Hla typing and antibody analyser placement with reagents, consumables, service and maintenance – 5-Year contract (RFB231/25/26)

Bidders should ensure that Bids are delivered in time to the correct address. If the bid is late, it shall not be accepted for consideration.

Closing date: 18 September 2026 at 11:00. Queries must be submitted in writing on or before 08 September 2026. Bids sent by post or courier must reach the office at least 36 hours before the closing date.

Queries must be directed in writing to the contact person email address listed in the RFB document. Under no circumstances may any other NHLS employee be approached. The contact details are not explicitly provided in the extracted text.

Bidders must submit one original, one hard copy, and one electronic copy on a USB flash drive in PDF format. The bid must be split into two envelopes: the first marked "BID / Proposal Section" containing all documents except pricing, and the second marked "PRICING Section" containing the pricing schedule, price declaration, and detailed pricing documentation. Both envelopes must be placed in an outer envelope. The original must be signed in black ink, and every page initialled by the signatory. Bids must be delivered to the correct address before the closing date and time; late bids will not be accepted. Bids sent by post or courier must reach the office at least 36 hours before closing. Bids too large for the tender box must be handed in at reception during office hours (08:00-16:30) or before 11:00 on the closing date. Telephonic, faxed, e-mailed, or oral tenders will not be accepted. Returnable documents include: signed bid forms (SBD 1), original valid Tax Clearance Certificate or Tax Compliance Status letter (or CSD Report showing active Tax Compliance), Central Supplier Database (CSD) Registration Report, SBD 4 (Bidder's Disclosure), SBD 5 (Standard Bidding Document for NIP), SBD 6.1 (Preference Points Claim Form) with B-BBEE certificate or sworn affidavit, and all mandatory technical documentation as per Annexure A. For consortia or joint ventures, each member must submit a tax clearance certificate and a consolidated B-BBEE Status Level Verification certificate. The total bid price must be stated on the Price Declaration Form and match the pricing schedule. Prices must be firm and fixed for the contract duration. Bidders must cost according to the costing template provided; failure to do so leads to disqualification.

The bid evaluation consists of four stages: Stage 1: Administrative Compliance verification; Stage 2: Technical Mandatory requirement evaluation; Stage 3: Technical Functionality requirement evaluation; Stage 4: Price / Specific Goals evaluation. Bidders must pass each stage to proceed to the next. The evaluation uses the 80/20 or 90/10 PPPFA principle. For technical functionality, bidders must achieve a minimum threshold score of 75% to be eligible for further evaluation. The bid must be awarded to the bidder scoring the highest total points (Merit 1) after combining functionality and price/specific goals. Mandatory requirements must be fully complied with; failure leads to disqualification. Bidders must provide substantiating evidence for all technical responses, with unique reference numbers for easy location. The evaluation of specific goals (B-BBEE) is based on the SBD 6.1 claim form and supporting documentation.

The tender is for the placement of HLA (Human Leucocyte Antigen) Typing and Antibodies Analysers for the Braamfontein Immunology Laboratory Service, including reagents, consumables, service, and maintenance for a period of five (5) years. The laboratory currently performs HLA testing using a Luminex system that is no longer under service contract, and the new system must improve testing efficiency, ensure consistent turnaround times, reduce customer complaints, and eliminate backlogs. Bidders must comply fully with all mandatory technical requirements in Annexure A; failure to do so leads to disqualification. Bidders must provide full and accurate answers to all mandatory questions, substantiating each response. The technical specification is open and not written around a particular brand or product. Bidders must also complete all technical functionality requirements, with a minimum threshold score of 75%.

All prices must be VAT inclusive and quoted in South African Rand (ZAR). Prices must be firm and fixed from the tender closing date and for the duration of the contract. The total bid price must be stated on the Price Declaration Form and match the pricing schedule. Bidders must cost according to the costing template provided; failure to do so leads to disqualification. All consortium or joint venture partners must submit a complete set of the latest audited financial statements. A solvency statement signed by a qualified independent auditor is required as part of the bidder profile. The applicable preference point system is either 80/20 or 90/10, depending on the tender value. The bidder must hold the offer open for acceptance for a period of 180 days from the date of submission.

Bidders must be registered on the Central Supplier Database (CSD) and submit a CSD Registration Report. An original valid Tax Clearance Certificate or Tax Compliance Status letter (with pin) issued by SARS, or a CSD Report reflecting active Tax Compliance status, is mandatory. For consortia or joint ventures, each member must submit a tax clearance certificate. Bidders must complete and submit SBD 4 (Bidder's Disclosure) and SBD 5 (Standard Bidding Document for NIP). Bidders must submit a valid B-BBEE certificate or sworn affidavit as per the B-BBEE Codes of Good Practice. Bidders must comply with the Preferential Procurement Policy Framework Act (PPPFA) and the Preferential Procurement Regulations 2022. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must comply with the National Industrial Participation Programme (NIP) if applicable. Bidders must ensure all employees are covered under the Compensation for Occupational Injuries and Diseases Act 13 of 1993. Bidders may be required to obtain security clearances as determined by the State Security Agency (SSA) and sign non-disclosure agreements. Bidders must not approach any NHLS employee other than the designated contact person for information.