Appointment of contractor for hopetown 22/11kV substation protection system upgrade – northern cape tender

Closing date: 04 September 2026 at 12h00. Compulsory clarification meeting: 26 August 2026 at 11:00 at Thembelihle Local Municipality, Municipal Technical Offices, Church Street, Hopetown. Doors close at 11h00; late arrivals not allowed. Tender documents available from 26 August 2026.

Enquiries: Mr Kabelo Mochwaro (PMU Manager) – [email protected]; Mrs Nogoli Jaxa (SCM Manager) – [email protected]. All emails must be included in all correspondence.

Submission must be on the original tender documents, placed in a sealed envelope endorsed with the tender number, title, bidder's name, and closing date/time, and deposited in the tender box at the Thembelihle Local Municipal offices, Cnr. Mark and Church Streets, Hopetown, or couriered to reach the tender box before the closing time. Bids are opened in public just after 12:00 on the closing date. Tender documents are obtainable from 26 August 2026 at the Thembelihle Municipal Offices, Liebenberg Street, Strydenburg, or by depositing the non-refundable fee of R800.00 into the municipality's bank account and emailing proof of payment to [email protected] with the tender number in the subject line. Bidders must be registered on the CSD; failure to register may result in no award. The municipality may withdraw, re-advertise, or reject any tender and is not bound to accept the lowest or highest-scoring bid.

Fully completed documents must be placed in a sealed envelope and deposited in the tender box at the Thembelihle Local Municipal offices, Cnr. Mark and Church Streets, Hopetown, or couriered to reach the tender box before the closing date and time. Envelopes must be endorsed with the tender number, title, bidder's name, and closing date/time.

Evaluation uses Functionality and the 80/20 Preference Points system per the Revised Preferential Procurement Policy Framework of 2022. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: B-BBEE (contracting with persons historically disadvantaged on race, women, youth, or disability) – 10 points; Locality – 10 points (Within Pixley Ka Seme – 10, Within Northern Cape – 6, Rest of South Africa – 2). Functionality criteria total 100 points: Organisation Experience in similar projects – 25 points (minimum five completed projects of similar nature and size, each at least R4 million, five points per project); Site Agent or Contract Agent – 20 points (National Diploma in Electrical Engineering – 5, ECSA registration as Professional Technician – 10, minimum ten years' experience – 5); Health and Safety Officer – 10 points (minimum three years' experience after obtaining SACPMP certificate – 5, proof of SACPMP certificate – 5); Foremen or Clerk of Works – 10 points (National Diploma in Electrical Engineering – 5, minimum five years' experience – 5); Proof of Project Construction Equipment – 20 points (6-ton crane – 10, cherry picker – 10); Quality Assurance – 10 points (project execution plan evaluated on methodology and programme: Excellent – 5, Good – 4, Satisfactory – 3, Poor – 2; no method statement – 2.5; certified laboratory to be used – 2.5; methodology on tests – 2.5); Bank Rating – 5 points (bank-stamped rating with Bank Code not older than 30 days: Code A – 5, Code B – 4, Code C – 3, Code D – 2, Code E – 1, no rating – 0). Bidders must obtain at least 70 points on Functionality to qualify.

Scope: Upgrade of the Hopetown 22/11kV substation protection system. Bidders must provide proof of ownership or a signed lease agreement (with proof of ownership by the lessor) for a 6-ton crane and a cherry picker. A project execution plan is required, evaluated on methodology and programme. A certified laboratory must be used for tests, and methodology for conducting tests must be provided.

Project execution plan is evaluated on methodology and programme. Scoring: Excellent – 5, Good – 4, Satisfactory – 3, Poor – 2. No method statement – 2.5. A certified laboratory must be used, and methodology for various tests must be provided.

Key personnel requirements: Site Agent or Contract Agent – National Diploma in Electrical Engineering, ECSA registration as Professional Technician (no candidates), minimum ten years' experience. Health and Safety Officer – SACPMP certificate and three years' experience. Foremen or Clerk of Works – National Diploma in Electrical Engineering and five years' experience. Proof of SACPMP certificate must be attached.

Quality Assurance is scored under Functionality: project execution plan evaluated on methodology and programme (Excellent – 5, Good – 4, Satisfactory – 3, Poor – 2; no method statement – 2.5). A certified laboratory must be used, and methodology for conducting tests must be provided.

Tender documents require a non-refundable fee of R800.00. Bank details: Thembelihle Local Municipality, Standard Bank, Account 041 879 171, Branch Kimberley (050002), Reference TLM042627_name of service provider. Bidders must submit a bank-stamped rating with a Bank Code not older than 30 days (Codes A–E).

CIDB grading level 4EP or higher is required. Bidders must be registered on the CSD. Bidders must submit a certified copy of their B-BBEE certificate or sworn affidavit to claim B-BBEE points; failure results in forfeiting those points. Proof of ownership or lease for required equipment must be submitted. Key personnel must meet specified qualifications and registrations (e.g., ECSA registration for Site Agent).

Health and Safety Officer requirements: minimum three years' experience after obtaining the SACPMP certificate as a registered Professional Safety Officer, and proof of the SACPMP certificate must be attached. This is scored under Functionality (10 points).

The tender box will be emptied just after 12:00 on the closing date and bids opened in public. The municipality reserves the right to withdraw, re-advertise, or reject any tender, and is not bound to accept the lowest or highest-scoring bid. Bidders not registered on the CSD may not be awarded.

Bidders must have a CIDB grading level of 4EP or higher. Proposals must be submitted on the original documents and remain valid for 90 days after the closing date.

Evaluation uses Functionality and the 80/20 Preference Points system per the Revised Preferential Procurement Policy Framework of 2022. Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: B-BBEE – 10 points; Locality – 10 points (Pixley Ka Seme – 10, Northern Cape – 6, Rest of South Africa – 2). Functionality criteria total 100 points: Organisation Experience – 25 points (min. five projects of R4m each); Site Agent/Contract Agent – 20 points (National Diploma – 5, ECSA Professional Technician – 10, 10 years' experience – 5); Health and Safety Officer – 10 points (SACPMP certificate and 3 years' experience – 5, proof – 5); Foremen/Clerk of Works – 10 points (National Diploma – 5, 5 years' experience – 5); Equipment – 20 points (6-ton crane – 10, cherry picker – 10); Quality Assurance – 10 points (project execution plan, certified laboratory, test methodology); Bank Rating – 5 points (bank-stamped rating). Minimum 70 points on Functionality required.