFP

documents.

8.16 Bidders are required to review the Contract. Bidders may further amend and/ or delete any

part of the Draft Contract where they deem fit to do so. Where Bidders have amended and

or deleted any part of the Contract, it must be clearly visible by using track changes and

must ensure that the disc copy of their bid submission for the Draft Contract is in word

version and not password protected. It must be noted that the marked-up Contract will

form part of contract negotiations processes with the preferred bidder.

of PRASA, be disqualified. PRASA reserves the right to call a Bidder to provide additional

documents which may have not been submitted.

10.2 The successful Bidder [hereinafter referred to as the Service Provider] shall be in full and

complete compliance with any and all applicable laws and regulations.

11 national treasury’s central supplier database

Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD)

which has been established to centrally administer supplier information for all organs of state and

facilitate the verification of certain key supplier information. Only foreign suppliers with no local

registered entity need not register on the CSD. The CSD can be accessed at

https://secure.csd.gov.za. Bidders are required to provide the following to PRASA in order to

enable it to verify information on the CSD:

Supplier Number: ____________ Unique registration reference number: _____________.

CRS CIDB Number: ____________

of 57

Bid descritpion: the appointment of a panel of contractors for the provision of general

Building minor maintenance services on an as and when basis for a period of 36 months in

& constraints, and other specified performance requirements:

6.1. PRASA – Blueprint Specifications

6.2. PRASA - Norms, Guidelines and Standards (NGS) for Station Facilities (2015),

6.3. SANS 10400: The application of National Building Regulations

6.4. SANS 10400: Part S Facilities for Disabled Persons, Edition 3 (2011)

6.5. SANS 3000 -1:2009 Railway Safety Management

6.6. Safety Arrangements and Procedural Compliance with the Occupational Health and

Safety Act (Act ), and

6.7. Applicable Regulations (Specification E4E); including any subsequent amendments,

and related construction regulations, and guidelines.

6.8. Occupational Health and Safety Act, 1993 Asbestos Regulations, 2001

The successful bidder must provide insurance against works and goods, and public liability insurance (death or injury to any person, or loss of or damage to any property) in line with the conditions of contract.

The latest JBCC contract will be used.

Bidders must review the Draft Contract and may amend or delete any part using track changes; the marked-up contract will form part of contract negotiations.

PRASA reserves the right to cancel the contract and/or place the bidder on its list of Restricted Suppliers if information furnished is proved incorrect.

PRASA may withdraw or amend the RFP at any time without notice or liability, reject any non-conforming proposal, disqualify late submissions, call for additional documents, withdraw the RFP on good cause, award at any time after closing, or make no award at all.

All costs and expenses incurred by bidders in submitting responses shall be borne by the bidders.

The briefing session is compulsory. Bidders failing to attend the compulsory RFP briefing may be disqualified. Bidders must wear Personal Protective Equipment (PPE) at the briefing. Bidders to provide own transportation and accommodation. The briefing session will start punctually, and information will not be repeated for late arrivals. Bidders must appear on the Compulsory Briefing Session Register. Bidders who wish to respond as a Joint Venture (JV) or consortium with B-BBEE entities must state their intention and submit a signed JV or consortium agreement clearly stating the percentage split of business and responsibilities. If unavailable, partners must submit written confirmation of intention to enter into a JV agreement, and award will only take place once a signed copy is submitted.

Bidders must provide proof of CIDB grading of 2GB or higher. Tenderers who are capable of being registered for 2GB or higher shall submit with their bid a proof of application to CIDB. PRASA shall verify the active status on CIDB. Bidders must fill and sign a closing register; failing which the bidder must provide proof that the document was submitted on time. Bidders must also reflect on the Compulsory Briefing Session Attendance Register. Bidders must be registered on the Central Supplier Database (CSD) and provide their supplier number and unique registration reference number. Bidders must be tax compliant and provide their Tax Compliance Status (TCS) PIN. Bidders must comply with all applicable laws and regulations.

5 evaluation methodology............................................................................................26

6.2 Evaluation criteria

standing, empowerment, technical capacity and experience. The evaluation committee shall use the

following Evaluation Criteria depicted in Table 1 for the selection of the preferred bidder.

Evaluation criteria weighting

Stage 1 Compliance

Stage 2 Technical / Functionality

Technical/Functional Requirements Threshold of 70%

Stage 3 Returnable Documents

Stage 4 Price and Specific Goals

Details of the stages outlined in table 1 above are presented in the following sections.

Stage 1- returnable documents

automatically disqualified. Only bidders who comply with stage 1 will be evaluated further.

so prior to the evaluation of submission, in a contractor grading

STAGE 2: TECHNICAL / FUNCTIONALITY REQUIREMENTS - (To be submitted in envelope 1)

Qualifying bidders shall then be evaluated on functionality after meeting all compliance requi

Sbd 6.1 Preference points claim form in terms of the

PPPFA Preferential Procurement Policy Framework Act (as amended from

 Part C: Financial Proposal and Specific Goals

Qualifying bidders shall then be evaluated on functionality after meeting

Closing date: 26 August 2026 at 12:00. Compulsory tender briefing: 19 August 2026 at 10:00 at PRASA, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Shosholoza Meyl Waiting Area. Attendance is compulsory; bidders failing to attend will be disqualified. Strictly wear Personal Protective Equipment (PPE). Tender documents can be downloaded from the National Treasury e-tender website from 13 August 2026.

Compulsory site inspection and pre-tender briefing: 19 August 2026 at 10:00 at PRASA, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Shosholoza Meyl Waiting Area. Bidders must strictly wear PPE. Attendance is compulsory; bidders failing to attend will be disqualified. Tender documents can be downloaded from the National Treasury e-tender website from 13 August 2026.

For the National Industrial Participation Programme: Department of Trade and Industry, Private Bag X84, Pretoria, 0001, attention Mr Elias Malapane, telephone (012) 394 1401, fax (012) 394 2401, email [email protected]. No other specific contact details are provided in the document.

Bids must be delivered to the bid box at Passenger Rail Agency of South Africa, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Roof Level Entrance, by 12:00 on 26 August 2026. Late bids will not be accepted. Bids must be submitted on the official forms provided and must not be re-typed. Bidders must register on the Central Supplier Database (CSD) to upload mandatory information (business registration, directorships, tax compliance status, banking details). Returnable forms include: Form A (Invitation to Bid), Form B (Terms and Conditions), Form C (Tender Form), Form D (Site Inspection / Pre-Tender Briefing – compulsory attendance certificate), Form E (Statement of Works Successfully Carried Out), Form F (Security Screening Form), Form G (Acknowledgment), SBD 4 (Declaration of Interest), SBD 5 (National Industrial Participation Programme), SBD 6.1 (Preference Points Claim), and SBD 7 (Contract Form – to be signed by successful bidder). Proof of authority to sign (e.g., resolution of directors) must be attached. Failure to provide any required particulars may render the bid invalid.

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. Specific goals and points: Black Women Owned – 10 points (certified copy of ID of owner/s); Black Youth Owned – 5 points (certified copy of ID of owner/s); Black Person with Disabilities – 5 points (certified copy of ID and doctor's note confirming disability). Total specific goals points: 20. Bidders must submit proof/documentation to claim specific goal points; failure to do so means no points are claimed for those goals. The organ of state may require substantiation of any preference claim at any time.

The scope is the appointment of a panel of contractors for general building minor maintenance services on an as-and-when basis for 36 months in the KwaZulu-Natal region. Bidders must complete Form E (Statement of Works Successfully Carried Out) detailing previous works, including value, contract/client, nature of works, and period. The National Industrial Participation (NIP) Programme applies to contracts with imported content equal to or exceeding US$10 million (or multiple contracts exceeding US$3 million each over 2 years). NIP obligation is 30% of imported content, to be discharged within 7 years. Successful bidders with contracts exceeding R10 million must report to the DTI within 5 working days of award.

Bidders must submit a Performance Bond issued by a South African registered bank to the maximum value of 12.5% of the contract price (VAT inclusive) as security for due completion. Bidders must provide documentary proof of Workmen's Compensation, Securities, and Insurance within 30 working days of award notification, and sign a formal contract within 7 working days of notification that contract documents are ready. The tender must remain valid for a minimum of 90 working days from closing date. Penalties for late completion are provided for in the project specification, in terms of the Conventional Penalties Act.

CSD registration is mandatory; bidders must be registered on the Central Supplier Database to upload business registration, directorships, tax compliance status, and banking information. Tax compliance: bidders must submit a SARS Tax Compliance Status (TCS) PIN or CSD number; each party in a consortium/JV/sub-contractor arrangement must submit separate proof. SBD 4 (Declaration of Interest): disclose any director/shareholder employed by the state or connected to the procuring institution; false declaration disqualifies. SBD 5 (National Industrial Participation Programme): must be signed and submitted. SBD 6.1 (Preference Points Claim): claim specific goals points. Form F (Security Screening Form): declare no previous convictions, civil judgments, pending proceedings, or insolvency; consent to security screening. Form G (Acknowledgment): certify information is true; false information may lead to blacklisting.

Bidders must strictly wear Personal Protective Equipment (PPE) during the compulsory site inspection / pre-tender briefing. No other specific health and safety requirements are stated in the document.

The successful bidder must sign a written contract form (SBD 7). The tender must remain valid for a minimum of 90 working days from closing date. Bidders must provide a Performance Bond of 12.5% of contract price (VAT inclusive) from a South African registered bank. Penalties for late completion are specified in the project specification, per the Conventional Penalties Act. Non-compliance with material terms of the RFP constitutes a material breach and gives PRASA cause for cancellation. In case of conflict between documents, the project specification prevails over other tender documents, but accompanying letters/correspondence prevail over the listed documents.

The 80/20 preference point system applies: 80 points for price, 20 points for specific goals. Specific goals: Black Women Owned (10 points), Black Youth Owned (5 points), Black Person with Disabilities (5 points). Bidders must submit proof to claim these points; failure to do so means no points are awarded for specific goals.

Appointment of a panel of contractors for the provision of building repairs and maintenance services on an as-and-when basis for a period of 36 months in the KwaZulu-Natal region.

The document does not state the evaluation criteria, preference point system, or minimum qualifying thresholds. Bidders must comply with the general conditions of the RFP and submit a completed pricing schedule.

The scope covers general building minor maintenance and repairs on an as-and-when basis for a 36-month period in the KwaZulu-Natal region. The Bill of Quantities (Schedule A) lists a preliminary schedule of works, including:

• Demolition and removal of existing brickwork, doors, windows, roofs, floors, ceilings, partitions, floor coverings, skirting, screeds, plaster, tiling, metalwork, plumbing fixtures, glass and mirrors.
• Supply and installation of ceilings (rhino board, lay-in acoustic tiles, mineral wool tiles, vinyl-faced gypsum panels), painting of concrete soffits.
• Interior wall work: painting, tiling, brickwork sundries (lintels, sills, damp proof course, drywall partitioning, corner protectors).
• Windows: tiling sills, installing blinds (vertical, venetian).
• Doors and security gates: door stops, closers, pull handles, locks, mortice locks, flush doors, aluminium doors, security gates, anti-bandit doors, roller shutters.
• Door frames: supply and install meranti wood frames, painting and varnishing.
• Floors: levelling screeds, toppings, painting, carpets, vinyl tiles, cement tiles, tactile pavers, ceramic tiles, skirting, shower floors, termite treatment, damp proofing, concrete floors.
• Supa wood built-in cabinets and countertops.
• Plumbing interior: taps, mixers, basins, urinals, toilets, showers, geysers, water heaters, boilers, sinks, traps, valves.

Rates must be inclusive of labour, material, transport, plant, equipment, consumables, tools, overheads, site establishment and disestablishment, meetings, reports, preliminaries and general costs. Works may be carried out during normal or after-hours as directed by the Project Manager; no additional claims will be accepted. No additional costs will be paid for contract administration.

Rates must be inclusive of all costs as specified in the Bill of Quantities. No additional costs will be paid for contract administration. No other financial requirements (e.g., bonds, guarantees, payment terms) are stated.

No specific compliance requirements are stated in the document.