The management and removal, treatment and disposal of health care waste (hcrw) contract for a period of 36 months

Closing date: Friday, 18 September 2026 at 11:00am. No clarification meeting will be held. Technical queries must be submitted by 03 September 2026; consolidated answers will be uploaded on 10 September 2026.

There will be no clarification meeting.

General/Contractual queries: Thabisile Ngcobo/Ncamsile Mazibuko, Tel: 031-3117408/17425, email: [email protected] / [email protected]. Technical queries: Sindisiwe Luthuli, Tel: 031-3113564, email: [email protected]. ESP queries: Lindo Dlamini, Tel: 031-322-7133 / 031-322-7153, email: [email protected]. ESP technical queries: Kgopotso Maja, Tel: 031-322-3808, email: [email protected].

Tenders must be submitted in two parts: a sealed hard copy addressed to the City Manager, marked with the tender number, deposited in the Tender Box in the ground floor foyer of the Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban; and an identical electronic copy via the eThekwini Municipality JDE System (ESP Module). The hard copy is the ruling version and the tender is only valid if the hard copy is received. Late tenders will not be accepted. Facsimile, email, or posted tenders are not accepted. All returnable documents must be completed and signed; failure to do so may disqualify the tender. Required returnable documents: Authority of Signatory, Tax Compliance Status PIN or Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to the Occupational Health and Safety Act, MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10 Million), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and the Official Tender Form.

Returnable documents include: Authority of Signatory, Tax Compliance Status PIN / Tax Clearance Certificate, Declaration of Municipal Fees, Declaration with respect to Occupational Health and Safety Act, Municipal Bidding Documents (MBD 4 Declaration of Interest, MBD 5 Declaration for Procurement Above R10 Million, MBD 6.1 Preference Points Claim, MBD 8 Declaration of Bidder's Past SCM Practices, MBD 9 Certificate of Independent Bid Determination), Official Tender Form, and any additional schedules/forms/certificates as stated in SCT. No additional returnable documents for this tender.

Evaluation is in two stages: mandatory requirements and price and preference. The 80/20 preference points system applies. Price points (max 80) are calculated per Regulation 4.1. Preference points (max 20) are claimed on MBD 6.1 for specific goals: Ownership Goal (weighting 70%) awards points based on black ownership percentage (0% = 0, >0% and <51% = 5.6, >51% and <100% = 9.8, 100% = 14); RDP Goal (weighting 30%) awards points based on the entity's address (Not in SA = 0, SA = 2.4, KZN = 4.2, ETM = 6). Proof of claim via CIPC registration, CSD report, B-BBEE certificate, consolidated certificate, or agreement. Mandatory requirements include a Waste Management Licence, Scheduled Activities Permit, and details of a hazardous landfill site contract. Non-manufacturers must submit a valid service agreement or letter of intent from the manufacturer. Samples will be requested from shortlisted bidders and checked against the specification and SABS standards; failure to comply precludes evaluation.

The contract is for the management and removal, treatment and disposal of Health Care Waste (HCRW) for a period of 36 months. Bidders must supply receptacles/containers as specified. Deliveries are to be made to the eThekwini City Health Stores, 9 Archie Gumede Place, Durban, 4001, and all clinics as per Annexure 1. Tendered prices must be inclusive of delivery charges to all areas. Samples of receptacles/containers will be requested from shortlisted bidders only, must be delivered within 2 working days of request, and must be labelled with the enquiry number and item number; no company name or insignia on the sample itself. Samples must comply with the technical specification and SABS standards.

Tenderers may submit alternative solutions that are economically and technically advantageous, with full technical details submitted separately. Samples will be requested from shortlisted bidders and checked against specification and SABS standards.

Samples of receptacles/containers will be requested from shortlisted bidders and must be checked against the specification and SABS standards. Bidders must state the names of manufacturers of goods or equipment offered. Non-manufacturers must provide a valid agreement or Joint Venture agreement with the manufacturer, covering the contract period.

Pricing: net price per box of receptacles/containers inclusive of VAT must be stated in the Bill of Quantities. Prices must be inclusive of delivery charges to all areas. Estimated quantities are set out in Section 8 (Bill of Quantities / Schedule of Rates/Activities) for evaluation purposes only; contractor bound to supply whatever quantities ordered. Prices must be quoted in South African Rand, with VAT stated separately on the Official Tender Form. Firm prices may be submitted for each 12-month period, free from fluctuations.

Pricing must be quoted in South African Rand, with VAT stated separately on the Official Tender Form. A net price per box of receptacles/containers, inclusive of VAT, must be stated in the Bill of Quantities. Prices must be inclusive of delivery charges to all areas. Firm prices may be submitted for each 12-month period, free from fluctuations. Estimated quantities are set out in Section 8 (Bill of Quantities / Schedule of Rates/Activities) for evaluation purposes only; the contractor is bound to supply whatever quantities are ordered. Payment will be made only to the Supplier; factoring arrangements are not accepted.

Tenderers must be registered on the National Treasury Central Supplier Database (CSD) at the time of closing; for Joint Ventures, each party must be registered. A valid SARS Tax Compliance Status PIN or Tax Clearance Certificate must be submitted. Bidders must sign the Declaration of Municipal Fees, declaring that municipal fees are in order or that acknowledgement of debt agreements have been concluded. Mandatory technical requirements: certified copy of a valid Waste Management Licence (WML) under the National Environmental Management: Waste Act, 2008; copy of a valid Scheduled Activities Permit (SAP) under the eThekwini Municipality Scheduled Activities Bylaw; details of a contract/agreement with a hazardous landfill site with all requisite licences and permits. Non-manufacturers must submit a valid service agreement or letter of intent from the manufacturer, signed on the manufacturer's letterhead and covering the contract period. Bidders must complete and submit MBD 4, MBD 5, MBD 6.1, MBD 8, and MBD 9, and provide an Authority of Signatory.

Bidders must submit a Declaration with respect to the Occupational Health and Safety Act (Act 85 of 1993) and relevant Regulations. The contract is governed by the Occupational Health and Safety Act and the eThekwini Code of Conduct.

A Waste Management Licence (WML) issued under the National Environmental Management: Waste Act, 2008 (Act 59 of 2008) must be submitted. The waste treatment facility must have all requisite licences and permits, including for a hazardous landfill site.

The contract is governed by the General Conditions of Contract (NT Circular 52: July 2010) and Special Conditions of Contract. The successful tenderer must sign a written Contract Form (MBD 7). Payment conditions are as per the Conditions of Contract; payment is made only to the Supplier, and factoring arrangements are not accepted. The Municipality may negotiate final terms with preferred bidders per MFMA Regulation 24. The Municipality may cancel the tender at any time before award without liability. The Municipality is not bound to accept the lowest or any tender, may accept the whole or part, and may place orders without minimum quantity; the successful tenderer is bound to provide stipulated quantities. Tenders are accepted only if signed by an authorised person, a valid Tax Clearance Certificate or TCS PIN is included, and for Joint Ventures, an acceptable Joint Venture Agreement and B-BBEE certificate are provided. The Municipality may require evidence of financial standing. Changes in ownership or major policy must be disclosed. The Municipality may purchase goods from other sources. Tenderers without capability or with previous breach of contract will not be considered. Appeals per Regulation 49 of the Municipal SCM Regulations must be lodged within 14 days to the City Manager, attention Ms S. Pillay.

Special Conditions of Tender (SCT) apply and take precedence over Standard Conditions. Tender document comprises cover page and 73 pages. Documents obtained electronically from National Treasury eTenders or eThekwini Municipality website; entire document printed on A4 one-sided and suitably bound. Tender validity: 120 days from opening, plus further 12 months unless bidder advises otherwise in writing; Municipality may request confirmation of validity during that period. Complaints/objections: per Section 49 of eThekwini SCM Policy, written objection within 14 days to City Manager, attention Ms S Pillay, with non-refundable administration fee of R6,131.00 including VAT, paid to eThekwini Municipality FNB account 631 6574 6331, reference 35037-7A. Additional Conditions of Tender: ACT1 CSD registration eligibility; ACT2 estimated quantities for evaluation only, contractor bound to supply any quantity ordered; ACT3 samples on request only, must be delivered within 2 working days, labelled with enquiry number and item number, no company name on sample, collected within 30 days of unsuccessful letter; ACT4 net price per box inclusive of VAT, deliveries to eThekwini City Health Stores and clinics, prices inclusive of delivery; ACT5 valid agreement/letter of intent required for non-manufacturers.

Tenderers must be registered on the National Treasury Central Supplier Database (CSD) as a service provider; for Joint Ventures, each party must be registered. Tenderers not registered at closing time will not be eligible. CSD Supplier Number (MAAA) to be provided. Registration on eThekwini Municipality's database via https://ethekwinivendor.durban.gov.za/ and on ESP. Mandatory requirements: letter of intent for non-manufacturers of containers/receptacles; certified copy of valid Waste Management Licence (WML) under NEM:WA; copy of valid Scheduled Activities Permit (SAP) under eThekwini Scheduled Activities Bylaw; details of contract/agreement with a hazardous landfill site with requisite licences and permits; manufacturers must submit documentary proof of manufacturing; non-manufacturers must submit a valid service agreement signed on manufacturer's letterhead covering the contract period, including pricing and whether fixed for duration. Failure to submit valid signed agreement or letter of intent at closing precludes the bidder.

Evaluation process consists of two stages: mandatory requirements and price and preference. The 80/20 preference points system applies. Price points (max 80) calculated per Regulation 4.1. Preference points (max 20) derived from MBD 6.1 for specific goals: Ownership Goal (weighting 70%) with points based on black ownership percentage (0% = 0, >0% and <51% = 5.6, >51% and <100% = 9.8, 100% = 14); RDP Goal (weighting 30%) for South African owned enterprises based on address (Not in SA = 0, SA = 2.4, KZN = 4.2, ETM = 6). Proof of claim via CIPC, CSD report, B-BBEE certificate, consolidated certificate, or agreement. Samples will be requested from shortlisted bidders and checked against specification and SABS standards; failure to comply precludes evaluation.