Supply and delivery of protective clothing and uniforms – 12 month contract (ulm-corp 002/27)

Closing date: 18 September 2026 at 12h00.

Compulsory briefing meeting: 08 September 2026 at 10:00, at uMzimkhulu Municipality Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297.

Tender documents available from 01 September 2026; cut-off for buying documents is 08 September 2026, 15 minutes before the briefing time.

Compulsory briefing meeting scheduled for 08/09/2026 at 10:00 at uMzimkhulu Municipality Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297.

Technical enquiries: Mr. M. Jaca, telephone (039) 259 5053, email [email protected].

SCM Compliance enquiries: Mr. S. Ndawonde, telephone (039) 259 5089, email [email protected].

Municipality general: 169 Main Street, Private Bag 53, Umzimkhulu 3297; tel (039) 259 5000/5300; fax (039) 259 0427; email [email protected].

Deposit the completed tender documentation in the tender box at the reception area, 169 Main Street, uMzimkhulu, 3297, no later than 12h00 on 18 September 2026. Telegraphic, telex, telephone, electronic, facsimile, and late tenders will not be accepted. Tenders may only be submitted on the tender documentation provided by the municipality. The municipality does not bind itself to accept the lowest bidder; the Supply Chain Management policy will apply.

Returnable forms (all must be completed, signed, and submitted):

• MBD4 (Declaration of Interest)
• MBD6.1 (Preference Points Claim)
• MBD8 (Declaration of Bidder's Past SCM Practices)
• MBD9 (Certificate of Independent Bid Determination)
• Certificate of Authority to sign all tender and contract documents, on company letterhead, signed and dated by the Board of Directors.

Disqualification risks:

• Invalid or non-submission of any required document.
• Quotation not on the company's letterhead or not matching the detailed specification in the scope of work.

80/20 Preference Point System applies. 80 points for price, 20 points for specific goals. Functionality will be considered. The uMzimkhulu Local Municipality SCM policy applies.

Specific goals (RDP Goals) – ownership by South African citizens:

• 100% owned: 10 points
• 50% owned: 5 points
• Less than 50% owned: 2.5 points

Promotion of business – located within KZN province: 10 points.

Verification methods: CIPC registration certificate, detailed CSD report verification on the CSD portal, certified copy of RSA identity document of director(s), preferred address on CSD report plus certified copy of utility bill (property rates and services) or original letter from Induna/Chief/Ward Councillor.

Specific goals points will not be allocated if required documents are invalid or not submitted.

Supply and delivery of protective clothing and uniform under a 12-month contract. Detailed specification is provided in the scope of work; bidders must quote strictly as per that specification.

uMzimkhulu Municipality invites reputable and experienced service providers to respond. No specific experience or qualification thresholds are stated in the tender advert.

Quotation must be on the company's letterhead with a detailed specification as required in the scope of work. Price validity: 180 days.

CSD registration: bidder must be registered on the Central Supplier Database and attach proof of registration or provide the CSD registration number.

MBD4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.

MBD6.1 (Preference Points Claim): claims preference points under the 80/20 system.

MBD8 (Declaration of Bidder's Past SCM Practices): declares any previous SCM-related conduct.

MBD9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.

Certificate of Authority: signed and dated by the Board of Directors on company letterhead, authorising the signatory to bind the firm.

CIPC registration certificate (for RDP goal points).

Certified copy of RSA identity document of director(s) (for RDP goal points).

Proof of preferred address on CSD report plus certified utility bill or original letter from Induna/Chief/Ward Councillor (for KZN location points).

12-month contract for supply and delivery of protective clothing and uniform. Tender documents available on the municipal website and from the cashier at 169 Main Street upon payment of R150 (non-refundable) or a bank guaranteed cheque made out to uMzimkhulu Municipality, during working hours 09:30–16:00 from 01 September 2026; cut-off for buying documents is 08 September 2026, 15 minutes before the briefing time.

Tender documents must be deposited in the tender box at 169 Main Street, uMzimkhulu, 3297 reception area, not later than 12h00 on 18 September 2026. Telegraphic, telex, telephone, electronic, facsimile, and late tenders will not be accepted. Tenders may only be submitted on the tender documentation provided by the municipality. The uMzimkhulu Municipality Council does not bind itself to accept the lowest bidder. uMzimkhulu Municipality Supply Chain Management policy will apply.

Bidder must be registered on the Central Supplier Database (CSD) and attach proof of registration or provide the CSD registration number. A Certificate of Authority to sign all tender and contract documents, signed and dated by the Board of Directors on company letterhead, must be attached. The tender document must be signed by the authorised person.

80/20 Preference Point System applies. 80 points for price, 20 points for specific goals. Functionality will be considered. Specific goals: RDP Goals (ownership by South African citizens) and promotion of business (located within KZN province). Verification via CIPC registration certificate, detailed CSD report, certified copy of RSA ID document of director(s), preferred address on CSD report plus certified utility bill or original letter from Induna/Chief/Ward Councillor.