Auditing firm services for saftas and oscars selection – 3-Year contract

Closing date for enquiries: Friday, 11 September 2026. Closing date and time for bid submission: 11:00 (date not stated in the document).

For bidding procedures: National Film and Video Foundation, Tel: 011 483 0880. For technical information: [email protected]. All communication must be in writing to [email protected]. Bidders may not contact any other NFVF employee regarding the bid.

Submit the bid by the closing date and time (11:00) to the National Film and Video Foundation. Complete all bid documents in ink (blue or black), not typed; no tippex allowed, changes must be scratched out and signed. Secure documents together, preferably bound or in a lever arch file. All certified copies must be dated within six months of closing. Required returnable forms: SBD 1 (Invitation to Bid), SBD 2 (Tax Clearance Certificate, original and valid), SBD 3.3 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination) — all fully completed and signed. Also submit CSD report, company registration documents, B-BBEE certificate or sworn affidavit, and identity documents for all shareholders/members. Failure to submit mandatory documents may lead to disqualification.

Mandatory documents include: SBD 1 (Invitation to bid) fully completed and signed; SBD 2 (Tax Clearance Certificate) original and valid; SBD 3.3 (Pricing Schedule) fully completed and signed; SBD 4 (Declaration of interest) fully completed and signed; SBD 6.1 (Preference points on specific goals) fully completed and signed; SBD 8 (Declaration of Bidder's past supply chain management practices) fully completed and signed; SBD 9 (Certificate of Independent Bid Determination) fully completed and signed. Additional returnable documents: certified copies of company registration documentation (CM1, CK1, CM9, CM22, CM29, CK2) with certification stamp original and no more than 3 months old; proof of CSD registration; VAT registration certificate if applicable; certified copies of identity documents for all current shareholders/members; B-BBEE certificate or sworn affidavit (valid certified copies). Total bid price must be provided via the price schedule or separate financial proposal, showing VAT amount, deductibles, miscellaneous costs and related.

Evaluation is in three stages. Stage 1: Administrative compliance — all mandatory documents must be submitted; failure leads to disqualification. Stage 2: Functionality — minimum threshold of 75 points out of 100. Criteria: experience in auditing award ceremonies (10), organisation accreditation/quality assurance (10), team leader qualifications (10), technical approach and execution plan (25), project leader capability and experience (20), reference letters (25). Stage 3: Price and specific goals — 80 points for price, 20 for specific goals, using the 80/20 preference point system. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Appointment of an auditing firm to oversee the entry and judging phases of the South African Film and Television Awards (SAFTAs) and the Oscars selection process. Scope includes: planning entry and judging phases; Phase 1 verification of entries and reporting; verification of jury applications; attending all judging and NFVF meetings; liaising with entry applicants; Phase 2 judging process; filtration of results and reporting; finalisation of nominees and winners' lists; provision of final factual findings report; verification of nominees' and winners' collateral (certificates, trophies, envelopes, production packages); verification of public vote categories (Most Popular Soap/Telenovela, Best TV Presenter); attendance at the main SAFTAs event; attending all Oscars judging meetings; auditing Oscars judging results. Duration: 36 months (2026/27, 2027/28, 2028/29 financial years). Reporting to the SAFTAs Project Manager.

Bidders must provide proof of at least one relevant accreditation or quality assurance framework (e.g., IIA membership, IRBA, SAICA, SAIPA, ACCA, ISO 9001). Points awarded: no evidence = 0; one accreditation = 5; two or more = 10. Team leader must provide proof of qualifications and professional memberships (e.g., CA(SA), CIA, CISA, ACCA).

(Professional Services)

Name of bidder: ............................................................................................................BID NO.: ..........................................

Closing time 11:00 closing date.................................

Offer to be valid for ............DAYS From the closing date of bid.

Item description bid price in RSA currency

NO **(all applicable taxes included)

1. The accompanying information must be used for the formulation

of proposals.

2. Bidders are required to indicate a ceiling price based on the total

estimated time for completion of all phases and including all

expenses inclusive of all applicable taxes for the project. R.......................................................................

3. Persons who will be involved in the project and

Rates applicable (certified invoices must be

Rendered in terms hereof)

4. Person and position hourly rate daily rate

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5. Phases according to which the project will be

Completed, cost per phase and man-days to be

Spent

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5.1 Travel expenses (specify, for example rate/km and total km, class

of air travel, etc). Only actual costs are recoverable. Proof of the

expenses incurred must accompany certified invoices.

Description of expense to be incurred rate quantity amount

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Total: r..........................................................

** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

5.2 Other expenses, for example accommodation (specify, eg. Three

star hotel, bed and breakfast, telephone cost, reproduction cost,

etc.). On basis of these particulars, certified invoices will be checked

for correctness. Proof of the expenses must accompany invoices.

Description of expense to be incurred rate quantity amount

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Total: r..........................................................

6. Period required for commencement with project after

acceptance of bid .........................................................................

7. Estimated man-days for completion of project .........................................................................

8. Are the rates quoted firm for the full period of contract? *YES/NO

9. If not firm for the full period, provide details of the basis on which

adjustments will be applied for, for example consumer price index. .........................................................................

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*[Delete if not applicable]

Any enquiries regarding bidding procedures may be directed to the –

(National film and video foundation)

Tel: 011 483 0880

Or for technical information –

([email protected])

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

............................................................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related

enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

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the below evaluation criteria, where a minimum threshold is set at 75 points. Bidders who scored an overall

score of 75 points or above would be evaluated at the next stage of evaluation and bidders who score below

75 points will be disqualified from the evaluation process.

Stage 3 – Price and specific goals

Bidders who scored overall score of 75 points and above would be evaluated on price and specific goals.

80 points is for pricing and 20 points for specific goals.

A maximum of 80 points is allocated for price on the following basis:

80/20

 Pt − P min  Ps = 80 1 − 

 P min 

Sbd 3.3

Pricing schedule

(Professional Services)

Name of bidder: ............................................................................................................BID NO.: ..........................................

Closing time 11:00 closing date.................................

Rates applicable (certified invoices must be

Rendered in terms hereof)

8. Are the rates quoted firm for the full period of contract? *YES/NO

Complete the pricing schedule (SBD 3.3) for professional services. Offer must be valid for 120 days from closing date. Provide a ceiling price based on total estimated time for all phases, including all expenses and all applicable taxes. List persons involved with hourly and daily rates. Provide phases, cost per phase, and man-days. Travel expenses (e.g., rate/km, total km, air travel class) recoverable only at actual cost with proof. Other expenses (e.g., accommodation, telephone, reproduction) must be specified with rates and quantities. Indicate period required for commencement after acceptance, estimated man-days for completion, and whether rates are firm for the full contract period. If not firm, provide basis for adjustments (e.g., CPI).

CSD registration: Must be registered on the National Treasury Central Supplier Database prior to submission; registration will be verified. Tax clearance: Original and valid Tax Clearance Certificate (SBD 2) must be submitted; certified copies not accepted. B-BBEE: Submit valid B-BBEE certificate or sworn affidavit; points claimed under Preferential Procurement Regulations 2022. Company registration: Certified copies of registration documents (CM1, CK1, CM9, CM22, CM29, CK2) with certification stamp original and no more than 3 months old. VAT registration certificate if applicable. Identity documents: Certified copies for all current shareholders/members. Joint ventures: Each party must provide CSD proof and tax compliance; include a written agreement and resolutions.

Preference points for specific goals are claimed under the Preferential Procurement Regulations 2022. The 80/20 system applies as the bid value is estimated not to exceed R50,000,000. Points are allocated: price 80, specific goals 20. Specific goals points are awarded for: SMME (EME & QSE) 5 points; owned by black people (50% or more) 4 points; owned by black people who are youth 3 points; owned by black people who are women (30% or more) 5 points; owned by black people with disabilities 3 points. Bidders must submit valid proof of B-BBEE status level certificate (from SANAS-accredited verification agency, IRBA-approved registered auditor, or accounting officer for EMEs). Failure to submit proof means no specific goals points are claimed. Joint ventures qualify as a legal entity if they submit their B-BBEE status level certificate. Sub-contracting more than 25% of the contract value to an enterprise that does not qualify for at least the same points is not allowed unless the sub-contractor is an EME with capability.

All tender information is proprietary to NFVF and must be kept confidential; no disclosure to third parties without written consent. All documentation must be in English. Bidders must check page numbers; NFVF not liable for missing or duplicated pages. Responses valid for 120 days from closing. Bidders bear all costs of bid preparation. NFVF may amend bid conditions, specifications, or extend closing date before closing, with written notice. NFVF reserves the right not to accept the lowest bid, to award to a purely empowerment company or on condition of a joint venture, to award in whole or part without reasons, and to conduct site visits to verify information.

Bid documents must be completed in ink (blue or black), not typed. No tippex is allowed; all changes must be scratched out and a signature appended next to each change. Re-typing of the tender document is not permitted. All certified documents must be within the current six months; copies of previously certified documents will not be accepted and may result in automatic disqualification. Bid documents must be secured together, preferably bound or contained in a lever arch file; NFVF will not take responsibility for loss of documents not properly secured. The NFVF reserves the right not to accept the lowest proposal and not to award the contract. The General Conditions of Contract will apply to this bid.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) prior to submitting a bid. Bidders' registration on CSD will be verified. By submitting a proposal, the bidder confirms they have read and understood the terms and conditions set out in the tender document.

Bidders would be evaluated in three (03) stages.

➢ Stage 1: Administrative Compliance

➢ Stage 2: Functionality Evaluation

➢ Stage 3: Price and specific goals evaluation

Stage 1 – Administrative Compliance

This entails the initial screening of bids/proposal responses received on the closing date of the invitation.

Bidders must comply with the requirements and submit all required document(s) indicated hereunder with the

bid documents at the closing date and time of bid. Bidders will be assessed on whether they have provided

all mandatory documents. Failure to comply with all the pre-qualification criteria may lead to total

disqualification.

Bidders are required to submit the following documents including those on of the tender

document:

• Proof of registration with the Central Supplier Database by submitting the CSD report. In case of a Joint

Venture, each party must provide proof of registration with CSD, and their tax compliance status would

be verified through the CSD. Bidders tax status must be in order in line with Treasury Regulations and

must reflect on CSD.

• Fully Completed and signed Standard Bidding Documents attached to the bid. In case of a Joint Venture,

a written agreement between the parties which must clearly set out the roles and responsibilities of each

member.

• In the case of a Joint Venture submitting a tender, include a resolution of each company of the Joint

Venture together with a resolution by its members authorizing a member of the Joint Venture to sign the

documents on behalf of the Joint Venture.

• Certified Copy of Company Registration Documents. In case of a Joint Venture, all parties must submit

certified copies of incorporation documents.

• Certified copy of B-BBEE Certificate. A Joint Venture would qualify for the specific goals points as a legal

entity, provided that the legal entity submits their B-BBEE status level certificate. Failure on the part of

the bidder to comply with the above would be deemed that preference points for specific goals are not

claimed and would therefore be allocated a zero (0).

Stage 2 – Functionality Evaluation

Bidders who provided all the required administration documents would be evaluated on functionality as per

the below evaluation criteria, where a minimum threshold is set at 75 points. Bidders who scored an overall

score of 75 points or above would be evaluated at the next stage of evaluation and bidders who score below

75 points will be disqualified from the evaluation process.

Stage 3 – Price and specific goals

Bidders who scored overall score of 75 points and above would be evaluated on price and specific goals.

80 points is for pricing and 20 points for specific goals.

A maximum of 80 points is allocated for price on the following basis:

 Pt − P min  Ps = 80 1 − 

 P min 

Where:

Points scored for comparative price of bid under

Ps =

consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

Functionality evaluation criteria

No Description Weight

1 Experience of Service Provider in Auditing Award Ceremonies (any national award

ceremony). 10

Experience in Auditing Award ceremonies. Company profile to be submitted in order for

the Bidders to score points.

• 1 – 3 years = 2 points
• 4 - 5 years = 4 points
• 6 – 8 years = 6 points
• 9 – 10 years = 8 points
• 0ver 10 years =10 points

2 Organisation accreditation / quality assurance (10 points) 10

The Bidder must provide proof of at least one relevant accreditation/registration and

quality assurance framework (e.g., IIA membership/affiliation, IRBA, SAICA, SAIPA,

ACCA registration where applicable, ISO 9001 or equivalent).

• No evidence provided = 0 points
• Evidence of 1 relevant accreditation/registration = 5 points
• Evidence of 2 or more relevant accreditations/registrations = 10 points

Team Leader’s qualifications & competence (10 points)

The Bidder must provide proof of qualification and professional membership/certifications

for the team leader.

• CA (SA), Certified Internal Auditor (CIA) from IIA SA, CISA, ACCA - 10 points
• Masters in Internal Auditing, Auditing, Financial Accounting is - 08 points.
• BCom Honors in Internal Auditing, Auditing, Financial Accounting as a minimum

(at least NQF 8) is - 06 points

• BCom degree, in Internal Auditing, Auditing, Financial Accounting, Information

Systems as a minimum (at least NQF 7) is - 04 points.

• National Diploma in Internal Auditing, Auditing, Financial Accounting, Information

Systems as a minimum (at least NQF 6) – 02 points

• No qualification submitted – 0 points.

3 Technical Approach and Execution Plan 25

Proposals must contain the details of the proposed approach to be adopted to deliver the

service in accordance with the TOR

• Proposal on how bidders will execute the assignment (0 15 points)
• Proposed reporting and communication to NFVF (0 - 10 points)

Capability, and experience of the Project Leader 20

The Bidder must provide a detailed CV of the Project Leader that will be used as

evidence to substantiate the number of years in auditing as a senior. If no proof of years

of experience can be obtained from the CV provided, bidders will not be allocated points.

(a) 01 - 02 years = 05 points

(b) 03 to 04 years = 10 points

(c) 05 to 06 years = 15 points

(d) 07 years and above = 20 points

Reference Letters 25

The Bidder must provide references from the public or related institutions or companies

where the similar service (National award ceremonies) was rendered on the letterhead of

the previously serviced client and should reflect at least the name of the client, description

of the relevant service rendered, year completed, contactable reference name, and contact

details and whether the quality of work was satisfactory or not. It should be signed by a

duly authorized person or their representative.

• 01 – 02 reference letters = 05 points
• 03 reference letters = 10 points
• 04 reference letters = 15 points
• 05 reference letters = 20 points
• 06 and above reference letters = 25 points

NOTE: NFVF may verify the information provided, and if your referee does not confirm the

information provided, the reference will not be considered

Total 100

points

Minimum Threshold 75

points

Part b

Sbd 3.3