Mechanical pump repairs (as and when required) — 36-Month nec3 term service contract at o.R. Tambo international airport

Non-compulsory Briefing Session on Microsoft Teams on 09 September 2026 at 10:00 AM. Meeting ID: 398 284 759 502 949. Passcode: Ck9q3Ls9. Dial-in: +27 21 834 0841,,740091269# (South Africa, Cape Town). Phone conference ID: 740 091 269#. No access to restricted areas, cargo, airside, or terminal required. No documentation or PPE required for the briefing.

SCM and Technical Contact: Lerato Phalo, Buyer. Tel: 010 207 2000. Email: [email protected]. Submission email: [email protected]. Fraud/Corruption Hotline: 0800 00 80 80 or 086 726 1681, email [email protected]. ACSA address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632.

Submission method: Email to [email protected]. Bidders must split the submission into at least four attachments of 4 MB each. No other format is accepted. Closing date and time: 08 October 2026 at 12:00 PM. Late bids will not be accepted. A fully completed and signed Form of Offer (SBD 1) is mandatory. The bid document may not be altered; any change leads to disqualification. Validity period: 120 business/working days from closing date. Bidders may not contact ACSA employees other than the named contacts. Queries must be submitted by 17 September 2026; responses are shared with all bidders. Non-compulsory briefing session on Microsoft Teams on 09 September 2026 at 10:00 AM (Meeting ID: 398 284 759 502 949, Passcode: Ck9q3Ls9).

Mandatory Returnable Documents: SBD 3.3 Priced Offer, Declaration of Interest Form and Politically Exposed Persons, SBD 4 Bidder's Disclosure Form, SBD 6.1 Preference Points Claim Form, Confidentiality and Non-Disclosure Agreement, BEE Certificate and Scorecard or BBBEE QSE/EME Affidavit, Verifiable medical certificate as proof of disability (for preference claims), Tax Pin number, Certificate of Incorporation of the bidding entity showing ownership split, Central Supplier Database Report (CSD), VAT Questionnaire, ACSA Terms and Conditions. Other Returnable Documents: may be requested after closing date or at specific stages. Validity of submitted information must be maintained for contract duration; updated documents must be provided immediately upon change.

Four-stage evaluation: Stage 1 – Mandatory Requirements (completed and signed Form of Offer). Stage 2 – Functionality (minimum 75/100 threshold). Functionality criteria and weights: 1) Contractor's Previous Experience (10 points) – proof of pump station installations, repairs, refurbishments or maintenance at potable-water or wastewater pump stations; signed reference letters on client letterhead with project scope (5 points per valid letter, max 10). 2) Qualifications and Experience for Key Resources (45 points) – Artisan: valid Trade Test as Fitter or Millwright plus 2+ years post-trade experience in pump station installation/repair/refurbishment/maintenance for potable/wastewater (20 points); Electrician: valid Trade Test as Electrician or Millwright, valid Wireman's Licence, plus 2+ years post-trade experience in pump station electrical work including 2 years OHS experience (25 points). Both must complete Returnable Schedule with detailed signed CV. 3) Technical Capacity – Workshop, Tools, Systems, Spares (45 points) – Workshop (10 points): dedicated pump repair workshop, organised workspace; evidence: physical address, ownership/lease/access agreement, GPS Map Camera photos. Tools & Equipment (25 points): motor electrical test station, pump test tank with flow/pressure instruments, bearing heaters, temperature-controlled baking oven, motor rewinding facility; evidence: equipment register, GPS photos, ownership/lease/access agreement, current calibration certificates. Quality Systems (5 points): documented QC process covering inspection, strip-down, repair approval, testing, non-conformance control, release certification; evidence: controlled procedure, sample checklist, sample report. Spares & Component Sourcing (5 points): documented arrangements for bearings, seals, shafts, impellers, cables, motor winding materials; evidence: OEM/authorised distributor/supplier letters, framework agreements, recent purchase records. Stage 3 – Price and Preference (80/20 split). Stage 4 – Post-tender negotiations (where applicable). Objective criteria may justify award to non-highest scorer. Preferred-bidder facility verification before award; no new evidence accepted at verification. Subcontractor experience not considered.

Scope: Workshop repairs, refurbishment, testing and certification of submersible and centrifugal pumps for 36 months on an as-and-when-required basis. Contractor performs all work at its own workshop. No minimum quantity of work guaranteed. Pump types covered: Submersible pumps (clean water, sewerage) and Horizontal Centrifugal pumps (clean water, sewerage). Approximate inventory in Appendix A (Pump Asset Register) – for information only. Contractor responsibilities: receive pumps delivered by Employer, inspect and assess condition, dismantle, clean all components, identify defects, prepare inspection reports, undertake approved refurbishment, replace approved components, rewind motors where authorised, conduct hydraulic and electrical testing, certify repaired pumps, prepare repair and warranty documentation. Representative Refurbishment Packages defined in Appendix B for pricing. Replacement components excluded from package rates; reimbursed at supplier invoiced cost plus tendered mark-up percentage after written Employer approval. Typical replacement components: bearings, mechanical seals, oil/lip seals, O-rings, gaskets, impellers, wear rings/plates, diffusers, suction covers, shaft sleeves, rotor shafts, keys, fasteners, cutter assemblies, grinder blades, rotor/stator assemblies, power cables, cable glands/boots/entry seals, terminal blocks, thermal/PTC sensors, seal chamber oil, grease, epoxy coating, paint, cleaning chemicals. Testing required per pump: insulation resistance, winding resistance, surge, rotor, dynamic balancing, hydraulic performance, pressure, operational testing. Deliverables per pump: Incoming Inspection Report, Strip-down Report, Failure Analysis Report, Repair Method Statement (where required), List of Replacement Components, Electrical Test Report, Rotor Balance Report, Hydraulic Performance Test Report, Final Inspection Report, Repair Completion Report, Test Certificate, Warranty Certificate, Before-and-after photographs. Transportation: Employer handles transport; Contractor responsible only for loading/unloading at workshop. Contract exclusions: pump removal/installation, transportation, pipework/fabrication, structural/civil works, mechanical/electrical installation, laser alignment, temporary pumping, VSD programming, site commissioning, coupling replacement, emergency breakdown services.

Repair Method Statement required where applicable. Structured workshop process: incoming inspection, strip-down, cleaning, component identification, inspection reports, approved refurbishment, component replacement, motor rewinding, hydraulic/electrical testing, certification, repair/warranty documentation. Contractor prepares Strip-down Inspection Report, Failure Analysis Report, Repair Method Statement (where required). Employer authorises refurbishment package before work proceeds.

Company Experience: Proven experience in mechanical pump installations, repairs, refurbishments, or maintenance at potable-water or wastewater pump stations. Provide proof of previous projects and signed reference letters on client letterhead confirming executed work with project scope (5 points per valid letter, max 10). Key Personnel: Artisan – valid Trade Test as Fitter or Millwright, 2+ years post-trade experience in pump station installation/repair/refurbishment/maintenance for potable/wastewater (20 points). Electrician – valid Trade Test as Electrician or Millwright, valid Wireman's Licence, 2+ years post-trade experience in pump station electrical installations/repairs/refurbishments/maintenance including 2 years OHS experience (25 points). Both must complete Returnable Schedule with detailed signed CV outlining relevant pump experience. Subcontractors' experience not considered (principal contractor evaluation only).

Quality Systems requirement (5 functionality points): Documented quality-control process covering inspection, strip-down, repair approval, testing, non-conformance control and release certification. Evidence: controlled quality procedure, sample inspection checklist, sample strip-down report/test certificate/repair completion report with confidential client information redacted. Testing and Certification: Every repaired pump undergoes insulation resistance, winding resistance, surge, rotor, dynamic balancing, hydraulic performance, pressure, and operational testing. Contractor issues: Test Certificate, Repair Report, Failure Analysis Report, Warranty Certificate, Hydraulic Performance Test Report, Electrical Test Report, List of Replacement Components. Preferred-bidder facility verification before award to verify workshop, equipment, systems, spares arrangements and supporting evidence; no new facilities or documents accepted at verification.

Pricing Schedule: SBD 3.3 for Professional Services. All applicable taxes included (VAT, PAYE, income tax, UIF, SDL). Complete price list as provided on NEC3 Term Service Contract. Tenderers shall price: Representative Refurbishment Package rates, Motor rewind rates, Replacement Components Mark-up, Third-party Services Mark-up. Replacement components reimbursed at supplier invoiced cost plus tendered mark-up percentage. Appendices A (Pump Asset Register), B (Representative Refurbishment Packages), C (Representative Annual Workload) form basis of tender evaluation only; no guaranteed quantities.

Pricing Schedule: SBD 3.3 for Professional Services. All applicable taxes included (VAT, PAYE, income tax, UIF, SDL). Tenderers must complete price list as provided on NEC3 Term Service Contract. Pricing components: Representative Refurbishment Package rates, Motor rewind rates, Replacement Components Mark-up percentage, Third-party Services Mark-up percentage. Replacement components reimbursed at supplier invoiced cost plus tendered mark-up. No bid bond, performance guarantee, or advance payment terms stated in the document.

Mandatory returnable documents: SBD 3.3 Priced Offer, Declaration of Interest and Politically Exposed Persons Form, SBD 4 Bidder's Disclosure Form, SBD 6.1 Preference Points Claim Form, Confidentiality and Non-Disclosure Agreement, B-BBEE Certificate/Scorecard or QSE/EME Affidavit, Verifiable medical certificate as proof of disability (for preference claims), Tax PIN number (or printed TCS certificate), Certificate of Incorporation showing ownership split, Central Supplier Database (CSD) Report, VAT Questionnaire, ACSA Terms and Conditions. Tax compliance: Bidders must submit SARS Tax Compliance Status PIN or printed TCS certificate; each party in a consortium/joint venture/sub-contractor arrangement must submit separate TCS/PIN/CSD number. CSD registration mandatory. B-BBEE: Preference points claimed via SBD 6.1 under 80/20 system. Security vetting may be required (ACSA is a National Key Point). No CIDB grading or professional body registration specified.

B-BBEE: Preference Points Claim Form (SBD 6.1) required. BEE Certificate and Scorecard or BBBEE QSE/EME Affidavit mandatory. Verifiable medical certificate as proof of disability for preference claims. Evaluation uses 80/20 preference point system (Price 80, Preference 20).

No specific health and safety requirements stated beyond the Electrician's requirement for 2 years OHS experience. Personal Protective Equipment (PPE) listed as N/A for the briefing session. No safety plan, HSE compliance, or OHS Act requirements detailed in the document.

No environmental impact, sustainability, or environmental compliance requirements stated in the document. Pump types include sewerage and wastewater pumps, but no environmental standards or certifications are specified.

Contract duration: 36 months. ACSA reserves the right to award whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scorer where objective criteria justify it, reject the lowest acceptable bid, or cancel the bid. The bid document may not be altered; any change leads to disqualification. ACSA will not disclose bidder names until the bid process is finalised. Bidders may not disclose bid information to third parties without ACSA's written approval; third parties consulted by the bidder must complete confidentiality agreements. ACSA is a National Key Point; bidders may be subjected to security vetting and ACSA will not contract with a bidder that does not comply. Validity period: 120 business/working days; prices must remain firm and valid during this period. Confidentiality: ACSA will not disclose bidder information without written approval. Fraud/Corruption Hotline: 0800 00 80 80 or 086 726 1681, email [email protected].

Special Conditions: ACSA reserves right to award whole or part of bid, split award, negotiate with shortlisted bidders, award to non-highest scorer where objective criteria allows, reject lowest acceptable bid, cancel bid. Bid document may not be changed or altered. ACSA will not disclose bidder names until process finalised. Third parties consulted by bidder must complete confidentiality agreements. ACSA is a National Key Point requiring security vetting compliance. Hot-line for fraud/corruption reporting: 0800 00 80 80 or 086 726 1681, email [email protected].

Mandatory Requirements: Full completed and signed Form of Offer. Tax Compliance: Bidders must submit SARS Tax Compliance Status PIN or printed TCS certificate; each party in a consortium/joint venture/sub-contractor arrangement must submit separate TCS/PIN/CSD number. CSD registration mandatory. B-BBEE: SBD 6.1 Preference Points Claim Form, B-BBEE Certificate/Scorecard or QSE/EME Affidavit. Returnable Documents: SBD 3.3 Priced Offer, Declaration of Interest and Politically Exposed Persons Form, SBD 4 Bidder's Disclosure Form, Confidentiality and Non-Disclosure Agreement, Certificate of Incorporation showing ownership split, VAT Questionnaire, ACSA Terms and Conditions, Verifiable medical certificate as proof of disability (for preference claims). Validity Period: 120 business/working days; prices must remain firm. Confidentiality: ACSA will not disclose bidder information without written approval; bidders may not disclose bid information to third parties without ACSA written approval; third parties consulted must complete confidentiality agreements. Security Vetting: ACSA is a National Key Point; bidders may be subjected to security vetting. Bid Submission: Email to [email protected], split into at least four attachments of 4 MB each. Late bids not accepted. No changes allowed after closing date. Bid document may not be altered. Queries close 17 September 2026.

Four-stage evaluation: Stage 1 – Mandatory Requirements (completed and signed Form of Offer). Stage 2 – Functionality (minimum 75/100 threshold). Functionality criteria: 1) Contractor's Previous Experience (10 points) – proof of pump station installations, repairs, refurbishments, maintenance; signed reference letters on client letterhead with project scope (5 points per valid letter, max 10). 2) Qualifications and Experience for Key Resources (45 points) – Artisan: valid Trade Test as Fitter/Millwright + 2+ years post-trade experience in pump stations (20 points); Electrician: valid Trade Test as Electrician/Millwright + Wireman's Licence + 2+ years post-trade experience in pump station electrical work including 2 years OHS experience (25 points). 3) Technical Capacity – Workshop, Tools, Systems, Spares (45 points) – Workshop (10 points): dedicated pump repair workshop, organised workspace; evidence: address, ownership/lease, GPS photos. Tools & Equipment (25 points): motor electrical test station, pump test tank, bearing heaters, temperature-controlled baking oven, motor rewinding facility; evidence: equipment register, GPS photos, ownership/lease, calibration certificates. Quality Systems (5 points): documented QC process covering inspection, strip-down, repair approval, testing, non-conformance control, release certification; evidence: controlled procedure, sample checklist, sample report. Spares & Component Sourcing (5 points): documented arrangements for bearings, seals, shafts, impellers, cables, motor winding materials; evidence: OEM/distributor letters, framework agreements, recent purchase records. Stage 3 – Price and Preference (80/20 split). Stage 4 – Post-tender negotiations. Objective criteria may justify award to non-highest scorer. Preferred-bidder facility verification before award. Subcontractor experience not considered.