{"name":null,"email":"[email protected]","phone":"012 841 1016","department":"Supply Chain Management","address":"indly see attached mandatory and functional evaluation requirements"}

Registered on the National Treasury Central Supplier Database (CSD). Valid tax clearance (SARS tax pin). Completed and signed SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) with certified B-BBEE certificate or sworn affidavit to claim specific-goal points (51%+ black ownership = 10 points; 30%+ black women ownership = 10 points). No compulsory briefing session. Quotation must be VAT-inclusive for VAT-registered vendors. Joint ventures must submit JV agreement with percentage split, roles, JV bank account, power of attorney; all partners must submit mandatory and administrative documents. Minimum functional evaluation score of 80/100 to proceed to price and preference evaluation.

of goods Appointment of a service provider to compile, write, edit, proofread,

and services design, layout, translate, print and deliver the inaugural Organisation

of African Geological Surveys (OAGS) Annual Report in both digital and

printed formats.

Description (Detail)

Detailed Specification The Annual Report shall be produced in the three official languages of

OAGS, namely:

English

French

Portuguese

The Annual Report will present the governance, institutional

performance, programmes, strategic achievements, partnerships and

financial information of OAGS for the reporting period.

Kindly see attached mandatory and functional evaluation requirements

CGS-TEM-2023-0261 Rev 0 1 Effective date: 31/05/2023

Delivery address 280 Pretoria Street, Silverton. Pretoria

Enquiry details (this must not be used for submission of quotations)

Telephone no: 012 841 1016

Email [email protected]

systems

• A plan that includes comprehensive technical approach or

methodology and contingency for backup systems = 25

• A plan that includes general technical approach or methodology 25

and contingency for backup systems = 20

• No plan or irrelevant plan or a plan which do not comply with all

the requirements (i.e. technical approach or methodology as well

as the contingency for backup systems) = 0

• The service provider shall produce:
• English OAGS Annual Report
• French translated OAGS Annual Report
• Portuguese translated OAGS Annual Report
• Translation shall be undertaken by professional translators experienced in geoscience,

governance and technical publications.

include roles, duration and costs. The company profile must also include

25 CV’s of the team members with relevant knowledge and skills for Annual

· If the pricing schedule apply and there is an error in the line- item total

resulting from the product or services of the unit rate and quantity ,

the line-item total shall govern, and rate shall be corrected. Where there is

obviously gross misplacement of the decimals point in the unit rate ,the line-item

total as quoted shall govern and the unit rate shall be corrected.

· Where there is an error in the of the prices, either as result of other

corrections required by the checking process or in the RFQs addition of

prices, the total of the prices shall govern, and the service provider will

CGS-TEM-2023-0261 Rev 0 2 Effective date: 31/05/2023

be asked to revise selected item prices to achieve the total quoted price.

· No bidder shall be offered competitive advantage to change total quoted

prices after closing of the RFQ. If the bidders change price, they will be

disqualified.

of this RFQ.

Specific goals evaluation for incorporated JV shall be applied considering consolidated BBBEE certificate.

Specific Goals evaluation for unincorporated JV shall be applied proportionally in accordance with the JV % split.

Below is a demonstration of points allocation for specific goals where the total points claimed will be the sum of the percentage work allocation for each partner multiplied by the percentage weighting for the race category, multiplied by the percentage ownership in the relevant specific goals. Example of the RFQ Scoring Formula Weighting Split

60%allocated to theLead Company

40%allocated to theJoint Venture (JV) Partner RFQ Specific Goals

Women-owned company target:30% =10 points

Youth-owned company target:20% =10 points CGS-TEM-2023-0261 Rev 0 3 Effective date: 31/05/2023 Lead Company Contribution (60%) Ownership Profile

80% Women-owned

20% Youth-owned Scoring Calculation

Women: 60% × 80% × 10 =4.8 points

Youth: 60% × 20% × 10 =1.2 points Total Lead Company Score

6.0 points JV Partner Contribution (40%) Ownership Profile

30% Women-owned

50% Youth-owned Scoring Calculation

Women: 40% × 30% × 10 =1.2 points

Youth: 40% × 50% × 10 =2.0 points Total JV Partner Score

3.2 points Final JV Score

Lead Company Score:6.0 points

JV Partner Score:3.2 points Total Points for the Joint Venture = 9.2 points

CGS POPI ACT COMPLIANCE POLICY STATEMENT The Council for Geoscience is committed to securing the integrity and confidentiality of your Personal Information that is in our possession and will guard against unlawful access and use. The processing of your personal information by the by the Council for Geoscience will be done in accordance with the POPI Act as well as our processing notice that can be accessed from our webs CGS-TEM-2023-0261 Rev 0 4 Effective date: 31/05/2023 Mandatory Specification The following specifications are required for the proposal or response to bid: Preferred language

The service provider shall produce

English OAGS Annual Report

French translated OAGS Annual Report

Portuguese translated OAGS Annual Report

Translation shall be undertaken by professional translators experienced in geoscience, governance and technical publications. Formatting, editing, linguistic prowess and grammatical correctness of the Annual Reports content

Format inner pages and cover pages

Editing and proofreading and contextualising of all information (e.g. grammar, phrasing, punctuation and spelling check) Design and layout: Annual Reports for FY 2025/2026

Compile, design, layout, edit, layout the OAGS Annual Report for FY 2025/26 with all contents

Provide a minimum of five (5) creative design concepts for each of the Annual Report.

Points Allocation: 10 points

B-BBEE Details: lowest acceptable tender will be used to determine

the applicable preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of points

claimed (80/20 allocated

The specific goals allocated points in system)

(80/20 system) terms of this tender (To be completed by

(To be completed by the tenderer)

the organ of state)

1. 51% or more black Ownership. 10

(Submit a valid certified Accredited

SANAS or DTI B-BBEE certificate or

sworn affidavit as supporting document)

2. 30% or more black women ownership 10

(Submit a valid certified Accredited

SANAS or DTI B-BBEE certificate or

sworn affidavit as supporting document)

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

Partnership/Joint Venture / Consortium

One-person business/sole propriety

Close corporation

Public Company

Personal Liability Company

(Pty) Limited

Non-Profit Company

State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

CGS-TEM-2023-0261 Rev 0 5 Effective date: 31/05/2023

indicated in paragraph 1 of this

printing and translation;

• Detailed list demonstrating number of projects undertaken in the

past 10 years and more as well as CVs with relevant knowledge

and skills = 25

• Detailed list demonstrating number of projects undertaken in the

past 4 years to 9 years and a CVs with relevant knowledge and

skills = 20

• Detailed list demonstrating number of projects undertaken in less

than 4 years and CVs with no relevant knowledge and skills or

incomplete information = 0

3. Submit three (3) contactable reference letters (signed and dated) that

are supported by their corresponding printed and published English

copies.

• 3 contactable reference letters (signed and dated) supported by their

3 corresponding printed and published English Annual Reports = 25 25

• 2 contactable reference letters (signed and dated) supported by their

2 corresponding printed and published English Annual Reports (in

English) = 20

• 1 or noncontactable reference letter (signed and dated) supported by

one or no corresponding printed and published English Annual

Report = 0

4. Submit two (2) contactable reference letters (signed and dated) that

are supported by their corresponding printed and published Annual

besides English. Corresponding printed and published Annual

• 2 contactable reference letters (signed and dated) supported by

their 2 corresponding printed and published Annual

Reports//Books/Reports translated in Official Languages besides 25

English = 25

• 1 contactable reference letter (signed and dated) supported by 1

corresponding printed and published Annual Report/Book/Report

translated in Official Languages besides English = 20

• Noncontactable reference letter (signed and dated) supported by

no corresponding printed and published Annual

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

CGS-TEM-2023-0261 Rev 0 5 Effective date: 31/05/2023

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to

any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

CGS-TEM-2023-0261 Rev 0 6 Effective date: 31/05/2023

a. The CGS may not conduct business with former employees or companies

owned by former employees, within the first twelve (12) months of the termination

of their employment service. The CGS may investigate special

circumstances where the need to conduct business with former employees

has arisen before the expiry of the 12-month period, and after consideration

of the merits of the bid, may decide to award such a bid.

b. A decision approving to conduct business with former employees or companies

owned by former employees must be made on the basis, amongst others, that such

former employees of the CGS or their companies will not result in any unfairness

to other bidders in any procurement process of the CGS.

c. Whether to consider the bid of former employees or companies owned by former

employees may not be considered, if the former employees under consideration

previously engaged in any fraudulent, dishonest or unethical conduct whilst

employed by the CGS.

d. CGS may, on justifiable grounds and after following due process, disregard

the submission of any Bidder /Tenderer if that Bidder / Tenderer or any of

its directors, members or trustees or partners has

· Abused the CGSs supply chain management system

· Committed fraud or any other improper conduct in relation to such system; or

· Failed to perform on any previous contract

e. Requirements and evaluation of joint venture or consortium quotations/proposals

· The JV agreement for JV partners must be submitted indicating a percentage

split up to 100% for partners to render the agreement valid which must include,

among other things, but to limited to role and responsibilities of each JV

partner in the contract, JV bank account and power of attorney to sign the bid

document on behalf of the JV. etc

· All the JV partners or the lead Partner must submit mandatory documents,

where applicable, depending on the nature of the project. Refer to mandatory

requirements for this RFQ.

· All the JV partners or unincorporated JV must submit administrative documents

i.e CSD, company registration documents etc, refers to administrative

requirements

of this RFQ.

· Specific goals evaluation for incorporated JV shall be applied considering

consolidated BBBEE certificate.

· Specific Goals evaluation for unincorporated JV shall be applied proportionally

in accordance with the JV % split.

· Below is a demonstration of points allocation for specific goals where the

total points claimed will be the sum of the percentage work allocation for

each partner multiplied by the percentage weighting for the race category,

multiplied by the percentage ownership in the relevant specific goals.

PPPP−PPmmmmmm Where PPPP= 8888ቀ11− PPmmmmmm ቁ Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an

organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender

will be used to determine the applicable preference point system; or

CGS-TEM-2023-0261 Rev 0 4 Effective date: 31/05/2023

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to determine

the applicable preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of points

claimed (80/20 allocated

The specific goals allocated points in system)

(80/20 system) terms of this tender (To be completed by

(To be completed by the tenderer)

the organ of state)

1. 51% or more black Ownership. 10

(Submit a valid certified Accredited

SANAS or DTI B-BBEE certificate or

sworn affidavit as supporting document)

2. 30% or more black women ownership 10

(Submit a valid certified Accredited

SANAS or DTI B-BBEE certificate or

sworn affidavit as supporting document)

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

Partnership/Joint Venture / Consortium

One-person business/sole propriety

Close corporation

Public Company

Personal Liability Company

(Pty) Limited

Non-Profit Company

State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

CGS-TEM-2023-0261 Rev 0 5 Effective date: 31/05/2023

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to

any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

CGS-TEM-2023-0261 Rev 0 6 Effective date: 31/05/2023