Procurement of servers, storage, licences, configuration, migration and 24-Month support SLA

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Preference point system: 80/20 (80 points for price, 20 points for specific goals).

Price points calculated using the formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.

Specific goals and points (each 4 points, total 20):

• Enterprise owned by Black people
• Enterprise owned by Women
• Enterprise owned by Youth
• Enterprise owned by Disabled persons
• Enterprise owned by SMMEs (QSE and EME)

Failure to submit proof for specific goals means points are not claimed. The organ of state may require substantiation of claims at any time.

income-generating contracts)

Returnable form:

• SBD 6.1 (Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022): must be completed, signed and submitted with the tender to claim specific goal points. Signing certifies that the information furnished is true and correct, that points claimed are in accordance with the general conditions, and that the bidder acknowledges the consequences of fraudulent claims (disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and possible criminal prosecution).

SBD 6.1 declaration: by signing, the tenderer certifies that the information furnished is true and correct, that preference points claimed are in accordance with the general conditions, and acknowledges that fraudulent claims may lead to disqualification, recovery of costs/losses/damages, contract cancellation, restriction from obtaining business from any organ of state for up to 10 years, and possible criminal prosecution.

Bidders must submit a valid, original Tax Clearance Certificate (TCC) with the bid; certified copies are not accepted. For consortia, joint ventures, or sub-contractors, each party must submit a separate TCC. Foreign bidders/individuals are also subject to tax clearance requirements.

provision,

taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

Jeyrel:\Mdk416-SBD2 tax clearance

Tax Clearance Certificate (TCC) requirements:

• Bidders must submit a valid, original Tax Clearance Certificate with the bid; certified copies are not accepted.
• The TCC is valid for one year from the date of approval by SARS.
• Failure to submit the original and valid TCC will result in invalidation of the bid.
• For consortia, joint ventures, or sub-contractors, each party must submit a separate TCC.
• Foreign bidders/individuals are also subject to tax clearance requirements.
• Bidders must complete form TCC 001 "Application for a Tax Clearance Certificate" and submit it to any SARS branch office nationally, or apply via eFiling after registering as eFilers on www.sars.gov.za.

Closing date and time: 18 September 2026 at 11:00 (from tender record). No compulsory briefing, site visit or clarification deadline is mentioned in the source text.

Supply Chain Management unit, Department of Electricity and Energy. No named contact, email, phone or physical submission address is provided in the source text.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 4 (Bidder's Disclosure): discloses whether any director, trustee, shareholder, member, partner or person with a controlling interest is employed by the state; whether the bidder has a relationship with anyone employed by the procuring institution; and whether the bidder has an interest in any other related enterprise bidding for this contract. A false declaration disqualifies the bid.
• SBD 4 also serves as the Certificate of Independent Bid Determination: certifies the bid was prepared independently, without consultation, communication, agreement or arrangement with any competitor regarding prices, specifications, quality, quantities or the decision to bid; and that bid terms have not been disclosed to competitors before bid opening or award.
• Proof of CSD registration and a valid SARS tax compliance status PIN are standard prerequisites for this department.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing date and time, regardless of reason.

The document provided (SBD 4) does not contain the evaluation criteria, scoring split, minimum qualifying thresholds or preference point system for this tender. Those details are in the main tender document, which is not included in the source text.

The source text is limited to the SBD 4 disclosure form and does not contain the technical specifications, scope, deliverables, quantities, standards, service levels or capacity requirements for the servers, storage, licences, configuration, migration, and support and maintenance SLA. Those details are in the main tender document, which is not included in the source text.

The source text does not contain pricing format, bond, guarantee, insurance, payment terms or financial capacity thresholds for this tender. Those details are in the main tender document, which is not included in the source text.

Mandatory compliance items stated or implied by the source text:

• CSD registration (Central Supplier Database).
• Valid SARS tax compliance status (tax clearance certificate or tax PIN).
• B-BBEE certification or sworn affidavit for preference points (standard for this department).
• SBD 4 (Bidder's Disclosure) completed and signed.
• No CIDB grading, professional-body registration or local-content percentage is mentioned in the source text.

The document is the SBD 3.3 pricing schedule for professional services. It structures the financial proposal into: a total ceiling price; personnel rates (hourly and daily) per person and position; phase-based costing with man-days; travel expenses (rate, quantity, total) with proof required; other expenses (accommodation, communications, reproduction) with proof required; commencement period; total estimated man-days; and firmness of rates for the contract duration.

Closing date: 18 September 2026. Closing time: 11:00. No compulsory briefing or site visit dates are mentioned in the document.

Bid enquiries: Mr Samuel Msiza, Tel: 012 406 7910, Email: [email protected]. Technical enquiries: Mr Phillip Leso, Tel: 012 406 7730, Email: [email protected]. Department: Department of Electricity and Energy.

Submission method and address are not stated in the provided document. The document is the SBD 3.3 pricing schedule form. Bidders must complete and sign this form as part of the returnable documents. Offer validity: 120 days from the closing date. Certified invoices must be rendered for personnel rates and expenses. Proof of expenses (travel, accommodation, etc.) must accompany certified invoices.

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Scope: Procurement of servers, storage, licences, configuration and migration services, and support and maintenance SLA for 24 months (per tender title). The pricing schedule requires bidders to provide: a ceiling price for the total project inclusive of all applicable taxes; hourly and daily rates for each person and position involved; a phase-by-phase breakdown with cost per phase and man-days; travel expenses (rate/km, total km, class of air travel) — only actual costs recoverable with proof; other expenses (e.g. accommodation, telephone, reproduction) with proof; period required for commencement after acceptance; estimated man-days for completion; and confirmation whether rates are firm for the full contract period.

SBD 3.3 pricing schedule for professional services. Required components:

• Total ceiling price (all taxes included).
• Personnel schedule: person, position, hourly rate, daily rate.
• Phase breakdown: description, cost per phase, man-days per phase.
• Travel expenses: description, rate, quantity, amount (actual cost only, proof required).
• Other expenses: description, rate, quantity, amount (actual cost only, proof required).
• Commencement period after acceptance.
• Estimated total man-days for completion.
• Confirmation whether rates are firm for full contract period; if not, adjustment basis (e.g. CPI).

Pricing format: SBD 3.3 professional services schedule — ceiling price plus personnel rates (hourly/daily), phase costs, and reimbursable expenses. All prices in RSA currency inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Travel and other expenses reimbursed at actual cost only, with proof required. Rates may be firm or adjustable; if not firm, the adjustment basis (e.g. CPI) must be stated. Offer validity: 120 days from closing date. No bond, guarantee, or insurance requirements are mentioned in this document.

No specific compliance requirements (CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, local content) are stated in this document. The document is the SBD 3.3 pricing schedule only; standard returnable forms such as SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9 and proof of CSD registration and tax compliance are typically required but are not listed here.

Contract duration: 24 months (per tender title). Commencement period to be stated by bidder. Rates may be firm or subject to adjustment; adjustment basis must be provided if not firm. Certified invoices required for all personnel and expense claims. Travel and other expenses reimbursed at actual cost only upon submission of proof. Offer validity: 120 days from closing date.

Closing date: 18 September 2026. Closing time: 11H00. No compulsory briefing session or site visit is mentioned in the document.

Bidding procedure enquiries: Mr Samuel Msiza, 012 406 7910, [email protected]. Technical enquiries: Mr Phillip Leso, (012) 406 7730, [email protected]. Submission address: Department of Electricity and Energy (DEE), 192 Cnr Visagie and Paul Kruger Street, Matimba Building, Pretoria, 0001.

Submission method: physical deposit in the bid box at Department of Electricity and Energy (DEE), 192 Cnr Visagie and Paul Kruger Street, Matimba Building, Pretoria, 0001. Bids must be submitted on the official forms provided (not re-typed) by the stipulated closing time. Late bids will not be accepted. The successful bidder must complete and sign SBD 7 (Contract Form). Returnable documents: signed SBD 1 (Invitation to Bid) with proof of signatory authority (e.g. company resolution), proof of CSD registration, valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate, and for consortia/joint ventures/sub-contractors each party must submit a separate TCS certificate/PIN/CSD number.

Bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, the General Conditions of Contract (GCC), and any applicable special conditions of contract. No specific functionality/price split, minimum qualifying scores, or preference point system (80/20 or 90/10) are stated in the provided document.

Scope: appointment of a service provider for the procurement of servers, storage, licences, configuration and migration services, and support and maintenance SLA for twenty-four (24) months. No detailed quantities, technical standards, service levels, or capacity requirements are provided in the extracted document.

Mandatory compliance: registration on the Central Supplier Database (CSD); valid SARS Tax Compliance Status (TCS) PIN (obtainable via e-filing at www.sars.gov.za) or printed TCS certificate; if no TCS PIN is available, a CSD number must be provided. Each party in a consortium/joint venture/sub-contractor arrangement must submit separate TCS certificate/PIN/CSD number. No bids accepted from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state. Foreign suppliers must complete the residency/tax questionnaire. Signed SBD 1 with proof of signatory authority required. Failure to provide any of the above particulars may render the bid invalid.

The successful bidder must complete and sign a written contract form (SBD 7).

Bid number: DEE/004/2026/27. Closing date: 18 September 2026. Closing time: 11H00. Submission: bid box at Department of Electricity and Energy (DEE), 192 Cnr Visagie and Paul Kruger Street, Matimba Building, Pretoria, 0001. Bidders must ensure tax compliance and submit SARS TCS PIN or printed TCS certificate; CSD number accepted if no PIN. Each consortium/joint venture/sub-contractor party must submit separate TCS certificate/PIN/CSD number. No bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state. Foreign suppliers must complete residency/tax questionnaire. Signed SBD 1 with proof of signatory authority required. Failure to comply may render the bid invalid.

Bidders must be registered on the CSD (if applicable). Tax clearance certificate (original from SARS) must be submitted prior to award. Bidders must not be involved in collusive bidding or restrictive practices. NIP obligations apply where applicable. Performance security required within 30 days of contract award (amount specified in SCC). Bidders must comply with all GCC clauses including termination for default, force majeure, and dispute resolution.

provisions

in the SCC shall prevail.

Table of clauses

1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information; inspection
6. Patent rights
7. Performance security
8. Inspections, tests and analysis
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental services

No specific requirements found

General Conditions of Contract (GCC) July 2010 apply as the baseline contract terms. Special Conditions of Contract (SCC) will supplement or override GCC clauses for this specific tender. Key contractual provisions include:

• Performance security: successful bidder must furnish performance security within 30 days of contract award notification, in the amount and form specified in the SCC (bank guarantee, irrevocable letter of credit, or cashier's/certified cheque). Security discharged within 30 days after completion of all obligations including warranty.
• Delivery and performance: supplier must deliver goods and perform services per the time schedule in the contract. Delays must be notified in writing with cause and duration; purchaser may extend time with or without penalties. Persistent delay allows purchaser to procure substitute goods at supplier's expense and risk, or cancel contract and claim damages.
• Penalties: late delivery incurs a penalty calculated on the delivered price of delayed goods/unperformed services using the current prime interest rate for each day of delay until actual delivery/performance.
• Termination for default: purchaser may terminate if supplier fails to deliver within specified periods, fails other obligations, or engages in corrupt/fraudulent practices. Termination may include restriction from public sector business for up to 10 years.
• Force majeure: supplier not liable for forfeiture of performance security, damages, or termination for default if delay/failure results from force majeure events (acts of state, wars, natural disasters, epidemics, etc.), provided prompt written notice is given.
• Termination for insolvency: purchaser may terminate without compensation if supplier becomes bankrupt/insolvent.
• Dispute resolution: parties must attempt mutual consultation for 30 days, then may commence mediation per SCC rules; failing mediation, matter may go to South African court. Parties continue obligations during dispute.
• Limitation of liability: supplier not liable for indirect/consequential losses; aggregate liability capped at total contract price (excluding cost of repairing/replacing defective equipment).
• Governing law and language: South African law; English language for contract and correspondence.
• Taxes and duties: local supplier responsible for all taxes/duties until delivery; foreign supplier responsible for levies outside purchaser's country. Tax clearance certificate (original from SARS) required before award.
• National Industrial Participation Programme (NIPP): applies to contracts subject to NIP obligation.
• Prohibition of restrictive practices: collusive bidding prohibited per Competition Act No. 89 of 1998; purchaser may refer to Competition Commission, invalidate bids, terminate contract, restrict from public sector up to 10 years, and claim damages.
• Inspections and tests: pre-bid testing at bidder's account; contract may require inspections during production/execution; non-compliant supplies may be rejected at supplier's cost and risk.
• Warranty: goods must be new, unused, current models, defect-free for 12 months after delivery/acceptance or 18 months after shipment (whichever earlier), unless SCC specifies otherwise. Supplier must repair/replace defects within SCC-specified period at no cost to purchaser.
• Payment: method and conditions specified in SCC; supplier submits invoice with delivery note; payment within 30 days of invoice submission; payment in Rand unless SCC stipulates otherwise.
• Prices: fixed per bid, except adjustments authorised in SCC or bid validity extension.
• Subcontracts: supplier must notify purchaser of all subcontracts; notification does not relieve supplier of liability.
• Assignment: supplier may not assign obligations without purchaser's prior written consent.
• Contract amendments: only by written amendment signed by both parties.
• Packing: must prevent damage/deterioration during transit, withstand rough handling, extreme temperatures, salt, precipitation, open storage; comply with SCC marking/documentation requirements.
• Insurance: goods fully insured in freely convertible currency against loss/damage during manufacture, transportation, storage, delivery per SCC.
• Transportation: all-inclusive delivered price unless SCC specifies otherwise.
• Incidental services: may include on-site assembly/commissioning, tools, O&M manuals, maintenance/repair, training of purchaser's personnel; prices agreed in advance not exceeding prevailing rates.
• Spare parts: as specified in SCC; supplier may be required to provide spare parts, advance notification of production termination, and blueprints/drawings/specifications at no cost.
• Patent rights: supplier indemnifies purchaser against third-party IP infringement claims.
• Confidentiality: supplier may not disclose contract documents/information without purchaser's prior written consent; documents remain purchaser's property and must be returned on completion.
• Standards: goods must conform to standards mentioned in bidding documents and specifications.

Special Conditions of Contract (SCC) will be compiled separately for this specific bid and will supplement the General Conditions of Contract. Where SCC provisions conflict with GCC, the SCC provisions prevail. The SCC will specify tender-specific details including performance security amount and form, delivery schedule, inspection requirements, warranty period variations, payment terms, pricing adjustments, insurance requirements, transportation terms, incidental services, spare parts obligations, and any other contract-specific conditions.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 4 (Declaration of Interest): must be completed in full; dates on the form must fall within the bid advert period. Paragraph 2.3 requires disclosure of any interest the company or its directors hold in other companies, whether those companies are bidding or not. If more companies need to be declared, attach a separate sheet in the prescribed format. All information must align with the CSD report.
• SBD 6.1 (Preference Points Claim): must be completed in full; information must align with the CSD report. Attach relevant proof for every preference point claimed.

Preference points are claimed via SBD 6.1 and must be supported by documentary proof. The evaluation will apply the PPPFA preference point system (80/20 or 90/10 as stated in the main tender document). No further scoring detail is provided in this directive.

Mandatory compliance documents:

• Active registration on the Central Supplier Database (CSD); all declarations must match the CSD report.
• Valid tax compliance status (SARS tax PIN).
• Completed and signed SBD 4 (Declaration of Interest) with full disclosure of director interests in other companies.
• Completed and signed SBD 6.1 (Preference Points Claim) with supporting evidence for points claimed.

B-BBEE preference points are claimed on SBD 6.1. Bidders must attach relevant proof for each point claimed (e.g., B-BBEE certificate, sworn affidavit, or CIPC B-BBEE certificate). Information on SBD 6.1 must align with the CSD report.