Lease of 94m² office accommodation with 7 parking bays in warden cbd, phumelela local municipality

{"closingDate":"02 October 2026","closingTime":"11:00"}

A compulsory clarification meeting will be held via MS Teams on 18 September 2026 at 10:00 AM. Meeting ID: 383 939 453 589 235, Passcode: Du3MR3Fv. Attendance is mandatory and will be recorded in the attendance register.

{"name":"MR. M. TSHABALALA","email":"[email protected]","phone":null,"department":null,"address":"939 453"}

Submit a completed tender document with all returnable documents, legibly completed and signed, in a sealed envelope marked with the tender number and description, to the Department of Public Works and Infrastructure, Free State Province, at St Andrews Street and Markgraaff Street, Bloemfontein, by 11:00 on 02 October 2026. Late, electronic, or altered submissions will be disqualified.

Returnable documents include: Annexure A (Record of Addenda), Annexure B (Proposed amendments and qualifications), Annual Financial Statements Declaration, Resolution of Board of Directors, Resolution of Board of Directors to enter into Consortia or Joint Ventures, Special Resolution of Consortia or Joint Ventures, SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference points claim form), Bid Offer, and all supporting documents required for mandatory and non-mandatory requirements.

Functionality (35 points) – assessed on the quality of the proposed building layout as per Schedule A, focusing on work, support, public and shared space, with deductions for omissions from the Needs Analysis of Accommodation. Price and Specific Goals (65 points) – total points for price and specific goals = 100, with preference points claimed for specific goals (e.g., historically disadvantaged individuals) supported by certified CIPC or SARS PIN documents.

Proximity of the building, within warden cbd, phumelela local

Municipality.

Annual financial statements declaration

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the respondent, confirms that:

1. The enterprise’s financial year end is ......................................................

2. The enterprise’s financial statements have been prepared in accordance with the provisions of the Companies Act of 2008

or the Close Corporation Act of 1984, as applicable

3. The enterprise has compiled its financial accounts [tick one box]:

 internally  independently

4. The following statement applies to the enterprise [tick one box and provide relevant information]

 enterprise has had its financial statements audited; name of auditor .......................................................................................

 enterprise is required by law to have an independent review of its financial statements name of independent reviewer

.............................................................................................................................................................

 enterprise has not had its financial statements audited and is not required by law to have an independent review or

audit of such statements

5. The attached income statement and balance sheet is a true extract from the financial statements complying with applicable

legislation for the preceding financial year within 12 months of the financial year end.

[Attach the income statement and the balance sheet contained in the financial statement]

6. The annual turnover for the last financial year is R ....................................................................

7. The total assets as at the end of the last financial year is R ........................................................

8. The total liabilities as at the end of the financial year is R ..........................................................

I hereby declare that the contents of this Declaration are within my personal knowledge and save where stated otherwise are to the best of my belief

both true and correct.

Signature............................................................... Date............................................................

Name and surname..................................................... Position.......................................................

Tenderer....................................................................................................................................

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Proximity of the building, within warden cbd, phumelela local

Municipality.

Resolution of board of directors

RESOLUTION of a meeting of the Board of *Directors / Members / Partners of:

....................................................................................................................................................................................

(legally correct full name and registration number, if applicable, of the Enterprise)

Held at........................................................................................... (place) on..........................................(date)

RESOLVED that:

1 The Enterprise submits a Tender to the Department of Public Works and Infrastructure, Free State Province in respect of

the following project:

......................................................................................................................................................................................................

......................................................................................................................................................................................................

(project description as per Tender Document)

Tender Number: ...........................................................................(Tender Number as per Tender Document)

2

• Mr. /Mrs. /Ms.: ................................................................................................... in *his/her Capacity as:

.....................................................................................................................(Position in the Enterprise)

and who will sign as follows: ................................................be, and is hereby, authorised to sign the Tender,

and any and all other documents and/or correspondence in connection with and relating to the Tender, as well as to

sign any Contract, and any and all documentation, resulting from the award of the Tender to the Enterprise

mentioned above.

Name and surname Capacity Signature

Note: ENTERPRISE STAMP

• Delete which is not applicable.

2. NB. This resolution must be signed

by all the Directors / Members /

Partners of the Tendering

Enterprise.

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Proximity of the building, within warden cbd, phumelela local

Municipality.

Resolution of board of directors to enter into consortia or joint ventures

RESOLUTION of a meeting of the Board of *Directors / Members / Partners of:

....................................................................................................................................................................................

.....................................................................................................................................................................................

(Legally correct full name and registration number, if applicable, of the Enterprise)

held at..............................................................................(place) on.......................................................(date)

RESOLVED that:

1 The Enterprise submits a Tender, in consortium/joint venture with the following Enterprises:

..............................................................................................................................................................................

..............................................................................................................................................................................

(List all the legally correct full names and registration numbers, if applicable, of the Enterprises forming the

consortium/joint venture) to the Department of Public Works and Infrastructure, Free State Province in respect of the

following project:

...............................................................................................................................................................

...............................................................................................................................................................

(Project description as per Tender Document)

Tender Number: ................................................................................ (Tender Number as per Tender Document)

2

• Mr. /Mrs. /Ms.:...........................................................................................................................................

in *his/her Capacity as: .........................................................................................(Position in the Enterprise)

and who will sign as follows: ................................................ be, and is hereby, authorised to sign a consortium /

joint venture agreement with the parties listed under item 1 above, and any and all other documents and / or

correspondence in connection with and relating to the consortium/joint venture, in respect of the project described under

item 1 above.

3 The Enterprise accept joint and several liability with the parties listed under item 1 above for the due fulfillment of

the obligations of the joint venture deriving from, and in any way connected with, the Contract to be entered into with

the Department in respect of the project described under item 1 above.

4 The Enterprise choose as its domicilium citandi et executandi for all purposes arising from this joint venture agreement and

the Contract with the Department in respect of the project under item 1 above:

Physical address:

.....................................................................................................................................................................

..................................................................................................................................(code)...........................

Postal address:

.....................................................................................................................................................................

..................................................................................................................................(code)...........................

Telephone number: (code)...................... (number)................................... Fax number..........................................

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Proximity of the building, within warden cbd, phumelela local

Municipality.

Name and surname Capacity Signature

Note: ENTERPRISE STAMP

• Delete which is not applicable.

2. NB. This resolution must be signed

by all the Directors / Members /

Partners of the Tendering Enterprise.

3. Should the n u m b e r o f Directors

/ Members / Partners exceed the space

available above, additional names,

capacity and signatures must be

supplied on a separate page.

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Proximity of the building, within warden cbd, phumelela local

Municipality.

Special resolution of consortia or joint ventures

RESOLUTION of a meeting of the duly authorised representatives of the following legal entities who have entered into a

consortium/joint venture to jointly tender for the project mentioned below: (legally correct full names and registration numbers, if

applicable, of the Enterprises forming a consortium/joint venture)

Held at (place) on (date)

RESOLVED that:

A. The above-mentioned Enterprises submit a tender in consortium/joint venture to the Department of Public Works and

Infrastructure, Free State Province in respect of the following project:

(Project description as per Tender Document)

Tender Number: _______________________________________________ (Tender Number as per Tender Document)

B. Mr. /Mrs. /Ms.: _____________________________________________________________________________________

in *his/her Capacity as: _______________________________________________________(Position in the Enterprise)

and who will sign as follows: ________________________________________________________________________

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Proximity of the building, within warden cbd, phumelela local

Municipality.

be, and is hereby, authorised to sign the tender, and any and all other documents and/or correspondence in connection

with and relating to the tender, as well as to sign any Contract, and any and all documentation, resulting from the

award of the tender to the Enterprises in consortium/joint venture mentioned above.

C. The Enterprises constituting the consortium/joint venture, notwithstanding its composition, shall conduct all business

under the name and style of:

D. The Enterprises to the consortium/joint venture accept joint and several liability for the due fulfilment of the obligations of

the consortium/joint venture deriving from, and in any way connected with, the Contract entered into with the Department

in respect of the project described under item A above.

E. Any of the Enterprises to the consortium/joint venture intending to terminate the consortium/joint venture agreement, for

whatever reason, shall give the Department 30 days written notice of such intention. Notwithstanding such decision to

terminate, the Enterprises shall remain jointly and severally liable to the Department for the due fulfilment of the obligations

of the consortium/joint venture as mentioned under item D above.

F. No Enterprise to the consortium/joint venture shall, without the prior written consent of the other Enterprises to the

consortium/joint venture and of the Department, cede any of its rights or assign any of its obligations under the

consortium/joint venture agreement in relation to the Contract with the Department referred to herein.

G. The Enterprises choose as the domicilium citandi et executandi of the consortium/joint venture for all purposes

arising from the consortium/joint venture agreement and the Contract with the Department in respect of the project under

item A above:

Physical address:

______________________________________________________________(code)

Postal address:

______________________________________________________________(code)

Telephone number: (code)_____________ (number)_____________________ Fax number_________________________

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Description: proximity of the building, within warden cbd, phumelela local

Municipality.

Sbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the department of public works and infrastructure

Bid number: dpwfs RFP 006/2026 closing date: 02 october 2026 closing time: 11:00

(re-advert)

REQUEST FOR PROPOSAL (RFP) TO INVITE BIDDERS TO SUBMIT PRICED OFFERS FOR THE LEASE OF 94m2 OFFICE

Description accommodation with 7 parking bays onsite including one (1) for a disabled person or in close proximity of

The building, within warden cbd, phumelela local municipality.

Bid response documents may be deposited in the bid box situated at (street address)

Ground Floor (Main Entrance Foyer)

O.R Tambo House (Lebohang Building);

Cnr. Markgraaff and St Andrews Street,

Bloemfontein, 9301

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Mr. M. Kolobe CONTACT PERSON Mr. Marius Sauls

Telephone 051 492 3886 / 1750 telephone number 051 410 7543

Number

FACSIMILE NUMBER FACSIMILE NUMBER n/a

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone

Code number

Number

Cellphone

Number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central supplier

Compliance compliance or maaa

DATABASE No:STATUS SYSTEM PIN:

Are you the

Accredited

Yes No ARE YOU A FOREIGN BASED Yes NoREPRESENTATIVE IN

Supplier for the goodssouth africa for

The goods / [if yes enclose proof] /services offered? [If yes, answer the

Services offered? Questionnaire below]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Description: proximity of the building, within warden cbd, phumelela local

Municipality.

Sbd 1

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations 2022, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

(Sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued

By SARS to enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party

Must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Nb: failure to provide any of the above particulars may render the bid invalid.

Signature of tenderer.....................................................................................................................

Capacity under which this tender is signed: .......................................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .......................................................................................................................................................

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Description: proximity of the building, within warden cbd, phumelela local

Municipality.

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the

principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the

Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder

to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers,

that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise, employed by the state? YES / NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having

a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES / NO

2.2.1 If so, furnish particulars:

............................................................................................................................................................................................

............................................................................................................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise whether or

not they are bidding for this contract? YES / NO

2.3.1 If so, furnish particulars:

..............................................................................................................................................................................................

..............................................................................................................................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Description: proximity of the building, within warden cbd, phumelela local

Municipality.

Sbd 4

such disqualification may take place without prior notice to the offending bidder:

a. Bidders whose tax matters are not compliant with SARS requirements as reflected on eFiling and/or CSD

at the time of award (however such bidders will be advised in writing to approach the SARS in order ensure

that tax matters are compliant within a period of seven working days).

b. Bidders who submitted incomplete information and documentation according to the requirements of this

bid document, e.g. not submitting both a fully completed document with all returnable documents as

stated on this bid document. All sections of this document must be duly completed and signed. All

returnable documents must be duly completed and signed.

c. Bidders who submitted information that is fraudulent, factually untrue or inaccurate information.

d. Bidders who received information not available to other bidders through fraudulent means.

e. Bidders who do not comply with mandatory requirements as stated in this document.

f. The Fee Structure to be completed in full, failure which will lead to disqualification.

g. All bid documents that are submitted must be originally signed as no digital signatures will be accepted.

Rating Approach and methodology of of of 25

project objectives and methodology. The approach does not

Good 3 6 9 12 15 adequately deal with the critical characteristics of the project. The

quality plan, manner in which risk is to be managed etc., is too

generic.

objectives and methodology and is sufficiently flexible to

Very Good 4 8 12 16 20 accommodate changes that may occur during execution. The quality

plan and approach to managing risk etc., is specifically tailored to

the critical characteristics of the project.

Besides meeting the “good” rating, the important issues are

approached in an innovative and efficient way, indicating that the

Excellent 5 10 15 20 25 tenderer has outstanding knowledge of state-of-the- art approaches.

The approach paper details ways to improve the project’s outcomes

and the quality of the outputs.

4. Stage three: evaluation on price and preference (80/20 preference point system)

a. The Department is committed to achieving Government’s objective of promoting economic transformation as

set out in the Departmental SCM Policy, Preferential Procurement Policy Framework Act, the B-BBEE act and

the Preferential Procurement Regulations of 2022.

b. The 80/20 preference point system applicable to price quotations and tenders with a rand value of R50 million

and below (all applicable taxes included), will be used for evaluation of this bid.

c. The scoring of points for price and preference system in terms of the 80/20 preference point system where

the lowest price score 80 points for price.

d. The points for preference will be allocated to bidders in accordance with the following specific goals.

Table 1:

2.7. Bidders must attach a duly completed and signed Annexure B - Proposed amendments and

qualifications.

3. Stage two: evaluation on functionality criteria

3.1. The evaluation of functionality criteria will be evaluated based on the following information:

• The purpose of application of qualification criteria is to determine the functionality of each proposal

by assessing the quality and the robustness thereof.

• Below is a detailed breakdown of the scoring criteria for each proposal and each tenderer must

score a minimum of 79 points out of 105 points in order to be considered for the next stage:

completed and signed.

5.1. Annexure A: Record of Addenda to tender documents.

5.2. Annexure B: Proposed amendments and qualifications

5.3. Annual Financial Statements Declaration.

5.4. Resolution of Board of Directors

5.5. Resolution of Board of Directors to enter into Consortia or Joint Ventures (in case of Joint Venture or

Consortia)

5.6. Special Resolution of Consortia or Joint Ventures.

5.7. Standard Bidding Document 1 (SBD 1) – Invitation to Bid

5.8. Standard Bidding Document 4 (SBD 4) – Bidder`s Disclosure

5.9. Standard Bidding Document 6.1 (SBD 6.1) – Preference points claim form in terms of the Preferential

Procurement Regulations 2022.

5.10. All supporting documents required on the mandatory and non – mandatory requirements above.

5.11. Bid offer.

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Description: proximity of the building, within warden cbd, phumelela local

(Mark with an X)

Annexure A: Record of Addenda to tender documents 1 Page Yes No

Annexure B: Proposed amendments and qualifications 1 Page Yes No

Annual Financial Statements Declaration 1 Page Yes No

Resolution of Board of Directors 1 Page Yes No

Resolution of Board of Directors to enter into Consortia or Joint Ventures 2 Pages Yes No

Special Resolution of Consortia or Joint Ventures 2 Pages Yes No

Standard Bidding Document 1 (SBD 1) - Invitation to Bid 2 Pages Yes No

Standard Bidding Document 4 (SBD 4) - Bidder’s Disclosure 2 Pages Yes No

Standard Bidding Document 6.1 (SBD 6.1) - Preference points claim form 5 Pages Yes No

in terms of the Preferential Procurement Regulations 2022.

Bid Offer 4 Pages Yes No

Annexure b: proposed amendments and qualifications

tender and reference such letter in this schedule.

The Tenderer’s attention is drawn to clause 5.8 of SANS 10845-3 regarding the employer’s handling of material

deviations and qualifications.

The 80/20 preference point system applies with a maximum of 80 points for price. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin) where Ps = points scored for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender. Total points for price and specific goals = 100.

Minimum functionality/qualifying score: 75%

minimum score of 75%

tax compliance status of the bidding entity

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tcs pin is available but the bidder is registered on the central supplier

CSD REGISTRATION REPORT (not a CSD REGISTRATION SUMMARY

Csd number

Csd number must be provided

Central Supplier Database`s MAAA number which will be used to verify the

Central Supplier Database (CSD) report,

Central Supplier Database (CSD) report

Central supplier database (csd), a csd number must be provided

joint venture agreement with the parties listed under item 1 above, and any and all other documents and / or

joint venture agreement and

joint venture agreement, for

joint venture agreement in relation to the Contract with the Department referred to herein

joint venture agreement and the Contract with the Department in respect of the project under

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

will lead to disqualification.

should be submitted within six (6) months after-appointment; failure of which will lead to disqualification

Revenue Services and/or Central Supplier Database`s MAAA number which will be used to verify the

valid tax compliance status of the bidding entity. Where Consortium / Joint Venture / Sub-contractors are

1.2. A valid proof of registration on the National Treasury

s Central Supplier

must submit a separate CSD REGISTRATION REPORT (not a CSD REGISTRATION SUMMARY

the CSD within 15 days of the date of the bid being awarded to the successful bidder.

1.3. A valid proof of registration on the National Treasury

s Central Supplier

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Points Allocation: 80 points

B-BBEE Details: meeting the “good” rating, the important issues are

approached in an innovative and efficient way, indicating that the

Excellent 5 10 15 20 25 tenderer has outstanding knowledge of state-of-the- art approaches.

The approach paper details ways to improve the project’s outcomes

and the quality of the outputs.

4. Stage three: evaluation on price and preference (80/20 preference point system)

a. The Department is committed to achieving Government’s objective of promoting economic transformation as

set out in the Departmental SCM Policy, Preferential Procurement Policy Framework Act, the B-BBEE act and

the Preferential Procurement Regulations of 2022.

b. The 80/20 preference point system applicable to price quotations and tenders with a rand value of R50 million

and below (all applicable taxes included), will be used for evaluation of this bid.

c. The scoring of points for price and preference system in terms of the 80/20 preference point system where

the lowest price score 80 points for price.

d. The points for preference will be allocated to bidders in accordance with the following specific goals.

Table 1:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for PRICE and SPECIFIC GOALS 100

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Description: proximity of the building, within warden cbd, phumelela local

Municipality.

(a) A maximum of 80 points is allocated for price on the following basis:

80/20

Pt−Pmin

Ps= 80(1− )

Pmin

(b) Allocation of points in terms of the 80/20 preference point system.

Preference points for specific goals under the 80/20 system: Free State-Based Companies 100% - 8 points; Gender: 51% to 100% owned by black Women - 4 points; Race: 100% Black ownership - 6 points; People living with a Disability: 51% to 100% owned by people with disabilities - 2 points. Supporting documentation required: certified CIPC documents or SARS PIN for Free State-based companies; CIPC documents, CSD report, share certificates and certified ID copies for gender; CIPC documents and CSD report for race; medical certificate or letter from Department of Employment and Labour for disability.

as officials within the Department.

• Phishing is a form of fraud in which an attacker masquerades as a reputable entity or person

in email or other forms of communication. Attackers will commonly use phishing emails to

distribute malicious links or attachments that can perform variety of functions. Some will

extract login credentials or account information from victims

How does phishing work?

• The phisher may begin by determining who their targeted victims will be (whether at an

organization or individual level) and creates strategies to collect data they can use to attack.

• Next, the phisher will create methods like fake emails or phony web pages to send

messages that lure data from their victims.

• Phishers then send messages that appear trustworthy to the victims and begin the attack.

• Once the attack has been deployed, phishers will monitor and collect the data that victims

provide on the fake web pages.

• Finally, phishers use the collected data to make illegal purchases or commit fraudulent

acts.

1.10. Bidders must attach duly completed and signed Annual Financial Statements Declaration for the

preceding financial year (e.g. for the financial year ended 28 February 2026). Bidders must attach the

income statement and the balance sheet as support for the declaration. Where Consortium / Joint

1. The enterprise’s financial year end is ......................................................

2. The enterprise’s financial statements have been prepared in accordance with the provisions of the Companies Act of 2008

or the Close Corporation Act of 1984, as applicable

3. The enterprise has compiled its financial accounts [tick one box]:

 internally  independently

4. The following statement applies to the enterprise [tick one box and provide relevant information]

 enterprise has had its financial statements audited; name of auditor .......................................................................................

 enterprise is required by law to have an independent review of its financial statements name of independent reviewer

.............................................................................................................................................................

 enterprise has not had its financial statements audited and is not required by law to have an independent review or

audit of such statements

5. The attached income statement and balance sheet is a true extract from the financial statements complying with applicable

legislation for the preceding financial year within 12 months of the financial year end.

[Attach the income statement and the balance sheet contained in the financial statement]

6. The annual turnover for the last financial year is R ....................................................................

7. The total assets as at the end of the last financial year is R ........................................................

8. The total liabilities as at the end of the financial year is R ..........................................................

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for

the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the

organ of state that the claims are correct;

1.8. Bidders must attach Company registration documents (registration certificate) from Companies and

Intellectual Property Commission (CIPC). (Note: Company registration documents must be certified).

submit a separate certified copy of their Company registration documents (registration certificate) from

Companies and Intellectual Property Commission (CIPC).

1.9. Bidders must attach duly completed and signed Standard Bidding Documents: SBD 1 and SBD 4. Where

balance sheet. Bidders must further attach a document that indicates where the funding will be

sourced, i.e.

• Attach audited Annual Financial Statements (AFS) clearly indicating the bidder’s financial

capability to execute the proposed work (e.g. for the financial year ended 28 February 2026);

and must be accompanied by one of the following:

• Bank Statement clearly indicating the bidder’s financial capability to execute the

proposed work, OR;

• A confirmation letter from a registered funding institution to confirm the intention to fund.

1.11. The property must be zoned for purposes of accommodating office space of this nature according to

the Phumelela Local Municipality land use scheme. Attach supporting documents i.e. zoning certificate.

1.12. Bidders must attend the mandatory online MS Teams Clarification Meeting and be recorded as such in

the attendance register. The details of the mandatory Clarification Meeting are listed in the Tender

Notice and Invitation to Tender (MS Teams link:

https://teams.microsoft.com/meet/383939453589235?p=mDaCeFvl3rhR14DeJl).

1.13. All documents must be completed in handwriting with a black pen. Digitally completing any part

of the returnable documents will not be accepted and will lead to disqualification.

2. Stage one (b) – non - mandatory requirements for evaluation purposes:

2.1. The building must at least be a minimum of Grade C at the time of submission of the bid. However, the

building must be upgraded to Grade B before occupation – (The Department will request the prospective

bidder/(s) to submit the proof post-appointment).

• The bidder must submit the SAPOA Grade B certificate after the renovations have been

completed and before occupation can take place.

• If the building is not a minimum of Grade B, the bidder must attach a comprehensive detailed

project costing and implementation plan signed by a Professional Quantity Surveyor and

accompanied by a valid proof of funding e.g. bank rating certificate or pre-approval for bond from

registered financial institution or any other verifiable proof of funding.

2.2. Bidders must attach area certificate issued by a registered Architect with the South African Council for

the Architectural Profession (SACAP) for the proposed area for leasing (the requested document/(s)

should be submitted within six (6) months after-appointment; failure of which will lead to disqualification

or termination of the contract with the appointed bidder).

• Bidders must attach a sample layout plan of the property which will accommodate the office

needs of the Department issued by a registered Architect with the South African Council for the

Architectural Profession (SACAP).

2.3. Attach a valid Energy Performance Certificate - Section 19(1)(b) of the National Energy (Act no. ), as per SANS 10400-XA. The certificate should be submitted upon occupation. (applies to above

1000M2 buildings)

2.4. Bidders must attach a valid municipal services (water, sanitation, rates and electricity) clearance

certificate or a current bill of account not owing more than ninety (90) days or a valid lease agreement

with a current statement from the lessor not owing more than ninety days.

2.5. Bidders must attach a duly completed and signed SBD 6.1 – Preference points claim form in terms of the

Preferential Procurement Regulations 2022.

2.6. Bidders must attach a duly completed and signed Annexure A - Record of Addenda to tender documents.

TENDER NUMBER: DPWFS RFP 006/2026 (re-advert)

Request for proposal (RFP) to invite bidders to submit priced

OFFERS FOR THE LEASE OF 94m2 OFFICE ACCOMMODATION WITH 7 PARKING

Bays onsite including one (1) for a disabled person or in close

Description: proximity of the building, within warden cbd, phumelela local

..............................................................................................................................................................................

..............................................................................................................................................................................

(List all the legally correct full names and registration numbers, if applicable, of the Enterprises forming the

consortium/joint venture) to the Department of Public Works and Infrastructure, Free State Province in respect of the

following project:

...............................................................................................................................................................

...............................................................................................................................................................

(Project description as per Tender Document)

Tender Number: ................................................................................ (Tender Number as per Tender Document)

2

• Mr. /Mrs. /Ms.:...........................................................................................................................................

in *his/her Capacity as: .........................................................................................(Position in the Enterprise)

and who will sign as follows: ................................................ be, and is hereby, authorised to sign a consortium /

joint venture agreement with the parties listed under item 1 above, and any and all other documents and / or

correspondence in connection with and relating to the consortium/joint venture, in respect of the project described under

item 1 above.

3 The Enterprise accept joint and several liability with the parties listed under item 1 above for the due fulfillment of

the obligations of the joint venture deriving from, and in any way connected with, the Contract to be entered into with

the Department in respect of the project described under item 1 above.

Disqualification reasons include: unverifiable information, non-compliant tax matters, incomplete submissions, fraudulent information, non-compliance with mandatory requirements, incomplete fee structure, unsigned or photocopied documents, uncertified documents, altered tender documents, and late or electronically submitted bids. Bids must be delivered to Ground Floor (Main Entrance Foyer) at OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein by closing date and time.

Mandatory requirements include: valid SARS tax compliance PIN and CSD registration; minimum lettable area of 94m2 with SAPOA area certificate; building must be at least Grade C with certified SAPOA Grading Certificate not older than 12 months; valid Letter of Good Standing from Department of Employment and Labour (COIDA); certified CIPC registration documents; completed SBD 1 and SBD 4; Annual Financial Statements Declaration with income statement and balance sheet; property zoned for office accommodation per Phumelela Local Municipality land use scheme; attendance at mandatory clarification meeting; all documents completed in handwriting with black pen. Non-mandatory requirements include: building upgrade to Grade B before occupation with project costing and implementation plan signed by Professional Quantity Surveyor; area certificate from SACAP-registered Architect; Energy Performance Certificate per SANS 10400-XA; municipal services clearance certificate; completed SBD 6.1; Annexure A and B.

Contact details for this tender: Telephone 051 492 3886 / 1750 and 051 410 7543; Email [email protected] and [email protected].