Provision of annual software licenses for 13 media players, including online technical support and software upgrades, as well as the re-activation, setup, and configuration of licenses and user accounts.

Closing date: 26 August 2026, 11:00 am. No compulsory briefing or site visit is applicable.

Procurement enquiries: [email protected], tel 011 403 4300. Technical enquiries: [email protected], tel 011 403 4300. Submission address: Transportation House, 1 Raikes Road, Braamfontein, 2001.

Quotations must be submitted by email to [email protected], or deposited in the bid box at Transportation House, 1 Raikes Road, Braamfontein, 2001, before the closing time. The quotation must be on the company letterhead. The following documents must be attached or the bid may be disqualified: completed RFQ with the CSD registration number clearly handwritten on the front page; valid tax clearance certificate; B-BBEE certificate; municipal account not in arrears for more than 90 days for the company and all directors (or lease agreement or affidavit if not owning/renting); local content declaration; VAT vendor status; and any relevant certificates. Returnable forms include MBD 4 (Declaration of Interest), MBD 6.2 (Local Production and Content Declaration), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and POPI consent.

The following documents must be attached or the bid may be disqualified: quotation on company letterhead; valid tax clearance certificate; CSD registration number clearly handwritten on the front page of the RFQ; completed RFQ; municipal account not in arrears for more than 90 days for all directors appearing on the CSD report (or lease agreement or affidavit if not owning/renting); municipal account not in arrears for more than 90 days for the company (or lease agreement or affidavit if not owning/renting); B-BBEE certificate; local content declaration; VAT vendor status; and any relevant certificates.

Evaluation follows the 80/20 preference point system under the Preferential Procurement Regulations, 2022. Price scores 80 points; up to 20 points are available for specific goals: 10 points for an EME or QSE at least 51% owned by black people; 5 points for an EME or QSE at least 51% owned by black women; 5 points for an EME or QSE at least 51% owned by black youth. Points are claimed by ticking the relevant box and are verified against the CSD report; failure to claim results in zero points. The highest-scoring bidder is recommended, but Metrobus reserves the right not to award to the highest scorer.

The service provider must renew licences for 13 media players, provide continuous system access and functionality for digital screen operations, supply software updates, upgrades and technical support for the licence period, and perform licence activation, configuration and system setup. Each licence must include access to the digital signage/media player platform, software maintenance, updates and upgrades, technical support, and system reliability and uptime assurance. The solution must be fully compatible with the existing Metrobus digital signage infrastructure, support remote content management and scheduling, allow centralised control of all media players, provide secure user access and authentication, and enable efficient system recovery and reactivation. The provider must activate and configure all licences and media players, set up user accounts and access profiles, and confirm operational readiness. Deliverables include active licences for 13 media players, a fully configured and operational platform, user access credentials, and confirmation of support and maintenance coverage. Contract duration is 24 months: Year 1 is the initial 12-month licence period; Year 2 is a renewal for an additional 12 months.

The service provider must be a certified or authorised distributor of the proposed media player solution. No other specific experience or qualification requirements are stated.

Pricing must be firm and quoted on the provided schedule with three line items: Year 1 licence fee for 13 media players (12 months, online support and software upgrades); Year 2 licence fee for 13 media players (12 months, online support and software upgrades); and a once-off re-activation and setup of licences and user accounts. Sub-total, VAT at 15%, and grand total must be shown.

Pricing must be firm and quoted on the provided pricing schedule, with separate line items for Year 1 licence fees (13 players), Year 2 licence fees (13 players), and a once-off licence reactivation and setup cost. VAT at 15% must be added. Offers must remain valid for 60 days from the closing date. No second-hand or refurbished parts may be used. If subcontracting more than 25% of the work, the bidder must declare the subcontractor and percentage. Metrobus is not bound to accept the lowest or any quotation and may award to more than one bidder.

Mandatory requirements: registration on the Central Supplier Database (CSD); valid tax compliance; B-BBEE certificate; municipal rates and taxes account for the company and all directors, not older than three months and not over 90 days in arrears (or a signed lease agreement, or an affidavit if the bidder does not own or rent property); and the service provider must be a certified or authorised distributor of the proposed media player solution. Bidders must complete and submit MBD 4 (Declaration of Interest), MBD 6.2 (Local Production and Content Declaration), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and POPI consent. Bidders must not be in the service of the state, and must not be listed on the National Treasury's database of prohibited persons or the Register for Tender Defaulters.

The contract is for 24 months, with Year 1 as the initial 12-month licence period and Year 2 as a renewal for an additional 12 months. The bidder must complete and submit MBD 9 (Certificate of Independent Bid Determination), which certifies that the bid was prepared independently and without collusion. The bidder must also provide POPI consent, allowing Metrobus to process personal information for procurement and reporting purposes. Metrobus may reject a bid if the bidder or its directors have abused the supply chain management system, been convicted of fraud or corruption, or are listed on the Register for Tender Defaulters.