Review of integrated land use scheme – RFQ in eastern cape

Review the Ingquza Hill Local Municipality Land Use Scheme (LUS) to achieve consistency with the Municipal Spatial Development Framework (MSDF) and comply with SPLUMA. The current 2018 scheme has shortcomings in rural and informal area management. The project must produce a wall-to-wall LUS covering the entire municipal jurisdiction.

Closing date: 16 September 2026 at 12:00. Tender validity period: 90 days from closing date. Advert date: 28 August 2026. No mandatory briefing or site visit stated.

Technical enquiries: Economic Development Office, A Jordaan, 039 253 1096, [email protected]. Supply Chain Management enquiries: A Ntongana, 039 252 0131, [email protected]. Submission address: Ingquza Hill Local Municipality, 135 Main Street, Flagstaff, 4810.

Submit one sealed envelope marked with the bid number and project title to the tender box at 135 Main Street, Flagstaff, 4810, by 12:00 on 16 September 2026. No late, couriered, faxed, or emailed bids accepted. Initial every page. Do not reproduce or take apart the tender document. Returnable forms (all must be completed and signed): MBD 1 (Invitation to Bid), MBD 2.2 (Tender Offer), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 3.3 (Pricing Schedule and Specification), MBD 4 (Declaration of Interest), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination). Also include: valid CSD proof of registration, valid SARS TCS PIN printout, proof of accreditation with relevant professional body (SACPLAN, PLATO/SAGC), and a signed letter confirming the bid is on original documentation.

Two-stage evaluation. Stage 1 – Functionality (100 points): Experience 40 points (10 points per project for up to 4 public-sector LUS development/review projects, evidenced by appointment letters or orders and reference letters), Expertise 40 points (Project Leader – Professional Town Planner registered with SACPLAN, 5 years post-registration: 20 points; Professional Land Surveyor registered with PLATO/SAGC, 5 years post-registration: 10 points; Professional GIS specialist registered with SAGC, 5 years post-registration: 10 points), Methodology 20 points (methodological approach with both programme of work and cashflow projections: 20 points; only cashflow projections or programme of work: 10 points; only methodology: 5 points). Bidders must score at least 70 out of 100 on functionality to proceed. Stage 2 – 80/20 preference point system: Price 80 points, Specific Goals 20 points. Specific Goals: owned by black people who are youth (18-35) 6 points, owned by black women 6 points, owned by black people living with disability 2 points, owned by black people 6 points.

Appoint a service provider to review the Ingquza Hill Local Municipality Land Use Scheme (LUS) over 10 months. The LUS must cover the entire municipal area, align with the Municipal Spatial Development Framework (MSDF), and comply with SPLUMA, the Land Survey Act, and other relevant legislation. Scope includes: assess existing land use management tools; identify all existing land use rights and un-proclaimed approvals; undertake a land use survey verification; compile a wall-to-wall LUS with scheme regulations, zoning maps, and a zoning register; integrate the scheme into the municipality's GIS; produce cartographic models and a comprehensive attribute table aligned with SG and Deeds data; conduct public participation; and deliver final documents in both hardcopy and softcopy. Deliverables include roll-up banners, A4 booklets, A0 zoning maps, posters, and an executive summary report. All spatial data must comply with SANS 1878-1 metadata standards and be submitted in GIS format. Ownership of all data vests in the municipality.

Phased approach: Phase 1 Project Inception (0.5 month), Phase 2 Planning (2 months), Phase 3 Design and Development (3 months), Phase 4 Consultations and Approvals (2.5 months), Phase 5 Close Out (1 month), Phase 6 Promulgation (1 month), Phase 7 Retention and Close Out (1 month). Methodology is scored: 20 points for both programme of work and cashflow projections, 10 points for only one, 5 points for methodology only.

Project Leader must be a registered Professional Town Planner (SACPLAN) with 5 years post-registration experience. Land Surveyor must be registered with PLATO/SAGC (5 years post-registration). GIS Specialist must be registered with SAGC (5 years post-registration). Team must include a qualified Town and Regional Planner with project management background. All team members must attend progress meetings. Submit organogram, CVs, certified copies of qualifications and professional registrations, and minimum 3 client references.

Firm prices only. Submit on MBD 3.1 and MBD 3.3. All prices inclusive of VAT and all charges. Professional fees and disbursements must be shown separately. Total bid price must be stated. Payment is milestone-based per the project plan.

Firm prices only. All prices must include VAT, customs or excise duty, and all other applicable taxes, duties, levies, and costs (transport, overheads, accommodation, etc.). Pricing must be submitted on MBD 3.1 (Firm Prices) and MBD 3.3 (Pricing Schedule and Specification). The bidder's total offer (inclusive of VAT and all charges) must be stated. Payment is milestone-based per the project implementation plan: Phase 1 (Inception) 5%, Phase 2 (Planning) 20%, Phase 3 (Design and Development) 20%, Phase 4 (Consultations and Approvals) 20%, Phase 5 (Close Out) 15%, Phase 6 (Promulgation) 10%, Phase 7 (Retention and Close Out) 10%. Payment within 30 days of correct invoice and completed milestone report. Cost estimate valid for 90 days.

Mandatory documents: Valid CSD proof of registration. Valid SARS TCS PIN printout (or TCS certificate). Proof of accreditation with relevant professional body: SACPLAN for the Project Leader (Professional Town Planner), PLATO/SAGC for the Land Surveyor, SAGC for the GIS Specialist. A signed letter confirming the bid is on original documentation. Completed and signed MBD forms 1, 2.2, 3.1, 3.3, 4, 8, and 9. No bids accepted from persons in the service of the state or those listed on the Register of Tender Defaulters. Bidders must not have undisputed municipal accounts overdue by more than 30 days. Consortium/JV partners must each submit separate TCS/CSD documentation. B-BBEE compliance: specific goals points claimed require proof of ownership status (youth, women, disability, black people).

The LUS must take cognisance of environmental management instruments and comply with environmental legislation. It must promote spatial sustainability and minimise impact on public health and natural resources.

Contract duration: 10 months from appointment. A Service Level Agreement will be signed. The municipality may terminate for non-performance. Copyright of all deliverables vests in the municipality. The service provider must keep all project information confidential. Replacement of key personnel only allowed in extreme cases with written approval. Payment within 30 days of correct invoice and completed milestone. The municipality may extend the tender period by notice.

Functionality (100 points): Experience 40, Expertise 40, Methodology 20. Minimum 70 points to proceed. Then 80/20 preference point system: Price 80, Specific Goals 20. Specific Goals: black youth (18-35) 6 points, black women 6 points, black people with disability 2 points, black people 6 points.