Supply, delivery and offloading of metal shelf clips and metal book ends with rubber to city of tshwane library and information services (Q17-2026-27)

Closing date: 11 September 2026 at 10:00. No briefing session is indicated.

No briefing session is indicated for this tender.

Technical enquiries: Paulina Ndobe, (012) 358 8938, [email protected]. Supply Chain enquiries: Josia Masenya, (012) 358 0658, [email protected]. Submission via online platform; physical address not required.

Submit online via the City of Tshwane e-tender portal by 10:00 on 11 September 2026. Do not deposit bids in the tender box. Bids must be completed in black ink, not re-typed or scanned. Corrections on the price schedule must be crossed out in ink and initialled; correction fluid is not allowed. Late bids will not be considered. Required forms: MBD 1, MBD 4, MBD 5, MBD 8, MBD 9, and the pricing schedule. All items must be quoted; incomplete schedules are disqualified.

Returnable documents include: Tax compliance status PIN or CSD number, copy of CSD registration, municipal account statement or signed lease agreement or councillor's letter for the company and its owners/members/directors/major shareholders, signed MBD forms (MBD 1, 4, 5, 8, 9), audited financial statements or proof of exemption, JV agreement if applicable, proof of attendance of compulsory briefing session, and completed pricing schedule.

Two stages: Stage 1 Administrative Compliance, Stage 2 Preference Point System. Preference points use the 80/20 system (80 price, 20 specific goals). Specific goals: B-BBEE level (Level 1: 8 points, Level 2: 7, Level 3: 6, Level 4: 5, Level 5: 4, Level 6: 3, Level 7: 2, Level 8: 1, Non-compliant: 0), EME/QSE: 2 points, 51% women-owned: 2 points, 51% people with disability: 2 points, 51% youth-owned: 2 points, local economic participation (City of Tshwane: 4 points, Gauteng: 2 points, National: 1 point). Proof must be submitted to claim points.

Supply, deliver and offload metal shelf clips and metal book ends with rubber to 58 libraries across 7 regions of the City of Tshwane, on an as-and-when-required basis for 12 months. Deliver centrally to Es'kia Mphahlele Library for quality check and distribution. Item specifications: Metal Shelf Clip size 2.50 x 1.60 x 1.60 cm; Metal Book End with rubber 80 (w) x 180 (h) x 75 (d).

No specific prior experience or qualification requirements are stated. However, bidders must be registered on the CSD and provide tax compliance status. Audited financial statements are required for the most recent three years (or from establishment if younger), or proof of exemption from preparing audited statements.

Pricing schedule: Item 1 Metal shelf clip (quantity 1), Item 2 Metal book end with rubber (quantity 1). Quote unit price and amount excluding VAT, then add 15% VAT and total including VAT. The City reserves the right to increase or decrease quantities subject to budget availability. Market analysis may be conducted; if a price is deemed not viable, the bidder may be disqualified or required to enter a tight contract. The City may negotiate a market-related price with the highest scoring bidder, then the second and third highest if needed.

Must be registered on the Central Supplier Database (CSD) and provide CSD number or Tax Compliance Status PIN. Submit a copy of CSD registration. Provide municipal account statement (not older than 3 months, not in arrears more than 90 days) or signed lease agreement or councillor's letter for the company and its owners/members/directors/major shareholders. Submit signed MBD forms (MBD 1, 4, 5, 8, 9); the signatory must be authorised, with a letter of delegation if not a director/member/owner/shareholder. Declare any interest in related companies as per MBD 4 question 3.14; failure to declare leads to disqualification. Submit audited financial statements for the most recent 3 years (or from date of establishment if less than 3 years old), or proof that not required by law to prepare audited statements. For joint ventures, submit all required documents for each party plus a signed JV agreement. Attend compulsory briefing session if applicable. Provide proof for specific goals claimed (B-BBEE certificate or sworn affidavit, identity documents, medical certificates, municipal account/lease for local participation).

No specific health and safety requirements are stated beyond general compliance with the contract and conditions.

The successful bidder must sign a written contract form (MBD 7). The contract will incorporate the bidding documents, general conditions of contract, and any special conditions. The bidder confirms the correctness and validity of the bid, that prices cover all obligations, and that mistakes in pricing are at the bidder's risk. The Certificate of Independent Bid Determination (MBD 9) must be completed and submitted to prevent bid-rigging.

Market analysis: The City reserves the right to conduct market analysis. If a tenderer offers a price deemed not viable, written confirmation will be requested. If the tenderer cannot deliver at that price, the bid is disqualified as non-responsive. If they confirm they can deliver, a tight contract may be entered into to mitigate non-performance risk. The City may negotiate a market-related price with the highest scoring tenderer, then the second and third highest if needed. If no agreement is reached, the City may cancel the quotation.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number or Tax Compliance Status PIN. Submit a copy of CSD registration. Provide municipal account statements (not older than 3 months, not in arrears more than 90 days) for the company and its owners/members/directors/major shareholders, or signed lease agreements or councillor's letters. Submit signed MBD forms (MBD 1, 4, 5, 8, 9). Provide audited financial statements for the most recent three years (or from establishment if younger), or proof of exemption. For joint ventures, submit all required documents for each party plus a signed JV agreement. Attend compulsory briefing session if applicable. Complete the pricing schedule fully; incomplete schedules are disqualified.

Evaluation stages: Stage 1 Administrative Compliance, Stage 2 Preference Point System. The 80/20 system applies: 80 points for price, 20 points for specific goals. Specific goals include B-BBEE levels (Level 1: 8 points, Level 2: 7, Level 3: 6, Level 4: 5, Level 5: 4, Level 6: 3, Level 7: 2, Level 8: 1, Non-compliant: 0), EME/QSE: 2 points, 51% women-owned: 2 points, 51% people with disability: 2 points, 51% youth-owned: 2 points, local economic participation (City of Tshwane: 4 points, Gauteng: 2 points, National: 1 point). Proof must be submitted to claim points.