Office accommodation for mega secunda office, gert sibande district (3-Year lease)

Closing date: 09 September 2026 at 12:00 (South African time). Enquiries must be submitted by email on or before 31 August 2026. No briefing session or site visit is mentioned; however, MEGA will conduct a site inspection to verify property descriptions, location, accessibility to main roads, and public transport facilities.

Bidding procedure enquiries: Mr. S. Lekhuleni, 013 492 5818, [email protected]. Technical enquiries: Ms. T. Masenya, 013 492 5818, [email protected]. General SCM enquiries: [email protected]. Enquiries must be directed via email on or before 31 August 2026.

Bids must be submitted on the official forms provided, not re-typed. Submit one original copy and one soft copy (USB) in a sealed envelope marked with the bidder's name, bid number, bid description, and closing date. Deposit in the tender box at MEGA Office Park, Supply Chain Management Unit, 02 Eastern Boulevard, Riverside, Mbombela, 1200, before 12:00 on 09 September 2026. Late bids will not be considered. Returnable documents include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), proof of CSD registration, detailed pricing proposal, property ownership proof (title deed) and certified floor plan, project methodology/plan, detailed maintenance plan, proof of building compliance (floor plans in CAD 3D, occupancy certificate, zoning certificate, structural integrity report, electrical COC, OHS certificates, beneficial occupancy letter, tenant installation cost, property insurance, building grading), joint venture agreement (if applicable), letter of authority to sign, certified ID copies of directors/shareholders, and letter of approval for government employees. Bids from persons in the service of the state or companies with such directors are not considered.

Bidders must submit: prescribed bid document, completed and signed SBD forms (SBD1, 4, 6.1), general conditions of contract, and any other information required. Submit 1 original copy and 1 soft copy (USB) in a sealed envelope marked with bid number, description, and closing date, deposited in the tender box at MEGA Office Park, 02 Eastern Boulevard, Mbombela.

Three-stage evaluation: Stage 1 – mandatory requirements (SBD forms, CSD, pricing, property proof, methodology, maintenance plan, building compliance); Stage 2 – functionality (minimum 70 points) including site inspection; Stage 3 – price and specific goals under 80/20 system. Specific goals: Black-owned (4), women-owned (4), youth-owned (4), disabled-owned (4), SMME/QSE/EME (4).

Provision of office accommodation for MEGA Secunda office at Gert Sibande District, Govan Mbeki Local Municipality, for three years. Location: Secunda area, within 1-4 km radius from public transport (taxi ranks, bus stops). Lettable area: 340-350 m². Covered parking bays: 8 for MEGA staff and visitors. Property must have universal access for people with disabilities. Required spaces: 6 closed offices with air conditioning and carpet, reception with 4-seat waiting, 1 boardroom, 2 consultation stations, 1 open plan (for 2 interns), 1 office equipment area, 1 storeroom/server room, 1 filing/archival room, 1 kitchen, 1 eating room/canteen, 9 telephone sockets, 18 power sockets, 8 covered parking bays, toilets (male 2 seats + 1 urinal, female 2 seats, 1 disability optional), common areas, lift access (upper floors), stairs, 6-7 secured parking bays, carpet installation. MEGA responsible for internal cleaning only; bidder to provide maintenance plan and facility management team. Bidder must submit project methodology/plan with fixed deliverables and timelines. MEGA will conduct site inspection to verify property.

Bidders must submit a detailed project methodology/plan or development implementation plan with fixed deliverables and timelines, explaining how they will deliver the office accommodation. Also required: detailed maintenance plan for planned and unplanned building maintenance, and a facility management team with roles and responsibilities.

Functionality assessment includes building grade (Grade A: 25 points, Grade B: 20, Grade C: 10), air conditioning (10), location within Secunda (10), accessibility (20: public transport 5, public parking 5, disability access 5, secured premises with 2m wall and gate 5), and site inspection (30 points). Site inspection items: parking (2), location/amenities (3), heating/ventilation/AC (3), backup power (4), water supply (3), escalators/lifts (3), OHS (10), security (2). Minimum threshold: 70 points.

Pricing proposal must include: rental amount per square meter excluding VAT, operating costs, total monthly amount, total for year 1, escalation rate, total for years 2 and 3, and total bid price for three years excluding VAT. Pricing summary includes subtotal, 15% VAT, and total tender price including VAT.

Pricing must be submitted on the provided schedule: rental amount per square meter excluding VAT, operating costs, total per month, total for year 1, escalation rate, total for year 2 and 3 with escalation, and total bid price for three years excluding VAT. Add 15% VAT to get total tender price. Escalation rate must be stated. MEGA may negotiate final fee/rates and may consider National Treasury cost containment hourly rates.

Mandatory requirements (Stage 1): completion of SBD 1, SBD 4, SBD 6.1; proof of CSD registration; detailed pricing proposal (with proxy form if not owner); property proof of ownership (title deed) and certified floor plan; project methodology/plan; detailed maintenance plan; proof of building compliance including occupancy certificate (fully signed by municipality official, no letters of undertaking), zoning certificate, structural integrity report by SAICE/ECSA-registered engineer, electrical COC, OHS certificates (fire clearance, lift/escalator COC, air quality and ventilation report, lighting and emergency lighting report), beneficial occupancy confirmation (one month rent-free), tenant installation cost, property insurance, building grading (Grade A or B); joint venture agreement if applicable; letter of authority to sign; certified ID copies of directors/shareholders; letter of approval for government employees. Tax compliance: submit SARS TCS PIN or CSD number; each party in consortium/JV must submit separate TCS/CSD. Bidders must not be persons in service of the state.

OHS compliance certificates required: signed fire clearance certificate, lift/escalator COC, air quality and ventilation report from ISO certified lab, lighting and emergency lighting report. Site inspection includes OHS requirements: accessibility for disabled, emergency/escape routes, fire detectors/extinguishers/hose reels, structural integrity, lighting measured by engineer.

Special conditions: confidentiality of bid information; validity period of 90 days from closing date; MEGA may amend documents; background checks may be conducted; South African based law firms only (local production and content); bid preparation costs are for the bidder; samples returned on request; MEGA reserves the right to negotiate final fees and consider cost containment measures.

Mandatory requirements (Stage 1): Completion of SBD 1, SBD 4, SBD 6.1; CSD registration proof; detailed pricing proposal and proxy form if bidder is not the owner; property proof of ownership (title deed) and certified floor plan; project methodology/plan with deliverables and timelines; detailed maintenance plan and facility management team; proof of building compliance including floor plans in CAD 3D, occupancy certificate, zoning certificate, structural integrity report, electrical COC, OHS certificates (fire clearance, lift COC, air quality report, lighting report), beneficial occupancy letter, tenant installation cost, property insurance proof, building grading (A or B); proof of company registration (JV agreement if applicable); letter of authority to sign; certified ID copies of directors/shareholders; letter of approval if government employees are involved; no fraudulent information.

Three-stage evaluation: Stage 1 responsiveness (mandatory requirements); Stage 2 functionality (minimum 70 points out of 100) including site inspection; Stage 3 price and specific goals using 80/20 preference points system. Functionality criteria: building grade (25 points), air conditioning (10), location (15), accessibility (20), site inspection (30). Site inspection items include parking, location, HVAC, backup power, water supply, lifts, OHS, security. Price 80 points, specific goals 20 points (Black-owned 4, women-owned 4, youth-owned 4, disabled-owned 4, SMME/QSE/EME 4).