Office accommodation lease – northern cape provincial treasury, kuruman (5-year term)

Closing date: 18 September 2026. Closing time: 11:00. Compulsory briefing session: 11 September 2026 at 12:00, Department of Roads and Public Works, T.M. Tlhabane Road, Mothibistad, 8474. Attendance register must be signed and briefing certificate signed by department representative. No other dates (site visits, clarification deadlines) are stated.

Compulsory briefing session on 11 September 2026 at 12:00 at Department of Roads and Public Works, T.M. Tlhabane Road, Mothibistad, 8474. Bidders must sign attendance register and have briefing session certificate signed by department representative.

Project Manager (technical/SCM): Mr S. Moroka, Tel: 053 831 3048, Email: [email protected]. Briefing session contact: Mr T. Mgijima, Tel: 053-839 2299. Bid submission address: Department of Roads and Public Works, 9/11 Stokroos Street, Tebogo Leon Tume Complex, Squarehill Park, Kimberley, 8301.

Submission method: hard-copy bid documents must be deposited in the bid box at Department of Roads and Public Works, 9/11 Stokroos Street, Tebogo Leon Tume Complex, Squarehill Park, Kimberley, 8301. Bids received after 11:00 on 18 September 2026 will be rejected. All bids must be on the official forms provided (not re-typed). Mandatory returnable documents (all marked X in the tender): Compulsory Briefing Session Certificate; Resolution of Board of Directors; Resolution of Directors for Consortia/JV (if applicable); Special Resolution of Consortia/JV (if applicable); Schedule of Proposed Subcontractors (if applicable); Capacity of the Tenderer; NCP Standard Bidding Documents; General Conditions of Contract; Special Conditions of Contract; Price Breakdown Schedule per Terms of Reference (compulsory); Legal JV Agreement (if applicable); Central Supplier Database Report or Number; Valid Lease Agreement for the lease duration (between owner and proxy covering payments, renovations, accounts, litigation); Valid Electrical Certificate of Compliance; Valid Zoning Certificate (if applicable). Service Level Agreement required only from successful bidder. Each JV/consortium member must submit separate returnables. Failure to submit any mandatory document renders the bid invalid.

Mandatory returnable documents: Compulsory Briefing Session Certificate, Resolution of Board of Directors, Resolution of Directors for Consortia/JV (if applicable), Special Resolution of Consortia/JV (if applicable), Schedule of Proposed Subcontractors (if applicable), Capacity of the Tenderer, NCP Standard Bidding Documents, General Conditions of Contract, Special Conditions of Contract, Price Breakdown Schedule per TOR (compulsory), Legal JV Agreement (if applicable), Central Supplier Database Report/Number, Valid Lease Agreement for duration of contract (between owner and proxy covering payments, renovations, accounts, litigation), Valid Electrical Certificate of Compliance, Valid Zoning Certificate (if applicable). Service Level Agreement required only from successful bidder.

Evaluation follows the Preferential Procurement Policy Framework Act 2000 and Preferential Procurement Regulations. B-BBEE preference points claimed via SBD 6.1 under the 80/20 or 90/10 system (exact split not stated in the document). Mandatory pre-qualification: attendance at compulsory briefing session with signed certificate; valid CSD registration and SARS Tax Compliance Status PIN (or CSD number) for each JV/consortium party; no directors/members in service of the state; all mandatory returnable documents completed and signed. Functionality/technical scoring criteria and minimum thresholds are not detailed in the extracted text.

Scope: Provision of office accommodation for the Northern Cape Department of Provincial Treasury in Kuruman. Lease term: 5 years. Required space (pricing schedule items): Offices (m²); Ablutions – male and female toilet units; Other spaces (m²); Circulation space (minimum 30% of offices, ablutions and other spaces). Parking: 2 secure lockable bays; 20 shaded bays; 5 client/visitor bays. Successful bidder must provide a valid lease agreement for the full lease duration between owner and proxy covering payments, renovations, accounts and litigation processes; a valid Electrical Certificate of Compliance; and a valid Zoning Certificate (if applicable). Capacity of Tenderer schedule requires details of skilled/unskilled staff, machinery, plant, workshops, and current/previous office-space projects with values, periods, locations and contact references.

Capacity of Tenderer requires: skilled/unskilled employee categories and numbers; machinery, plant, workshops details; current and previous projects relating to office space with project value, period, location, contact references.

Pricing schedule (SBD 3.1) for firm prices over 5-year lease. Monthly cost items: Offices (m²), Ablutions (toilet units), Other spaces (m²), Circulation space (min 30% of items 1-3), Secure lockable parking (2 bays), Shaded parking (20 bays), Client/visitor parking (5 bays). Total monthly cost plus 15% VAT, multiplied by 12 for annual cost. Five-year escalation using CPI. Offer valid for 120 days from closing date.

Pricing schedule (SBD 3.1) requires firm prices only (no escalation-linked or exchange-rate-linked prices). Monthly cost build-up: offices, ablutions, other spaces, circulation space (min 30%), parking bays as above. Total monthly cost plus 15% VAT, multiplied by 12 for annual cost. Five-year total bid price calculated with CPI escalation applied from Year 2 onward (Year 1 at 0%). Offer validity: 120 days from closing date. No bid bonds, guarantees or insurance requirements are stated in the extracted text.

Mandatory: Central Supplier Database (CSD) registration with valid SARS Tax Compliance Status (TCS) PIN or CSD number (each JV/consortium party submits separately). No bids accepted from persons in service of the state, companies with directors in state service, or close corporations with members in state service. SBD 4 Declaration of Interest must be completed fully and truthfully; false disclosure leads to disqualification and possible legal action. SBD 6.1 Preferential Points Claim Form for B-BBEE points. Certificate of Fronting Practices declaration required (understanding of window-dressing, benefit diversion, opportunistic intermediaries; employer may report fronting to DTI and B-BBEE Commissioner). Certificate of Single Tender Submission. Certificate of Permission for Due Diligence Investigation. Board Resolution authorising signatory. For JVs: Special Resolution of Consortia/JV and Legal JV Agreement. Valid Electrical Certificate of Compliance and Zoning Certificate (if applicable). General Conditions of Contract and Special Conditions of Contract apply.

Fronting practices declaration required: bidders must declare understanding of window-dressing, benefit diversion, opportunistic intermediaries. Fronting indicators listed (e.g., black shareholders unaware of roles, pay disparities, lack of strategic participation, peripheral functions only, reliance on third parties, circumvention evidence, non-market related party transactions). Employer may report fronting to DTI and B-BBEE Commissioner. Intentional misrepresentation constitutes fraud.

Successful bidder must sign written contract form (SBD 7.1/7.2). General Conditions of Contract (GCC) apply. Special Conditions of Contract attached. Joint and several liability for JV/consortium members. 30 days written notice required for JV termination, but liability remains. No cession/assignment without consent of all parties and Department. Domicilium citandi et executandi required for JV.

Tax compliance mandatory: bidders must submit SARS Tax Compliance Status (TCS) PIN or CSD number. Each JV/consortium party must submit separate TCS/CSD. No bids from persons in service of state, companies with directors in state service, or close corporations with members in state service. Failure to comply renders bid invalid.

Bid subject to Preferential Procurement Policy Framework Act 2000 and Preferential Procurement Regulations. SBD 6.1 Preferential Points Claim Form included for B-BBEE points under 80/20 or 90/10 system.