Metallurgical and mechanical testing services for ferrous and non-ferrous materials – 5-Year contract (ESKOM RFP e3312gxmwp)

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Metallurgical and mechanical testing of ferrous and non-ferrous materials on an as-and-when-required basis for a period of 5 years. The Invitation to Tender documents comprise the Invitation to Tender (including annexures) and any additional requirements stated in the Tender Data. Addenda are published on the same platforms as the original tender (Eskom Tender Bulletin and NT e-Tender Portal) and form part of the tender documents. Communication is only with the Eskom Representative, in writing, in English.

Closing date and time: 25 September 2026 at 10:00 SAST (as per tender record). All references to time mean South African Standard Time (GMT+2). The Telkom time signal determines the closing time. If Eskom extends the closing date and time, the same requirements apply. Compulsory site visit and/or clarification meeting: if stipulated in the Tender Data, attendance is mandatory; failure to attend results in disqualification. Details of date, time, and venue are in the Tender Data. Clarification requests must be submitted in writing to the Eskom Representative with reasonable time for response and tenderer adjustment before closing.

Compulsory site visit and/or clarification meeting if stipulated in the Tender Data; failure to attend results in disqualification. Details (date, time, venue) are in the Tender Data. Tenderers may ask questions for clarity during the meeting.

All communications must be directed in writing to the Eskom Representative identified in the Invitation to Tender documents. No queries may be addressed to any other Eskom official. Eskom publishes all clarification requests (without tenderer names) and responses on the platform where the tender was advertised (Eskom Tender Bulletin and NT e-Tender Portal). Tenderers are responsible for checking these platforms regularly for updates, addenda, and extended closing dates.

Submission method: Tenderers must submit the complete original tender and one complete hard copy by the closing date and time to the address and tender box specified in the Tender Data. For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time; e-mail submissions are not accepted unless stated in the Tender Data. Proof of posting or courier delivery does not constitute proof of delivery. Tenders must be in English, signed by the authorised signatory, and packaged as separate "ORIGINAL" and "COPY" envelopes sealed together in an outer package marked "Confidential" with the Eskom address, Invitation to Tender number, tenderer's name, physical address, email, and contact telephone number. Mandatory tender returnables must be completed and submitted by the closing date and time; all documents must be valid, current, and original where stipulated for the entire tender validity period. The Acknowledgement Form must be completed and submitted with the tender, stating whether the tender is for the whole or part of the works, services, or supply. Tenderers must hold tenders valid for the validity period and extend if requested by Eskom; refusal to extend excludes the tenderer. Tenderers must treat all procurement matters as confidential and use documents only for tender preparation.

Tenderers must submit the complete original tender and one complete hard copy by the closing date and time. For e-tendering, upload and finalize via the Eskom Tender Bulletin site. Tenders must be submitted in English, signed, and packaged as separate 'ORIGINAL' and 'COPY' envelopes, sealed together in an outer package marked 'Confidential' with required details. Mandatory tender returnables must be completed and submitted by the closing date and time.

Evaluation follows a multi-stage process: (1) Basic compliance check — tenders must meet all basic compliance requirements and include mandatory returnables; failure renders the tender non-responsive and disqualified. (2) Pre-qualification criteria — if stipulated in the Invitation to Tender, tenderers must comply; Eskom does not measure a criterion twice (no double dipping). (3) Functionality — if a criterion, tenderers are scored against functionality criteria and must meet the minimum threshold stated in the Tender Data to proceed. (4) Financial analysis — Eskom assesses financial risk from financial statements; tenderers may be excluded if risk is too high or mitigating factors insufficient. (5) Price evaluation — prices evaluated per Tender Data criteria, considering CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value, and forecasted invoicing rates. (6) B-BBEE scoring — scored from CSD report or certificate/affidavit; if B-BBEE is a pre-qualification criterion, proof must be submitted at closing or the tender is disqualified; if no proof at closing, tenderer scores zero PPPFA points but is not disqualified if otherwise responsive. (7) Specific Goals — scored with supporting documentation; failure to meet or submit proof results in zero points within the 90/10 or 80/20 allocation. (8) Ranking — PPPFA points for Price and Specific Goals are added and suppliers ranked highest to lowest. (9) Objective criteria — may be applied only per PPPFA Section 2(1)(f) and must be stipulated in the Invitation to Tender; functionality and B-BBEE elements cannot be used. (10) Reverse e-auction — if indicated in the Invitation to Tender, tenderers submit a complete tender without prices; included prices are ignored. Arithmetical errors are checked: words prevail over figures; line-item totals prevail over rates for multiplication errors; totals prevail for addition errors; tenderers must accept corrections or face rejection.

Scope: Metallurgical and mechanical testing of ferrous and non-ferrous materials on an as-and-when-required basis for a period of 5 years. Tenderers must obtain and familiarise themselves with the latest revision of any standardised specifications and other documents incorporated by reference into the Invitation to Tender. Tenderers are not permitted to sub-contract 100% of the scope of work; any tender based on 100% sub-contracting will be deemed ineligible and disqualified. If awarded, the successful tenderer may be required to provide cataloguing information per item and label materials per Eskom's labelling specifications; the Pricing Schedule must include a line item for cataloguing, which Eskom will pay for.

Tenderers must check Invitation to Tender documents on receipt and notify the Eskom Representative of any discrepancies or omitted documents. The Acknowledgement Form must be completed and submitted with the tender. Tenderers must obtain and familiarise themselves with the latest revision of standardised specifications and other documents incorporated by reference. Costs of any testing necessary to demonstrate compliance with evaluation criteria are borne by the tenderer.

Duplicate of pricing_schedule section above — same content applies.

Pricing: Rates and prices must include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Rates and prices must be fixed for the contract duration and not subject to contract price adjustment unless provided for in the Invitation to Tender. Prices must be stated in South African Rand unless otherwise instructed; if part payment in other currencies is allowed, submit Rand rates per the exchange rate and base date stipulated. Tenderers may not alter tender documents except to correct errors (initialled by all signatories); correction fluid or tape is prohibited. Alternative tenders are only permitted if a main tender is submitted and the Invitation to Tender allows alternatives. Security for performance: if required, the tenderer must indicate at least two financial institutions it intends to approach; Eskom reserves the right to reject unsuitable institutions. Eskom will not compensate tenderers for any preparation, submission, testing, or negotiation costs.

Eligibility: Tenderer (including JV/consortium) must comply with eligibility criteria in the Tender Data and must not be under any restriction to do business with Eskom or State-Owned Companies. Mandatory registrations: CSD registration and valid tax compliance status (SARS TCS or tax PIN). B-BBEE: Certificate/affidavit or CSD report required; if B-BBEE is a pre-qualification criterion, proof must be submitted at closing or the tender is disqualified; if no proof at closing, zero PPPFA points but not disqualified if otherwise responsive. CIDB: If CIDB grading is stipulated in the Tender Data, tenderer must be registered at closing or capable of registration within 21 working days; proof of registration (or proof of application) mandatory at closing, with actual CIDB printout by contract award. Legislation: Compliance with National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements. SHEQ: Proof of safety, health, environmental, and quality systems, policies, and capabilities must be provided to Eskom's satisfaction by closing date and/or contract award; all SHEQ costs and personnel must be reflected in the tender. Authority to sign: If an agent submits, an authenticated copy of authority to act must be submitted. Contract Skills Development Goals (CSDG): Applicable to contracts of R5 million or more or CIDB grade 7 or higher (12+ months duration). Contract Participation Goals (CPG): Applicable to certain construction works contracts (GB, CE, EB, ME classes, 6+ months, 25%+ subcontractable). SDL&I Undertaking: Must be completed and submitted by contract award; failure means tender not considered for award. Fraud/misrepresentation: Disqualification, reporting to B-BBEE Commission, suspension from State-Owned Companies up to 10 years, possible criminal prosecution. Designated materials and thresholds information must be submitted by contract award.

Compliance with OHS Act and Eskom's Safety, Health, Environment and Quality (SHEQ) requirements is mandatory. Tenderers must provide proof to Eskom's satisfaction that SHEQ systems, policies, and capabilities are in place at the closing date and/or contract award. All costs and personnel associated with SHEQ must be reflected in the tender. CIDB registration required if stipulated (proof at closing, actual registration by award). Contract Skills Development Goals (CSDG) apply to contracts of R5 million or more or CIDB grade 7+ (12+ months). Contract Participation Goals (CPG) apply to certain construction works contracts (GB, CE, EB, ME classes, 6+ months, 25%+ subcontractable). Fraud/misrepresentation leads to disqualification, reporting to B-BBEE Commission, suspension up to 10 years, possible prosecution. SDL&I Undertaking must be submitted by contract award. Cataloguing and labelling per Eskom specifications may be required post-award. Security for performance: if required, name at least two financial institutions; Eskom may reject unsuitable ones.

Tender validity: Tenderers must hold tenders valid for acceptance within the validity period after closing; Eskom may request extension; refusal excludes tenderer; validity extended until contracts concluded; if validity expires before award, procurement concludes without award. Confidentiality: All procurement matters are confidential; documents used only for tender preparation. Standardised specifications: Tenderers must obtain latest revisions of specifications incorporated by reference. Site visit/clarification meeting: Compulsory if stipulated; non-attendance disqualifies. Insurance: Eskom's insurance may not cover full contract requirements; tenderer advised to seek qualified advice. Form of Agreement: Successful tenderer must check final draft and sign. Eskom's obligations: Fair, equitable, transparent, competitive, cost-effective process; respond to clarifications; issue addenda; return late tenders unopened; open tenders publicly (or publish names for e-tendering); announce prices if stated in Tender Data; non-disclosure of evaluation details until after award; reject tenders for collusion, fraud, bid-rigging; clarify ambiguities; basic compliance check; mandatory returnables check; pre-qualification check; designated materials check; functionality scoring; financial analysis; price evaluation; arithmetical error correction; B-BBEE scoring; Specific Goals scoring; ranking; objective criteria application; reverse e-auction if applicable; notify acceptance before validity expiry; prepare and sign contract documents. Liability: Eskom and its representatives not liable for losses, claims, or damages from participation, amendments, termination, suspension, or exclusion. Eskom may cancel tender before contract conclusion with written reasons; may abandon, re-perform, or re-issue. Eskom may accept/reject variations, deviations, alternative tenders; may accept whole or part of tender. Eskom may enter mandated negotiations with selected tenderers. Disclaimer: Eskom disclaims representations/warranties on accuracy/completeness of tender documents.

Duplicate of special_conditions section above — same content applies.

Duplicate of requirements section above — same content applies.

Duplicate of evaluation_criteria section above — same content applies.

The document is a supplier help manual for Eskom's eTendering system (Revision 3.0, dated 28 August 2023). It describes the web-based platform that replaces physical tender submissions at Eskom offices. Suppliers register with a CSD number, verify via OTP sent to cell phone and email, then upload tender documents categorised as Technical, Commercial, Finance, etc. File size limits are 50 MB per file and 900 MB total. Final submission generates a confirmation email with a submission ID. The manual also covers registration editing, password reset, and browser compatibility (Microsoft Edge recommended).

System support: contact the buyer responsible for the published tender if difficulties are experienced with the Tender Bulletin, eTendering, or OpenText systems.

Public tender viewing: Tender Bulletin website https://tenderbulletin.eskom.co.za

eTendering portal: https://eTendering.eskom.co.za

Submission method: electronic upload via Eskom eTendering portal (https://eTendering.eskom.co.za).

Registration prerequisite: suppliers must register on the eTendering system using a valid CSD number; an OTP is sent to the registered cell phone and email for verification.

Upload process: after login and OTP verification, select the tender reference number, click "Create New Submission", then "Add file" for each required document. Assign each file to the correct category (Technical, Commercial, Finance, etc.).

File size limits: individual file ≤ 50 MB; total upload ≤ 900 MB.

Finalisation: verify all documents are uploaded, click "Finalize Submission", then confirm with "Finalise and Close Submission". A confirmation email with submission ID is sent on completion; retain this email for future enquiries.

Bidders must be registered on Eskom's eTendering system and have a valid CSD number. No other eligibility criteria (e.g., tax clearance, B-BBEE level, CIDB grading) are stated in the provided document.

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers submit tender documents at various Eskom tender offices. eTendering system replaces the manual or physical submission of tender documents at various Eskom tender offices. eTendering system in a nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will be required to register their details before they can be granted access to the eTendering system. An OTP (one time pin) will be sent to both their cell phone and email address.

Mandatory: registration on Eskom eTendering system and a valid CSD (Central Supplier Database) number. No other eligibility criteria (tax clearance, B-BBEE level, CIDB grading, professional registrations, local content) are stated in the provided document.