Who should be contacted for queries about this tender?

{"name":"Ms. Maevia","email":"mlindoor@mosselbay.gov.za","phone":null,"department":"Supply Chain Management","address":"valid for one-hundred and twenty (120) days after the closing"}

SUPPLY AND DELIVERY OF PERSONAL PROTECTIVE EQUIPMENT

Quality Management

Source: 22-2026-2027 TENDER DOCUMENT.pdf

comparison or contract award decisions may result in the rejection of the bid.

1.2.16 Opening, Recording and Publications of Tenders Received

(a) Tenders will be opened on the closing date immediately after the closing time specified in the bid

documents. If requested by any bidder present, the names of the bidders, and if practical, the total

amount of each bid and of any alternative offers will be read out aloud.

(b) Details of tenders received in time will be recorded in a register which is open to public inspection.

1.2.17 Evaluation of Tenders

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be subject to inspections, tests

and analyses, the bidder or contractor’s premises shall be open, at all reasonable hours, for inspection by a representative of

the purchaser or organization acting on behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but during

the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in accordance with the contract

requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective of

whether such goods or services are accepted or not, the cost in connection with these inspections, tests or analyses shall be

defrayed by the supplier.

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements may

be rejected.

8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if found not to comply with

the requirements of the contract. Such rejected goods shall be held at the cost and risk of the supplier who shall, when called

upon, remove them immediately at his own cost and forthwith substitute them with goods, which do comply with the

requirements of the contract. Failing such removal, the rejected goods shall be returned at the suppliers cost and risk. Should

the supplier fail to provide the substitute goods forthwith, the purchaser may, without giving the supplier further opportunity to

substitute the rejected goods, purchase such goods as may be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a breach

of the conditions thereof, or to act in terms of Clause 22 of GCC.

Pricing Schedule

Source: 22-2026-2027 TENDER DOCUMENT.pdf

Section 1 .1 Invitation to tender 3

1.2 Tender conditions and information 4

1.3 General conditions of contract 12

1.4 Special conditions of tender 18

Section 2

2.1 Specifications 20

2.2 Pricing schedule 32

Section 3

3.1 Mbd1: bid for requirements of the municipality of mossel bay 50

Section 4

4.1 Mbd4: declaration of interest 53

4.2 Mbd5: declaration for procurement above r10 million 56

Mbd6.1: Preference points claim form in terms of the preferential

4.3 57

Procurement regulations 2022

4.4 Municipal rates and taxes 63

4.5 Authorised signatory 64

4.6 Mbd8: declaration of bidder’s past supply chain management practices 65

4.7 Mbd9: certificate of independent bid determination 67

Section 5 declaration 70

Section 6 contract form 71

the Municipality reserves the right to obtain such documents after the closing date to verify that the

bidder’s tax matters are in order. If no such document can be obtained within a period as specified

by the Municipality, the bid will be disqualified.

(d) The Tax Compliance Status Pin will be verified by the Municipality on the SARS website.

1.2.8 Other Documentation

1.2.8.1 Construction Industry Development Board (CIDB) (If applicable)

When applicable, the bidder’s CIDB registration number must be included with the tender. The

Municipality will verify the bidder’s CIDB registration during the evaluation process.

1.2.8.2 Municipal Rates, Taxes and Charges

(a) A copy of the bidder’s and those of its director’s/members municipal accounts (for the Municipality

where the bidder and its director’s/members pay their account) for the month preceding the bid

closure date must accompany the bid documents. If such a copy does not accompany the bid

document of the successful bidder, the Municipality reserves the right to obtain such documents

after the closing date to verify that their municipal accounts are in order.

(b) Any bidder which is or whose directors are in arrears with their municipal rates and taxes or

municipal charges due to any Municipality or any of its entities for more than three months and have

not made an arrangement for settlement of same before the bid closure date will be unsuccessful.

The arrangement for settlement for the outstanding amount (which were done before the closing

date of the bid), must also be submitted with the bid document.

submitted with the bid document, which indicates that the rental includes their municipal rates and

taxes. If the lease agreement indicates that the bidder or its director’s/members are responsible to

pay the municipal rates and taxes, the Municipal Account of the address indicated must also be

submitted.

(d) If a bidder and its director’s/members, do not own any property, they must submit the following:

(i) Affidavit from the bidder and its director’s/members, that they do not own any property;

(ii) Affidavit from the owner of the property where business is situated/director’s/members

reside, that the bidder and its director’s/members are not liable for the municipal rates and

taxes.

(e) If a bidder and its director’s/members, lives outside of South Africa, an affidavit by the Company

must be submitted.

1.2.9 Authorised Signatory

(a) A copy of the recorded Resolution taken by the Board of Directors, members, partners or trustees

authorising the representative to submit this bid on the bidder’s behalf must be attached to the Bid

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside

the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted

goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a bid SARS must have

certified that the tax matters of the preferred bidder are in order.

32.4 No contract shall be concluded with any bidder whose municipal rates and taxes and municipal services charges are in arrears.

Compliance Requirements

Source: 22-2026-2027 TENDER DOCUMENT.pdf (TENDER)

SANAS logo, unique BVA number, must be an original certificate or certified copy of the original, the name and physical location of the bidder, the registration number and, where applicable, the VAT number of the bidder, the date of issue and date of expiry of the certificate, the certificate number for identification and reference, the scorecard that was used (for example EME, QSE or Generic), the name and / or logo of the Verification Agency, the certificate must be signed by the authorized person from the Verification Agency and the B-BBEE Status Level of Contribution obtained by the bidder.

If certificate was issued by an Auditor/ Accounting Officers: The Accounting Officer’s or Registered Auditor’s letter head with full contact details, the Accounting Officer’s or Registered Auditor’s practice numbers, the name and the physical location of the bidder, the registration number and, where applicable, the VAT number of the bidder, the date of issue and date of expiry, the B-BBEE Status Level of Contribution obtained by the measured entity, the total black shareholding and total black female shareholding, the B-BBEE Status Level of Contribution obtained by the bidder and must be an original certificate or certified copy of the original.

If the certificate was issued by registered auditors approved by IRBA Clearly identify the B-BBEE approved registered auditor by the auditor’s individual registration number with IRBA and the auditor’s logo, clearly record an approved B-BBEE Verification Certificate identification reference in the format required by the SASAE, reflect relevant information regarding the identity and location of the measured entity, identify the Codes of Good Practice or relevant Sector Codes applied in the determination of the scores, record the weighting points (scores) attained by the measured entity for each scorecard element, where applicable, and the measured entity’s overall B- BBEE Status Level of Contribution, reflect that the B-BBEE Verification Certificate and accompanying assurance report issued to the measured entity is valid for 12 months from the date of issuance and reflect both the issuance and expiry date, and the B-BBEE Status Level of Contribution obtained by the bidder and must be an original certificate or certified copy of the original. 1.2.26.2 Proof of Locality in a Specific Province, Region and Municipal Area (a) Points for specific goals to promote suppliers or service providers located in a province, district or municipal area / (hereafter referred to as locality). (b) Each tender must specify in the invitation to tender that a maximum of 50% of the 20/10 points will be allocated to promote the specific goal of locality. (c) Only one of the points as set out below that best describes the enterprise’s locality may be awarded if applicable. Points for Points for Points for enterprises within enterprises within enterprises within No Requirement the Western Cape Mossel Bay Garden Route Province and other municipal area District region Provinces Procurement under the 80/20 preference 1 points system where the supplier or 10 6 4 service provider is located in: Procurement under the 90/10 preference 2 points system where the supplier or 5 3 2 service provider is located in: (d) Bidders must submit one of the following in order to receive points for the abovementioned criterion. (i) Municipal Account of bidder’s address as indicated in bid document; (ii) If the address as indicated in bid document is not in the name of the bidder, the latest lease agreement for this address or sworn affidavit from the registered owner of the property stating occupancy by the bidder is required. (iii) The business address of the bidder as indicated in the MBD6.1 of the bid document as the business address should be established prior to the advertisement date. (iv) Ony fully operational business premises will be accepted. All vacant erven, storage units and postal addresses do not qualify as a business premises. 1.2.28 Letter of Good Standing from the Commissioner of Compensation (a) A valid AND relevant Letter of Good Standing from the Compensation Commissioner or a copy thereof, must accompany the bid documents. (b) In the case of a Consortium/Joint Venture every member must submit a separate valid AND relevant Letter of Good Standing from the Compensation Commissioner or a copy thereof with the bid documents. (c) If a bid is not supported by a valid AND relevant Letter of Good Standing from the Compensation Commissioner or a copy thereof, as an attachment to the bid documents, the Municipality reserves the right to obtain such document after the closing date. If no such document can be obtained within a period as specified by the Municipality, the bid will be disqualified. (d) If a bid is accompanied by proof of application for valid AND relevant Letter of Good Standing from the Compensation Commissioner, the original or copy thereof must be submitted on/or before the final date of award. (e) Should a bidder’s Letter of Good Standing from the Compensation Commissioner expire during the contract period, a valid AND relevant certificate must be submitted within an agreed upon time. (f) The right is reserved to not award a tender if a valid AND relevant Letter of Good Standing from the Compensation Commissioner or a certified copy thereof is not submitted within the requested time. 1.2.29 Negotiations Should the tender prices be higher than the available funds of the client, the client reserves the right to negotiate with the successful bidder to limit the work in accordance with the tender specifications in order not to exceed the available budget. These negotiations can be done prior or after the final award. 1.2.30 Joint Ventures The Joint venture agreement must be submitted as part of the bid documents; (a) No amendments to Joint venture agreement may be made without the prior approval of the Municipality; if not accepted by the Municipality and the Joint venture continue without approval the Joint venture contract can be cancelled as if poor performance had taken place; (b) Joint venture will only qualify for points for their B-BBEE status level as a legal entity, provided that the entity submits, together with the submission of the bid, their B-BBEE status level certificate issued in the name of the Joint venture. (c) Joint venture will only qualify for points for Locality as a legal entity, provided that the entity submits the address of the Lead Partner as per the Joint Venture agreement. (d) If the joint venture division is 50/50 the points will be allocated according to the closest address. (e) All members of the Joint venture must submit, with the bid documents

a valid SARS tax pin, individually;

an agreement that clearly provides clarity of Profit and liability sharing; and

a resolution taken by the board of directors of the Joint venture and other information that agrees with the Joint venture agreement as detailed on pages 73-75. (f) For the evaluation of functionality regarding a Joint venture refer to the functionality section. 1.2.30 Enquiries Enquiries pertaining to the specifications can be addressed to Ms. Maevia Lindoor at telephone (044) 606-5000 (Ext. 6261) or e-mail to [email protected] OR Ms. Cady Beukes at telephone (044) 606-5120 or e-mail to [email protected]. oooOOOooo 1.3 GENERAL CONDITIONS OF CONTRACT

Definitions

The following terms shall be interpreted as indicated: 1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids. 1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. 1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his contractual obligations. 1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution. 1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to market its products internationally. 1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied. Goods are produced when, through manufacturing, processing or substantial and major assembly of components, a commercially recognized new product results that is substantially different in basic characteristics or in purpose or utility from its components. 1.7 “Day” means calendar day. 1.8 “Delivery” means delivery in compliance of the conditions of the contract or order. 1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand. 1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved until the goods are so delivered and a valid receipt is obtained. 1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that of the country of origin and which have the potential to harm the local industries in the RSA. 1.12 “Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes. 1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition. 1.14 “GCC” means the General Conditions of Contract. 1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the purchaser under the contract. 1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as well as transportation and handling charges to the factory in the Republic where the goods covered by the bid will be manufactured. 1.17 “Local content” means that portion of the bidding price, which is not included in the imported content provided that local manufacture does take place. 1.18 “Manufacture” means the production of products in a factory using labour, materials, components and machinery and includes other related value-adding activities. 1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service. 1.20 “Project site,” where applicable, means the place indicated in bidding documents. 1.21 “Purchaser” means the organization purchasing the goods. 1.22 “Republic” means the Republic of South Africa. 1.23 “SCC” means the Special Conditions of Contract. 1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation and any other incidental services, such as installation, commissioning, provision of technical assistance, training, catering, gardening, security, maintenance and other such obligations of the supplier covered under the contract. 1.25 “Supplier” means the successful bidder who is awarded the contract to maintain and administer the required and specified service(s) to the State. 1.26 “Tort” means in breach of contract. 1.27 “Turnkey” means a procurement process where one service provider assumes total responsibility for all aspects of the project and delivers the full end product / service required by the contract. 1.28 “Written” or “in writing” means hand-written in ink or any form of electronic or mechanical writing.

Application 2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional and professional services (excluding professional services related to the building and construction industry), sales, hiring, letting and the granting or acquiring of rights, but excluding immovable property, unless otherwise indicated in the bidding documents. 2.2 Where applicable, special conditions of contract are also laid down to cover specific goods, services or works. 2.3 Where such special conditions of contract are in conflict with these general conditions, the special conditions shall apply.

General 3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the preparation and submission of a bid. Where applicable a non-refundable fee for documents may be charged. 3.2 Invitations to bid are usually published in locally distributed news media and on the municipality/municipal entity website.

Standards 4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

Use of contract documents and information inspection 5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection therewith, to any person other than a person employed by the supplier in the performance of the contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such performance. 5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned in GCC clause 5.1 except for purposes of performing the contract. 5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so, required by the purchaser. 5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to have them audited by auditors appointed by the purchaser, if so, required by the purchaser.

Patent Rights 6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial design rights arising from use of the goods or any part thereof by the purchaser. 6.2 When a supplier developed documentation / projects for the municipality / municipal entity, the intellectual, copy and patent rights or ownership of such documents or projects will vest in the municipality / municipal entity.

Performance security 7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the performance security of the amount specified in SCC. 7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the supplier’s failure to complete his obligations under the contract. 7.3 The performance security shall be denominated in the currency of the contract, or in a freely convertible currency acceptable to the purchaser and shall be in one of the following forms: (a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the purchaser; or (b) a cashier’s or certified cheque. 7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days following the date of completion of the supplier’s performance obligations under the contract, including any warranty obligations, unless otherwise specified.

Inspections, tests and analyses 8.1 All pre-bidding testing will be for the account of the bidder. 8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be subject to inspections, tests and analyses, the bidder or contractor’s premises shall be open, at all reasonable hours, for inspection by a representative of the purchaser or organization acting on behalf of the purchaser. 8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but during the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary arrangements, including payment arrangements with the testing authority concerned. 8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in accordance with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser. 8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective of whether such goods or services are accepted or not, the cost in connection with these inspections, tests or analyses shall be defrayed by the supplier. 8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements may be rejected. 8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if found not to comply with the requirements of the contract. Such rejected goods shall be held at the cost and risk of the supplier who shall, when called upon, remove them immediately at his own cost and forthwith substitute them with goods, which do comply with the requirements of the contract. Failing such removal, the rejected goods shall be returned at the suppliers cost and risk. Should the supplier fail to provide the substitute goods forthwith, the purchaser may, without giving the supplier further opportunity to substitute the rejected goods, purchase such goods as may be necessary at the expense of the supplier. 8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a breach of the conditions thereof, or to act in terms of Clause 22 of GCC.

Packing 9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packing, case size weights shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities at all points in transit. 9.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the contract, including additional requirements, if any, and in any subsequent instructions ordered by the purchaser.

Delivery and documents 10.1 Delivery of the goods and arrangements for shipping and clearance obligations, shall be made by the supplier in accordance with the terms specified in the contract.

Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified.

Transportation 12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified.

Incidental Services 13.1 The supplier may be required to provide any or all of the following services, including additional services, if any: (a) performance or supervision of on-site assembly and/or commissioning of the supplied goods; (b) furnishing of tools required for assembly and/or maintenance of the supplied goods; (c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods; (d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract; and (e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied goods. 13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar services.

Spare parts 14.1 As specified, the supplier may be required to provide any or all of the following materials, notifications, and information pertaining to spare parts manufactured or distributed by the supplier: (a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve the supplier of any warranty obligations under the contract; and; (b) in the event of termination of production of the spare parts: (i) advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to procure needed requirements; and (ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of the spare parts, if requested.

Points Allocation: 20 points

B-BBEE Details: TDR22/2026/2027

Supply and delivery of personal protective equipment

Closing date: 02 october 2026 closing time: 12:00

NAME OF BIDDER* (Registered name)

TRADING NAME* (if different from above)

Address*

Telephone number*

Cellphone number*

E-mail address*

Central supplier database registration nr*

B-bbee level of contribution*

Locality

(Municipal Area/Province where Business is Located) *

CIDB REGISTRATION NR* (if applicable) N/A

TENDER AMOUNT (VAT included)

See pages 33-42

(* - To be completed by bidder)

Prepared by:

Mossel Bay Municipality

PO Box 25

Mossel Bay

6500

Index

Section 1 .1 Invitation to tender 3

1.2 Tender conditions and information 4

1.3 General conditions of contract 12

1.4 Special conditions of tender 18

Section 2

2.1 Specifications 20

2.2 Pricing schedule 32

Section 3

3.1 Mbd1: bid for requirements of the municipality of mossel bay 50

Section 4

4.1 Mbd4: declaration of interest 53

4.2 Mbd5: declaration for procurement above r10 million 56

Mbd6.1: Preference points claim form in terms of the preferential

4.3 57

Procurement regulations 2022

4.4 Municipal rates and taxes 63

4.5 Authorised signatory 64

4.6 Mbd8: declaration of bidder’s past supply chain management practices 65

4.7 Mbd9: certificate of independent bid determination 67

Section 5 declaration 70

Section 6 contract form 71

The resolution taken by the board of directors of a consortium or

Joint venture

OHS specifications 76

Section 1.1: Invitation to tender

Closing time: 12:00 closing date: 02 october 2026

TDR22/2026/2027: supply and delivery of personal protective equipment

Tenders are hereby invited from suppliers for the supply and delivery of personal protective equipment for the Mossel

Bay Municipality for a period ending 30 June 2029.

Health & Safety

Source: 22-2026-2027 TENDER DOCUMENT.pdf

(d) If a bidder is a sole proprietor, no such documentation is required, provided that the document was

completed and signed by the owner.

1.2.10 Site / Information Meetings

(a) Site or information meetings, if specified (in the advert), are compulsory. Bids will not be

accepted from bidders who have not attended the compulsory site or information or online briefing

meetings. Bidders that arrive or log in 15 minutes or more after the advertised time the meeting

starts will not be allowed to attend the meeting or to sign the attendance register. If a bidder is

delayed/have connection problems, he/she must inform the contact person before the meeting

commence and will only be allowed to attend the meeting if the chairperson of the meeting as well

as all the other bidders attending the meeting, give permission to do so.

(b) All bidders, including ALL THE PARTNERS OF A JOINT VENTURE must attend the compulsory

site or information or online briefing meeting.

1.2.11 Samples

the opening of the bid to the time the contract is awarded. If a bidder wishes to bring additional

information to the notice of the Mossel Bay Municipality, it should do so in writing to the Mossel Bay

establishment of a contract and for the surety and retentions

1.2.24 Wrong Information Furnished

Procurement under the 80/20 preference

1 points system where the supplier or 10 6 4

service provider is located in:

Procurement under the 90/10 preference

2 points system where the supplier or 5 3 2

service provider is located in:

(d) Bidders must submit one of the following in order to receive points for the abovementioned criterion.

(i) Municipal Account of bidder’s address as indicated in bid document;

(ii) If the address as indicated in bid document is not in the name of the bidder, the latest lease

agreement for this address or sworn affidavit from the registered owner of the property

stating occupancy by the bidder is required.

(iii) The business address of the bidder as indicated in the MBD6.1 of the bid document as the

business address should be established prior to the advertisement date.

(iv) Ony fully operational business premises will be accepted. All vacant erven, storage units

and postal addresses do not qualify as a business premises.

1.2.28 Letter of Good Standing from the Commissioner of Compensation

(a) A valid AND relevant Letter of Good Standing from the Compensation Commissioner or a copy

thereof, must accompany the bid documents.

(b) In the case of a Consortium/Joint Venture every member must submit a separate valid AND relevant

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract form

signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official

in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to

market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied.

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the

preparation and submission of a bid. Where applicable a non-refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on the municipality/municipal entity website.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection therewith,

to any person other than a person employed by the supplier in the performance of the contract. Disclosure to any such

employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such

performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned in

GCC clause 5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and shall

be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so, required by the

purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to have

them audited by auditors appointed by the purchaser, if so, required by the purchaser.

24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing duties are imposed, or the

amount of a provisional payment or anti-dumping or countervailing right is increased in respect of any dumped or subsidized

import, the State is not liable for any amount so required or imposed, or for the amount of any such increase. When, after the

said date, such a provisional payment is no longer required or any such anti-dumping or countervailing right is abolished, or

where the amount of such provisional payment or any such right is reduced, any such favourable difference shall on demand be

paid forthwith by the supplier to the purchaser or the purchaser may deduct such amounts from moneys (if any) which may

otherwise be due to the supplier in regard to goods or services which he delivered or rendered, or is to deliver or render in terms

of the contract or any other contract or any other amount which may be due to him.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail and any other notice

to him shall be posted by ordinary mail to the address furnished in his bid or to the address notified later by him in writing and

such posting shall be deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been given, shall be

reckoned from the date of posting of such notice.

Section 2.1: Specifications

*Pictures are for illustration purposes only

2.1.1 Welding glove

Specification Comply (Yes/No)

(a) Cow leather with heat resistance (EN 407)

(b) Cotton fleece lining

(d) Reinforced palm

(e) Elbow length - 20cm cuff

(f) Approved to applicable safety standards SANS or EN or SABS –

En 407

2.1.2 Chemical glove

Specification Comply (Yes/No)

(a) Good grip (palm rough finish) and dexterity and abrasion resistance

(b) Triple coated light weight nitrile glove

(d) SABS or ISO or EN approved (applicable standards to apply)

EN 374-1 TYPE B (JKL) and,

EN 374-5 and,

EN 388 (4,3,4,3,D) and,

En 407 (x,1,x,x,x).

(e) Wrist-, Elbow-, and Full- length

2.1.3 Chainsaw glove – forestry

Specification Comply (Yes/No)

(a) Leather/Nylon

(b) Hard cuff

En 381-7

En iso 11393-4:2019

2.1.4 Chainsaw trousers – forestry

Specification Comply (Yes/No)

(a) Chain clogging fabric

Front hip to ankle
Calves

(b) Polycotton

(d) Reinforced crotch

(e) YKK Zipper and press stud

(d) SABS or ISO or EN approved (applicable standards to apply)

En 381-7

En iso 11393-2:2019

2.1.5 General purpose glove

Specification Comply (Yes/No)

(a) Pig skin leather

(b) Resistant to sparks

(d) SABS or ISO or EN approved (applicable standards to apply) –

EN388:2016 (4122 rating)

2.1.6 Multi-purpose glove

Specification Comply (Yes/No)

(a) Tight fitting type

(b) Knitted wrist

(d) Rough finish/ good grip

(e) Good flexibility

(f) SABS or ISO or EN approved (applicable standards to apply) –

EN388:2016 (4121 rating)

2.1.7 (A) apron (welding and grinding)

Specification Comply (Yes/No)

(a) Cow-hide split Leather (1.35mm – 1.45mm thick)

(b) Spark resistant

(d) Buckle closure with adjustable neck and waist strap

2.1.7 (B) chemical resistant apron

Specification Comply (Yes/No)

(a) Heavy duty PVC 550g

(b) Acid, oil and chemical resistant

(d) Green

(e) 120cm(l) x 70cm(w)

2.1.8 Kidney belts

Specification Comply (Yes/No)

(a) Heavy duty elastic straps

(b) Velcro fasteners

(d) Heavy duty elastic band

(e) Heavy duty webbing

(f) Strong upright struts for back support

2.1.9 Forestry Helmet – Stihl Dynamic Ergo or similar approved -

Specification Comply (Yes/No)

(a) Hard hat

(b) Chin strap that connects to hard hat

(d) Hearing protection

(e) SABS or ISO or EN approved (applicable standards to apply as may be required) –

EN 1731, and

EN 352-1; and

En 397

2.1.10 EYE PROTECTION – Uvex Ultra Sonic Goggle or Similar approved -

Specification Comply (Yes/No)

(a) Wide panoramic view

(b) Soft rubber around the eyes

(d) Anti-scratch coated

(e) Anti-fog coated

(f) Chemical splash and impact resistant

(g) Comfortable for use when wearing spectacles.

2.1.11 EYE PROTECTION - Spectacle

Specification Comply (Yes/No)

(a) Polycarbonate lens

Clear
grey shaded or
colour (other)

(b) Side protection

(d) Anti-Fog and Anti-scratch coated

(e) Anti-static

(f) 100% UV protection

(g) SABS or ISO or EN approved (applicable standards to apply as may be required) –

EN 166, and

En 170

2.1.12 FACE SHIELD - PROTECTION – Grinding -

Specification Comply (Yes/No)

(a) Polycarbonate (PC) lens - Clear

(b) Side protection

(d) Anti-Fog coating

(e) Anti-scratch coating

(f) Adjustable temples and head band

(g) SABS or ISO or EN approved (applicable standards to apply as may be required) –

EN 166 and

EN 167 and

EN 168, and

EN 169, and

En 175.

2.1.13 Fall arrest safety harness & lanyard

Specification Comply (Yes/No)

(a) Relevant SANS / EN Approved / Certified

(b) Fall arrest lanyard – Double Leg (1.75 – 1.8 meters)

2.1.14 Wader chest

Specification Comply (Yes/No)

(a) PVC (glued with double stitched seams)

(b) Nylon Belts/Straps with easy clip buckles

Good seal – all seams to have PVC weld

(d) 1 Piece (gumboot and pants and cover to chest)

Good seal between boots and “legs”

(e) Dark Green

2.1.15 Warm winter jacket -

Specification Comply (Yes/No)

(a) Unisex

(b) Reinforced seams

(d) Heavy duty quilting / fully padded

(e) Wind- and Waterproof

(f) Thermal protective against cold temperatures – below freezing

(g) Two tone – Lime / Navy blue

(h) 50mm MBM (Mossel Bay Municipality) emblem embodied on the left-hand side of

the jacket (to be done after the award has been made and on placement of an

order)

(i) Reflective strip (50mm wide) circumference on both sleeves at upper arm and

around waist (to be done after award has been made and on placement of order)

(j) Reflective printed description on back of jacket – “Technical Services” etc. (to be

done after award has been made and on placement of order)

2.1.16 SAFETY HARD HAT – Nikki or Similar -

Specification Comply (Yes/No)

(a) Electrical Insulation

(b) 4-point (soft) lining and one hand adjustable headband

(d) 3 Point Chin strap (orange)

(e) SABS or ISO or EN approved (applicable standards to apply) –

En 397:2012

2.1.17 REFLECTIVE VEST – without descriptions / no branding -

Specification Comply (Yes/No)

(a) Yellow

(b) Nylon Zip

(d) SABS or ISO or EN approved (applicable standards to apply)

SANS 50471 – Class 2

2.1.18 REFLECTIVE VEST – with descriptions / with branding

Specification Comply (Yes/No)

Contractual Terms

Source: 22-2026-2027 TENDER DOCUMENT.pdf

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and

that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier

further warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship

(except when the design and/or material is required by the purchaser’s specifications) or from any act or omission of the

supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have been

delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date of shipment

from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all reasonable speed, repair or replace the

defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified, the purchaser may proceed to take

such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights which

the purchaser may have against the supplier under the contract.

Payment

16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfilment of other

obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or

claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated.

Prices

17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the prices

quoted by the supplier in his bid, with the exception of any price adjustments authorized or in the purchaser’s request for bid

validity extension, as the case may be.

Variation orders

18.1 In cases where the estimated value of the envisaged changes in purchase does not vary more than 15% of the total value of the

original contract, the contractor may be instructed to deliver the goods or render the services as such. In cases of measurable

quantities, the contractor may be approached to reduce the unit price, and such offers may be accepted provided that there is

no escalation in price.

Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the purchaser’s prior

written consent.

Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not already specified in the

bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under the contract.

Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the time schedule

prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions impeding

timely delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in writing of the fact of

the delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall

evaluate the situation and may at his discretion extend the supplier’s time for performance, with or without the imposition of

penalties, in which case the extension shall be ratified by the parties by amendment of contract.

21.3 The right is reserved to procure outside of the contract small quantities or to have minor essential services executed if an

emergency arises, the supplier’s point of supply is not situated at or near the place where the goods are required, or the

supplier’s services are not readily available.

21.4 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations shall render the

supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant

to GCC Clause 22.2 without the application of penalties.

21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser shall, without cancelling the contract,

be entitled to purchase goods of a similar quality and up to the same quantity in substitution of the goods not supplied in

conformity with the contract and to return any goods delivered later at the supplier’s expense and risk, or to cancel the contract

and buy such goods as may be required to complete the contract and without prejudice to his other rights, be entitled to claim

damages from the supplier.

Penalties

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the period(s)

specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract

price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current

prime interest rate calculated for each day of the delay until actual delivery or performance. The purchaser may also consider

termination of the contract pursuant to GCC Clause 23.

Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier,

may terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or within any extension

thereof granted by the purchaser pursuant to GCC Clause 21.2; (b) if the supplier fails to perform any other obligation(s) under

the contract; or (c) if the supplier, in the judgement of the purchaser, has engaged in corrupt or fraudulent practices in

competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such terms and in such

manner, as it deems appropriate, goods, works or services similar to those undelivered, and the supplier shall be liable to the

purchaser for any excess costs for such similar goods, works or services. However, the supplier shall continue performance of

the contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a restriction penalty on the

supplier by prohibiting such supplier from doing business with the public sector for a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the supplier will be

allowed a time period of not more than fourteen (14) days to provide reasons why the envisaged restriction should not be

imposed. Should the supplier fail to respond within the stipulated fourteen (14) days the purchaser may regard the supplier as

having no objection and proceed with the restriction.

23.5 Any restriction imposed on any person by the purchaser will, at the discretion of the purchaser, also be applicable to any other

enterprise or any partner, manager, director or other person who wholly or partly exercises or exercised or may exercise control

over the enterprise of the first-mentioned person, and with which enterprise or person the first-mentioned person, is or was in

the opinion of the purchaser actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the National Treasury,

with the following information:

(i) the name and address of the supplier and / or person restricted by the purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction. These details will be loaded in the National Treasury’s central database of suppliers or

persons prohibited from doing business with the public sector.

23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and Combating of

Corrupt Activities Act, No. , the court may also rule that such person’s name be endorsed on the Register for Tender

Defaulters. When a person’s name has been endorsed on the Register, the person will be prohibited from doing business with

the public sector for a period not less than five years and not more than 10 years. The National Treasury is empowered to

determine the period of restriction and each case will be dealt with on its own merits. According to section 32 of the Act the

Antidumping and countervailing duties and rights