Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
B9356 Amajuba Road, Section 1 - Madadeni - Newcastle - 2940
Organization Type
GOVERNMENT
Published
09 Sept 2026
OCDS Reference
ocds-9t57fa-169696
This tender invites professional engineering consultants to register on a database panel for a period of 3 years, as an extension of an existing panel. The opportunity is open to consultants in the professional services and consulting industry, based in kwazulu-natal. NO briefing session is scheduled.
Closing date: 12 October 2026 at 12h00.
No compulsory briefing session.
Bid number: P2025/04.
Contract period: 3 years (extension of existing panel).
Bidders must be registered on the Central Supplier Database (CSD).
Bidders must not owe municipal rates or taxes; an affidavit may be required.
Bidders must complete and sign MBD 1, MBD 4, MBD 6.1, and MBD 8 forms.
At least 30% Contract Participation Goals (CPG) for targeted enterprises is required.
Bidders must select a CPG partner from the Amajuba DM database of professional service providers.
Key personnel must be ECSA registered (e.g., Professional Civil Engineer/Technologist with 10+ years post-registration experience) or SACPCMP registered.
Professional indemnity insurance of R3 million per claim is required.
Bidders must not have ongoing projects with Amajuba DM at the time of tender advertisement to be eligible for invitations.
The 80/20 preference point system applies.
Continue with tenders sharing this issuer, category, or province.
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Continue with tenders sharing this issuer, category, or province.
Date & Time
Monday, 12 October 2026 - 12:00
Venue
null
Already appointed bidders are automatically retained and need not-resubmit applications.
Categories
Request for Bid(Open-Tender)
B9356 Amajuba Road, Section 1 - Madadeni - Newcastle - 2940
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
AI Document Analysis Stages
Important Dates
09 Sept
2026
Tender Published
Tender was published
12 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Bid document - Invitation to register on the database panel of professional engineering consultants.pdf
No summary available
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Open Supplier Readiness HubMedian Estimate
R 2 263 112
Range
Based on 18 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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{"closingDate":"12 OCTOBER 2026","closingTime":"12H00","briefingSession":"{"date":null,"time":"12H00","venue":"ION TO BID","is_compulsory":true}"}
Contact Information
Source: Bid document - Invitation to register on the database panel of professional engineering consultants.pdf (TENDER){"name":"Mr Sanele","email":"[email protected]","phone":"034 329 7200","department":"BTO CONTACT PERSON Sanele Dube","address":null}
Submission Guidelines
Source: Bid document - Invitation to register on the database panel of professional engineering consultants.pdf (TENDER)Returnable Documents: Certified ID copies of all members/directors of company or sole proprietor, Bank details (together with an original cancelled cheque/ bank stamp or original letter from financial institution), All Municipal Bid Documents (MBD) must be completed and returned. Failure to fully complete and/or provision of incorrect information in the declaration will be regarded as a non-responsive tender, Copy of CSD (Central Supplier Database)., Copy of company registration documents., For Joint Venture Agreements, attach the CK’s of each of the joint venture members (if applicable), ID(s) copies of company director(s)., Copy of current municipal account for all Director/s and Company, not owing more than 90 days or copy of lease agreement from the relevant leasing authority. If the business is operated from the residence of one of the Director/s, an original affidavit, certified, must be submitted stating the address of the premises from your local SAPS office. In a case where the directors are not liable for the payment of rates/taxes, an affidavit commissioned by SAPS stating that the director is not liable for the payment of rates must be submitted. In case the director does not own property/is a tenant, leasing agreement should be submitted to confirm the place of residence. Tenders who are not registered with any municipality for the payment of rates and services due to their location may submit proof of residence / business address certified by a Municipal Councillor, but only if the residence is the same address as the business address, accompanied by an affidavit commissioned by SAPS., If the bidder’s place of work or the address is located in rural settlement under traditional council, the bidder must submit the proof of resident certified by the traditional council leader and proof of resident certified by ward councillor., Printed copy of SARS Tax Pin for further verification., Completed and signed Municipal Bidding Document attached to the tender document. Bids will be adjudicated in terms of the Council Supply Chain Management Policy. It is therefore compulsory that the municipal tender document be used. Amajuba District Municipality is not bound to accept the lowest or any quote FAILURE TO ATTACHED THE ABOVE REQUESTED DOCUMENTS WILL RESULT IN BIDDERS’ TENDER DISQUALIFICATION
Evaluation Criteria
Source: Bid document - Invitation to register on the database panel of professional engineering consultants.pdf (TENDER)No eligibility criteria specified
Technical Specifications
Source: Bid document - Invitation to register on the database panel of professional engineering consultants.pdf (TENDER)Professional engineering services for the execution of several projects over the next three municipal
financial years. Appointments will be reviewed annually to take into consideration performance.
In order to ensure service delivery and ensure that the projects are finished before the end of the
relevant financial years, the Technical Services Directorates has decided to call for proposals to
complete the projects mentioned.
The indicative scope of work of the appointed Professional Service Provider (PSP) will be as follows:
Preparation of Business Plans follow up and liaison with DWS and COGTA until approval is granted.
Geotechnical investigation
Undertake any topographical surveys required.
Undertake Environmental Management Plans, and sort EIA, BA and WULA Licenses.
Undertaking Institutional Social Development (ISD) program.
Prepare preliminary and detail designs and producing of drawings for consideration and approval by
Amajuba District Municipality.
undertaken at risk by the bidder.
The Bidder may also be requested to prepare master plans for the project categories listed in this bid.
Prepare all necessary tender documents and attend compulsory briefing session.
Prepare tender evaluation report.
Manage the contract to undertake the project including the preparation of contractor payments using
the applicable systems of Amajuba District Municipality.
Undertake any quality assurance required
Attendance of professional team meetings.
Prepare and maintain a consultant payment schedule to keep track of all Fee Claims, which will be
submitted with each claim.
Preparing a monthly project report
Prepare Hand Over certification and Close out.
Preparation of As-built drawings and submission in GIS format.
Development of necessary safety plans to ensure compliance to OHSA.
The Consultant shall, for monitoring purposes, keep monthly records and transmit to the Client data
on the following indicators with regards to the EPWP projects implemented:
a) Project budget and planned output according to EPWP requirements
b) Actual Project Expenditure and actual output according to EPWP requirements
c) Planned and achieved labour intensity
d) Number of work opportunities created
e) Demographics of workers employed (disaggregated by women, youth and persons with
disabilities)
f) Wage rate earned on project
g) Number of person-days of employment created
h) Copies of Identity documents of workers;
I) Number of persons who have attended training including the nature and duration of training
provided
j) Assets created, rehabilitated or maintained in accordance with indicators in the EPWP M & E
Framework.
k) Services provided or delivered in accordance with indicators in the EPWP M & E Framework.
The Consultant shall, before certifying a contractor’s payment certificate, ensure that the contractor has
submitted labour information in a format and timeframe specified by the employer. If the information submitted
by the contractor is inadequate the consultant shall not submit the payment certificate to the employer for
payment of the relevant outputs.
6.1 Objective
The objective of Amajuba District Municipality is to bring about meaningful transformation in the built
environment construction industry through the following:
✓ Meaningful Economic Participation.
✓ Local Economic Development.
✓ Transfer of Technical, Management and Entrepreneurial Skills; and
✓ Creation of sustainable Large Black Enterprises
The Tenderer to use must select CPG partner from the Amajuba DM database of Professional Service
Providers.
6.2 Contract Participation Goals
Contract Participation Goal (CPG) – the value of services and works paid to one or more targeted
enterprise(s).
Amajuba District Municipality requires at least 30% Contract Participation Goals (CPG) of the value of
services and works paid to one or more targeted enterprises to comply with the 2017 Regulations pertaining
to the Preferential Procurement Policy Framework Act.
7.3 Contract Participation Goals List (CPG)
Bidders that fail to score the minimum functionality Score of 80 points will automatically be listed on the CPG
list, Rotation of CPG Consultants listed will be implemented based on functionality points scored by the
bidders, a hierarchy list from the highest to the lowest points will be compiled by Amajuba DM.
Bidders that score below a minimum of 50 points on functionality will not be listed on the CPG panel.
Rotation of CPG Consultants in panel will be implemented based on Amajuba DM SCM policy.
Once CPG Consultants are on the panel, they will not be invited for tenders should they have ongoing
projects, with Amajuba DM, at the time of the tender advertisement
Terms of reference approved by
Mrs cb mkhize
Municipal manager
Mbd 4 declaration of interest
No bid will be accepted from persons in the service of the state1.
Any person, having a kinship with persons in the service of the state, including a blood
relationship, may make an offer or offers in terms of this invitation to bid. In view of
possible allegations of favouritism, should the resulting bid, or part thereof, be awarded
to persons connected with or related to persons in service of the state, it is required
that the bidder or their authorised representative declare their position in relation to
the evaluating/adjudicating authority.
3 In order to give effect to the above, the following questionnaire must be completed and
submitted with the bid.
3.1 Full Name of bidder or his or her representative:.....................................................
3.2 Identity Number: ..............................................................................................
3.3 Position occupied in the Company (director, trustee, hareholder2):.............................
3.4 Company Registration Number: .........................................................................
3.5 Tax Reference Number:....................................................................................
3.6 VAT Registration Number: ..............................................................................
3.7 The names of all directors / trustees / shareholders members, their individual
identity numbers and state employee numbers must be indicated in paragraph 4
below.
3.8 Are you presently in the service of the state? YES / NO
3.8.1 If yes, furnish particulars. .........................................................................
1MSCM Regulations: “in the service of the state” means to be –
(a) a member of –
(i) any municipal council;
(ii) any provincial legislature; or
(iii) the national Assembly or the national Council of provinces;
(b) a member of the board of directors of any municipal entity;
(c) an official of any municipality or municipal entity;
(d) an employee of any national or provincial department, national or provincial public entity
or constitutional institution within the meaning of the Public Finance Management Act,
1999 (Act No.);
(e) a member of the accounting authority of any national or provincial public entity; or
(f) an employee of Parliament or a provincial legislature.
Shareholder” means a person who owns shares in the company and is actively involved in the
management of the company or business and exercises control over the company.
3.9 Have you been in the service of the state for the past twelve months? .........YES /
NO
3.9.1 If yes, furnish particulars...........................................................................
..........................................................................................................
3.10 Do you have any relationship (family, friend, other) with
persons in the service of the state and who may be involved
with
the evaluation and or adjudication of this bid? ............................................................ YES / NO
3.10.1 If yes, furnish particulars.
..........................................................................................
..........................................................................................
3.11 Are you, aware of any relationship (family, friend,
other)etween any other bidder and any persons in the
service of the state who
may be involved with the evaluation and or adjudication of this bid? YES / NO
3.11.1 If yes, furnish particulars
.............................................................................................
.......................................................................................................
3.12 Are any of the company’s directors, trustees, managers,
principle shareholders or stakeholders in service of the state? YES / NO
3.12.1 If yes, furnish particulars.
...........................................................................................
...........................................................................................
3.13 Are any spouse, child or parent of the company’s directors
trustees, managers, principle shareholders or
stakeholders in service of the state? YES/NO
3.13.1 If yes, furnish particulars.
...........................................................................................
...........................................................................................
3.14 Do you or any of the directors, trustees, managers,
principle shareholders, or stakeholders of this
company have any interest in any other related
companies or business whether or not they are bidding
for this contract. YES / NO
3.14.1If yes, furnish particulars:
.........................................................................................
.........................................................................................
Full details of directors / trustees / members / shareholders.
Full Name Identity Number State Employee
Number
......................................... ............................................
Signature Date
........................................ .............................................
Capacity Name of Bidder
Mbd 6.1
Preference points claim form in terms of the preferential procurement
Regulations 2022
This preference form must form part of all tenders invited. It contains general
information and serves as a claim form for preference points for specific goals.
Nb: before completing this form, tenderers must study the general
Conditions, definitions and directives applicable in respect of the
Tender and preferential procurement regulations, 2022
1.1 The following preference point systems are applicable to invitations to tender:
applicable taxes included);
a) The applicable preference point system for this tender is the 80/20 preference point
system.
1.2 Points for this tender (even in the case of a tender for income-generating
contracts) shall be awarded for:
(a) Price; and
(b) Specific Goals.
1.3 The maximum points for this tender are allocated as follows:
Points
Price 80
Specific goals 20
Total points for Price and SPECIFIC GOALS 100
1.4 Failure on the part of a tenderer to submit proof or documentation required in
terms of this tender to claim points for specific goals with the tender, will be
interpreted to mean that preference points for specific goals are not claimed.
1.5 The organ of state reserves the right to require of a tenderer, either before a
tender is adjudicated or at any time subsequently, to substantiate any claim in
regard to preferences, in any manner required by the organ of state.
(a) “tender” means a written offer in the form determined by an organ of state in
response to an invitation to provide goods or services through price quotations,
competitive tendering process or any other method envisaged in legislation;
(b) “price” means an amount of money tendered for goods or services, and
includes all applicable taxes less all unconditional discounts;
(c) “rand value” means the total estimated value of a contract in Rand, calculated at
the time of bid invitation, and includes all applicable taxes;
(d) “tender for income-generating contracts” means a written offer in the form
determined by an organ of state in response to an invitation for the origination of
income-generating contracts through any method envisaged in legislation that will
result in a legal agreement between the organ of state and a third party that
produces revenue for the organ of state, and includes, but is not limited to, leasing
and disposal of assets and concession contracts, excluding direct sales and
disposal of assets through public auctions; and
(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act
No. ).
3.1. Points awarded for price
3.1.1 The 80/20 preference point systems
A maximum of 80 points is allocated for price on the following basis:
Experience & Qualifications
Source: Bid document - Invitation to register on the database panel of professional engineering consultants.pdfexperience of key Personnel assigned to the
project and in the Direct and Permanently
and detailed CV must be submitted
3.1.1Qualifications Professional Civil 30
and demonstrated 30 Engineer/Technologist with +12
relevant years’ experience post professional
experience & key registration.
personnel
Professional Civil 18
Engineer/Technologist with +10
years’ experience post professional
registration.
Tenderer – Experience relating to
development of business plan,
planning, design and implementation
30 water and sanitation infrastructure
3.1.3. Demonstrated projects.
experience of 30
3.1.1 Qualifications and demonstrated relevant experience & key personnel 30
3.1.2 Availability of fully established and equipped office within Newcastle 10
Pricing Schedule
Source: Bid document - Invitation to register on the database panel of professional engineering consultants.pdfallocated Verification documents terms of this tender
(80/20 system)
HDI Points: 1. CSD Report/ company
by black person. 2. ID copies/CSD report
Promotion of business located 5 municipality / municipal entity, or
within Amajuba District Municipality to any other municipality /
municipal entity, that is not older
than 3 months
owe Municipal rates (Refer section J for the required documentation).
Rates and municipal services clearance certificate (proof of locality
In terms of section 38(d) of the National Treasury Municipal Supply Chain Management Regulation the
for the municipality.
This serves to confirm that ___________________________________________________ (Company
Name) municipal rates and taxes are paid up to date and the following is attached: Your tender will be
rejected if you have not attach proof that your company does not owe rates for a period longer than 90 days
Proof that the Bidder (Company) does not owe rates Tick whichever is
attached.
Municipal Statement not older than 90 days and not owing more than 90 days
Valid Lease agreement (Must be active and must be signed by both parties)
(non-ratable area). Affidavit to state the reason why they are not responsible for paying rates
mentioned documents - the affidavit must clearly state the reasons why the company is
not owing rates and taxes or any Municipal charges.
(Company Director/s) municipal rates and taxes are paid up to date and the following is attached:
Municipal service charges for a period longer than 90 days. Your tender will be rejected if you have not
attach proof that each director does not owe rates for a period longer than 90 days.
Proof that the director/s do not owe rates for more than 90 days Tick whichever is
attached.
Municipal Statement not older than 90 days and not owing more than 90 days
Valid Lease agreement (Must be active and must be signed by both parties)
(non-ratable area). Affidavit to state the reason why they are not responsible for paying rates
mentioned document - the affidavit must clearly state the reasons why the director/s do
not owe rates and taxes or any Municipal charges.
Nb: tenderers to note that they need to submit proof that both the
relevant financial years, the Technical Services Directorates has decided to call for proposals to
complete the projects mentioned.
The indicative scope of work of the appointed Professional Service Provider (PSP) will be as follows:
4.4 Does the bidder or any of its directors owe any municipal rates Yes No
and taxes or municipal charges to the municipality / municipal
entity, or to any other municipality / municipal entity, that is in
arrears for more than three months?
4.4.1 If so, furnish particulars:
4.5 Was any contract between the bidder and the municipality / Yes No
municipal entity or any other organ of state terminated during
the past five years on account of failure to perform on or comply
with the contract?
Compliance Requirements
Source: Bid document - Invitation to register on the database panel of professional engineering consultants.pdf (TENDER)MBD 1 Invitation to Bid Confirms bidder’s details and Omission of bidder details acceptance of bid conditions. automatically disqualifies the Bidders must complete all parts, bid, as the offer cannot be offer validity period, and evaluated. signature. MBD 4 Declaration of Interest Requires bidders declare Failure to disclose relationships interest and to declare any or interests constitutes a false relationship with municipal declaration under the Municipal employees, councillors, or other Supply Chain Management state officials. All directors, Regulations, 2005 (Reg. 38) and shareholders, and partners must may lead to disqualification, be listed including JV partners in blacklisting, or cancellation of case of a joint venture if the the contract. form is not completed separately Bidders to note that the failure to by the joint venture partners. declare interest on other related Bidders must also declare if they companies constitutes a false have an interest in any other declaration and bidders will be company to avoid false disqualified for non-disclosure declarations. MBD 6.1 Preference Points Used to claim preference points Bidder forfeits preference points Claim Form (Specific for specific goals in line with the if not claimed and if the form is Goals) Preferential Procurement not fully completed and signed. Regulations, 2022. Bidders must claim points by writing the number of points claimed and not by ticking. MBD 8 Declaration of Declares whether the bidder has Failure to disclose or false Bidder’s Past Supply been restricted, terminated, or declaration may result in Chain Practices failed to perform on any disqualification or blacklisting. previous government contract. MBD 9 Certificate of Confirms that the bid was Omission renders bid non- Independent Bid prepared independently without responsive. Determination collusion or price fixing. IMPORTANT REMINDER Incomplete, unsigned, or missing mandatory documents cannot be rectified after closing. Bidders are strongly advised to review their submission using a compliance checklist before submission/delivery. No bids/quotations will be accepted from persons in the service of the state/ persons who owe rates, services and taxes to any Municipality for a period longer than 90 days/ bidders who are listed on National Treasury list of Tender defaulters or list of restricted service providers SECTION C - CHECKLIST The Checklist below is attached hereto to assist Service Providers with the completion of the tender document. Service Providers are required to TICK the relevant boxes for verification purposes. Where information is not applicable to the tender, the symbols N/A must be inserted in the space provided. The tenderer must complete and return documents, all returnable documents listed below as part of his/her tender submission: Returnable Schedules (Documents) for Tender Evaluation Purposes Yes No N/A Has the Tender Document been completed in BLACK INK and all corrections counter-signed? (No correction fluid used) Is a valid Tax Clearance Status Verification Certificate with pin attached to the Tender Document? In case of a joint venture, has the tenderer attached a joint venture agreement signed by both parties indicating the lead partner of the joint venture (company documents to be attached for all JV Partners i.e CSD, Tax Verification certificate, etc) Has the compulsory “Site Inspection/Tender Briefing” meeting been attended and has the tenderer signed the register (when applicable) Has the tenderer fully completed the Declaration of Interest (MBD 4) form, (Directors must be listed on the table on MBD 4 form) Has the “Preference Points Claim Form (MBD 6.1) in terms of the Preferential Procurement Regulations 2022” been completed in its entirety and signed? Has the tenderer attached proof that the DIRECTOR/S of the company do not owe Municipal rates (Refer section J for the required documentation). Has the tenderer attached proof that the COMPANY does not owe Municipal rates (Refer section J for the required documentation). Central Supplier’s Database registration certificate - Detailed CSD Has the “Declaration of Bidder’s Past SCM practices (MBD 8)’ been completed in its entirety and signed? Has the “Independent Bid Determination (MBD 9)” been completed in its entirety and signed. Has all information as required in terms of the Tender Document been submitted with the tender? Name of the Bidder: __________________________________________________ Signature: ___________________________________ Date: ______________________ SECTION D REGISTRATION ON THE CENTRAL SUPPLIERS DATABASE
In terms of the Amajuba District Municipality Supply Chain Management Policy Framework, all suppliers of goods and services are required to register on the Central Suppliers Database.
If you wish to apply for Central Supplier Database (CSD) registration, suppliers may go to www.csd.gov.za to register or call KZN Provincial Treasury on 033 897 4223/4676/4509 for assistance.
If a business is registered on the Database and it is found subsequently that false or incorrect information has been supplied, then the Municipality may, without prejudice to any other legal rights or remedies it may; 3.1 Recommend to National/Provincial Treasury the de-registration of the supplier from the Central Supplier Database 3.2 Cancel a bid or a contract awarded to such supplier, and the supplier would become liable for any damages if a less favourable bid is accepted, or less favourable arrangements are made.
The same principles as set out in paragraph 3 above are applicable should the supplier fail to update its information on the Central Suppliers Database, relating to changed particulars or circumstances. SECTION E DECLARATION THAT INFORMATION ON CENTRAL SUPPLIER DATABASE (CSD) IS CORRECT AND UP TO DATE (To be completed by bidder) THIS IS TO CERTIFY THAT I (name of the authorised representative) ............................................................................................................................. WHO REPRESENTS (state name of bidder) .................................................................................................................................................... I AM AWARE OF THE CONTENTS OF THE CENTRAL SUPPLIER DATABASE WITH RESPECT TO THE BIDDER’S DETAILS AND REGISTRATION INFORMATION, AND THAT THE SAID INFORMATION IS CORRECT AND UP TO DATE AS ON THE DATE OF SUBMITTING THIS BID. AND I AM AWARE THAT INCORRECT OR OUTDATED INFORMATION MAY BE A CAUSE FOR DISQUALIFICATION OF THIS BID FROM THE BIDDING PROCESS, AND/OR POSSIBLE CANCELLATION OF THE CONTRACT THAT MAY BE AWARDED ON THE BASIS OF THIS BID. ....................................................................... SIGNATURE OF THE AUTHORISED REPRESENTATIVE DATE.................................................... SECTION F TAX CLEARANCE CERTIFICATE REQUIREMENTS It is a condition of a bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax obligations.
In order to meet this requirement, bidders are required to ensure compliance with their tax obligations.
Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to view the taxpayer’s profile and tax status.
Application for the tax compliance status (TCS) certificate or pin may also be made via e-filing. in order to use this provision, taxpayers will need to register with SARS as e-filers through the website www.sars.gov.za.
Foreign suppliers must complete the pre-award questionnaire in part b:3.
Bidders may also submit a printed TCS certificate together with the bid.
In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a separate TCS Certificate / Pin / CSD number.
Where no TCS is available but the bidder is registered on the central supplier database (CSD), a CSD registration printout must be provided. SECTION G AUTHORITY FOR SIGNATORY Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer must attach the authority to sign letter or must complete the certificate set out below for the relevant category if the resolution letter is not attached. A B C D E Company Partnership Joint Venture Sole Close Proprietor Corporation (I) CERTIFICATE FOR COMPANY I,............................................................, chairperson of the board of.................. .................. hereby confirm that by resolution of the board (copy attached) taken on........................................ . 20..... , Mr./Ms. ..................................................acting in the capacity of.............................., was authorised to sign all documents in connection with this tender and any contract resulting from it on behalf of the company. As witnesses
...................................... Chairman:...................................
...................................... Date: ...................................... (II) CERTIFICATE FOR PARTNERSHIP We, the undersigned, being the key partners in the business trading as ......................... ................................................., hereby authorize Mr/Ms ......... ................................... acting in the capacity of .................................. ............. , to sign all documents in connection with this tender and any contract resulting from it on our behalf. Name Address Signature Date Note: This certificate is to be completed and signed by all key partners upon whom rests the direction of the affairs of the Partnership as a whole. (III) CERTIFICATE FOR JOINT VENTURE We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms.................................................of the lead partner, authorised signatory of the company, to sign all documents in connection with this tender for Contract and any contract resulting from it on our behalf. This authorisation is evidenced by the attached power of attorney signed by legally authorised signatories of all the partners to the Joint Venture (Joint Venture to submit power of attorney). Authorising Name Name of Firm Address Authorising Signature and Capacity Lead Partner: (IV) CERTIFICATE FOR SOLE PROPRIETOR I, .................................................................................... , hereby confirm that I am the sole owner of the business trading as ................................................................................. As witnesses
...................................... Sole Owner: ......................................
...................................... Date: ...................................... (V) CERTIFICATE FOR CLOSE CORPORATION We, the undersigned, being the key members in the business trading as ......................................... hereby authorise Mr./Ms. ................................... acting in the capacity of , to sign all documents in connection with this tender and any contract resulting from it on our behalf. Name Addres Signature Date s Note: This certificate is to be completed and signed by all key partners upon whom rests the direction of the affairs of the Partnership as a whole. SECTION H TENDER CONSENT FORM: I_________________________________________________________ a natural person with Full Name ID No.: _____________________________________ in my capacity as ________________________ of _______________________________________________________________________________ (Company Name and Reg. No.) I hereby give my consent to the Amajuba District Municipality to collect, process and distribute my personal information where the Amajuba District Municipality is legally required to do so. I understand my right to privacy and the right to have my personal information processed in accordance with the conditions for the lawful processing of personal information. I understand the purposes for which my personal information is required and for which it will be used and consent to third parties accessing my personal information and to the Amajuba District Municipality sharing my personal information strictly for verification purposes. I understand that, should I refuse to provide the Amajuba District Municipality with the required consent and/ or information, the Amajuba District Municipality will be unable to consider my application for the above-mentioned tender. I declare that all my personal information supplied to the Amajuba District Municipality is accurate, up to date, not misleading and that it is complete in all respects and will be held and/ or stored securely for the purpose for which it was collected and that I will immediately advise the Amajuba District Municipality of any changes to my Personal Information should any of these details change. tick the appropriate box: I / We hereby consent to the above I/We hereby withhold consent and understand the implication of my/our decision and will not hold the Amajuba District Municipality responsible for not considering my/our bid. Signed at .......................................... this ...................... day of ......................................20............ ...................................................................................... Signature of data subject/ designated person ....................................................................... Signature................................................ SECTION I RATES AND MUNICIPAL SERVICES CLEARANCE CERTIFICATE (PROOF OF LOCALITY In terms of section 38(d) of the National Treasury Municipal Supply Chain Management Regulation the Amajuba District Municipality reserves the right to reject any tender if any municipal rates and taxes or municipal service charges owed by that tenderer or any of its directors to the municipality or to any other municipality or municipal entity are in arrears for more than 3 (three) months/90 days. Tenderers are required to submit proof that the company and directors do not owe municipal rates and tariffs for the municipality. This serves to confirm that ___________________________________________________ (Company Name) municipal rates and taxes are paid up to date and the following is attached: Your tender will be rejected if you have not attach proof that your company does not owe rates for a period longer than 90 days Proof that the Bidder (Company) does not owe rates Tick whichever is attached. Municipal Statement not older than 90 days and not owing more than 90 days Valid Lease agreement (Must be active and must be signed by both parties) Municipal Rates clearance certificate / Affidavit if the company is operating in rural areas (non-ratable area). Affidavit to state the reason why they are not responsible for paying rates Letter or rates statement from the landlord or body corporate if the company is renting and does not have a lease agreement. An original copy of an affidavit if the company has not attached any of the document above mentioned documents - the affidavit must clearly state the reasons why the company is not owing rates and taxes or any Municipal charges. (Company Director/s) municipal rates and taxes are paid up to date and the following is attached: Please note that you are required to attach proof that each director does not owe rates and taxes or Municipal service charges for a period longer than 90 days. Your tender will be rejected if you have not attach proof that each director does not owe rates for a period longer than 90 days. Proof that the director/s do not owe rates for more than 90 days Tick whichever is attached. Municipal Statement not older than 90 days and not owing more than 90 days Valid Lease agreement (Must be active and must be signed by both parties) Municipal Rates clearance certificate / Affidavit if the director/s is operating in rural areas (non-ratable area). Affidavit to state the reason why they are not responsible for paying rates Letter or rates statement from the landlord or body corporate if the company is renting and does not have a lease agreement. An original copy of an affidavit if the director/s has not attached any of the document above mentioned document - the affidavit must clearly state the reasons why the director/s do not owe rates and taxes or any Municipal charges. NB: TENDERERS TO NOTE THAT THEY NEED TO SUBMIT PROOF THAT BOTH THE COMPANY AND THE DIRECTOR/S DO NOT OWE RATES/ TAXES. Signed at .......................................... this ...................... day of ......................................20............ ...................................................................................... Signature of data subject/ designated person ....................................................................... Signature................................................ TERMS OF REFERENCE FOR PANEL OF PROFESSIONAL ENGINEERING CONSULTANTS FOR A PERIOD OF 3 YEARS (EXTENSION OF EXISTING PANEL)
OBJECTIVES OF THE TERMS OF REFERENCE The purpose of the Terms and reference (ToR) is to assist the service providers in outlining the relative scope of works for the respective multi-disciplinary Engineering fields. The information on the ToR should be read and used solely for the purpose of understanding the scope of work that the respective Professional Service Providers will undertake and cannot be utilised for any other purpose
INTRODUCTION AND BACKGROUND Amajuba District Municipality has set its focus on addressing the needs of, particularly, the rural communities, in order to elevate their current level of service to a basic and acceptable standard. In line with the district Integrated Development Plan which is a five-year developmental plan developed to guide socio-economic development in the district, Amajuba District has identified its key priority issues, objectives, strategies, programmes and projects to respond to institutional and socio-economic challenges facing the district and its communities, therefore Amajuba District Municipality invites suitably qualified professional consultants in Civil Engineering wishing to be on Amajuba District Municipality database / panel of PSP’s for undertaking of Water and Sanitation related infrastructure works within the Municipality, to submit proposals for expression of interest. The Database / panel will be valid for 36 months and will be subject to budget and project availability
PANEL EVALUATION CRITERIA The panel submissions will be evaluated on functionality based on the criteria indicated in the table below. 3.1 Functionality Minimum Qualifying Score is 80 points
Bidders that score less than 80 points on functionality will be placed on the CPG list, but those scoring less than 50 points will not be listed.
Appointment letters will be issued to all qualifying panel members, and this appointment does not guarantee an appointment for procurement.
The request for quotations/bids will be sent to all members of the panel as and when required. Once Professional Consultants are on the panel, they will not be invited for tenders should they have ongoing projects, with Amajuba DM, at the time of the tender advertisement. DETAILED BREAKDOWN OF QUALITY POINTS Weights Allocation of Criterions Sub‐criteria points Qualifications and demonstrated relevant experience of key Personnel assigned to the project and in the Direct and Permanently Employed by the Company. Certified Qualifications and detailed CV must be submitted
Above Ten ECSA registered 3.1.1Qualifications Professional Civil 30 and demonstrated 30 Engineer/Technologist with +12 relevant years’ experience post professional experience & key registration. personnel
From One to Nine ECSA registered Professional Civil 18 Engineer/Technologist with +10 years’ experience post professional registration.
Project Supervisor with NQF 7 to develop and Promote Labour Intensive Construction 5 Stratergies. 3.1.2. Availability 10
List of Water and Sanitation projectsrelating to planning, undertaken successfully with a letter ofDesign, and appointment, completion certificates andimplementation reference letter on the client letterhead to valueinfrastructure of R50 Million and above within the last (10)projects years – 5 projects (contactable references to be provided).
List of Water and Sanitation projects 20 undertaken successfully with a letter of appointment, completion certificates and reference letter on the client letterhead to value between R25 Million and above within the last (10) years – 5 projects (contactable references to be provided).
List of Water and Sanitation projects undertaken successfully with a letter of 10 appointment, completion certificates and reference letter on the client letterhead to value between R10 Million and above within the last (10) years – 5 projects (contactable references to be provided). Quality management system 3.1.4. Quality management 15
Quality management system in place 10 Skills transfer and Engineering Capacitation
A letter of undertaking signed by the Professional 5 Engineer/ Technologist.
B-BBEE Details: 4.Promotion of business located 5
within Amajuba District
Municipality
Total points claimed 20
Declaration with regard to company/firm
4.3. Name of company/firm...............................................................................
4.4. Company registration number: .....................................................................
4.5. Type of company/ firm
Partnership/Joint Venture / Consortium
One-person business/sole propriety
Close corporation
Public Company
Personal Liability Company
(Pty) Limited
Non-Profit Company
State Owned Company
[Tick applicable box]
4.6. I, the undersigned, who is duly authorised to do so on behalf of the
company/firm, certify that the points claimed, based on the specific goals as
advised in the tender, qualifies the company/ firm for the preference(s) shown
and I acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions
as indicated in paragraph 1 of this form;
iii) In the event of a contract being awarded as a result of points claimed as
shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish
documentary proof to the satisfaction of the organ of state that the claims
are correct;
iv) If the specific goals have been claimed or obtained on a fraudulent basis or
any of the conditions of contract have not been fulfilled, the organ of state
may, in addition to any other remedy it may have –
(a) disqualify the person from the tendering process;
(b) recover costs, losses or damages it has incurred or suffered
as a result of that person’s conduct;
(c) cancel the contract and claim any damages which it has
suffered as a result of having to make less favourable
arrangemen
HDI Requirement: 50%
Section
Source: Bid document - Invitation to register on the database panel of professional engineering consultants.pdfMbd forms (mbd 1, 3.1, Mbd 4, mbd 6.1, Mbd 8 & mbd 9
Instruction to bidders
General conditions of contract
Part a
Invitation to bid
You are hereby invited to bid for requirements of the amajuba district municipality
BID NUMBER: P2025/04 CLOSING DATE: 12 October 2026 CLOSING TIME: 12H00
Invitation to register on the database panel of professional engineering consultants for a period of 3 years
Description (extension of existing panel)
The successful bidder will be required to fill in and sign a written contract form (mbd7).
Bid response documents may be deposited in the bid box situated at
Reception area at b9356, amajuba road, section 1 madadeni
Supplier information
Name of bidder
Postal address
Street address
Telephone number code number
Cellphone number
Facsimile number code number
E-mail address
VAT registration number
TAX COMPLIANCE STATUS TCS PIN: OR CSD No:
ARE YOU A FOREIGN BASEDARE YOU THE ACCREDITED REPRESENTATIVE IN Yes No Yes No SUPPLIER FOR THE GOODS
South africa for the goods /services /services offered?OFFERED? [If yes enclose proof] [if yes, answer part b:3 ]
Total number of items offered total bid price n/a
Signature of bidder
.................................... Date
Capacity under which this bid is signed
Bidding procedure enquiries may be directed to: technical information may be directed to:
DEPARTMENT BTO CONTACT PERSON Sanele Dube
CONTACT PERSON Sabelo Zulu TELEPHONE NUMBER 034 329 7200
Telephone number 034 329 7200 facsimile number
FACSIMILE NUMBER E-MAIL ADDRESS [email protected]
E-MAIL ADDRESS [email protected]
Part b
Terms and conditions for bidding
1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration.
1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online
1.3. This bid is subject to the preferential procurement policy framework act and the preferential procurement regulations the
General conditions of contract (gcc) and, if applicable, any other special conditions of contract.
2.1 Bidders must ensure compliance with their tax obligations.
2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to
View the taxpayer’s profile and tax status.
2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to use this provision,
Taxpayers will need to register with SARS as e-filers through the website www.SARS.GOV.ZA.
2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.
2.5 Bidders may also submit a printed tcs certificate together with the bid.
2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate tcs certificate / pin
/ Csd number.
2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number must be provided.
3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO
3.2. Does the entity have a branch in the RSA? yes NO
3.3. Does the entity have a permanent establishment in the RSA? yes NO
3.4. Does the entity have any source of income in the RSA? yes NO
3.5. Is the entity liable in the RSA for any form of taxation? Yes NO
If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from
The south african revenue service (SARS) and if not register as per 2.3 Above.
Nb: failure to provide any of the above particulars may render the bid invalid.
NO bids will be considered from persons in the service of the state.
Signature of bidder: ...................................................
Capacity under which this bid is signed: ...................................................
Date: ...................................................
Amajuba district municipality
Invitation to bid
BID No.: P2025/04
Invitation to register on the database panel of professional engineering
Consultants for a period of 3 years (extension of existing panel)
Amajuba District Municipality requests service providers registered on the Central Supplier Database to submit
proposals to be listed on the database panel of Professional Engineering Consultants for a period of 36 months.
Already appointed bidders are automatically retained and need not re-submit applications. Bid
documents with detailed information can be downloaded from the website www.amajuba.gov.za / e-tender
website.
NB: This panel will be evaluated on functionality and specific goals as prescribed in the Preferential
Procurement Policy Framework Act (No ) and Preferential Procurement Regulations of 2022 wherein
20 points are for specific goals. The enclosed forms must be scrutinized, completed and submitted together with
your bid.
Number of
points
The specific goals allocated points in
allocated Verification documents terms of this tender
(80/20 system)
HDI Points: 1. CSD Report/ company
by black person. 2. ID copies/CSD report
Promotion of business located 5 municipality / municipal entity, or
within Amajuba District Municipality to any other municipality /
municipal entity, that is not older
than 3 months
Bidders are required to submit original tax clearance certificates or Tax Compliance Status Pin or
CSD number. Completed bid documents in sealed envelopes endorsed “Bid No. P2025/04
Panel of professional engineering consultants for a period of 3 years (extension of
EXISTING PANEL)” must be deposited in the Municipality’s tender box located in the reception of the Amajuba
District Municipality on or before the closing date, whereby bids will be opened in public. Bids that are not sealed
and numbered will not be considered.
Late bid documents will not be considered. Amajuba DM reserves the right not to award the lowest or any bid.
All technical enquiries must be directed to Mr Sanele Dube on 034 329 7200 or by email
[email protected] and regarding SCM related procedures, kindly contact Sabelo Zulu on 034 329
7200 or by email [email protected]
.....................................................................................
Closing date: Monday, 12 October 2026 @12h00 noon
Mrs cb mkhize
Municipal manager
Section a
Special instructions and notices to bidders regarding the completion of bidding forms
Please note that this bid is subject to the national treasury supply chain management
Regulations issued in terms of the municipal finance management act 56, 2003, the amajuba
District municipality supply chain management policy framework and the general
Conditions of contract.
visa versa and with words importing the masculine gender shall include the feminine and the neuter.
Under no circumstances whatsoever may the bid forms be retyped or redrafted.
The bidder is advised to check the number of pages and to satisfy himself that none are missing or duplicated.
Bids submitted must be complete in all respects.
Bids shall be lodged at the address indicated not later than the closing time specified for their receipt, and in
accordance with the directives in the bid documents.
separate sealed envelope, with the name and the bid number and closing date indicated on the envelope. The
envelope shall not contain documents relating to any bid other than that shown on the envelope. If this provision is not
complied with, the Municipality will not be held responsible for late bids.
custody until the closing time of the bids.
the tender box a special instruction must be given to the courier company, the Municipality will not be responsible for
documents received late, lost or misplaced tender documents.
documentation, and proof of posting will not be accepted as proof of delivery.
No bid submitted by telefax, telegraphic or other electronic means will be considered.
Any alteration made by the bidder must be initialled.
Use of correcting fluid is prohibited
Bids will be opened in public as soon as practicable after the closing time of bid.
Where practical, prices are made public at the time of opening bids.
If it is desired to make more than one offer against any individual item, such offers should be given on a photocopy
of the page in question. Clear indication thereof must be stated on the schedules attached.
Section b
Completion of municipal bid documents (mbd forms)
All bidders must ensure that the following forms are fully completed, signed, and submitted with their tender.
Failure to comply will render the bid non-responsive or lead to disqualification.
Form No. Form Name Purpose / What to Declare Consequence of Non-
Pt−P min
Ps = 80 (1 − )
P min
Where
Ps = Points scored for price of tender under consideration
Pt = Price of tender under consideration
Pmin = Price of lowest acceptable tender
4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement
Regulations, preference points must be awarded for specific goals stated in the
tender.
4.2. For the purposes of this tender the tenderer will be allocated points based on the
goals stated in table 1 below as may be supported by proof/ documentation stated
in the conditions of this tender:
Table 1: Specific goals for the tender and points claimed are indicated per the table
below.
Note to tenderers: The tenderer must indicate how they claim points for each
preference point system.)
Number of points Number of points
claimed (80/20 allocated
The specific goals allocated points in system)
(80/20 system) terms of this tender (To be completed by
(To be completed by the the tenderer)
organ of state)
1.Business owned more than 50% by 5
black person.
2.Gender = Female 5
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
B9356 Amajuba Road, Section 1 - Madadeni - Newcastle - 2940
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
11 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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