Supply and delivery of 400 disaster relief blankets (mink, 2-ply, 200x220cm) with mandatory sample

Bid documents available from: 27 August 2026 (on www.etenders.gov.za and www.umzinyathi.gov.za).

Closing date and time: 03 September 2026 at 12h00 (compulsory).

No compulsory briefing session or site visit is mentioned in the document.

SCM enquiries: SCM Unit, telephone 034 219 1500 / 034 219 1549, fax 034 218 1940, email [email protected].

Technical enquiries: Ms. Bongiwe Shoba, telephone 034 219 1500, fax 034 218 1940, email [email protected].

Submission address: Tender box, reception area, uMzinyathi District Municipality Offices, 39 Victoria Street, Princess Magogo Building, Dundee, 3000.

Submission method: Completed bid document must be deposited in the tender box at the reception area of uMzinyathi District Municipality Offices, 39 Victoria Street, Princess Magogo Building, Dundee, 3000. Telegraphic, faxed, or emailed submissions will not be accepted. Courier deliveries must be placed in the tender box, not handed to an employee.

Closing: 03 September 2026 at 12h00. Late bids will not be considered.

Returnable forms (all must be completed, signed and submitted with the quotation):

• MBD 1 (Invitation to Tender): completed and signed.
• MBD 3.1 (Pricing Schedule – Firm Prices): completed, stamped with company stamp and signed.
• MBD 4 (Declaration of Interest): completed; companies listed on CSD report must be declared in paragraph 3.14. False declaration leads to automatic disqualification.
• MBD 6.1 (Preferential Points Claim): completed to claim specific-goal points under the 80/20 system.
• MBD 8 (Declaration of Past Supply Chain Management Practice): completed and signed.
• MBD 9 (Certificate of Independent Bid Determination): completed and signed.

Additional mandatory documents:

• Original certified copies of owner's identity document (not older than six months).
• Proof of company registration (CIPC) or certified ID copy if sole proprietor.
• Recent municipal account (rates/taxes/services) in the name of the bidder showing no arrears older than 90 days, or proof of residence with commissioner-of-oaths affidavit, or lease agreement stating bidder is not responsible for municipal services.
• Same municipal-account/proof-of-residence/affidavit/lease requirement for each director of the company.
• Full CSD report.
• Quotation on company letterhead (in addition to MBD 3.1).
• A sample blanket must be submitted; failure to provide a sample disqualifies the bid.
• Bidder must initial every page of the document.
• Prices must be firm, inclusive of VAT and all delivery costs, and valid for 90 days from closing date.

Disqualification risks: any mandatory document omitted or incomplete; sample not submitted; false declaration on MBD 4 or CSD; bid submitted after closing time; bid not on official forms; unsigned pages; bidder in the service of the state.

Evaluation follows the Council Supply Chain Management Policy using the 80/20 preferential point system (price 80 points, specific goals 20 points, total 100).

Stage 1 – Administrative compliance: all compulsory returnable documents and the sample must be submitted and fully completed. Failure renders the bid non-responsive and it will not proceed to functionality evaluation.

Stage 2 – Functionality/technical evaluation: the document does not specify separate functionality criteria or minimum qualifying scores; only the mandatory documentation and sample are listed as pre-qualification requirements.

Stage 3 – Price and specific goals: points awarded for price (80) and specific goals (20) as claimed on MBD 6.1. Bidders must complete MBD 6.1 to claim specific-goal points; non-submission is interpreted as claiming zero points for specific goals.

The municipality is not bound to accept the lowest or any quotation.

Supply and delivery of 400 blankets for disaster relief.

Each blanket:

• Size: 200 cm x 220 cm.
• Type: Mink blanket, 2-ply, double-bed.
• Packaging: Zipped plastic package with handle.
• Colour: Any colour.

Delivery: All delivery costs must be included in the bid price; delivery to the prescribed destination (address not further specified in the document).

A sample blanket must be submitted with the bid; failure to do so results in disqualification.

Goods must conform to the standards mentioned in the bidding documents and specifications (General Conditions of Contract clause 4.1).

Pre-bidding testing is for the bidder's account (GCC clause 8.1).

Inspections, tests and analyses may be conducted at the bidder's premises at reasonable hours (GCC clause 8.2). Non-compliant goods may be rejected and must be replaced at the supplier's cost and risk (GCC clauses 8.6–8.7).

Warranty: goods must be new, unused, of the most recent model, defect-free for 12 months after delivery/acceptance or 18 months after shipment, whichever ends first (GCC clause 15).

Packing must prevent damage during transit, withstand rough handling, extreme temperatures, salt, precipitation and open storage (GCC clause 9).

Insurance: goods must be fully insured against loss or damage during manufacture, transportation, storage and delivery (GCC clause 11).

Variation orders: if estimated value of changes does not exceed 15% of original contract value, contractor may be instructed to deliver/render services; for measurable quantities, unit price reductions may be negotiated without price escalation (GCC 18.1).

The municipality invites offers from suitably qualified and experienced service providers. No specific experience thresholds, track-record requirements, key-personnel qualifications, or minimum turnover are stated in the document. Eligibility is determined by submission of all compulsory returnable documents and the sample blanket.

Quality requirements:

• Goods must conform to standards and specifications in the bidding documents (GCC 4.1).
• Pre-bidding testing at bidder's expense (GCC 8.1).
• Purchaser may inspect/test at supplier premises at reasonable hours (GCC 8.2).
• Cost of inspections borne by purchaser if goods comply; by supplier if they do not (GCC 8.4–8.5).
• Non-compliant goods may be rejected; supplier must remove and replace at own cost and risk (GCC 8.6–8.7).
• Warranty: new, unused, current-model goods; defect-free for 12 months post-delivery/acceptance or 18 months post-shipment; supplier must repair/replace within specified period at own cost (GCC 15).
• Packing must protect goods against damage, rough handling, extreme temperatures, salt, precipitation and open storage (GCC 9).

Pricing must be submitted on MBD 3.1 (Pricing Schedule – Firm Prices) stamped with the company stamp, and also on company letterhead. The schedule lists: Blankets (per specification), quantity 400, with sub-total, VAT (15%), and total. All delivery costs must be included in the bid price. Prices must be firm, inclusive of VAT, and valid for 90 days from closing date.

Pricing format: Firm prices on MBD 3.1 (Pricing Schedule – Firm Prices). Price must include VAT (15%) and all delivery costs. Quotation must also be submitted on company letterhead.

Price validity: 90 days from closing date (03 September 2026).

Currency: South African Rand.

Payment terms: Payment within 30 days after submission of invoice and delivery note (GCC clause 16.3).

Performance security: Successful bidder must furnish performance security of the amount specified in the Special Conditions of Contract within 30 days of contract award notification (GCC clause 7.1). Acceptable forms: bank guarantee/irrevocable letter of credit from a reputable bank, or cashier's/certified cheque (GCC clause 7.3). Security returned within 30 days after completion of all obligations including warranty (GCC clause 7.4).

Penalties for late delivery: Calculated on the delivered price of delayed goods using the current prime interest rate for each day of delay until actual delivery (GCC clause 22.1).

Tax compliance: SARS must certify that the preferred bidder's tax matters are in order before award (GCC clause 32.3). No contract will be concluded with a bidder whose municipal rates/taxes/services are in arrears (GCC clause 32.4).

Foreign suppliers responsible for all taxes, duties and levies outside South Africa (GCC clause 32.1); local suppliers responsible for all such costs until delivery (GCC clause 32.2).

Mandatory compliance documents:

• CSD registration (full CSD report must be attached).
• Tax compliance: valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; if no TCS, CSD number must be provided. Each party in a consortium/JV/sub-contract must submit separate TCS/PIN/CSD number.
• CIPC company registration certificate (or certified ID copy for sole proprietor).
• Original certified copies of owner's identity document (not older than six months).
• Municipal accounts/proof of residence/affidavits/lease agreements for bidder and each director showing no municipal service arrears older than 90 days.
• Completed and signed MBD 1, MBD 3.1 (stamped), MBD 4, MBD 6.1, MBD 8, MBD 9.
• False declaration on MBD 4 paragraph 3.14 or on CSD information leads to automatic disqualification.
• No bids accepted from persons in the service of the state.
• Bidder must not be restricted on the National Treasury's database of prohibited suppliers.
• B-BBEE: Preference points claimed via MBD 6.1 under the 80/20 system; specific-goal points allocation not further detailed in the document.
• No CIDB grading, professional-body registration, or local-content percentage requirements are stated.

Contract governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC); SCC prevails in case of conflict. Key terms:

• Contract formation: written agreement (MBD 7) signed by both parties.
• Performance security: amount per SCC, due within 30 days of award notification; bank guarantee/letter of credit or certified cheque; released 30 days after full performance including warranty.
• Delivery: per contract schedule; delays attract penalties at prime interest rate per day (GCC 22.1).
• Inspection and rejection: purchaser may inspect/test at supplier premises or on delivery; non-compliant goods rejected and replaced at supplier's cost and risk (GCC 8.6–8.7).
• Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever ends first; supplier must repair/replace defects promptly at own cost (GCC 15).
• Payment: within 30 days of invoice and delivery note (GCC 16.3).
• Price firmness: prices fixed for contract duration except authorised adjustments (GCC 17).
• Variation orders: up to 15% of contract value without price escalation (GCC 18).
• Subcontracting: permitted with purchaser notification; does not relieve supplier liability (GCC 20).
• Termination for default: purchaser may terminate for late delivery, other breaches, or corrupt/fraudulent practices; excess re-procurement costs recoverable from supplier; restriction from public sector up to 10 years possible (GCC 23).
• Force majeure: relieves liability for delay/non-performance if promptly notified (GCC 25).
• Dispute resolution: mutual consultation, then mediation, then South African courts (GCC 27).
• Governing law: South African law; contract language English (GCC 29–30).
• Tax compliance: SARS certification required before award; no award if municipal accounts in arrears (GCC 32.3–32.4).
• Anti-corruption and competition compliance: Prevention and Combating of Corrupt Activities Act; Competition Act restrictions on collusive practices (GCC 23.7, 35).

Evaluation uses the 80/20 preferential point system (price 80 points, specific goals 20 points). Administrative compliance is a gate: all compulsory returnable documents and a sample blanket must be submitted; non-compliant bids are non-responsive and do not proceed. No separate functionality criteria or minimum qualifying scores are specified. The municipality reserves the right not to accept the lowest or any quotation.