Marketing and communications services for city of johannesburg group finance department – one year contract

Non-compulsory briefing session: 27 August 2026 at 10:00 AM, 2nd Floor Boardroom, 61 Jorrisen Street, Braamfontein, Johannesburg.

Bidding procedure enquiries and technical information: Department Group Finance, Contact Person Dieketseng Soso, Email [email protected].

Bids must be deposited in the tender box at Sappi Building, 48 Ameshoff Street, Braamfontein, Johannesburg 2001, before the closing time. Late bids will not be accepted. The bid document must be completed in black ink, in full, and signed at the required spaces; errors must be scratched and signed, not corrected with tippex. Bids must be sealed. The time used will be Telkom time. Returnable forms include: MBD 1 (Invitation to Bid, Part A and Part B), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 3.3 (Price Schedule – Professional Services), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination), and a Declaration of Municipal Accounts. Joint ventures, consortia, subcontracting, or partnerships must submit the relevant certificate (MBD 1 Part A) with the required agreements and authorisations. The successful bidder must sign a written contract form (MBD 7) and a service level agreement.

The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022. The tender may not necessarily be awarded to the bidder scoring the highest points. The award may be made to more than one bidder, and the tender may be divisible. The City reserves the right to award in full, partially, or not at all. Negotiations will only be conducted with selected bidders where necessary. False information regarding a specific goal may lead to disqualification or contract termination after the bidder is given 14 days to make representations.

The scope is the provision of marketing and communications services for the Group Finance Department of the City of Johannesburg for a period of one (1) year. Specific deliverables, quantities, and service levels are not detailed in the available text. Bidders must complete Section 4 (Technical data, omissions, variations and company details).

Goods and services must conform to the standards mentioned in the bidding documents and specifications. The bidder's premises must be open for inspection by the purchaser's representative at all reasonable hours if inspection is a bid condition. Pre-bidding testing is for the bidder's account. If inspections show compliance, the purchaser bears the cost; if not, the supplier bears the cost and rejected supplies must be replaced at the supplier's cost.

Pricing must be submitted on MBD 3.1 (Pricing Schedule – Firm Prices) and MBD 3.3 (Price Schedule – Professional Services). The total bid price must be stated. Performance security may be required within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in the Special Conditions of Contract. The amount is not stated in the available text.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number. A valid Tax Compliance Status PIN from SARS must be submitted; a printed Tax Clearance Certificate may also be submitted. For consortia, joint ventures, or subcontractors, each party must submit a separate TCC/PIN and CSD number. B-BBEE status level must be claimed on MBD 6.1, supported by a B-BBEE verification certificate or sworn affidavit (for EMEs and QSEs). Bidders must complete MBD 4 (Declaration of Interest), MBD 8 (Declaration of Supply Chain Practices), and MBD 9 (Certificate of Independent Bid Determination). Bidders must not be in the service of the state, and directors/principals must not owe municipal charges in arrears for more than 3 months, have failed to perform on previous contracts, or be listed on the register of tender defaulters.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC); SCC prevails in case of conflict. The successful bidder must sign a written contract form (MBD 7) and a service level agreement. The City may cancel the award or terminate the contract if the bidder is found to have submitted false information, committed fraud, price rigging, corruption, collusion, or forgery. Bidders must not be in the service of the state. The City may visit the bidder's premises or customers. Disputes must first be referred to the Accounting Officer. The City may source information from various sources to verify the bidder's financial stability and conduct. Bidders must consent to the processing of personal information under POPIA. The contract may be awarded to more than one bidder and may be divisible. The City reserves the right to cancel the bid at any time before award.