Supply, delivery, installation & maintenance of radiography imaging equipment – gauteng tender

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Returnable Documents: 2. SBD 4: Bidder’s Disclosure, Annexure-B for pricing schedule and, SBD 6.1 for Price and Specific Goals Preference Point claim, Enterprise which are CSD/BEE/CIPC and registration, located in Gauteng valid lease agreement, signed by both, Province. NB: The lease agreement must be

Bidders must submit a duly completed and signed SBD 1 and SBD 4, a valid SAHPRA licence/certificate, product brochures and technical data sheets, a commitment letter (if not the manufacturer), a valid tax compliance status PIN from SARS, and be registered on the Central Supplier Database (CSD) with a MAAA number. Bidders must also submit a signed Integrity Pact for Businesses. Bidders who fail any mandatory requirement will be disqualified. Bidders must achieve a minimum functionality score of 30 out of 60 points. Joint ventures/consortia must submit a valid joint venture or consortia agreement. Bidders must submit a certified copy of a valid lease agreement or municipal bill not older than three months. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

No:

1. Duly completed and signed SBD 1: Invitation to Bid
2. Duly completed and signed SBD 4: Bidder’s Disclosure
3. Annexure-B Pricing Schedule

A valid copy of the Licence/certificate of compliance as proof of registration with National

Department of Health / South African Health Product Regulatory Authority (SAHPRA)

Radiation Control Directorate that the bidder is the supplier of medical electronic devices.

NB: The department reserves a right to verify validity of the SAHPRA

licence/certificate submitted. Should it be discovered that the information submitted

is misrepresented or misleading, the bid will be disqualified.

Submission of a valid signed Joint venture agreement or consortia agreement in case of

joint venture/consortium. Only applicable to joint ventures.

Product Brochure and Technical Data Sheets:

Bidders must submit fully comprehensive copy of product brochures from the Original

6. Equipment Manufacturer (OEM) or from the bidding company including a copy of the

technical data sheets that has the technical specifications of the items tendered together

with the bid documents.

Valid Commitment letter:

If the bidder is a manufacturer (not sourcing products from another company), a

commitment letter on the letterhead stating that products will be produced and distributed

from own facility should be attached (the letter must be signed);

or

If the bidder is not the original product manufacturer, a commitment letter on the

letterhead of original product manufacturer, reseller or wholesale supplier that authorises

the bidder to resell the product must be submitted with the bid documents (the letter must

be signed).

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Tender specification for GT/GDH/020/2026: the supply, delivery, installation, commissioning

And maintenance of general and specialised radiography imaging equipment at various

Gauteng health institutions for a period of three years

If a bidder does not meet all the requirements as stated above, the bid will be disqualified.

Stage 1b: functionality evaluation responsiveness

Only bidders who have complied with mandatory requirements, (Stage 1A) will be evaluated for

functionality. During this phase bidders’ responses will be evaluated for functionality based on

achieving a minimum threshold point of 30 out of total points of 60 for functionality. Bidders who

fail to achieve the minimum threshold will be disqualified.

The Bid Evaluation Committee (BEC) responsible for scoring the bids will evaluate and score all

bids based on their submission and information provided against the following criteria:

Note: Bidders must, as part of the bid documents, submit supporting documents for all

functional requirements, as indicated here under.

Table 3: Functionality Evaluation

No. Criteria Description Scoring Weight

1 Track Record Bidders to provide testimonial Submitted evidence will 30

letters on the client’s official be scored as follows:

letterhead, signed and dated

a. 3 letters or more from the public or private

letters = 30 points sector where product(s)

b. 2 letters = 20 points were/are used. The letter

c. 1 letter = 15 points should have the contact

d. No letter submitted = 0 details of the client who uses

points medical equipment.

2 Company Bidder to provide signed and Submitted evidence will 30

Experience dated previous contractual be scored as follows:

proof / agreement / award

a. 3 years = 30 points letter/s indicating the

b. 2 years = 20 points description and the period as

c. 1 year = 15 points evidence of years of

d. Less than a year and experience in supplying

No proof = 0 point medical equipment.

Total Points: 60

Threshold Points 30

If a bidder does not meet the minimum threshold as stated above the bid will be

disqualified and not considered for further evaluation.

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Tender specification for GT/GDH/020/2026: the supply, delivery, installation, commissioning

And maintenance of general and specialised radiography imaging equipment at various

Gauteng health institutions for a period of three years

Stage 1c: technical evaluation

Only bidders who have complied with the functionality Evaluation Stage 1B will be evaluated for

the Technical Evaluation.

Bidders must observe and refer to the tender specifications, namely; the supply, delivery,

installation, commissioning and maintenance of general and specialised radiography imaging

equipment at various Gauteng Health institutions for a period of three years. Bidders may bid for

one or all the listed items. See attached Annexure A.

a. The Product Specification in MS Excel format that is attached (Annexure-A) must be

completed and submitted in its original format.

b. Bidders will score a weighting of ‘2’ or ‘1’ depending on the weighting requirement per line

item. Where a bid is non-compliant with the specification/s of that line item the bid will be

scored ‘0’.

c. The scoring of the bids:

i. Each specification will have a weight of 1, or 2, which indicates the level of importance, as

follows:

ii. A specification (line item) with a weight of 2 is a specification with a very high level of

impotency that should be complied with.

iii. A specification (line item) with a 1 weight is a specification with a standard level of

importance.

d. Bidders are required to indicate compliance/non-compliance with the specification by typing

'YES/NO/Not applicable' on each line item on column D.

e. In the case where a bidder indicated ‘No/Not Applicable’ and an equivalent or better option is

provided, bidders must type ‘Yes’ on relevant column E. Details of the equivalent/better

option must be provided on column relevant column F. Bidders must note that where an

equivalent or better option is provided, an equivalent weighting will be allocated as per the

scoring on the line item.

f. For each line item, bidders must provide a reference to the corresponding brochure/

technical data sheet or any other supporting documentation. Bidder to indicate the exact

page number where the specification can be found in Column G of Annexure A.

g. Bidders must score a minimum threshold out of the total points to qualify for the next stage of

evaluation. Refer to annexure A for minimum threshold per item.

If a bidder does not meet the required minimum threshold, the bid will be disqualified.

(Bidders must refer to Annexure-A).

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GT/GDH/020/2026 SECTION 1 - ISSUE DATE: 19/05/2026 of 119

Tender specification for GT/GDH/020/2026: the supply, delivery, installation, commissioning

And maintenance of general and specialised radiography imaging equipment at various

Gauteng health institutions for a period of three years

Stage 2: price and preference points evaluation

The bids will be evaluated according to the 80/20 or 90/10 preference point system. The 80/20

system which is applicable to bids with a Rand value of up to R50 million whilst the 90/10 system

is applicable to bids with a Rand Value above R 50 million (all applicable taxes included), where a

maximum of 80 or 90 points will be allocated for price and a maximum of 20 or 10 will be allocated

for specific goals.

To claim points for price and specific goals, bidders are referred to:

SBD 3.2: Non-Firm Prices claims

Annexure-B for pricing schedule and

SBD 6.1 for Price and Specific Goals Preference Point claim

Price and preference point allocation will be distributed as follows:

TABLE 4: Preference point allocation

Preference points and specific goal system points

PRICE 80 or 90

SPECIFIC GOALS 20 or 10

Total points 100

TABLE 5. The maximum points for specific goals are as follows:

Price and specific documentary proof points points

Goal requirements required for 90/10 for 80/20

Enterprise which are CSD/BEE/CIPC and registration

51% owned by documents

previously 5 10

Disadvantaged

individuals

Promotion of enterprises Bidder must submit certified copy of a

located in Gauteng valid lease agreement, signed by both

Province for word to be parties or a municipal bill not older than

done or services to be three months. 5 10

rendered at Gauteng

Province. NB: The lease agreement must be

valid at the advert closing date.

Total points for price and specific goals 100 100

Failure by the bidder not to submit documentation proof required in terms of this tender as

stated in Table 5, bidder will forfeit preference points for specific goals

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Tender specification for GT/GDH/020/2026: the supply, delivery, installation, commissioning

And maintenance of general and specialised radiography imaging equipment at various

Gauteng health institutions for a period of three years

8. General and safety conditions

8.1. Licenses

8.1.1. All electro-medical devices must be approved and licensed by the Radiation Control

Directorate / SAHPRA. The successful bidders must -

a) Submit a valid copy of the SAHPRA license.

b) Grant licenses and access to third party supplier, as per written agreement at no extra

cost, for connectivity of their systems to the equipment offered, such as PACS or RIS.

c) Grant licenses and access to third party supplier, as per written agreement at no extra

cost, for connectivity of their systems to the replacement (loan) equipment, new

software (for example PACS / RIS / HIS)

d) Submit the installation and user license application form (RC Dealer Form) of the

equipment to Radiation Control Directorate.

e) The import / product licence must be registered under the bidders’ name or a letter

of joint venture must be submitted by the license holder where the license is not in

the name of the bidder. Authorisation must be obtained from the OEM.

f) State all the same or other similar products installed and the reference sites where

such equipment is currently in operation in RSA or elsewhere.

8.2. Acceptance Tests

The successful bidder:

a) Must perform the Acceptance Tests within seven (7) days after installation.

b) Must submit the acceptance test results to Radiation Control Directorate / SAHPRA to

obtain approval for functionality/clinical use of the unit by the user within fourteen (14)

days after performing the acceptance tests.

8.3. Building alterations and installation

8.3.1. The bidder is expected:

a) To quote for all building alterations, where applicable.

b) Inspect the site in order to quote for any building alterations that need to be made to

accommodate the equipment tendered for. A building plan should be presented to the

GDoH infrastructure management unit at Head Office who will in turn obtain the

necessary approvals prior to commencement of actual work.

c) Any building alteration works rates will be negotiated with the client (end-user)

before the creation of the purchase order. Such rates must be market related and

be in-line with the current market rates at the time of quotation request.

d) Provide all the building alteration in accordance with the approved specifications by

GDoH infrastructure management (air conditioning, electrical, mechanical and plumbing

alterations and upgrades).

e) Should there be existing equipment in the X-Ray room, the successful bidder must in

consultation with the Asset Management Unit at the Health institution, remove it for

official disposal in line with stipulated Radiation Control Directorate. Please note that the

existing equipment remains the property of the Gauteng Department of Health until the

disposal process is completed.

f) The successful bidder must provide room alteration, equipment and electrical drawings

layout in brochure form and electronic format.

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GT/GDH/020/2026 SECTION 1 - ISSUE DATE: 19/05/2026 of 119

Tender specification for GT/GDH/020/2026: the supply, delivery, installation, commissioning

And maintenance of general and specialised radiography imaging equipment at various

Gauteng health institutions for a period of three years

8.3.2. Specify the following on the quotation for building alterations:

a) Construction alterations.

b) Air conditioning, where applicable (specify), as follows:

i) Include any air conditioning that is considered necessary for optimal functioning of

the unit (This require more than one air conditioner).

ii) All air conditioners must be covered for the duration of the warranty and maintenance

period of the contract.

iii) The air conditioner size must be adequate for ventilation for the equipment.

c) Mechanical and plumbing alterations, where applicable (must be specified).

d) Include any other related work (installation of cabinets and other related works).

8.3.3. Complete the following within 6-12 weeks after receiving purchase order:

a) The delivery of the equipment to the institution.

b) The finalization of the building alterations.

c) Communicate the time required for installation and commissioning from the date of

delivery of the equipment to the institution.

d) Conduct a pre-installation survey and notify the health institution with

recommendations of any gaps affecting the installation of the equipment.

e) Communicate the total time required from the placement of the order to the

commissioning of the equipment.

f) Communicate any delays in the installation in writing to the relevant institution and there

should be an agreement in writing.

g) Ensure availability of staff for consultation and to attend installation planning meetings

throughout the entire installation process of the system.

8.3.4. Electrical power supply:

8.3.4.1. The successful bidder must -

a) Verify that adequate electrical power supply is available for the optimal functionality of

the equipment.

b) If electrical power supply is found to not be adequate, then an upgrade that meets our

Certificate of Compliance must be provided by the bidder.

c) The equipment tendered for must not overload and trip the Hospital power in the area

where it is installed.

d) The mains cable of the unit tendered for must be SABS color coded.

e) The plugs must be surge protected.

f) Provide UPS systems and battery replacement to support all electrical hardware covered

in the warranty and maintenance period.

8.4. Radiation Protection

8.4.1. The successful bidder must -

a) All items procured must be provided with relevant Quality Control Test Tools (Phantom,

copper plates, cylinder and other related tools) for basic testing of the applicable

systems (where required).

b) Radiation protection shielding to be done in accordance with SAHPRA regulatory

standards.

c) A hard copy as well as an electronic soft copy of the Operator Manual and Quality

Assurance Manual must be provided.

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EVALUATION of 3 METHODOLOGY PROCESS

EVALUATION of 3 METHODOLOGY PROCESS

Stage 2

Criteria for price and preference points (specific goals) points

Bid Price 80 or 90

Preference Points (Specific Goals) 20 or 10

Total 100

EVALUATION of 3 METHODOLOGY PROCESS

/ award letter/s indicating the description and the period as evidence of

years of experience in supplying medical equipment.

Part 3 Section 2: Financial Proposal of the tender.

1 Track Record Bidders to provide testimonial Submitted evidence will 30

letters on the client’s official be scored as follows:

letterhead, signed and dated

a. 3 letters or more from the public or private

letters = 30 points sector where product(s)

b. 2 letters = 20 points were/are used. The letter

c. 1 letter = 15 points should have the contact

d. No letter submitted = 0 details of the client who uses

points medical equipment.

2 Company Bidder to provide signed and Submitted evidence will 30

proof / agreement / award

a. 3 years = 30 points letter/s indicating the

b. 2 years = 20 points description and the period as

c. 1 year = 15 points evidence of years of

d. Less than a year and experience in supplying

No proof = 0 point medical equipment.

Total Points: 60

Threshold Points 30

required to submit pre-production samples to the South African Bureau of Standards

(SABS) or such testing authority as designated at the request of the relevant

costs associated with the inspections / tests will be for the account of the relevant

production samples, but requires corrections / improvements, the costs of the

inspections / tests must be paid by the successful bidder and samples which are

acceptable in all respects must then reach the SABS or such testing authority as

designated within twenty-one (21) days of the date on which the findings of the SABS or

such testing authority as designated were received by the successful bidder. Failure to

deliver samples within the specified time and to the required standards may lead to the

cancellation of the intended contract.

B-BBEE: Broad Based Black Economic Empowerment

BEC: Bid Evaluation Committee

BSC: Bid Specification Committee

CMPR: Curved Multi Planar Reconstruction

DICOM: Digital Imaging and Communication in Medicine

DSV: Diameter Spherical Volume

GCC: General Conditions of Contract

GDoH: Gauteng Department of Health

GPG: Gauteng Provincial Government

GPT: Gauteng Provincial Treasury

HIS: Hospital Information System

MINIP: Maximum and Minimum Intensity Projections

MPR: Multi Planar Reconstruction

MRI: Magnetic Resonance Imaging

PACS: Picture Archiving and Communication System

PCB: Printed Circuit Board

POPIA: Protection of Personal Information Act

PPPFA: Preferential Procurement Policy Framework Act

QC: Quality Control

RFP: Request for Proposal

RIS: Radiology Information System

ROI: Region of interest

SABS: South African Bureau of Standards

SAHPRA: South African Health Product Regulatory Authority

SANAS: South African National Accreditation System

SANS: South African National Standards

SCC: Special Conditions of Contract

UPS: Uninterruptible Power Supply

VAT: Value- Added Tax

VRMS: Volume Root-Mean Square

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Tender specification for GT/GDH/020/2026: the supply, delivery, installation, commissioning

c) The equipment tendered for must not overload and trip the Hospital power in the area

where it is installed.

d) The mains cable of the unit tendered for must be SABS color coded.

e) The plugs must be surge protected.

f) Provide UPS systems and battery replacement to support all electrical hardware covered

in the warranty and maintenance period.

8.4. Radiation Protection

8.4.1. The successful bidder must -

a) All items procured must be provided with relevant Quality Control Test Tools (Phantom,

copper plates, cylinder and other related tools) for basic testing of the applicable

systems (where required).

b) Radiation protection shielding to be done in accordance with SAHPRA regulatory

standards.

c) A hard copy as well as an electronic soft copy of the Operator Manual and Quality

SBD 5 (National Industrial Participation Programme Form) will only be added to the

INVITATION TO BID pack when an imported component in excess of US $ 10 million is

expected.

6 A separate SBD 3.1, SBD 3.2 or SBD 3.3 form (PRICING SCHEDULE per item) shall be

completed in respect of each item. Photocopies of this form may be prepared and used

or additional copies, (if required) are obtainable from the relevant Department or

Institution advertising this BID (not applicable for PANEL of BIDDERS).

whether delivery periods and prices will remain firm for the duration of any contract,

which may result from this BID, by completing SBD 3.1 (PRICING SCHEDULE per item)

(not applicable for PANEL of BIDDERS).

8 If non-firm prices are offered bidders must ensure that a separate SBD 3.2 (Non-Firm

Prices per item) is completed in respect of each item for which a non-firm price is

offered. Photocopies of this form may be prepared and used or additional copies, (if

required) are obtainable from the relevant Department or Institution advertising this BID

(not applicable for PANEL of BIDDERS).

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must as per SBD 3.1 or SBD 3.2 (PRICING SCHEDULE per item) submit a Letter of

Supply from the relevant manufacturer or his supplier (not applicable for PANEL of

Bidders).

as in SBD 3.1 or SBD 3.2 (PRICING SCHEDULE per item) (not applicable for PANEL of

Bidders).

information must be supplied by completing the relevant portions of SBD 3.1 (PRICING

SCHEDULE per item) and SBD 3.2 (PRICING SCHEDULE per item) (not applicable for

PANEL of BIDDERS).

15 Unless otherwise indicated, the costs of packaging materials (if applicable) are for the

account of the bidder and must be included in the bid price on the (PRICING

SCHEDULE per item) (not applicable for PANEL of BIDDERS).

16 Delivery basis (not applicable for PANEL of BIDDERS):

a) Supplies which are held in stock or are in transit or on order from South African

manufacturers at the date of offer shall be offered on a basis of delivery into

consignee's store or on his site within the free delivery area of the bidder's centre,

or carriage paid consignee's station, if the goods are required elsewhere.

b) Notwithstanding the provisions of paragraph 16(a), offered prices for supplies in

respect of which installation / erection / assembly is a requirement, shall include

ALL costs on a “delivered on site” basis, as specified on the ( PRICING

SCHEDULE per item).

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GT/GDH/020/2026 SECTION 1 - ISSUE DATE: 19/05/2026 of 119

20. Completing of pricing schedule (annexure b)
21. Enquiries

GT/GDH/020/2026 SECTION 1 - ISSUE DATE: 19/05/2026 of 119

Tender specification for GT/GDH/020/2026: the supply, delivery, installation, commissioning

with the bid document. The price schedule document, referred to as Annexure

B, must be submitted in both hard copy and electronic copy in excel format (not

PDF) which must be captured and saved on a memory stick.

1. SBD 3.2: Non-firm prices
2. Annexure B: Price schedule (total cost of ownership model for each item)
3. SBD 6.1: Preference Points Claim Form.

necessary approvals prior to commencement of actual work.

c) Any building alteration works rates will be negotiated with the client (end-user)

before the creation of the purchase order. Such rates must be market related and

be in-line with the current market rates at the time of quotation request.

d) Provide all the building alteration in accordance with the approved specifications by

GDoH infrastructure management (air conditioning, electrical, mechanical and plumbing

alterations and upgrades).

e) Should there be existing equipment in the X-Ray room, the successful bidder must in

consultation with the Asset Management Unit at the Health institution, remove it for

official disposal in line with stipulated Radiation Control Directorate. Please note that the

existing equipment remains the property of the Gauteng Department of Health until the

disposal process is completed.

f) The successful bidder must provide room alteration, equipment and electrical drawings

layout in brochure form and electronic format.

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Tender specification for GT/GDH/020/2026: the supply, delivery, installation, commissioning

Payment Terms: PAYMENT TERMS

10. The conditions of the bid award
11. Travel
12. Counter conditions
13. Fronting
14. Contract period
15. Validity period
16. Mergers, take overs and changes in supplier detail
17. Cession
18. Third parties
19. Application of the price adjustment
20. Completing of pricing schedule (annexure b)
21. Enquiries

GT/GDH/020/2026 section 1

Tax compliance status system pin code from the south african revenue service (SARS) and

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS

Tax Compliance Status (TCS) PIN,

Tcs pin is available but the bidder is registered on the central supplier database

Csd number

Csd number must be provided

Central supplier database

Joint venture agreement or consortia agreement in case of

proof of ownership (CIPC/Shareholder certificate) or a signed

SBD 6.1 for Price and Specific Goals Preference Point claim

Enterprise which are CSD/BEE/CIPC and registration

located in Gauteng valid lease agreement, signed by both

Province. NB: The lease agreement must be

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

2. SBD 4: Bidder’s Disclosure

VAT registration

B-BBEE Details: 1.ENTERPRISE which are 51%owned by previous disadvantaged individuals 10 or 5

2.Promotion of enterprises located in Gauteng Province for word to be done or services to be rendered at Gauteng Province. 10 or 5

*It is the responsibility of the bidder to complete the relevant form (SBD 6.1) and

submit it with this BID to the relevant office to qualify for the preference points.

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Provincial supply chain

Management

EVALUATION of 3 METHODOLOGY PROCESS

Bidders job creation analysis

Date Company Name Established

SA Permanent Temp Other Comments Citizens

Staff compliment at

Establishment of

Enterprise

Current staff

compliment

Number of jobs to

be created if Bid is

successful

The successful bidder may be audited during the course of the contract to verify the above

information.

Comments to include:

• If Job Creation is direct (by your own company) or indirect (by your source of supply)
• Where the jobs created for employees that were in existing positions or unemployed?

(Net Job Creation)

NOTE: Job Creation should adhere to all applicable RSA Legislation and Regulations.

This section is for office use only

Observations Initial Job Job 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter

Count Creation

Potential

Year 1

Year 2

Year 3

Year 4

Year 5

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GT/GDH/020/2026 SECTION 1 - ISSUE DATE: 19/05/2026 of 119

Tender specification for GT/GDH/020/2026: the supply, delivery, installation, commissioning

And maintenance of general and specialised radiography imaging equipment at various

Gauteng health institutions for a period of three years

Table of content

1. Copyright

2. The purpose

be furnished in a specific manner. Any additional particulars shall be furnished in a

separate annexure.

Prosecuting Authority (NPA) for criminal investigation and or may be restricted

from conducting business with the public sector for a period not exceeding ten

(10) years in terms of the Prevention and Combating of Corrupt Activities Act No

or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and

Conditions of Contract (GCC), as issued by National Treasury in accordance with Treasury

Regulation 16A published in terms of the Public Finance Management Act, . The

general conditions are available on the National Treasury website (www.treasury.gov.za).

4.2. The Special Conditions of Contract (SCC):

g. Gauteng Finance Management Supplementary Amendment Act

h. Protection of Information Act

i. Promotion of Access to Information Act

j. Promotion of Administrative Justice Act

k. Occupational Health and Safety Act

l. Hazardous Substance Act

m. National Health Act

n. Health Professions Act

o. Protection of Personal Information Act

4.4. Applicable National Quality Standards

technical data sheets that includes the technical specifications of the items

tendered for with the bid documents. Bidders that do not submit, will be

disqualified.

6. Equipment Manufacturer (OEM) or from the bidding company including a copy of the

technical data sheets that has the technical specifications of the items tendered together

with the bid documents.

Stage 1c: technical evaluation

Only bidders who have complied with the functionality Evaluation Stage 1B will be evaluated for

the Technical Evaluation.

Bidders must observe and refer to the tender specifications, namely; the supply, delivery,

installation, commissioning and maintenance of general and specialised radiography imaging

equipment at various Gauteng Health institutions for a period of three years. Bidders may bid for

one or all the listed items. See attached Annexure A.

a. The Product Specification in MS Excel format that is attached (Annexure-A) must be

completed and submitted in its original format.

b. Bidders will score a weighting of ‘2’ or ‘1’ depending on the weighting requirement per line

item. Where a bid is non-compliant with the specification/s of that line item the bid will be

scored ‘0’.

c. The scoring of the bids:

i. Each specification will have a weight of 1, or 2, which indicates the level of importance, as

follows:

ii. A specification (line item) with a weight of 2 is a specification with a very high level of

impotency that should be complied with.

iii. A specification (line item) with a 1 weight is a specification with a standard level of

importance.

d. Bidders are required to indicate compliance/non-compliance with the specification by typing

'YES/NO/Not applicable' on each line item on column D.

e. In the case where a bidder indicated ‘No/Not Applicable’ and an equivalent or better option is

provided, bidders must type ‘Yes’ on relevant column E. Details of the equivalent/better

option must be provided on column relevant column F. Bidders must note that where an

equivalent or better option is provided, an equivalent weighting will be allocated as per the

scoring on the line item.

f. For each line item, bidders must provide a reference to the corresponding brochure/

technical data sheet or any other supporting documentation. Bidder to indicate the exact

page number where the specification can be found in Column G of Annexure A.

g. Bidders must score a minimum threshold out of the total points to qualify for the next stage of

evaluation. Refer to annexure A for minimum threshold per item.

of the Proudly South African Campaign. GPG therefore would like to procure local

products of a high quality, produced through the practise of sound labour relations and

in an environment where high environmental standards are maintained. In terms of the

missing or duplicated. No liability shall be accepted with regards to claims arising from

the fact that pages are missing or duplicated.

8.1. Licenses

8.2. Acceptance Tests

8.3. Building alterations and installation

8.4. Radiation Protection

8.5. Technology

8.6. Manuals and documentation

8.7. Warranty and Maintenance Plan

8.8. Commissioning of the equipment

8.9. Decommissioning of Existing Equipment (where applicable)

8.10. User and Technical Training

8.3.2. Specify the following on the quotation for building alterations:

a) Construction alterations.

b) Air conditioning, where applicable (specify), as follows:

i) Include any air conditioning that is considered necessary for optimal functioning of

the unit (This require more than one air conditioner).

ii) All air conditioners must be covered for the duration of the warranty and maintenance

period of the contract.

iii) The air conditioner size must be adequate for ventilation for the equipment.

c) Mechanical and plumbing alterations, where applicable (must be specified).

d) Include any other related work (installation of cabinets and other related works).

8.3.3. Complete the following within 6-12 weeks after receiving purchase order:

a) The delivery of the equipment to the institution.

b) The finalization of the building alterations.

c) Communicate the time required for installation and commissioning from the date of

delivery of the equipment to the institution.

d) Conduct a pre-installation survey and notify the health institution with

recommendations of any gaps affecting the installation of the equipment.

e) Communicate the total time required from the placement of the order to the

commissioning of the equipment.

f) Communicate any delays in the installation in writing to the relevant institution and there

should be an agreement in writing.

g) Ensure availability of staff for consultation and to attend installation planning meetings

throughout the entire installation process of the system.

8.3.4. Electrical power supply:

8.3.4.1. The successful bidder must -

a) Verify that adequate electrical power supply is available for the optimal functionality of

the equipment.

b) If electrical power supply is found to not be adequate, then an upgrade that meets our

The Special Conditions of Contract are supplementary to that of the General Conditions of Contract. Where the Special Conditions of Contract conflict with the General Conditions of Contract, the Special Conditions shall prevail. If any of the conditions on the BID forms are in conflict with any special conditions, the special conditions shall prevail. Copies of these conditions are obtainable from any office of the Gauteng Provincial Government.

Bidders must complete Compulsory Documents and attach them to their Bid Document. Bidders must submit a valid signed Joint venture agreement or consortia agreement in case of joint ventures. Bidders must submit a letter from the Equipment Manufacturer (OEM) or from the bidding company including a copy of the relevant authorization. Bidders must submit certified copy of a valid lease agreement, signed by both parties or a municipal bill not older than three months. Bidders must submit proof of ownership (CIPC/Shareholder certificate) or a signed resolution if signing on behalf of the company. Bidders must submit SAHPRA registration certificates or letters of exemption. Bidders must submit supporting documents for all functionality claims.

The evaluation of the bids will be done in accordance with the requirements of the Preferential Procurement Policy Framework Act (Act), the Preferential Procurement Regulations of 2022, GDoH Preferential Procurement Policy and the SCM policy in two stages: Stage 1: Functionality evaluation - bids will be evaluated based on their submission and information provided against the following criteria: 2 years = 20 points description and the period as stated. If a bidder does not meet the minimum threshold as stated above the bid will be disqualified. 'YES/NO/Not applicable' on each line item on column D. If a bidder does not meet the required minimum threshold, the bid will be disqualified. Stage 2: Price and Preference Points Evaluation - The bids will be evaluated according to the 80/20 or 90/10 preference point system. A maximum of 80 or 90 points will be allocated for price and a maximum of 20 or 10 will be allocated for preference points (specific goals). CRITERIA FOR PRICE AND PREFERENCE POINTS (SPECIFIC GOALS): Bid Price 80 or 90, Preference Points (Specific Goals) 20 or 10.