Hiring of audio visual system for stats SA event, pretoria

General enquiries: [email protected], +27 12 310 8911. Postal address: Private Bag X44, Pretoria, 0001. Physical address: ISIbalo House, Koch Street, Salvokop, Pretoria, 0002.

Bidders must disclose if they or any of their directors/trustees/shareholders/members/partners are employed by an organ of state or have a relationship with any person employed by the procuring institution

Bidders must complete and sign SBD 4 (Bidder's Disclosure), declaring whether the bidder or any director, trustee, shareholder, member or partner is employed by an organ of state, has a relationship with anyone employed by the procuring institution, or holds an interest in any other related enterprise. Failure to disclose all CSD-registered active companies linked to all directors leads to disqualification. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

This tender is for the hiring of audio visuals/system. The document provided is the SBD 6.1 Preference Points Claim Form, which is a standard form for claiming preference points under the Preferential Procurement Regulations 2022. No further scope details are available in the provided text.

The applicable preference point system for this tender is the 80/20 system, with a maximum of 80 points for price and 20 points for specific goals. Specific goals and their maximum points: Black ownership (10 points), Woman ownership (5 points), Disabled ownership (2 points), Youth ownership (3 points). Bidders must submit proof for each claimed goal, such as certified ID, company registration, CSD report, B-BBEE certificate or sworn affidavit, and for disability a medical certificate from an HPCSA-registered practitioner. Failure to submit proof with the bid means no preference points are claimed.

Preference points claim form in terms of the preferential procurement regulations 2022

Bidders claiming preference points must provide proof of ownership equity for each specific goal claimed, as detailed in the evaluation criteria. The organ of state may require substantiation of any claim at any time.

The quotation is for the hiring of audio visuals/system for a one-day event. The service includes delivery, set-up and testing at the venue, and operation during the event hours.

Quotation closing date: 19 August 2026, closing time 11:00 am. Event date: 21 August 2026, venue Stats SA, Isibalo House, 01 Koch Street, Salvokop, Pretoria. Delivery, set-up and testing 07:00 am; event start 09:00 am to 15:00 pm.

Contact: SCMRFQ Office, telephone 012 310 8437, email [email protected].

Quotations must be emailed to [email protected]. Late quotations will not be accepted. Quotations must be on company letterhead, indicate VAT registration number if VAT registered, be detailed, and specify services and cost. Quoted prices must be firm for the duration of the order. Required documents (mark with an X): quotation with reference number, validity, delivery period, CSD Master registration number (MAAA) and tax compliance status PIN; completed SBD 4 and SBD 6.1; e-filing copy of valid Tax Clearance certificate; certified copy of ID document (not older than 6 months); certified copy of company registration (CIPC) (not older than 6 months); certified copy of BBBEE certificate (not older than 6 months); where applicable, certified copy of OEM certification documents. Certification date on all certified copies must be within 6 months of closing date; older or missing certification will result in zero points for that specific goal.

Evaluation uses the 80/20 system: 80 points for price, 20 points for Specific Goals and Preferential Points. Specific goals and points: Race (Black) 10 points, Women 5 points, Disabled 2 points, Youth (below 35 years) 3 points. Points for equity ownership by an HDI are calculated using a formula (NEP = NOP x EP). Bidders claiming points must provide proof: for Race, Women, Youth – certified ID, company registration, CSD full detail report, certified BBBEE certificate or Sworn Affidavit; for Disabled – medical certificate from a medical practitioner registered with HPCSA. Appointment will not necessarily be based on the lowest quotation.

Hiring of audio and visuals/system for an event on 21 August 2026 at Stats SA, Isibalo House, 01 Koch Street, Salvokop, Pretoria. Delivery, set-up and testing at 07:00 am; event runs 09:00 am to 15:00 pm. Detailed specification and required equipment are attached as Annexure A.

No upfront payment; payment upon receipt of goods/services and within 30 days of receiving a valid invoice. Prices must be firm for the duration of the order; prices dependent on exchange rate should factor in price escalations. Market-related prices will be negotiated with the preferred service provider.

Suppliers must be registered on the Central Supplier Database (CSD). Required: valid tax compliance status PIN, e-filing copy of valid Tax Clearance certificate, certified copy of company registration (CIPC), certified copy of BBBEE certificate or Sworn Affidavit, and certified copy of ID document. SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) must be completed and returned; failure to complete SBD 4 may result in disqualification. Certified copies must be dated within 6 months of closing date.