{"closingDate":"07 October 2026","closingTime":"11H00 AM","briefingSession":"{"date":"28 September 2026","time":"11H00 AM","venue":"E : 07 October 2026","is_compulsory":true}"}

{"name":"Vhukhudo Letshokota","email":"[email protected]","phone":null,"department":"Supply Chain Management","address":"RDING THE BIDDING PROCEDURE MAY BE DIRECTED TO"}

Returnable Documents: 3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached.

Bidders must submit all mandatory documents: full technical proposal (hard copy), completed and signed SBD 1 (Invitation to Bid), SBD 3.3 (Pricing Schedule), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), company registration documents, copies of South African IDs for directors, company profile, and Joint Venture/Consortium/Trust Deed if applicable. Bidders must be registered on the Central Supplier Database (CSD) and provide a SARS Tax Compliance Status (TCS) PIN or CSD number. Bidders must not be persons in the service of the state, nor have directors who are, where this may result in a conflict of interest. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must be an audit firm with a minimum of two (2) completed employee performance validation projects (with reference letters) and must have a project team meeting the specified qualifications and registrations. Subcontracting is limited to 25% of total contract deliverables without GPL approval.

1.1. The Gauteng Provincial Legislature (GPL) conducts performance appraisals and validation of

the Portfolio of Evidence submitted to validate annual performance appraisal ratings awarded

and inform the rewards to be paid to each employee. This process provides assurance to the

Executives and Executive Authority to confirm that all the validated performance ratings,

recommendations and associated financial implications were verified by an independent body

and are accurate.

1.2. April of each year and ends March of the subsequent calendar

year. Validation of performance ratings process should be finalised with the interim report/s

submitted within three (3) months after the GPL has submitted the required information to the

appointed bidder.

1.3. Appeals should be finalised with the interim report/s submitted within one (1) month after the

GPL has submitted the required information to the appointed bidder.

1.4. The validation of the annual performance ratings will provide assurance from the bidder that

there is alignment between the employee performance ratings and the POE provided. This

exercise is conducted annually before the GPL commencement with the performance

moderation process.

2.1 The purpose of this Terms of Reference is to invite suitably qualified and experienced bidders to

submit proposals for the validation of employee performance ratings, handling of appeals and

verification of performance incentives for three financial years starting from the 2025/2026

Financial Year.

3. Objectives

3.1 The objectives of this assignment are to:

3.1.1 Appoint a competent bidder capable of delivering the required outputs.

3.1.2 Achieve validation of annual performance ratings against the Portfolio of Evidence

submitted by all employees, handling of appeals and verification of performance incentives.

3.1.3 Ensure value for money and compliance with applicable Supply Chain Management (SCM)

policy and legislation.

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4.1 The successful bidder will be required to perform the below listed components of the

assigned scope for the 2025/2026, 2026/2027, and 2027/2028 financial years, but not be

limited to:

4.1.1 Conduct a validation of performance ratings against the portfolio of evidence for a

minimum of three (3) Executives (P03 P04 cohort). Submit and present the outcomes,

including associated appeals to the oversight committee.

4.1.2 Conduct a validation of performance ratings against the portfolio of evidence for a

minimum of fifteen (15) Senior Managers (P05 P06 cohort). Submit and present the outcomes,

including associated appeals to the Senior Management Moderation committee

4.1.3 Conduct a validation of performance ratings against the portfolio of evidence for a

minimum of seventy-nine (79) Middle Managers and Specialists (P07 P08 cohort). Submit

and present the outcomes, including associated appeals to the Programme Moderation

committees.

4.1.4 Conduct a validation of performance ratings against the portfolio of evidence for a

minimum of three hundred and four (304) supervisors, skilled and semi-skilled employees (P09

P16 cohort). Submit and present the outcomes including associated appeals to the Programme

Moderation committees

4.1.5 Verify the accuracy of the performance incentives in accordance with the Remuneration and

Benefits Policy of the GPL. Submit a report with verified incentives for each cohort of employees

including associated appeals.

4.1.6 Any other related activities necessary to achieve the objectives of the assignment.

4.1.7 Be fully acquainted with the Integrated Performance Management Systems, and Remuneration

and Benefits policies of the GPL.

4.1.8 Familiarise themselves with the five-year strategy, Annual Performance Plans and

Institutional Operational Plans as well as the Annual Reports.

5. Deliverables

5.1 The bidder must deliver the following outputs for each year of the three-year contract:

5.1.1 Development of a validation report for the Executives (P03 P04), submit and present the

outcomes of the validation process to the oversight committee including the outcomes of the

associated appeals as well as obtain approval thereof.

5.1.2 Development of a validation report for the Senior Managers (P05 P06), submit and present the

outcomes of the validation process to the Senior Management Moderation committee including

the outcomes of the associated appeals as well as obtain approval thereof.

5.1.3 Development of a validation report for the Middle Managers and Specialists (P07 P08 cohort),

submit and present the outcomes of the validation process to five (5) Programme Moderation

committees including the outcomes of the associated appeals as well as obtain approval thereof.

5.1.4 Development of a validation report for the supervisors, skilled and semi-skilled employees (P09

P16 cohort), submit and present the outcomes of the validation process to five (5) Programme

Moderation committees including the outcomes of the associated appeals as well as obtain

approval thereof.

5.1.5 Verify performance incentives including those emanating from the associated appeals for each

group of employees assessed.

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5.1.6 Validation of performance ratings process should be finalised with interim report/s submitted

within three (3) months after the GPL has submitted the required information to the appointed

bidder.

5.1.7 Appeals to be finalised with the interim report/s submitted within one (1) month after the GPL has

submitted the required information to the appointed bidder.

5.1.8 Chief Internal Auditor quality-assured reports inclusive of the associated financial implications

for incentives to be paid out should be submitted to the GPL after presentations to the internal

review mechanisms have been done and approval obtained. Verification of incentives for P3 -P6

cohort should be concluded and verify prior to presentation and approval by the internal review

mechanism. Submission dates will be determined through a project schedule submitted by the

bidder and approved by the GPL.

6. Duration and timeframes

6.1 The duration of the assignment will be as follows:

6.1.1 Commencement date: On the date of the bidder accepting the appointment.

6.1.2 Completion date: No later than end of March 2029.

7. Reporting and governance

7.1 The bidder will report to the Human Resources Unit.

7.2 Progress reports must be submitted as required.

7.3 All deliverables are subject to review and approval by the GPL.

8. General conditions

8.1 The Gauteng Provincial Legislature (GPL) reserves the right to appoint one or more bidders, to

establish a panel of successful bidders instead of appointing a single bidder, or to make no

appointment where it is considered to be in the best interests of the GPL.

8.2 The GPL is not bound to accept the lowest-priced bid or any bid received.

8.3 Late submissions will not be accepted and will automatically be disqualified from further

consideration.

8.4 The GPL reserves the right to verify all information provided by bidders, including references, and

past experience.

8.5 Any false, inaccurate, or misleading information provided by a bidder may result in immediate

disqualification and may lead to further action in accordance with applicable legislation.

8.6 Bidders must comply with all applicable legislation, regulations, and policies, including Supply

Chain Management (SCM), CIPC and SARS requirements.

8.7 The GPL reserves the right to cancel this bid process at any stage, should it be deemed necessary

and in the best interest of the institution.

8.8 All costs incurred by bidders in the preparation and submission of proposals will be for the bidder’s

own account, and the GPL will not be held liable for any such costs.

8.9 The awarded bidder is required to attend project briefing sessions and submit a project plan and

obtain the necessary approvals from the GPL.

8.10 The awarded bidder is required to attend project management meetings to provide progress

reports.

8.11 The awarded bidder is required to sign a Service Level Agreement with the GPL.

8.12 The bidder shall maintain adequate resources and appropriately qualified personnel throughout

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the duration of the contract to ensure continuity of service and achievement of agreed milestones.

8.13 The Consultants must be registered with the Institute of Internal Auditors South Africa (IIA SA) as

Internal Auditors.

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9. Competency and experience requirements

9.1 The bidder should be an audit firm which must have completed a minimum of two (2) employee

performance information and rating validations, appeals handling, and verification of

performance incentives projects and be familiar with the Balance Scorecard methodology. As

prove of accomplishment of similar projects, the bidder is required to submit a minimum of two

(2) reference letters.

9.2 The bidder must have sufficient resources and appropriately qualified personnel as well as

institutional capacity to deliver within the required timeframes. The project team must consist of

the following:

9.2.1 A minimum of four (4) Consultants, each with a minimum of three (3) experience to

be assigned to this contract.

9.2.2 The Consultants must be registered with the Institute of Internal Auditors South Africa (IIA

SA) as Internal Auditors. This is a mandatory requirement which must be proven with valid

proof of registration with the Institute of Internal Auditors South Africa.

9.3 The bidder must have a Project Lead with a minimum of seven (7) in

validating employee annual performance ratings and verifying employees’ annual performance

incentives. She/he must be registered as a Certified Internal Auditor with the Institute of internal

auditors South Africa.

10.1.1 Functionality / Technical evaluation.

10.1.2 Price and Specific Goals.

10.2 The GPL reserves the right to verify that the selected service provider possesses the

necessary resources, qualifications, experience, and technical capacity required to successfully

execute the project, strictly based on the objective evidence provided in the bid

submission. All proposals received will be evaluated in a fair, transparent, competitive, and

cost-effective manner, in accordance with the prescribed evaluation criteria and approved

evaluation process. The evaluation process shall be conducted in the following sequential

phases:

10.2.1 Phase 1: Administrative Compliance (Pre-qualification)

10.2.1.1 Proposals will be evaluated to determine compliance with all mandatory administrative

and statutory requirements, including but not limited to:

10.2.1.1.1 Signed and completed bid documents.

10.2.1.1.2 Company registration documents

10.2.1.2 Failure to comply with mandatory requirements may result in disqualification and the proposal

will not proceed to the next phase.

10.2.2 Phase 2: Functionality / Technical Evaluation

10.2.2.1 Proposals that pass the administrative compliance phase will be evaluated on functionality against predetermined technical

criteria and weightings. This may include:

a) Relevant experience and record of accomplishment

b) Technical approach and methodology

c) Qualifications and experience of key personnel

d) Capacity and resources to deliver the project.

10.2.2.2 Only bidders who achieve the minimum qualifying threshold for functionality will proceed to the next phase.

Auditors of South Africa (IIA SA).

4 Demonstrated Prior Application of the The report is not submitted, the checklist is 0 20

Balanced Scorecard (BSC) Methodology: incomplete, or the report satisfies fewer than three (3)

of the checklist areas.

The bidder must submit one (1) redacted and The bidder submitted a minimum of one (1) report. 3

signed report (including any other working The report and bidder summary satisfy all six (6)

papers used for performing validation of annual

checklist areas, demonstrating a comprehensive, performance ratings at an individual level) from

a previous client relating to the verification of consistent and well-documented application of the

employee performance ratings across the three Balanced Scorecard methodology.

occupational levels: Executive, Senior

The bidder submitted two (2) reports. The report and 4

documented application of the Balanced Scorecard

complete the summary in Annexure A and

methodology. indicate the relevant section/page number where

evidence can be found. The bidder submitted a minimum of three (3) or more 5

reports. The report and bidder summary satisfy all six

8.1 The Gauteng Provincial Legislature (GPL) reserves the right to appoint one or more bidders, to

establish a panel of successful bidders instead of appointing a single bidder, or to make no

appointment where it is considered to be in the best interests of the GPL.

8.2 The GPL is not bound to accept the lowest-priced bid or any bid received.

8.3 Late submissions will not be accepted and will automatically be disqualified from further

consideration.

8.4 The GPL reserves the right to verify all information provided by bidders, including references, and

past experience.

8.5 Any false, inaccurate, or misleading information provided by a bidder may result in immediate

disqualification and may lead to further action in accordance with applicable legislation.

8.6 Bidders must comply with all applicable legislation, regulations, and policies, including Supply

Chain Management (SCM), CIPC and SARS requirements.

8.7 The GPL reserves the right to cancel this bid process at any stage, should it be deemed necessary

and in the best interest of the institution.

8.8 All costs incurred by bidders in the preparation and submission of proposals will be for the bidder’s

own account, and the GPL will not be held liable for any such costs.

8.9 The awarded bidder is required to attend project briefing sessions and submit a project plan and

obtain the necessary approvals from the GPL.

8.10 The awarded bidder is required to attend project management meetings to provide progress

reports.

8.11 The awarded bidder is required to sign a Service Level Agreement with the GPL.

8.12 The bidder shall maintain adequate resources and appropriately qualified personnel throughout

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the duration of the contract to ensure continuity of service and achievement of agreed milestones.

8.13 The Consultants must be registered with the Institute of Internal Auditors South Africa (IIA SA) as

1 Bidder Experience in similar projects Less than two (2) employee performance information 0 30

(b) project start and completion dates,

(c) name of the client,

(d) name, surname and contact details of the

referee.

2. Project Management Team Less than four (4) IIA accredited Consultants each 0 30

The bidder must allocate a minimum of four (4) with less than 3 years of experience.

Consultants who are qualified Internal Auditors Four (4) IIA accredited Consultants each with 3 years 3

registered with the Institute of Internal Auditors of experience.

South Africa (IIA). Four (4) IIA accredited Consultants each with 4 - 6 4

years of experience.

Four (4) IIA accredited Consultants each with 7 or 5

three (3) years’ experience in auditing annual

more years of experience.

performance ratings of employees.

3 Project Lead The project lead possesses less than seven (7) years’ 0 20

The bidder must assign a Project Lead who must experience in validating of employee’s annual

possess a minimum of seven (7) years’ performance ratings and verifying of employees’

experience in validating employees’ annual annual performance incentives. S/he is note

performance ratings and verifying employees’ registered as a Certified Internal Auditor with the

annual performance incentives. They must be Institute of Internal Auditors of South Africa (IIA SA).

registered with the Institute of Internal Auditors The project lead possesses a minimum of seven (7) 3

of South Africa (IIA SA) as a Certified Internal years’ experience in validating of employee’s annual

Auditor. performance ratings and verifying of employees’

annual performance incentives. S/he is registered as

proof of competence for the assigned Project Auditors of South Africa (IIA SA).

Lead: The project lead possesses eight (8) or more years’ 5

(a) Copy of CV. experience in validating employees’ performance

(b) Proof of registration and designation as annual performance ratings and verifying employees’

an Internal Auditor with Institute of annual performance incentives. S/he is registered as

13.4 Bidders must submit proof of relevant experience, including reference letters and details of

similar projects undertaken.

13.5 Late submissions will not be accepted and will be automatically disqualified.

13.6 Bids must be submitted in a sealed envelopes clearly marked with the bid description and

reference number.

13.7 Failure to submit all required documentation may result in disqualification.

documents

1.1 Hard Copy (Mandatory)

1.2 USB with information replica of the bid

proposal? Non-mandatory

2. Invitation to bid (SBD1): completed and signed Yes

3. Pricing Schedule (Firm Pricing) SBD 3.3 Yes

4. Bidders Disclosure (SBD 4) Original completed Yes

and signed.

5. Preference Point Claim form (SBD 6.1) Original Yes

completed and signed.

6. Copy of full Company Registration documents? Yes

7. Copies of South African IDs’ for Directors? Yes

3.2.5 Bid documents may be couriered by a registered mail and deposited in the tender box

situated at the address as stipulated on the cover page of this document between 08:00am

to 17:00pm, Monday to Sunday (including Public Holidays). Bidders must allow sufficient time

to access the tender box in the GPL through the visitor’s entrance and other security

checkpoints.

3.2.6 Pricing Structure

a) Bidders are requested to indicate their price in all elements listed on the pricing schedule.

b) Pricing on the pricing schedule is for comparative purposes.

c) Prices must remain fixed for the duration of the contract

d) The total costs must be inclusive of all costs such as delivery, labour rates, Transfer of

skills etc.

3.3 Bid validity period

3.3.1 This bid and all proposals (costs included) shall remain binding and valid for a period of 120

days calculated from the closing date of the Bid. The GPL reserves the right to notify bidders

in writing to extend the above validity period if deemed necessary and in the interest of the

Name & surname: ______________________designation/rank: __________________

Persal/employee no/service number: ___________________

PLACE and DATE: _________________________

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Sbd 3.3

Pricing schedule 3.3

(Professional Services)

Name of bidder: .........................................................BID NO.: ..........................

Closing time : closing date :

Offer to be valid for 7 days from the closing date of bid.

8. Are the rates quoted firm for the full period of contract? *YES/NO

Payment Terms: PAYMENT TERMS

11.1 Prices must be quoted in South African Rand (ZAR) and be VAT inclusive/exclusive.

11.2 Payment will be made upon satisfactory delivery of agreed milestones.

11.3 No advance payments will be made unless approved in writing.

12 confidentiality

12.1 All information provided by the institution must be treated as confidential and may not be

di

These are documents required for this bidding. Should the bidder fail to submit the following documents, the bid may be disqualified: Item Description Mandatory Submitted Yes No

Full Technical Proposal with supporting Yes documents 1.1 Hard Copy (Mandatory) 1.2 USB with information replica of the bid proposal? Non-mandatory

Invitation to bid (SBD1): completed and signed Yes

Pricing Schedule (Firm Pricing) SBD 3.3 Yes

Bidders Disclosure (SBD 4) Original completed Yes and signed.

Preference Point Claim form (SBD 6.1) Original Yes completed and signed.

Copy of full Company Registration documents? Yes

Copies of South African IDs’ for Directors? Yes

Company Profile Yes

Joint Venture / Consortium agreement / Trust Yes Deed (if applicable)

Did you submit all documents for all parties of the Joint Venture/Consortium/Trust Deed? All documents listed below

Certified copies of shareholders

Certified copy of Company Registration documents

Certified copy of ID documents of the Directors or Members Service Provider’s Name: ....................................................... Completed by: ........................................................................ Signature: .............................................................................. of 31 SECTION 2 INVITATION TO BID (SBD 1) YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE GAUTENG PROVINCIAL LEGISLATURE (GPL) BID NUMBER: GPL 004/2027 CLOSING 07 September 2026 CLOSING DATE: TIME:11H00 DESCRIPTION APPOINTMENT OF A SERVICE PROVIDER TO VALIDATE THE ANNUAL PERFORMANCE RATINGS AND VERIFY THE COSTS OF ASSOCIATED PERFORMANCE INCENTIVES FOR ALL EMPLOYEES OF THE GAUTENG PROVINCIAL LEGISLATURE FOR A PERIOD ENDING NO LATER THAN END OF MARCH 2029. SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS CELLPHONE NO.TELEPHONE NO. VAT REGISTRATIONEMAIL ADDRESS NUMBER COMPLIANCE MAAA- TAX PINSTATUS ARE YOU THE ACCREDITED REPRESENTATIVE IN ARE YOU A FOREIGN BASED SUPPLIER SOUTH AFRICA FOR THE GOODS/SERVICES/WORKS FOR THE GOODS/SERVICES /WORKS OFFERED? SUBMIT PROOF IF YES OFFERED? SUBMIT PROOF IF YES YES NO YES NO QUESTIONNAIRE FOR FOREIGN BIDDERS IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT, REGISTER AS PER 2.3 BELOW. YES NO IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? DOES THE ENTITY HAVE A BRANCH IN THE RSA? QUESTIONNAIRE FOR FOREIGN BIDDERS IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT, REGISTER AS PER 2.3 BELOW. YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? TERMS AND CONDITIONS FOR BIDDING of 31

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided – (not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, and the preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The gpl will not award contracts to provide goods and/or services to a member of gpl or cabinet, a member of a provincial legislature or member of a provincial executive council, a municipal councillor, 1.5. Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state whose participation in bidding for the contract may result in a conflict of interest, or organ of state in which any of the mentioned persons is a director or has controlling or other substantial interest.

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE GPL TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.3 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................. DATE:.................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... of 31 SECTION 3 NOTICE & INSTRUCTIONS TO BIDDERS 3.1 DOCUMENTS 3.1.1. The bidder must specify the name, position, address and contact details (email address and telephone number) of the person responsible for leading the bid process and to whom all correspondence relating to the bid should be directed. 3.1.2. The bid submission must be signed by a duly authorised representative of the bidder who has the authority to enter into legally binding contracts on behalf of the bidder. Proof of authority must be submitted e.g. company resolution. 3.1.3. If any part of this bid is not duly filled in and signed, it may invalidate the bid. 3.1.4. Where alterations have been made to any part of the bid, the bidder must sign next to the corrections made (Correction ink/Tippex is not allowed). 3.1.5. The bidder must initial all the pages of this bid to acknowledge acceptance of understanding. The signed bid document must be returned with the proposal. 3.2 SUBMISSION OF BID PROPOSAL 3.2.1 This bid must be submitted in accordance with the format, times and place as prescribed in the bid document. 3.2.2 This Bid document, proposal and all other relevant documentation requested must be submitted in one sealed envelope or sealed box. For Financial proposal and any other document where bidders’ costs are displayed or referenced, please place this in a separate envelope. 3.2.3 Bids must be clearly marked on the front as follows: Bid No: GPL004/2027 3.2.4 Bids must be clearly marked on the back as follows: Bidders Name & Bidders Address Bidders Contact Numbers 3.2.5 Bid documents may be couriered by a registered mail and deposited in the tender box situated at the address as stipulated on the cover page of this document between 08:00am to 17:00pm, Monday to Sunday (including Public Holidays). Bidders must allow sufficient time to access the tender box in the GPL through the visitor’s entrance and other security checkpoints. 3.2.6 Pricing Structure

Bidders are requested to indicate their price in all elements listed on the pricing schedule.

Pricing on the pricing schedule is for comparative purposes.

Prices must remain fixed for the duration of the contract

The total costs must be inclusive of all costs such as delivery, labour rates, Transfer of skills etc. 3.3 BID VALIDITY PERIOD 3.3.1 This bid and all proposals (costs included) shall remain binding and valid for a period of 120 days calculated from the closing date of the Bid. The GPL reserves the right to notify bidders in writing to extend the above validity period if deemed necessary and in the interest of the GPL. of 31 3.4 JOINT VENTURES OR CONSORTIUM 3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached. 3.4.2 A trust, consortium or joint venture will qualify for points for specific goals in accordance with the applicable Preferential Procurement Policy, provided that the entity submits the required consolidated documentation for purposes of evaluation and scoring of the specific goals. 3.5 DISCOUNTS 3.5.1 When calculating comparative prices, the GPL will consider any discounts which have been offered unconditionally. A discount which has been offered conditionally will be implemented when payment is effected despite not being considered for evaluation purposes. 3.6 GENERAL CONDITIONS 3.6.1 The GPL may request bidders to provide additional information with regards to the bid proposal at any given stage during the evaluation process. 3.6.2 All proposals in response to this bid, whether successful or unsuccessful, will become the property of the GPL. 3.6.3 Any costs incurred by the bidders in preparing and submitting their response will be the sole responsibility of the bidder. 3.6.4 The GPL reserves the right to invite short-listed bidders to make a presentation to GPL’s bids evaluation committee to further clarity or substantiate their submissions. 3.6.5 The GPL reserves the right, for purposes of promoting the values of competitiveness and fairness, not to award the bid to the highest scoring bidder if such bidder has been awarded a bid by GPL or has performed services for GPL during the last 12 months prior to the closing date of the bid. 3.6.6 The GPL reserves the right to re-appoint or extend the service of the service provider where there is a natural continuation of assignments. 3.6.7 The successful bidder/s will enter into a stipulated contract with GPL for the provision of the required service. 3.6.8 The successful bidders, their employees and their sub-contractors must comply with GPL security clearance requirements. 3.6.9 The successful bidders must be willing to sign confidentiality or non-disclosure agreement. 3.6.10 In the event where the order was wrongly printed, the service provider must be able to exchange goods or cancel the order as per the GPL’s request. 3.6.11 The GPL may, at its discretion, require the removal and replacement of any of the bidder’s personnel who do not perform adequately from its premises. 3.7 CENTRAL SUPPLIER DATABASE REQUIREMENTS 3.7.1 Bidders should register on the Central Supplier Database (CSD) to upload information namely, (Business Registration/Directorship/Membership/Identity Numbers/B-BBEE Information and Banking Information for verification purposes) 3.8 AWARD OF BID 3.8.1 The award of this bid by the Secretary to the GPL shall constitute a binding contract, and such award shall be confirmed by means of an appointment/award letter. The successful bidder must in return provide a written response on their letterhead of the acceptance of the award. of 31 3.9 SUBCONTRACTING 3.9.1 The bidder awarded a contract may only enter into a subcontracting arrangement with the approval of the GPL. The bidder may not subcontract more than 25% of the total contract deliverables. 3.9.2 A bidder awarded a contract in relation to a designated sector, may not subcontract such that the local production and content of the overall value of the contract is reduced to below the stipulated minimum threshold. 3.10 FRONTING 3.10.1 The GPL supports the spirit of broad based black economic empowerment and recognizes that real empowerment can only be achieved through individuals and businesses conducting themselves in accordance with the Constitution and in an honest, fair, equitable, transparent and legally compliant manner. Against this background the GPL condemns any form of fronting. 3.10.2 The GPL, in ensuring that bidders conduct themselves in an honest manner will, as part of the bid evaluation processes, conduct or initiate the necessary enquiries/investigations to determine the accuracy of the representation made in bid documents. 3.10.3 Should any of the fronting indicators as contained in the Guidelines on Complex Structures and Transactions and Fronting, issued by the Department of Trade, Industry and Competition (the dtic), be established during such enquiry / investigation, the onus will be on the bidder / contractor to prove that fronting does not exist. Failure to do so within a period of 14 days from date of notification may invalidate the bid/contract and may also result in the restriction of the bidder /contractor to conduct business with the public sector for a period not exceeding ten years, in addition to any other remedies the GPL may have against the bidder / contractor concerned. 3.11 SECURITY AND OCCUPANCY 3.11.1 Where applicable, All the areas covered by this contract fall within areas defined in the relevant Security and Access Acts as “Restricted Areas” and all of the provisions of these Acts will apply to this contract. 3.11.2 Where applicable, all buildings involved in this contract are subject to stringent access control for all personnel and for materials delivered to and removed from the site. 3.11.3 If any person is rejected for security reasons, a bidder will be required to replace them on their list. If the Bidder is ultimately unable to offer personnel with satisfactory security clearance, his Bid may be rejected on such grounds. 3.11.4 Any person rejected by the SAPS for failing to meet the security requirements, inclusive of security clearance, wandering away from an escort or from the immediate contract area, or any misconduct on the site will immediately, without any recourse by the Contractor, be removed from site and refused re-entry to site. This refusal to site shall be in addition to any legal action the SAPS may institute. 3.11.5 Following the formal acceptance of the Bid, the successful bidder shall be required to submit the requested information and/or documentation to the GPL within forty-eight (48) hours of being requested to do so

Full names of each of the persons intended to be utilised on site, including supervisory staff.

Position in firm plus service to be performed. of 31

A copy of the Identification Document (ID), certified as a true copy of the original by the South African Police Service (SAPS). The certified copy submitted must be the original certified document and not a photocopy or scanned copy thereof.

Business address. 3.11.6 Bidders are recommended to have such documentation, both for their own staff and for their Sub-contractors, if applicable, available prior to the closing date of Bids so as to minimise delays in security clearance of personnel once the Bid is awarded. 3.11.7 Any time lost due to delays in submitting the called for list of personnel required entering site, the rejection of personnel on the list, or the subsequent removal and banning from site of personnel will not be accepted as motivation for extension of the contract period. 3.11.8 Such clearance shall remain valid for a period not exceeding 12 months and shall only apply for one project at a time. 3.12 SAFEGUARDING OF DOCUMENTS 3.12.1 All documents will be individually numbered on issue and records kept as to what documents have been issued to whom. 3.12.2 All documents issued to sub-contractors or suppliers must be signed for, and such sub- contractors and suppliers must also accept responsibility for the safeguarding of such documents while they are in their possession. 3.12.3 All documentation shall be strictly handled as set out in the SSA Minimum Information Security Standards (MISS), a copy of which shall be provided to the successful contractor at the time of site hand over. 3.12.4 It will be the main contractor's responsibility to familiarise themselves with the MISS document and make sure his personnel and sub-contractors are advised accordingly. 3.13 BID CANCELLATION 3.13.1 The GPL may amend or cancel this Bid before the award should it deem it necessary but not limited to

due to changed circumstances there is no longer need for the goods and services specified in the invitation.

funds are no longer available to cover the total envisaged expenditure

no acceptable bid is received; or

there is a material irregularity in the bidding process

there is material change of scope after the tender has closed. 3.14 DELIVERY ADHERENCE 3.14.1 Delivery of services must be made in accordance with the instructions appearing on the official Purchase Order issued by GPL and/or Contract/SLA of 31 SECTION 4 BID DECLARATION

IF THE BIDDER IS IN PARTNERSHIP / JOINT VENTURE / CONSORTIUM. We the undersigned partners / joint ventures / consortium, tendering as .............................................................hereby authorize ....................................to sign this Bid as well as any contract resulting from this Bid and any other documents correspondence in connection with this Bid and/or contract on our behalf. FULL NAMES ................................ CAPACITY .......................................... SIGNATURE ............................................................ NB: Please note that all partners of the JV must be compliant, and a JV Agreement must be signed and submitted.

Points Allocation: 3 points

B-BBEE Details: bidders must be willing to sign confidentiality or non-disclosure agreement.

3.6.10 In the event where the order was wrongly printed, the service provider must be able to

exchange goods or cancel the order as per the GPL’s request.

3.6.11 The GPL may, at its discretion, require the removal and replacement of any of the bidder’s

personnel who do not perform adequately from its premises.

3.7 Central supplier database requirements

3.7.1 Bidders should register on the Central Supplier Database (CSD) to upload information namely,

(Business Registration/Directorship/Membership/Identity Numbers/B-BBEE Information and

Banking Information for verification purposes)

3.8 Award of bid

3.8.1 The award of this bid by the Secretary to the GPL shall constitute a binding contract, and such

award shall be confirmed by means of an appointment/award letter. The successful bidder

must in return provide a written response on their letterhead of the acceptance of the award.

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3.9 Subcontracting

3.9.1 The bidder awarded a contract may only enter into a subcontracting arrangement with the

approval of the GPL. The bidder may not subcontract more than 25% of the total contract

deliverables.

3.9.2 A bidder awarded a contract in relation to a designated sector, may not subcontract such that

the local production and content of the overall value of the contract is reduced to below the

stipulated minimum threshold.

3.10 Fronting

3.10.1 The GPL supports the spirit of broad based black economic empowerment and recognizes

that real empowerment can only be achieved through individuals and businesses conducting

themselves in accordance with the Constitution and in an honest, fair, equitable, transparent

and legally compliant manner. Against this background the GPL condemns any fo

3.1 Documents

3.1.1. The bidder must specify the name, position, address and contact details (email address and

telephone number) of the person responsible for leading the bid process and to whom all

correspondence relating to the bid should be directed.

3.1.2. The bid submission must be signed by a duly authorised representative of the bidder who

has the authority to enter into legally binding contracts on behalf of the bidder. Proof of

authority must be submitted e.g. company resolution.

3.1.3. If any part of this bid is not duly filled in and signed, it may invalidate the bid.

3.1.4. Where alterations have been made to any part of the bid, the bidder must sign next to the

corrections made (Correction ink/Tippex is not allowed).

3.1.5. The bidder must initial all the pages of this bid to acknowledge acceptance of understanding.

delays in security clearance of personnel once the Bid is awarded.

3.11.7 Any time lost due to delays in submitting the called for list of personnel required entering site,

the rejection of personnel on the list, or the subsequent removal and banning from site of

personnel will not be accepted as motivation for extension of the contract period.

3.11.8 Such clearance shall remain valid for a period not exceeding 12 months and shall only apply

for one project at a time.

3.12 Safeguarding of documents

3.12.1 All documents will be individually numbered on issue and records kept as to what documents

have been issued to whom.

3.12.2 All documents issued to sub-contractors or suppliers must be signed for, and such sub-

contractors and suppliers must also accept responsibility for the safeguarding of such

documents while they are in their possession.

3.12.3 All documentation shall be strictly handled as set out in the SSA Minimum Information

Security Standards (MISS), a copy of which shall be provided to the successful contractor at

the time of site hand over.

3.12.4 It will be the main contractor's responsibility to familiarise themselves with the MISS

document and make sure his personnel and sub-contractors are advised accordingly.

3.13 Bid cancellation

3.13.1 The GPL may amend or cancel this Bid before the award should it deem it necessary but not

limited to:

a) due to changed circumstances there is no longer need for the goods and services

specified in the invitation.

b) funds are no longer available to cover the total envisaged expenditure

c) no acceptable bid is received; or

d) there is a material irregularity in the bidding process

e) there is material change of scope after the tender has closed.

3.14 Delivery adherence

3.14.1 Delivery of services must be made in accordance with the instructions appearing on the

official Purchase Order issued by GPL and/or Contract/SLA

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Section 4

1. The information furnished is true and correct.
2. In the event of a contract being awarded as a result of points claimed, the contractor may be

required to furnish documentary proof to the satisfaction of GPL that the claims are correct.

3. If the claims are found to be incorrect, GPL may, in addition to any other remedy it may have –:

a) recover all costs, losses or damages it has incurred or suffered as a result of that person’s

conduct.

b) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation.

4. Impose a financial penalty more severe than the theoretical financial preference associated with

the claim which was made in the Bid.

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5. I hereby undertake to render services described in the attached Bidding documents to GPL in

accordance with the requirements and task directives / proposals specifications stipulated in this

document, that he/she does not have any objection to taking the oath, and that he/she considers it

to be binding on his/her conscience, and which was sworn to and signed before me at

____________________ on this the ________ day of _____________ 2026, and that the

administering oath complied with the regulations contained in Government Gazette No. R July 1972, as amended.

________________ (Sign – SERVICE PROVIDER)

________________________________ (Name – SERVICE PROVIDER)

recommendations and associated financial implications were verified by an independent body

and are accurate.

1.2. April of each year and ends March of the subsequent calendar

year. Validation of performance ratings process should be finalised with the interim report/s

submitted within three (3) months after the GPL has submitted the required information to the

appointed bidder.

1.3. Appeals should be finalised with the interim report/s submitted within one (1) month after the

1.4. The validation of the annual performance ratings will provide assurance from the bidder that

there is alignment between the employee performance ratings and the POE provided. This

exercise is conducted annually before the GPL commencement with the performance

moderation process.

2. Purpose

2.1 The purpose of this Terms of Reference is to invite suitably qualified and experienced bidders to

submit proposals for the validation of employee performance ratings, handling of appeals and

verification of performance incentives for three financial years starting from the 2025/2026

3.1 The objectives of this assignment are to:

3.1.1 Appoint a competent bidder capable of delivering the required outputs.

3.1.2 Achieve validation of annual performance ratings against the Portfolio of Evidence

submitted by all employees, handling of appeals and verification of performance incentives.

3.1.3 Ensure value for money and compliance with applicable Supply Chain Management (SCM)

policy and legislation.

4. Scope of work

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4.1 The successful bidder will be required to perform the below listed components of the

assigned scope for the 2025/2026, 2026/2027, and 2027/2028 financial years, but not be

limited to:

4.1.1 Conduct a validation of performance ratings against the portfolio of evidence for a

minimum of three (3) Executives (P03 P04 cohort). Submit and present the outcomes,

including associated appeals to the oversight committee.

4.1.2 Conduct a validation of performance ratings against the portfolio of evidence for a

minimum of fifteen (15) Senior Managers (P05 P06 cohort). Submit and present the outcomes,

including associated appeals to the Senior Management Moderation committee

4.1.3 Conduct a validation of performance ratings against the portfolio of evidence for a

minimum of seventy-nine (79) Middle Managers and Specialists (P07 P08 cohort). Submit

and present the outcomes, including associated appeals to the Programme Moderation

committees.

4.1.4 Conduct a validation of performance ratings against the portfolio of evidence for a

minimum of three hundred and four (304) supervisors, skilled and semi-skilled employees (P09

P16 cohort). Submit and present the outcomes including associated appeals to the Programme

including associated appeals.

4.1.6 Any other related activities necessary to achieve the objectives of the assignment.

4.1.7 Be fully acquainted with the Integrated Performance Management Systems, and Remuneration

and Benefits policies of the GPL.

4.1.8 Familiarise themselves with the five-year strategy, Annual Performance Plans and

5.1 The bidder must deliver the following outputs for each year of the three-year contract:

5.1.1 Development of a validation report for the Executives (P03 P04), submit and present the

outcomes of the validation process to the oversight committee including the outcomes of the

associated appeals as well as obtain approval thereof.

5.1.2 Development of a validation report for the Senior Managers (P05 P06), submit and present the

outcomes of the validation process to the Senior Management Moderation committee including

the outcomes of the associated appeals as well as obtain approval thereof.

5.1.3 Development of a validation report for the Middle Managers and Specialists (P07 P08 cohort),

submit and present the outcomes of the validation process to five (5) Programme Moderation

committees including the outcomes of the associated appeals as well as obtain approval thereof.

5.1.4 Development of a validation report for the supervisors, skilled and semi-skilled employees (P09

P16 cohort), submit and present the outcomes of the validation process to five (5) Programme

approval thereof.

5.1.5 Verify performance incentives including those emanating from the associated appeals for each

group of employees assessed.

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5.1.6 Validation of performance ratings process should be finalised with interim report/s submitted

within three (3) months after the GPL has submitted the required information to the appointed

bidder.

5.1.7 Appeals to be finalised with the interim report/s submitted within one (1) month after the GPL has

submitted the required information to the appointed bidder.

5.1.8 Chief Internal Auditor quality-assured reports inclusive of the associated financial implications

for incentives to be paid out should be submitted to the GPL after presentations to the internal

review mechanisms have been done and approval obtained. Verification of incentives for P3 -P6

cohort should be concluded and verify prior to presentation and approval by the internal review

mechanism. Submission dates will be determined through a project schedule submitted by the

bidder and approved by the GPL.

9.1 The bidder should be an audit firm which must have completed a minimum of two (2) employee

performance information and rating validations, appeals handling, and verification of

performance incentives projects and be familiar with the Balance Scorecard methodology. As

prove of accomplishment of similar projects, the bidder is required to submit a minimum of two

(2) reference letters.

9.2 The bidder must have sufficient resources and appropriately qualified personnel as well as

institutional capacity to deliver within the required timeframes. The project team must consist of

the following:

9.2.1 A minimum of four (4) Consultants, each with a minimum of three (3) experience to

be assigned to this contract.

9.2.2 The Consultants must be registered with the Institute of Internal Auditors South Africa (IIA

SA) as Internal Auditors. This is a mandatory requirement which must be proven with valid

proof of registration with the Institute of Internal Auditors South Africa.

9.3 The bidder must have a Project Lead with a minimum of seven (7) in

validating employee annual performance ratings and verifying employees’ annual performance

incentives. She/he must be registered as a Certified Internal Auditor with the Institute of internal

auditors South Africa.

10. Evaluation criteria

10.1. Proposals will be evaluated in strict accordance with the Preferential Procurement Policy

Framework Act (PPPFA) and the GPL’s Supply Chain Management Policy utilising the 80/20

have completed a minimum of two (2) employee verification of incentives projects completed. With less

performance information and ratings validation, than 2 reference letters.

appeals handling and verification of incentives

projects.

2 reference letters 3 The bidder must submit at a minimum two (2)

signed reference letters to prove their 3 reference letters 4

experience. 4 or more reference letters 5

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3.4 Joint ventures or consortium

3.4.1 A Copy of the Trust, Consortium or Joint Venture agreement duly signed must be attached.

3.4.2 A trust, consortium or joint venture will qualify for points for specific goals in accordance with

the applicable Preferential Procurement Policy, provided that the entity submits the required

consolidated documentation for purposes of evaluation and scoring of the specific goals.

3.5 Discounts

3.5.1 When calculating comparative prices, the GPL will consider any discounts which have been

offered unconditionally. A discount which has been offered conditionally will be implemented

when payment is effected despite not being considered for evaluation purposes.

3.6 General conditions

3.6.1 The GPL may request bidders to provide additional information with regards to the bid

proposal at any given stage during the evaluation process.

3.6.2 All proposals in response to this bid, whether successful or unsuccessful, will become the

property of the GPL.

3.6.3 Any costs incurred by the bidders in preparing and submitting their response will be the sole

responsibility of the bidder.

3.6.4 The GPL reserves the right to invite short-listed bidders to make a presentation to GPL’s bids

evaluation committee to further clarity or substantiate their submissions.

3.6.5 The GPL reserves the right, for purposes of promoting the values of competitiveness and

fairness, not to award the bid to the highest scoring bidder if such bidder has been awarded

a bid by GPL or has performed services for GPL during the last 12 months prior to the closing

date of the bid.

3.6.6 The GPL reserves the right to re-appoint or extend the service of the service provider where

there is a natural continuation of assignments.

3.6.7 The successful bidder/s will enter into a stipulated contract with GPL for the provision of the

required service.

3.6.8 The successful bidders, their employees and their sub-contractors must comply with GPL

security clearance requirements.

3.6.9 The successful bidders must be willing to sign confidentiality or non-disclosure agreement.

3.6.10 In the event where the order was wrongly printed, the service provider must be able to

exchange goods or cancel the order as per the GPL’s request.

3.6.11 The GPL may, at its discretion, require the removal and replacement of any of the bidder’s

personnel who do not perform adequately from its premises.

3.7 Central supplier database requirements

3.7.1 Bidders should register on the Central Supplier Database (CSD) to upload information namely,

(Business Registration/Directorship/Membership/Identity Numbers/B-BBEE Information and

Banking Information for verification purposes)

3.8 Award of bid

3.8.1 The award of this bid by the Secretary to the GPL shall constitute a binding contract, and such

award shall be confirmed by means of an appointment/award letter. The successful bidder

must in return provide a written response on their letterhead of the acceptance of the award.

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3.9 Subcontracting

3.9.1 The bidder awarded a contract may only enter into a subcontracting arrangement with the

approval of the GPL. The bidder may not subcontract more than 25% of the total contract

deliverables.

3.9.2 A bidder awarded a contract in relation to a designated sector, may not subcontract such that

the local production and content of the overall value of the contract is reduced to below the

stipulated minimum threshold.

3.10 Fronting

3.10.1 The GPL supports the spirit of broad based black economic empowerment and recognizes

that real empowerment can only be achieved through individuals and businesses conducting

themselves in accordance with the Constitution and in an honest, fair, equitable, transparent

and legally compliant manner. Against this background the GPL condemns any form of

fronting.

3.10.2 The GPL, in ensuring that bidders conduct themselves in an honest manner will, as part of

the bid evaluation processes, conduct or initiate the necessary enquiries/investigations to

determine the accuracy of the representation made in bid documents.

3.10.3 Should any of the fronting indicators as contained in the Guidelines on Complex Structures

and Transactions and Fronting, issued by the Department of Trade, Industry and Competition

(the dtic), be established during such enquiry / investigation, the onus will be on the bidder /

contractor to prove that fronting does not exist. Failure to do so within a period of 14 days

from date of notification may invalidate the bid/contract and may also result in the restriction

of the bidder /contractor to conduct business with the public sector for a period not exceeding

ten years, in addition to any other remedies the GPL may have against the bidder / contractor

concerned.

3.11 Security and occupancy

3.11.1 Where applicable, All the areas covered by this contract fall within areas defined in the

relevant Security and Access Acts as “Restricted Areas” and all of the provisions of these

------------------------------------------------------------------ ............... .............. R...............

------------------------------------------------------------------ ............... ............. R..............

------------------------------------------------------------------ ............... ............ R..............

Total:r.................................

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** ” all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

5.2 Other expenses, for example accommodation (specify, e.g. Three star hotel, bed and breakfast,

telephone cost, reproduction cost, etc.). On basis of these particulars, certified invoices will be

checked for correctness. Proof of the expenses must accompany invoices.

5.1 Name of company/firm...............................................................................

5.2 Company registration number: .....................................................................

5.3 Type of company/ firm [tick applicable box]

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

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5.4 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct.

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process.

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct.

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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Terms of reference section 5

All information provided by the institution must be treated as confidential and may not be disclosed. All Standard Bidding Documents (SBD Forms) must be fully completed, signed, and submitted.

The Gauteng Provincial Legislature (GPL) reserves the right to appoint one or more bidders, to past experience. Chain Management (SCM), CIPC and SARS requirements. The awarded bidder is required to attend project briefing sessions and submit a project plan and performance incentives projects and be familiar with the Balance Scorecard methodology. A minimum of four (4) Consultants, each with a minimum of three (3) years' experience in validating employee annual performance ratings and verifying employees' annual performance incentives.

Assigned scope for the 2025/2026, 2026/2027, and 2027/2028 financial years, but not be limited to: Submit a report with verified incentives for each cohort of employees. Verify performance incentives including those emanating from the associated appeals for each cohort. Submission dates will be determined through a project schedule submitted by the bidder. Completion date: No later than end of March 2029.