Provision of advertising agency services for 36 months (ndwb 08/26/27A)

Document request period: 27 August 2026 to 2 September 2026.

Bid documents available from: 7 September 2026.

Closing date and time (advertising agency NDWB 08/26/27): 28 September 2026 at 12:00.

Closing date and time (training panel NDWB 22/26/27): 26 September 2026 at 12:00.

No compulsory briefing sessions for either tender.

No compulsory briefing sessions required for either tender (NDWB 08/26/27 and NDWB 22/26/27).

Document requests: [email protected].

Payment enquiries: Busiswa Msomi, 032 532 5051, [email protected].

Technical enquiries: Ms Granny Mthembu, 032 532 5114.

SCM enquiries: Ms Mati Shangase, 032 532 5000.

Submission address: Ndwedwe Municipal Offices, Lot 47-48, Road P100, Ndwedwe.

Submission method: sealed envelope marked with Project Name and Bid Number, deposited in the bid box at Ndwedwe Municipal Offices reception, Lot 47-48, Road P100, Ndwedwe. Bids opened in public.

Document acquisition: email request to [email protected] from 27 August 2026 to 2 September 2026. Bid documents available from 7 September 2026 at Ndwedwe Municipal Offices (P100 Road Lot 47-48), Monday to Friday 08:00–14:00, upon payment of R1 000 non-refundable fee. Proof of payment must reference Bid Number and Company Name. Banking: Ndwedwe Local Municipality, Nedbank, Account 119 744 1085, Branch Zululand Business Banking (198765), Cheque account. No cash accepted.

Disqualification risks: late bids; bids received by post, facsimile or email; bids from bidders not registered on the Central Supplier Database; any mandatory returnable document omitted or unsigned.

Bid validity: 120 days.

Bid documents available from 7 Sep 2026 at Ndwedwe Municipal Offices (P100 Road Lot 47-48) Mon–Fri 08:00–14:00 upon payment of R1 000 non-refundable fee. Proof of payment must reference Bid Number and Company Name. Banking: Ndwedwe Local Municipality, Nedbank, Acc 119 744 1085, Branch Zululand Business Banking (198765), Cheque account. No cash accepted. Bids must be sealed, marked with Project Name and Bid Number, deposited in bid box at reception, Ndwedwe Municipal Offices, Lot 47-48, Road P100, Ndwedwe. Late, posted, faxed or emailed bids not accepted. Only CSD-registered bidders considered. Bid validity: 120 days.

Three-stage evaluation:

1. Compliance – mandatory documents (CSD registration, valid tax clearance/SARS tax pin, CIPC registration, completed and signed returnable forms).
2. Functionality – minimum qualifying score of 85 points. Detailed functionality criteria not provided in the advert; they will be in the bid document.
3. Price and Preference – 80/20 preference points system under PPPFA 2022 Regulations.

Specific goals (advertising agency NDWB 08/26/27): Locality – within Ndwedwe jurisdiction (15 pts, proof: landlord confirmation letter or municipal utility bill or traditional authority letter, not older than 3 months, matching CSD/CIPC); within iLembe District (5 pts, same proof). Race – 100% Black South African owned (5 pts, proof: CIPC, CSD, B-BBEE certificate or sworn affidavit). Total 20 pts.

Specific goals (training panel NDWB 22/26/27): Locality – within iLembe District (10 pts); within KwaZulu-Natal province (8 pts); outside KZN (3 pts). Proof same as above. Race – 100% Black South African owned (5 pts). Gender – 60% Black South African women or youth owned (5 pts). Total 20 pts.

Failure to submit proof for specific goals forfeits points but does not disqualify.

Provision of advertising agency services for a period of 36 months (NDWB 08/26/27). Detailed scope, deliverables, service levels and quantities are not provided in the advert; they will be contained in the bid document available from 7 September 2026.

A separate tender for a panel of training service providers for 36 months (NDWB 22/26/27) is advertised in the same notice; its technical specifications are also in the respective bid document.

Non-refundable bid document fee: R1 000.00 payable to Ndwedwe Local Municipality (Nedbank, Account 119 744 1085, Branch 198765). Proof of payment must reference Bid Number and Company Name. No cash accepted.

Pricing format, bonds, guarantees, insurance requirements and payment terms are not stated in the advert; they will be specified in the bid document.

Mandatory:

• Registration on the Central Supplier Database (CSD).
• Valid tax clearance (SARS Tax Compliance Status PIN).
• CIPC registration documents.
• Completed and signed returnable forms (standard SBD/MBD forms expected: SBD 1 Invitation to Bid, SBD 3.1/3.2/3.3 Pricing Schedule, SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 6.2 Local Production and Content Declaration, SBD 8 Past SCM Practices, SBD 9 Independent Bid Determination, Authority to Sign/Board Resolution).

Specific goals evidence (to claim points, not for disqualification):

• Locality proof: original landlord confirmation letter or municipal utility bill (last 3 months) or traditional authority letter (last 3 months), matching CSD/CIPC details.
• Black ownership proof: CIPC, CSD, B-BBEE certificate or sworn affidavit.
• Black women/youth ownership proof (training panel only): CIPC, CSD, B-BBEE certificate or sworn affidavit.

Bid validity: 120 days.

B-BBEE verification via CIPC, CSD, B-BBEE Certificate or sworn affidavit required to claim specific goals points for Black ownership (both tenders) and Black women/youth ownership (training panel).

Three-stage evaluation: 1) Compliance (mandatory documents); 2) Functionality (minimum 85 points); 3) Price and Preference (80/20 PPPFA 2022). Specific goals for Advertising Agency (NDWB 08/26/27): Locality – within Ndwedwe (15 pts), within iLembe District (5 pts); Race – 100% Black South African owned (5 pts). Total 20 pts. Specific goals for Training Panel (NDWB 22/26/27): Locality – within iLembe District (10 pts), within KZN (8 pts), outside KZN (3 pts); Race – 100% Black South African owned (5 pts); Gender – 60% Black South African women/youth owned (5 pts). Total 20 pts. Failure to submit proof for specific goals forfeits points but does not disqualify.