Appointment of a service provider for the replacement of the existing uninterruptible power supply (UPS) system at the pietermaritzburg data centre with one (1) year installation and thirty-six (36) months maintenance and service plan

Prospective bidders must register on national treasury’s central supplier database prior to submitting bids.

Registration on National Treasury's Central Supplier Database (CSD) prior to submission. Valid tax clearance (SARS TCS). Registration with the Department of Labour as an electrical contractor. Accreditation with the OEM as a reseller for the UPS system. Minimum of three (3) UPS system installations/maintenance/support contracts for customers in the past ten (10) years. CIDB registration with a minimum rating of 5EB or higher. Acceptance of all Special Conditions of Contract. Valid B-BBEE certificate or sworn affidavit. Submission of SBD 4 (Bidder's Disclosure), SBD 6.1 (Preferential Procurement Claim Form) with supporting evidence, and attendance of the compulsory physical briefing session.

RFB 3290-2026: appointment of a service provider for the replacement of the existing uninterruptable power supply (UPS) system at the pietermaritzburg data centre with one (1) year installation and thirty-six (36) months maintenance and service plan.

Bidders must attend the compulsory briefing session and sign the attendance register. Bidders must be registered on National Treasury's Central Supplier Database (CSD). Bidders must be registered as an Electrical Contractor with the Department of Labour, evidenced by a valid letter, and hold a minimum of one licensed installation electrician (three-phase wireman).. Bidders must be an OEM-accredited reseller, evidenced by a valid letter from the OEM. Bidders must provide three reference letters for UPS installation, maintenance, and support work done in the past five years, on company letterhead with contact details, project scope, and start/end dates. Bidders must be registered with CIDB with a minimum rating of 5EB or higher, evidenced by completing and signing Annex B. Bidders must accept ALL Special Conditions of Contract by signing the Declaration of Compliance and Acceptance. Bidders must complete the Declaration of Acceptance for pricing conditions, marking either ACCEPT ALL or DO NOT ACCEPT ALL; failure to mark ACCEPT ALL results in disqualification. Bidders must submit proof of B-BBEE status level (SANAS accredited certificate or CIPC sworn affidavit for EMEs/QSEs), South African ID for designated groups, and/or medical certificate for disability, to claim preference points. Bidders must not set counter conditions; amendments to bid conditions may invalidate the bid. Bidders must not engage in fronting; SITA may investigate and disqualify bids or restrict contractors for up to10 years for fronting. Bidders must submit preference status reports within30 days after each quarter from contract commencement. Bidders must keep auditable records for preference claims and make them available for audit upon request.

RFB 3290-2026: appointment of a service provider for the replacement of the existing uninterruptable power supply (UPS) system at the pietermaritzburg data centre with one (1) year installation and thirty-six (36) months maintenance and service plan.

{

"briefingSession": "21 September 2026 at 12:00 pm at 343 Jabu Ndlovu Street, -1 Floor Natalia Building, Pietermaritzburg",

"closingDate": "21 September 2026",

"closingTime": "11:00"

}

A compulsory briefing session will be held on 21 September 2026 at 12:00 pm at 343 Jabu Ndlovu Street, -1 Floor Natalia Building, Pietermaritzburg.

{"name":"Ms. Siphumelele","email":"[email protected]","phone":"+27 12 482 3000","department":null,"address":".suppliers.sita.co.za at 11h00 on"}

Bids must be submitted electronically via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za by 11h00 on the bid closing date. The bid response must be submitted in the correct format as one original document. Bidders must complete the bid pricing schedule in the Excel spreadsheet format provided.

Bidders must be registered on the Central Supplier Database (CSD) and have all company details updated. Attendance at the compulsory briefing session is mandatory. No other evaluation criteria are specified in the document.

Administrative pre-qualification requirements

Bid pricing schedule

Bidders will complete the bid pricing schedule in the Excel spreadsheet format provided

ete the bid pricing schedule in the Excel spreadsheet format provided

Bidders must be registered on the CSD and ensure all company details are updated. Bidders must submit their bid responses through the SITA ERP Oracle Portal via the provided link, following the step-by-step guide. The bid response must be submitted in the correct format as one original document. Bidders must complete the bid pricing schedule in the provided Excel spreadsheet format. Bidders must tick the box to confirm the manner of submission. Responses must be submitted via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za by 11h00 on the bid closing date.

Enquiries: Ntombenhle Mkhize, Tel: 033 260 3187, email: [email protected]. All queries must be submitted in writing to this email address.

Closing date: 02 October 2026 at 11:00. No briefing or site visit dates are provided.

No contact details (SCM or technical) are provided in the available text.

Returnable documents must be completed, signed and submitted with the bid. Required forms include SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and SBD 9 (Certificate of Independent Bid Determination). The supplied document does not specify the submission channel or address.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS Tax Compliance Status (TCS) pin. The tender may be subject to the 80/20 or 90/10 preference point system as per the PPPFA, but the evaluation split and minimum qualifying scores are not stated.

The scope is the replacement of the existing uninterruptible power supply (UPS) system at the Pietermaritzburg Data Centre, including one (1) year installation and thirty-six (36) months maintenance and service plan. No further technical details are available.

Pricing format, bonds, guarantees, and payment terms are not specified in the available text.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS Tax Compliance Status (TCS) pin. A valid B-BBEE certificate or sworn affidavit is required. The following standard forms must be submitted:

• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies independent pricing and no collusion.