Hire of office accommodation for department of education, uthukela district, ladysmith (znt6092w)

Closing time for receipt of tenders is 11h00 on the closing date. A compulsory briefing session is scheduled; the date and venue are not stated in the document. Bidders must attend and submit the official briefing/site inspection certificate.

Queries relating to the issue of documents: Mrs. NF Sikhakhane, Tel: 036 638 8095, Email: [email protected]. Documents are available from the Department of Public Works and Infrastructure, Midlands Region Office, 40 Shepstone Road, Ladysmith, or downloaded from the e-Tender Portal at no cost.

Bids must be submitted in a sealed envelope marked with the bid number ZNT6092W, the bidder's name and address, and the closing date. Envelopes must be deposited in the designated bid box before the closing time of 11h00 on the closing date. Late, faxed, emailed, or telegraphic bids will not be accepted. Bids must be complete in all respects; any alteration must be initialed, and correcting fluid is prohibited. Bidders must initial every page of the bid document. Returnable documents include: completed Invitation to Bid (Part A), signed terms and conditions, proof of authority (e.g., company resolution), CSD registration declaration (Section C), official briefing/site inspection certificate (Section D), pricing schedule (Section E), bidder's disclosure (Section F), preference points claim form (Section G), and contract form (Section H) if applicable. Failure to provide or comply with any required particulars may render the bid invalid.

Evaluation is in three phases: Phase 1 – administrative compliance with bid requirements and procurement regulations; Phase 2 – mandatory requirements, failure to include which results in disqualification; Phase 3 – preference point system. The 80/20 preference point system applies, with 20 points allocated for specific goals: ownership by black people (20 points). Bidders must indicate how they claim points for each preference goal. The department reserves the right not to award to the lowest bidder and may conduct a detailed risk assessment prior to award.

The tender is for the hire of suitable office accommodation for the Department of Education: uThukela District office in Ladysmith. Required extent: 2872 m² (plus 25% non-assignable space of 718 m², totalling 3590 m²). Additionally, 140 undercover parking bays, 6 open bays, and 2 disabled parking bays. The lease period is 5 years, with an option to extend for a further 4 years and 11 months, with no escalations during the extended period.

Pricing must be firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered. The offer must remain valid for 90 days from the closing date of the bid. The bid price must include VAT. A separate pricing schedule is required for each delivery point if applicable. No performance security amount is specified in the document.

Bidders must be registered on the Central Suppliers Database (CSD) at the closing time of the bid; non-registration leads to disqualification. Bidders must submit a valid tax clearance certificate. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete the bidder's disclosure (Section F) and declare any employment by an organ of state or relationship with the procuring institution. Bidders must complete the preference points claim form (Section G) and, if claiming points for black ownership, submit the applicable sworn affidavit (EME or QSE). Bidders must attend the compulsory briefing session and submit the official briefing/site inspection certificate.