Provision of professional services for the development of the framework and business processes for the implementation of catalytic projects over 36 months

There will be no clarification meeting. Email queries must be submitted by 03 September 2026. Questions and answers will be consolidated and posted on the e-tenders/municipal website for the benefit of all tenderers by 10 September 2026.

General and Contractual Queries: Khethiwe Mvelase ([email protected]) and Nokwanda Mpofana ([email protected]). Technical Queries: Khethiwe Mvelase, Tel: 031-322-2093, [email protected]; Nokwanda Mpofana, Tel: 031-322-8306, [email protected]. ESP Queries: Lindo Dlamini, Tel: 031-322-7133 / 031-322-7153, [email protected]. ESP Technical Queries: Kgopotso Maja, Tel: 031-322-3808, [email protected]. Appeals/objections: Ms S Pillay, [email protected], P O Box 1394, Durban, 4000.

Submission requires both a signed hard copy and an identical electronic copy via the eThekwini Municipality JDE System (ESP Module). The hard copy must be sealed, addressed to the City Manager, marked with the tender number, and deposited in the Tender Box at the ground floor foyer of the Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban. The electronic copy must be submitted via the ESP Module; the hard copy is the ruling version and the tender is only valid if the hard copy is received. Late tenders will not be accepted. Tenders must be submitted on official tender documentation obtained from the National Treasury eTenders website or the eThekwini Municipality website, printed on A4 one-sided and suitably bound. Returnable documents include: Authority of Signatory, Tax Compliance Status PIN or Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to the Occupational Health and Safety Act, MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Official Tender Form, CVs of key personnel, valid certifications, and contactable client reference letters. Tenders must remain valid for 120 days after opening, plus a further 12 months unless otherwise advised. No tender will be considered from persons in the service of the state.

Returnable documents include: Authority of Signatory, Tax Compliance Status PIN / Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to the Occupational Health and Safety Act, MBD 4: Declaration of Interest, MBD 5: Declaration for Procurement Above R10 Million, MBD 6.1: Preference Points Claim, MBD 8: Declaration of Bidder's Past Supply Chain Management Practices, MBD 9: Certificate of Independent Bid Determination, Official Tender Form, Curriculum vitae of key personnel, Key Personnel valid certification, Contactable clientele reference letters on similar work done.

Evaluation is Price and Preference with Functionality. The 80/20 preference points system applies. Price points (max 80) are calculated per PPPFA regulations. Preference points (max 20) are claimed on MBD 6.1 for specific goals. Functionality minimum threshold is 70 points out of 100. Functionality criteria and maximum scores: Experience of Tenderer (15), Experience of Key Project Lead Resources (15) – Project Lead (15), Development Economist (10), Project Finance Specialist (10), Legal Advisor (10), Infrastructure Specialist (10), Urban/Spatial Planner (10), Proposed Organogram & Staffing (5), Methodology (15). Each criterion is scored on a five-point scale: no response (0), poor (40), satisfactory (70), good (90), very good (100).

Provision of professional services for the development of the framework and business processes for the implementation of Catalytic Projects over 36 months. The scope includes developing business processes that facilitate catalytic land developments, public-private partnerships (PPPs), financial models, incentive programs, and programs for the implementation of engineering services (bulk infrastructure). The tenderer must provide a clear team structure with key personnel including Project Lead, Development Economist, Project Finance Specialist, Legal Advisor, Infrastructure Specialist, and Urban/Spatial Planner. Each team must have at least one registered supporting member where applicable, and support staff limited to four members. The approach paper must not exceed 6 pages and should include the proposed methodology, project plan, programme, risk management, and value management contribution.

Tenders must clearly outline the composition of the professional team under each stream and indicate the time commitment of each member. A detailed approach demonstrating understanding of the scope of works, programme, and risk management plan must be provided. The approach paper must not exceed 6 pages and should include the proposed methodology, project plan, programme, risk management, and value management contribution. The scoring of the approach paper is based on the quality of the technical approach, methodology, and programme.

The experience of the tendering entity or joint venture partners in projects of a similar nature over the last 15 years will be evaluated. Tenderers must describe their experience in tabular form with headings: Employer, Project Title, Detail of work undertaken, Date undertaken and completed, contact person and telephone number, nature of work, and value. Proof of participation/case studies and contact details of clients must be provided. Certificates of completion or signed letters from clients confirming completion must be submitted; failure to do so results in the project not being considered. Scoring levels: Level 0 (0 pts) - no response/evidence; Level 1 (40 pts) - 1 to 3 projects; Level 2 (70 pts) - 3 to 5 projects; Level 3 (90 pts) - 5 to 7 projects; Level 4 (100 pts) - more than 7 projects. Key staff experience is scored per role with specific qualification and registration requirements. CVs of team leaders (max 2 pages each) must be attached, structured under headings: Personal particulars, Qualifications, Skills, Name of current employer and position in enterprise, Outline of recent assignments/experience.

The specification is governed by the General Conditions of Contract (GCC) as amended by National Treasury Circular 52, the Special Conditions of Contract, the Occupational Health and Safety Act, and the eThekwini Code of Conduct. Bidders must comply with these standards.

Prices must be quoted in South African Rand, after deduction of any brokerage or discount. Only one price per item, valid for the full contract period. Firm prices may be submitted for each 12-month period, free from fluctuations. Prices exclusive and inclusive of VAT must be stated separately on the Official Tender Form. Pricing structure must not deviate from the Official Tender Form. The Municipality may require evidence of financial standing. Payment will be made only to the Supplier; factoring arrangements are not accepted.

Tenderers must be registered on the National Treasury Central Supplier Database (CSD) at the time of closing; the CSD number (starting with MAAA) must be provided. In a Joint Venture, each party must be registered. A valid Tax Compliance Status PIN or Tax Clearance Certificate must be included. Declaration of Municipal Fees must be signed, with account numbers; municipal fees must be fully paid or acknowledgement of debt concluded. Declaration with respect to the Occupational Health and Safety Act must be accepted. MBD 4 (Declaration of Interest) must be signed. MBD 5 (Declaration for Procurement Above R10 Million) if applicable. MBD 6.1 (Preference Points Claim) must be completed to claim preference points. MBD 8 (Declaration of Bidder's Past SCM Practices) and MBD 9 (Certificate of Independent Bid Determination) must be submitted. Joint Venture tenders must include a Joint Venture Agreement and B-BBEE Certificate. B-BBEE minimum level is not specified; preference points are claimed for specific goals including ownership (Black and Female), South African owned enterprises, and sub-contracting to Black-owned SMMEs. Proof of claims may include CIPC registration, CSD report, B-BBEE Certificate, and Contract Participation Goal Plan.

Preference points (max 20) are claimed on MBD 6.1 for specific goals. Ownership categories (weighting 50%): Black ownership – 0% (0), >0% and <51% (2), >51% and <100% (3.5), 100% (5); Female ownership – same scoring. Proof of claim may include CIPC registration, CSD report, B-BBEE Certificate, Consolidated B-BBEE Certificate for JV/Consortium/Trust, and Agreement for Consortium/JV/Trust. RDP Goal: Promotion of South African owned enterprises (weighting 25%): Location – Not in South Africa (0), South Africa (2), KZN (3.5), ETM (5). Proof via CSD report. RDP Goal: Promotion of SMMEs owned by Black People – Contracts > R5m (weighting 25%): Sub-contracting 10% (0), >11% and <15% (2), >15% and <20% (3.5), >20% and <25% (5). Proof via Contract Participation Goal Plan (25% work to be allocated).

Bidders must accept the undertaking in terms of the Occupational Health and Safety Act and relevant Regulations. The work must be performed in compliance with the Act and the Employer's Health and Safety Specifications.

The Municipality does not bind itself to accept the lowest or any tender and may accept the whole or part of a tender. Bidders shall not bind the Municipality to any minimum quantity per order. The successful tenderer must provide any quantities stipulated in the specification. The Municipality may accept more than one technically and contractually compliant tender. Tenders are accepted only if signed by an authorised person, a valid Tax Compliance Status PIN or Tax Clearance Certificate is included, and Joint Venture tenders include an acceptable Joint Venture Agreement and B-BBEE Certificate. The Municipality may require evidence of financial standing. Changes in ownership or major policy during the contract period must be disclosed in a covering letter. The Municipality may purchase goods from other sources. Tenderers lacking capability or with previous contract breaches will not be considered. Payment is made only to the Supplier; factoring is not accepted. Appeals must be lodged within 14 days of the decision, with a non-refundable administration fee of R6,131.00 including VAT, paid into the specified bank account.

The tender document comprises a cover page and 74 pages. Documents are issued in electronic format. The entire document should be printed on A4 paper (one sided) and suitably bound. Tenders must remain valid for 120 days after opening, plus a further 12 months unless otherwise advised. The Municipality may request confirmation of tender validity during the 12-month period.

Tenderers must be registered on the National Treasury Central Supplier Database (CSD) at the time of closing; the CSD number (starting with MAAA) must be provided. In a Joint Venture, each party must be registered. Registration on the eThekwini Municipality's Database can be done via https://ethekwinivendor.durban.gov.za/ and on ESP. Tenderers not registered on CSD at closing will not be eligible.