Appointment of a service provider to undertake the completion p1.4 Dra of stage 1, construction and beneficiary administration of the super structures and vips for 1250 units in nogaga a rural housing project of ward 9 at okhahlamba local municipality for three (3) years

{"name":null,"email":"[email protected]","phone":"079 443 0503","department":"S IN NOGAGA A RURAL","address":"UIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7)."}

Returnable Documents: The issued documents must be returned in the form and order in which they were issued to assist the Municipality to expedite adjudication of the bids. The Okhahlamba Local Municipality reserves the right to disqualify a bid in the event that the bidder does not fully comply with this provision., BID VALIDITY  This bid shall not be withdrawn during a period of ninety (90) days from the date on which it is to be lodged and it may be accepted at any time during that period.  When it is necessary to request bidders to extend the validity period of their bid as a result of exceptional circumstances, the period of the extended validity will be determined and advised to bidders within the initial or any extended validity period., UNSATISFACTORY PERFORMANCE o Unsatisfactory performance occurs when performance is not in accordance with the contract conditions o If the contractor does not perform satisfactorily, the Municipality and the Department will institute the relevant measures for cancellation of the contract. o The Municipality and the Department reserves the right to terminate the contract when the bidder has failed to meet the required standards, REMEDIES IN THE CASE OF INCORRECT PREFERENCES  If a bidder should be awarded a contract on the basis of wrong information which he/she supplied regarding the preference which he/she claimed, and it is shown later that the information is incorrect, in addition to any legal impact which it may have, the Municipality will:-  Cancel the contract and recover any loss which the Municipality and the Department may have suffered as a result of having to make less favourable arrangements.  Recover any costs or damages which the Municipality and the Department may have suffered as a result of the inclusion in the contract., DOCUMENTS TO BE SUBMITTED TOGETHER WITH BID DOCUMENT  CSD Registration Full Report (not older than 3 months )  Copy of tax clearance certificate and Status Verification Pin from SARS.  Company Registration certificate.  Certified copies of identity documents of directors or management.  Copy of B-BBEE Status Level Verification Certificates or certified copies, COMPULSORY DOCUMENTS FOR EVALUATION PURPOSES  Proof of registration with the National Home Builders Registration Council (NHBRC)  Proof of registration with CIDB and Grading 9GB  Proof of registration with SECA, SAICE  Professional Indemnity Insurance of R5 000 000.00  Joint Venture agreement and Power of Attorney (in case of a Joint Venture)  Workmen’s Compensation registration Certificate in terms of the COIDA  Municipal statement where the company is registered (Rates bill and/or proof residence/ Lease agreement)  Audited Annual Financial Statements (past three 3 years), MANDATORY OBJECTION PERIOD All administrative actions and decisions taken by the Municipality through its officials may become subject to an appeal process. As such, in terms of Section 49 of the Municipal Supply Chain Management Regulations No , a period of fourteen (14) days will be set aside to allow for the submission of appeals against the award/ process of making the award to a particular bidder by any interested party. Except in scenarios where the decision of a duly appointed appeal panel sets aside the appointment of the successful bidder as the service provider for this contract, the appointment will then be confirmed by the municipality in writing. Notice of award will be published on the municipal website., RIGHTS TO AWARD  Okhahlamba local municipality reserve the rights to call for presentations from shortlisted suppliers.  Not to make any award in this bid or accept any proposal submitted.  Award the project to more than one (1) respondent for the same project.  Request further technical/ functional information from any respondent after a closing date.  Verify information and documentation of the respondent(s).  Not to accept any of the bid document submitted.  To withdraw or amend any of the bid conditions by notice in writing to all re- spondents prior to closing of the bid and post award.  If an incorrect award has been made to remedy the matter in any lawful man- ner it may deem fit., SPECIFICATION OF CONTRACT/SCOPE OF WORK DESCRIPTION OF SERVICES REQUIRED, SPECIFICATION AND SCOPE OF WORK BIDDERS TO COMPLY STRICTLY WITH ALL FACETS OF THE SPECIFICATION, METHODOLOGY AND ADDITIONAL INFORMATION TO INDICATE OR EMPHASIZE CAPACITY TO UNDERTAKE THE REQUIRED SERVICE MUST BE FURNISHED. The OKHAHLAMBA LOCAL MUNICIPALITY hereby invites bids from suitably qualified and experienced service providers APPOINTMENT OF A SERVICE PROVIDER TO UNDERTAKE THE COMPLETION OF P1.4 DRA OF STAGE 1, BENEFICIARY ADMINISTRATION OF P4 OF STAGE 2 AND CONSTRUCTION OF 1250 SUPER STRUCTURES AND VIPS IN NOGAGA A RURAL HOUSING PROJECT OF WARD 9 IN OKHAHLAMBA LOCAL MUNICIPALITY FOR A PERIOD OF 3 YEARS The successful applicants will be required to sign a Tripartite Agreement be- tween the Okhahlamba Local Municipality and KZN Department of Human Settlements., as well as assemble a multidisciplinary team that will determine project implementation methodology and costs. The applicant must comply with legislative requirements.

 Pt  P min  Ps  90 1  

 P min 

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of

this tender the tenderer will be allocated points based on the goals stated in table 1 below as

may be supported by proof/ documentation stated in the conditions of this tender:

4.2 In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of

state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used

to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system

will apply and that the lowest acceptable tender will be used to determine the appli-

cable preference point system,

Specific goals for the tender and points claimed are indicated per the table

Below.

Number of Number of

points points

allocated claimed Proof to be attached

(90/100 (90/10

system) system)

(To be (To be

completed by completed

The specific goals allocated the organ of by the

points in terms of this tender state) tenderer)

Race:

*100% Black owned enterprise

– 4 points

*51% Black & 49% Other – 3

points

*50% Black & 50% other – 2

points 04 CK Document

Gender : 01 ID Copies

*Women – 1 points

Youth (18 – 35years) – 1 points 01 ID Copies

Disabled - 1 points

(medical document proof pro- 01 Medical Certificate

vided)

Geographical Location (Enter- CK Document

prises located in:- 03

*Provincial – 3

*National – 1

Total Specific Goals = ___________________

Declaration with regard to company/firm

4.3 Name of company/firm...............................................................................

4.4 Company registration number: .....................................................................

4.5 Type of company/ firm

Partnership/Joint Venture / Consortium

One-person business/sole propriety

Close corporation

Public Company

Personal Liability Company

(Pty) Limited

Non-Profit Company

State Owned Company

[Tick applicable box]

The Okhahlamba Local Municipality is a developer and responsible for the im-

plementation of numerous Human Settlements interventions through several

housing programmes and product typologies.

In an effort to stimulate housing, comply with legislative prescripts and resusci-

tate Nogaga A Rural Housing Project of Okhahlamba Local Municipality, the

Municipality resolved to appoint a service provider to undertake the completion

of P1.4 DRA of stage 1, conduct P4 beneficiary administration and construction

of 1250 top structures, rainwater harvesting and VIPs in Nogaga A Rural Hous-

ing Project of Ward 9 for a period of 3 years. Therefore, Implementing Agents

with necessary skills, experience and resources to meet the identified require-

ments are invited to bid. The bidders are required to submit proposals and,

The proposal, inter alia, to incorporate the following aspects:

1. Professional Team & Scope of Works

2. Project Management Activities

3. Community Facilitation

4. Determination of the Geophysical Variation Allowance to address

site specific technical constraints

5. Security of site/s up to hand-over stage

6. All applicable legislative and policy prescripts

7. Design of, and specification of product, in line with the Depart-

ment’s Norms and Standards and applicable prescripts

8. Enrolment of homes with the National Home Builder’s Registra-

tion Council (NHBRC)

9. Development Programme and Financial Implication (cashflow)

10. Identification and role of key stakeholders and salient project risks

11. Clear indication to be provided for relevant experience

12. Risk mitigation measures

 Undertake all aspects of project implementation from stage 1 (part of i.e.

P1.4 DRA) and stage 2 of the rural housing project to closeout, through

the management and undertaking of the following key activities and out-

comes

 Prepare project scope including the capital grant funding and salient pro-

ject risks and mitigation measures in-line with the implementation guide-

lines for housing Programmes, Policies and Frameworks;

 Business Plan to incorporate project set up and organizational arrange-

ments as well as defined and user-friendly operating procedures and

systems to facilitate the technical, financial and communication / report-

ing requirement with an emphasis on training and empowerment and

skills transfer;

 Facilitate stage 2 rural housing project-packaging, approval and required

contractual arrangements between the identified stakeholders;

 Project management of all stage 2 rural housing project milestones and

requirements;

 Construction management and ongoing technical assistance;

 Define and manage social facilitation and community participation

through appropriate communication and training / skills audit strategies;

 Lead the process of community engagements including selecting the

Project Steering Committee

 Drafting of Project Steering Committee Constitution and chairing

monthly meetings.

 Appoint Project Engineer and chairing of monthly Technical meetings in

the Project

 Attend monthly Municipal Housing Forum meetings and report monthly

progress and issues blocking the project

 Ensure compliance with relevant legislative, regulatory and policy pre-

scripts;

 Provide strategic direction following project close out in respect of post

construction opportunities and utilisation of community empowerment

and resources accrued through the project implementation cycle;

 Manage the Project Specific Account in line with financial management

prescripts;

 Prepare and submit monthly accounts reconciliation reports to key stake

holders throughout the project cycle;

 Make subsidy payments to material supplies and for wages as author-

ized IA;

 Disburse project funds upon achievement of agreed milestones as per

financial modelling;

 Submit to Okhahlamba Local Municipality and the Department, a recon-

ciliation of funds received and expenditure incurred on the specified ac-

count, after the project has been completed (Form part of Project Close

out);

 Define and manage appropriate training / workshopping strategies pre,

during and post project implementation, to give effect to:

 Broad understanding of general housing and policy requirements focus-

ing on Housing Programmes and its unique requirements and aims;

 Provide guidance and clarity in respect of understanding of the manage-

ment processes and systems of the organisational structures, job de-

scriptions, tasks and associated renumeration, technical and financial

milestones and roles of key stakeholders and role players both external

and internal (on the project community);

 Training with a view to foster municipal and community participation in

house design and cost implications (BOQ’s) and impact of decision to

accommodate future extensions and alterations;

 Housing Consumer Education (Responsibilities and maintenance);

 Workshop on various beneficiary contribution factors;

 Quality Assurance Aspects;

 Contribute to monitoring and control;

 Broad understanding of legislative, regulatory technical standards at their im-

pact on the project;

 Participate in setting criteria to support allocation of duties / jobs / sub-contrac-

tors... etc.;

 General capacity building including understanding of co-ops and identification

of work and business opportunities (material and plant / tool suppliers) and

methodology to lobby for support funding from non-housing funds;

 As well as explore avenues on how the social capital gained can be used to

plan and implement other value-added community initiatives;

 Ongoing training of municipalities, through mentoring from skilled within IA.

2.1 Stage 1 – Planning: Undertake the completion of stage 1 P1.4 DRA in the

project and prepare a close out pack for stage 1, while undertaking the prep-

aration and submission of stage 2 subsidy application pack for Okhahlamba

and Department approval.

2.2 Stage 2 – Beneficiary Administration and Construction of Super Struc-

tures: Undertake the necessary activities to achieve beneficiary approval

and construction of super structures.

2.3 Closeout: Formally collate all Admin, Legal, Financial and Technical As-

pects, culminating in a comprehensive closeout report supporting a submis-

sion for Okhahlamba and Department approval.

3. Bidding Implementing Agents must display the following capacity:

3.1 Facilitation Skills

3.2 Capacity development and training expertise (participatory development)

3.3 Strong project management skills

3.4 Procurement skills (ability to negotiate, maximize resources)

3.5 Technical Expertise

3.6 Organisation development skills

3.7 Administrative and Financial Management experience / expertise

3.8 Understanding of health and safety prescripts relating to the construction in-

dustry.

Service Providers must comply with legislative policy requirements, be regis-

tered with the Central Suppliers Database, and or NHBRC. All professionals in

the Professional Team should be registered with the respective Professional

Councils for Town Planning (Must be Registered with SACPLAN / Land Survey

(Must be Registered South African Geomatics Council) / Geotechnical (Must

be with Council for Geoscience), Structural & Civil Engineer (Must be Regis-

tered with ECSA)/ Conveyancer (Legal Practice Council) / Quantity Surveyor

(Must be registered SACQSP) / Project Management (Must be registered with

SACPMP) / Architect (Must be registered with SACAP / Environmentalist (Must

be Registered with South African Council for Natural Scientific Professions)

Technical enquiries to be directed to:

Mrs Lindiwe Mzolo and or Mr Mthambisi Khumalo

6. Form of bid

Form of acceptance

Department: __________________________________________________

Form of bid: __________________________________________________

To: Municipal Manager

P O Box 71

Bergville

3350

1. I/we hereby bid to supply and deliver the goods as and when ordered by the

Head of Department at prices quoted and/or to render all of any of the services

described in the attached documents to the Okhahlamba Local Municipality on

the terms and conditions and in accordance with the specifications stipulated in

the bid documents (and which shall be taken as part of, and incorporated into,

this bid) at prices and on the terms regarding time for delivery and/or execution

inserted therein.

2. I/we agree that: the offer herein shall remain binding upon me/us and open for

acceptance by the Okhahlamba Local Municipality during the validity period of

90 days indicated and calculated from the closing time of bid;

2.1. this bid and its acceptance shall be subject to the terms and conditions

contained in the Preference Points Claim Form;

2.2. if I/we withdraw my/our bid within the period for which I/we have agreed that the

bid shall remain open for acceptance, or fail to fulfil the contract when called

upon to do so, the Council may, without prejudice to its other rights, agree to

the withdrawal of my/our bid or cancel the contract that may have been entered

into between me/us and the Council and I/we will then pay to the Council any

additional expense incurred by the Council having either to accept any less

favourable bid or, if fresh bids have to be invited, the additional expenditure

incurred by the invitation of fresh bids and by the subsequent acceptance of

any less favourable bid. The Council shall also have the right to recover such

additional expenditure by set-off against monies which may be due to become

due to me/us under this or any other bid or contract and pending the

ascertainment of the amount of such additional expenditure to retain such

monies, guarantee or deposit as security for any loss the Council may sustain

by reasons of my/our default;

2.3. If my/our bid is accepted, the acceptance may be communicated to me/us by

letter or order by ordinary post or registered post and that the SA Post Office

Ltd shall be regarded as my/our agent, and delivery of such acceptance to SA

Post Office Ltd shall be treated as delivery to me/us;

2.4. I/we understand that the Council is not bound to accept the lowest or any bid

and also reserves the right to divide the contract between one or more bids;

2.5. this bid, together with Council’s written acceptance thereof, shall constitute a

binding contract between us;

2.6. the law of the Republic of South Africa shall govern the contract created by the

acceptance of my/our bid and that I/we choose Dom cilium citadel et executant in the

Republic at (full address of this place):

3. I/we furthermore confirm that I/we have satisfied myself/ourselves as to the

correctness and validity of my/our bid, that the price(s) and rate(s) quoted cover

all the work/item(s) specified in the bid documents and that the price(s) and

rate(s) cover all my/our obligations under a resulting contract and that I/we

accept that any mistakes regarding price(s) and calculations will be at my/our

risk.

4. I/we hereby accept full responsibility for the proper execution and fulfilment of all

obligations and conditions devolving on me/us under the agreement as the

Principal(s) liable for the due fulfilment of this contract.

5. I/we agree that any action arising from this contract may in all respects be

instituted against me/us and I/we hereby undertake to satisfy fully any sentence

of judgment which may be pronounced against me/us as a result of such action.

5.1 Are you duly authorized to sign the bid? *

5.2 Has the Declaration of Interest been duly completed and included with the other

bid forms?

*Delete whichever is not applicable

14. Other related services

15. Quality Management System (QMS)

Methodology is acceptable, Outlined 2 of the above Fair 20

points

Methodology lacks clarity and flow, only covered 1 of Poor 0-10

the above points.

Did not outline any of the above points-0 Points

Relevant Experience is relevant and applicable to the Good 25

not vary more than 15% of the total value of the original contract, the contractor

may be instructed to deliver the goods or render the services as such. In cases

of measurable quantities, the contractor may be approached to reduce the unit

price, and such offers may be accepted provided that there is no escalation in

price.

3. Returnable documents

project implementation methodology and costs. The applicant must comply

with legislative requirements.

1. Background

2. Implementation Plan

detailing all information required as per evaluation criteria, for the

progression to stage 2, service providers must score a minimum of 70%

of total points and profile must have traceable references with a proven

track record. documentary proof of completed contracts must be attached

3. for stage 3 will be presantations from the qualifying bidders.

general. Good track record and traceable

references. Demonstrates due competency in low

income projects, and specifically of projects of a

similar nature

extensive experience and knowledge incorporating

relevance in the built environment, registration with

the relevant council for:

 Town Planning (Must be Registered with

of P1.4 DRA of stage 1, conduct P4 beneficiary administration and construction

of 1250 top structures, rainwater harvesting and VIPs in Nogaga A Rural Hous-

ing Project of Ward 9 for a period of 3 years. Therefore, Implementing Agents

with necessary skills, experience and resources to meet the identified require-

ments are invited to bid. The bidders are required to submit proposals and,

Total Bid Price (Refer to pricing

schedule on )

Prepared and Issued by: For technical enquiries, contact:

Directorate: Corporate Department M Khumalo at Tel: 079 443 0503/ 087 086

Okhahlamba local municipality 9298

P.O. BOX 71, BERGVILLE, 3350 e-mail: mthambisi.khu-

[email protected]

1. Form of acceptance and declaration 18

2. Pricing schedule (mbd 3.1) 21

3. Declaration of interest (mbd4) 23

stipulations or provisions incorporated in the bid, such special conditions,

stipulations or provisions shall apply

7. Mbd 3.1 Pricing schedule – firm prices

(Purchases)

CIDB grading/category: 9GB

CIDB: 9gb

valid Tax Clearance Certificate plus SARS status verification pin, CK document and other required

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

TCS PIN: OR CSD No

CSD registration, valid

Csd number

Csd number must be provided

CSD Registration Full Report (not older than 3 months )

Central Supplier Database (CSD) and Okhahlamba Local Mu

Central supplier database (csd),

Workmen’s Compensation registration Certificate in terms of the COIDA

Joint Venture agreement and Power of Attorney (in case of a Joint Venture)

Power of Attorney (in case of a Joint Venture)

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing.

Mit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd),

A csd number must be provided.

2. Pricing schedule (mbd 3.1) 21
3. Declaration of interest (mbd4) 23

Goods/services (mbd 7.2) 33

B) declaration of bidder’s past supply chain

Management practices (mbd 8) 34

Bid determination (mbd 9) 36

Points Allocation: 3 points

B-BBEE Details: tract and recover any loss which the Municipality and the

Department may have suffered as a result of having to make less favourable

arrangements.

 Recover any costs or damages which the Municipality and the Department may

have suffered as a result of the inclusion in the contract.

8. Documents to be submitted together with bid document

 CSD Registration Full Report (not older than 3 months )

 Copy of tax clearance certificate and Status Verification Pin from SARS.

 Company Registration certificate.

 Certified copies of identity documents of directors or management.

 Copy of B-BBEE Status Level Verification Certificates or certified copies

9. Compulsory documents for evaluation purposes

 Proof of registration with the National Home Builders Registration Council

(Nhbrc)

 Proof of registration with CIDB and Grading 9GB

 Proof of registration with SECA, SAICE

 Professional Indemnity Insurance of R5 000 000.00

 Joint Venture agreement and Power of Attorney (in case of a Joint Venture)

 Workmen’s Compensation registration Certificate in terms of the COIDA

 Municipal statement where the company is registered (Rates bill and/or proof

residence/ Lease agreement)

 Audited Annual Financial Statements (past three 3 years)

10. Mandatory objection period

All administrative actions and decisions taken by the Municipality through its officials

may become subject to an appeal process. As such, in terms of Section 49 of the

Municipal Supply Chain Management Regulations No , a period of

fourteen (14) days will be set aside to allow for the submission of appeals against the

award/ process of making the award to a particular bidder by any interested party.

Except in scenarios where the decision of a duly appointed appeal panel sets aside

the appointm

COM 02/2026 Appointment of a service From : 10 Compulsory : 13 October 2026 Community Services Depart:

Functionality provider to undertake the September 2026 22 September @ 12.00pm M Khumalo or L Mzolo

70% completion p1.4 DRA. of stage 1, Contact Mrs M 2026 082 512 0349/082 512 0507

construction and beneficiary Dlamini / B Shezi @10:00am Email:mthambisi.khumalo@o

CIDB: 9GB administration of the super 036 448 8062/ MUNICIPAL khahlamba.gov.za/lindiwe.mz

structures and VIPs for 1250 036 448 9209 COUNCILs [email protected]

units in Nogaga a rural housing CHAMBER

project of ward 9 at Okhahlamba

local municipality for three (3)

years

 If a bidder should be awarded a contract on the basis of wrong information

which he/she supplied regarding the preference which he/she claimed, and it is

shown later that the information is incorrect, in addition to any legal impact

which it may have, the Municipality will:-

 Cancel the contract and recover any loss which the Municipality and the

may become subject to an appeal process. As such, in terms of Section 49 of the

fourteen (14) days will be set aside to allow for the submission of appeals against the

award/ process of making the award to a particular bidder by any interested party.

3.1 Facilitation Skills

3.2 Capacity development and training expertise (participatory development)

3.3 Strong project management skills

3.4 Procurement skills (ability to negotiate, maximize resources)

3.5 Technical Expertise

3.6 Organisation development skills

3.7 Administrative and Financial Management experience / expertise

3.8 Understanding of health and safety prescripts relating to the construction in-

dustry.

9. Mbd 5 declaration for procurement above r10 million (VAT included)

For all procurement expected to exceed R10 million (VAT included), bidders must complete the

following questionnaire:

1 Are you by law required to prepare annual financial statements for auditing?

1.1 If yes, submit audited annual financial statements for the past three years or since the date of

establishment if established during the past three years.

 Land Survey (Must be Registered South Af-

rican Geomatics Council)

 Geotechnical (Must be with Council for Geo-

science), Structural & Civil Engineer (Must be

Registered with ECSA)

 Conveyancer (Legal Practice Council)

 Quantity Surveyor (Must be registered

Sacqsp)

 Project Management (Must be registered with

Sacpmp)

 Architect (Must be registered with SACAP

 Environmentalist (Must be Registered with

15. Quality Management System (QMS)

16. Scope of work

 Undertake all aspects of project implementation from stage 1 (part of i.e.

P1.4 DRA) and stage 2 of the rural housing project to closeout, through

the management and undertaking of the following key activities and out-

comes

 Prepare project scope including the capital grant funding and salient pro-

ject risks and mitigation measures in-line with the implementation guide-

lines for housing Programmes, Policies and Frameworks;

 Business Plan to incorporate project set up and organizational arrange-

ments as well as defined and user-friendly operating procedures and

systems to facilitate the technical, financial and communication / report-

ing requirement with an emphasis on training and empowerment and

skills transfer;

 Facilitate stage 2 rural housing project-packaging, approval and required

contractual arrangements between the identified stakeholders;

 Project management of all stage 2 rural housing project milestones and

requirements;

 Construction management and ongoing technical assistance;

 Define and manage social facilitation and community participation

through appropriate communication and training / skills audit strategies;

 Lead the process of community engagements including selecting the

tered with the Central Suppliers Database, and or NHBRC. All professionals in

the Professional Team should be registered with the respective Professional

Councils for Town Planning (Must be Registered with SACPLAN / Land Survey

(Must be Registered South African Geomatics Council) / Geotechnical (Must

be with Council for Geoscience), Structural & Civil Engineer (Must be Regis-

tered with ECSA)/ Conveyancer (Legal Practice Council) / Quantity Surveyor

(Must be registered SACQSP) / Project Management (Must be registered with

SACPMP) / Architect (Must be registered with SACAP / Environmentalist (Must

be Registered with South African Council for Natural Scientific Professions)

Preferential procurement regulations 2022 28

A) contract form –purchase for

Goods/services (mbd 7.2) 33

B) declaration of bidder’s past supply chain

Management practices (mbd 8) 34

C) certificate of independent

Bid determination (mbd 9) 36

D) particulars of bidder 39

E) enquiry contact details 41

7. Conditions of bid 42
8. General conditions of contract 44
9. Authority to sign a bid 55
10. Check list 60

 Proof of registration with the National Home Builders Registration Council

(Nhbrc)

 Proof of registration with CIDB and Grading 9GB

 Proof of registration with SECA, SAICE

 Professional Indemnity Insurance of R5 000 000.00

 Joint Venture agreement and Power of Attorney (in case of a Joint Venture)

 Workmen’s Compensation registration Certificate in terms of the COIDA

 Municipal statement where the company is registered (Rates bill and/or proof

residence/ Lease agreement)

 Audited Annual Financial Statements (past three 3 years)

described in the attached documents to the Okhahlamba Local Municipality on

the terms and conditions and in accordance with the specifications stipulated in

the bid documents (and which shall be taken as part of, and incorporated into,

this bid) at prices and on the terms regarding time for delivery and/or execution

inserted therein.

2. I/we agree that: the offer herein shall remain binding upon me/us and open for

acceptance by the Okhahlamba Local Municipality during the validity period of

90 days indicated and calculated from the closing time of bid;

2.1. this bid and its acceptance shall be subject to the terms and conditions

contained in the Preference Points Claim Form;

2.2. if I/we withdraw my/our bid within the period for which I/we have agreed that the

bid shall remain open for acceptance, or fail to fulfil the contract when called

upon to do so, the Council may, without prejudice to its other rights, agree to

the withdrawal of my/our bid or cancel the contract that may have been entered

into between me/us and the Council and I/we will then pay to the Council any

additional expense incurred by the Council having either to accept any less

favourable bid or, if fresh bids have to be invited, the additional expenditure

incurred by the invitation of fresh bids and by the subsequent acceptance of

any less favourable bid. The Council shall also have the right to recover such

additional expenditure by set-off against monies which may be due to become

due to me/us under this or any other bid or contract and pending the

ascertainment of the amount of such additional expenditure to retain such

monies, guarantee or deposit as security for any loss the Council may sustain

by reasons of my/our default;

2.3. If my/our bid is accepted, the acceptance may be communicated to me/us by

letter or order by ordinary post or registered post and that the SA Post Office

Note: All delivery costs must be included in the bid price, for delivery at the

prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax,

unemployment insurance fund contributions and skills development levies.

8. Mbd 4 declaration of interest

9. No bid will be accepted from persons in the service of the state1.

municipality or any other service provider in respect of which payment is overdue for more than 30

days?

2.1 If no, this serves to certify that the bidder has no undisputed commitments for municipal

services towards a municipality or other service provider in respect of which payment is overdue for

more than 30 days.

2.2 If yes, provide particulars.

including particulars of any material non-compliance or dispute concerning the execution of such

contract? YES /NO

3.1 If yes, furnish particulars

3.2 Will any portion of goods or services be sourced from outside the Republic, and, if so, what

portion and whether any portion of payment from the municipality / municipal entity is expected to be

transferred out of the Republic? YES / NO

If yes, furnish particulars _______________________________________