Travel management services for kwazulu-natal museum – 36-Month contract (tender kzn.M/TMC_09/2026)

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A compulsory briefing session will be held at the KwaZulu-Natal Museum on Thursday, 17 September ​2026 at 11h30.

{"name":"Mr Siphamandla","email":"[email protected]","phone":"033 341 0500","department":"BIDDER NAME","address":"AZULU-NATAL MUSEUM AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS"}

Returnable Documents: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

Bidders must submit the completed SBD1 (Invitation to Bid), SBD4 (Declaration of Interest), SBD6.1 (Preference Points Claim Form), SBD8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD9 (Certificate of Independent Bid Determination), SBD7.2 (Contract Form - Rendering of Services), Tax Clearance Certificate (original, valid, TCC 001 form or eFiling PIN), and proof of authority to sign (e.g. company resolution). Bidders must complete the supplier information section including name, postal and physical addresses, telephone, cellphone, fax, email, VAT registration number, and tax compliance status (CSD number or SARS PIN.

Bidder must be registered on the Central Supplier Database (CSD) and have a valid CSD number.

Bidder must complete and submit all mandatory forms as specified in the RFP.

Bidder must comply with the 80/20 preferential procurement system and B-BBEE requirements.

Bidder must not be listed on the National Treasury's Database of Restricted Suppliers.

Bidder must not be a foreign-based supplier unless compliant with applicable regulations.

Bidder must complete the Declaration of Bidder's Past Supply Chain Management Practices (SBD 8).

Bidder must complete the Certificate of Independent Bid Determination (SBD 9).

Bidder must complete the Declaration for Local Production and Content (SBD 6.2) if applicable.

Kwazulu-natal museum as and when required for a period of 36 months

valid Tax Clearance Certificate will result in the invalidation of the bid

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Tax clearance certificate requirements

“Application for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax

2 SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one)

3 The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original

and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax

5 Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS

6 Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Points Allocation: 3 points

B-BBEE Details: tem for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2 The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20

preference point system shall be applicable.

1.3 Points for this bid shall be awarded for:

(a) Price; and

(b) Preference Points based on specific goals.

1.4 The maximum points for this bid are allocated as follows:

Points

Price 80

Preference Points 20

Total points for Price and Preference Points must not exceed 100

1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be

interpreted to mean that preference points are not claimed.

1.6 The Museum reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to

substantiate any claim in regard to preferences, in any manner required by the Museum.

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Tender NO.: kzn.M/TMC_09/2026

2. Points awarded for price

2.1 The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

80/20

P min Ps 801 Pt 

P min

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid.

3. Preference points awarded

3.1 In terms of Regulation 4(2); 5(2); 6(2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded

to a bidder for the specific goals specified of tender in accordance with the table below:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding

Preference points will be awarded for specific goals under the 80/20 system: Black Ownership (8 points), Women Owned (4 points), Youth Owned (4 points), Disability Owned (2 points), Locality (2 points). Points for black ownership: 100% black ownership = 00% of preferential points; 51-99% = ​50%; less than 51% = ​0%. Youth ownership points similarly: 100% = ​100%; 51-99% = ​50%; less than 51% = ​0%.

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No

and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or

may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms

of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

Tender NO.: kzn.M/TMC_09/2026

4.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

on the specific goals of contributor indicated in paragraphs 1.4 and 3.1 of the foregoing certificate, qualifies the company/ firm

for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points and specific goals claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.3 and 3.1, the contractor

may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

iv) If the preference points of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less

favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury

from obtaining business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

..............................................

Signature(s) of tenderer(s)

Surname and name:................................................................

Date: ...............................................................

Address: ...............................................................

................................................................

................................................................

................................................................

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1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of

anything of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad

is subsidized by its government and encouraged to market its products

internationally.

1.6 “Country of origin” means the place where the goods were mined, grown

or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new product

results that is substantially different in basic characteristics or in purpose

or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so delivered

and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on

own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

Tender NO.: kzn.M/TMC_09/2026

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services, sales, hiring,

letting and the granting or acquiring of rights, but excluding immovable

property, unless otherwise indicated in the bidding documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser shall

not be liable for any expense incurred in the preparation and submission

of a bid. Where applicable a non-refundable fee for documents may be

charged.

3.2 With certain exceptions, invitations to bid are only published in the

16. Payment
17. Prices
18. Contract amendments
19. Assignment
20. Subcontracts
21. Delays in the supplier’s performance
22. Penalties
23. Termination for default
24. Dumping and countervailing duties
25. Force Majeure
26. Termination for insolvency
27. Settlement of disputes
28. Limitation of liability
29. Governing language
30. Applicable law
31. Notices
32. Taxes and duties
33. National Industrial Participation Programme (NIPP)
34. Prohibition of restrictive practices

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of

anything of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad

is subsidized by its government and encouraged to market its products

internationally.

1.6 “Country of origin” means the place where the goods were mined, grown

or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new product

results that is substantially different in basic characteristics or in purpose

or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so delivered

and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on

own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

RSA.

1.12 ”Force majeure” means an event beyond the control of the supplier and

not involving the supplier’s fault or negligence and not foreseeable.

Such events may include, but is not restricted to, acts of the purchaser in

its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the benefits

of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials

that the supplier is required to supply to the purchaser under the

contract.

1.16 “Imported content” means that portion of the bidding price represented

by the cost of components, parts or materials which have been or are still

to be imported (whether by the supplier or his subcontractors) and which

costs are inclusive of the costs abroad, plus freight and other direct

importation costs such as landing costs, dock dues, import duty, sales

duty or other similar tax or duty at the South African place of entry as

well as transportation and handling charges to the factory in the

Republic where the supplies covered by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does

take place.

1.18 “Manufacture” means the production of products in a factory using

labour, materials, components and machinery and includes other related

value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods

or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the

goods, such as transportation and any other incidental services, such as

installation, commissioning, provision of technical assistance, training,

catering, gardening, security, maintenance and other such

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services, sales, hiring,

letting and the granting or acquiring of rights, but excluding immovable

property, unless otherwise indicated in the bidding documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser shall

not be liable for any expense incurred in the preparation and submission

of a bid. Where applicable a non-refundable fee for documents may be

charged.

3.2 With certain exceptions, invitations to bid are only published in the

Government Tender Bulletin. The Government Tender Bulletin may be

obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the

bidding documents and specifications.

5. Use of contract 5.1 The supplier shall not, without the purchaser’s prior written consent,

documents and disclose the contract, or any provision thereof, or any specification, plan,

information; drawing, pattern, sample, or information furnished by or on behalf of

inspection. the purchaser in connection therewith, to any person other than a person

employed by the supplier in the performance of the contract. Disclosure

to any such employed person shall be made in confidence and shall

extend only so far as may be necessary for purposes of such

performance.

5.2 The supplier shall not, without the purchaser’s prior written consent,

make use of any document or information mentioned in GCC clause

5.1, except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause

5.1 shall remain the property of the purchaser and shall be returned (all

copies) to the purchaser on completion of the supplier’s performance

under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records

relating to the performance of the supplier and to have them audited by

auditors appointed by the purchaser, if so required by the purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party

claims of infringement of patent, trademark, or industrial design rights

arising from use of the goods or any part thereof by the purchaser.

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

7.1 Within thirty (30) days of receipt of the notification of contract award,7. Performanc

the successful bidder shall furnish to the purchaser the performancee security

security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the

purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the

contract, or in a freely convertible currency acceptable to the purchaser

and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a

reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the bidding

documents or another form acceptable to the purchaser; or

(b) a cashier’s or certified cheque.

7.4 The performance security will be discharged by the purchaser and

returned to the supplier not later than thirty (30) days following the date

of completion of the supplier’s performance obligations under the

contract, including any warranty obligations, unless otherwise specified

in SCC.

8. Inspections, tests 8.1 All pre-bidding testing will be for the account of the bidder.

and analyses

8.2 If it is a bid condition that supplies to be produced or services to be

rendered should at any stage during production or execution or on

completion be subject to inspection, the premises of the bidder or

contractor shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of

the Department.

8.3 If there are no inspection requirements indicated in the bidding

documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3

show the supplies to be in accordance with the contract requirements,

the cost of the inspections, tests and analyses shall be defrayed by the

purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not

comply with the contract requirements, irrespective of whether such

supplies or services are accepted or not, the cost in connection with these

inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and

which do not comply with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or

reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be completed and submitted

with the bid:

1.12 ”Force majeure” means an event beyond the control of the supplier and

not involving the supplier’s fault or negligence and not foreseeable.

obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the

bidding documents and specifications.

5. Use of contract 5.1 The supplier shall not, without the purchaser’s prior written consent,

documents and disclose the contract, or any provision thereof, or any specification, plan,

information; drawing, pattern, sample, or information furnished by or on behalf of

inspection. the purchaser in connection therewith, to any person other than a person

employed by the supplier in the performance of the contract. Disclosure

to any such employed person shall be made in confidence and shall

extend only so far as may be necessary for purposes of such

performance.

5.2 The supplier shall not, without the purchaser’s prior written consent,

make use of any document or information mentioned in GCC clause

5.1, except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause

5.1 shall remain the property of the purchaser and shall be returned (all

copies) to the purchaser on completion of the supplier’s performance

under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records

relating to the performance of the supplier and to have them audited by

auditors appointed by the purchaser, if so required by the purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party

claims of infringement of patent, trademark, or industrial design rights

arising from use of the goods or any part thereof by the purchaser.

Tender NO.: kzn.M/TMC_09/2026

7.1 Within thirty (30) days of receipt of the notification of contract award,7. Performanc

the successful bidder shall furnish to the purchaser the performancee security

security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the

purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the

contract, or in a freely convertible currency acceptable to the purchaser

and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a

reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the bidding

documents or another form acceptable to the purchaser; or

(b) a cashier’s or certified cheque.

7.4 The performance security will be discharged by the purchaser and

returned to the supplier not later than thirty (30) days following the date

of completion of the supplier’s performance obligations under the

contract, including any warranty obligations, unless otherwise specified

in SCC.

8. Inspections, tests 8.1 All pre-bidding testing will be for the account of the bidder.

and analyses

8.2 If it is a bid condition that supplies to be produced or services to be

rendered should at any stage during production or execution or on

completion be subject to inspection, the premises of the bidder or

contractor shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of

the Department.

8.3 If there are no inspection requirements indicated in the bidding

documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3

show the supplies to be in accordance with the contract requirements,

the cost of the inspections, tests and analyses shall be defrayed by the

purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not

comply with the contract requirements, irrespective of whether such

supplies or services are accepted or not, the cost in connection with these

inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and

which do not comply with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or

Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted. All bids must be submitted on official forms provided. The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2022, the General Conditions of Contract, and any special conditions. The successful bidder will be required to sign a written contract form (SBD7). Bidders must ensure tax compliance and submit their SARS PIN or CSD number. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members in the service of the state. Failure to comply may render the bid invalid.

P min Ps 801 Pt 

P min

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid.

3. Preference points awarded

3.1 In terms of Regulation 4(2); 5(2); 6(2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded

to a bidder for the specific goals specified of tender in accordance with the table below:

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points

must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of Number of Number of

allocated (90/10 points points claimed points claimed

(80/20

system) allocated (80/20 (90/10 system)

The specific goals allocated system) system) (To be (To be points in terms of this completed by (To be (To be completed by tender the organ of completed by completed by the tenderer)

state) the organ of the tenderer)

state)

Black Ownership 8

Women Owned 4

Youth Owned 4

Disability Owned 2

Locality 2

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Tender NO.: kzn.M/TMC_09/2026

3.2 Preference points for black ownership will be awarded as follows:

Black Ownership % of Preferential Point

Bidder with 100% black ownership 100%

Bidder with 51% to 99% black ownership 50%

Bidder with less than 51% black ownership 0%

3.3 Youth ownership points will be awarded as follows:

3.4

Youth Ownership % of Preferential Point

Bidder with 100% youth ownership 100%

Bidder with 51% to 99% youth ownership 50%

Bidder with less than 51% youth ownership 0%

4. Declaration with regard to company/firm

4.1 Name of company/firm:.............................................................

4.2 VAT registration number:.............................................................

4.3 Company registration number:.....................................................

4.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

4.5 Describe principal business activities

...................................................................................................................................................

...................................................................................................................................................

...................................................................................................................................................

4.6 Company classification

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

[Tick applicable box]

4.7 Total number of years the company/firm has been in business:.................................

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The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

4.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

on the specific goals of contributor indicated in paragraphs 1.4 and 3.1 of the foregoing certificate, qualifies the company/ firm

for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points and specific goals claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.3 and 3.1, the contractor

may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

iv) If the preference points of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less

favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury

from obtaining business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

..............................................

Signature(s) of tenderer(s)

Surname and name:................................................................

Date: ...............................................................

Address: ...............................................................

................................................................

................................................................

................................................................

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Initials

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

Section 4

Sbd 8

Declaration of bidder’s past supply chain management practices

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured, all

reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have-

a. abused the institution’s supply chain management system;

b. committed fraud or any other improper conduct in relation to such system; or

c. failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

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Tender NO.: kzn.M/TMC_09/2026

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Yes No

Suppliers as companies or persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this Database were informed in writing of this

restriction by the Accounting Officer/Authority of the institution that imposed the restriction

after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s website

(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home

page.

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of Yes No

section 29 of the Prevention and Combating of Corrupt Activities Act (No )?

The Register for Tender Defaulters can be accessed on the National Treasury’s website

(www.treasury.gov.za) by clicking on its link at the bottom of the home page.

4.2.1 If so, furnish particulars:

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Item Question Yes No

4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside Yes No

of the Republic of South Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

4.4 Was any contract between the bidder and any organ of state terminated during the past five Yes No

years on account of failure to perform on or comply with the contract?

4.4.1 If so, furnish particulars:

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Sbd 8

Certification

I, the undersigned (full name) ................................................................................................

Certify that the information furnished on this declaration form is true and

Correct.

I accept that, in addition to cancellation of a contract, action may be taken against me

Should this declaration prove to be false.

................................................ ................................

Signature Date

.............................................. .....................................................................

Position Name of Bidder

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Tender NO.: kzn.M/TMC_09/2026

Section 5

Sbd 9

Certificate of independent bid determination

1 This Standard Bidding Document (SBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between, or concerted practice

by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive

bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot be justified under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable steps to prevent

abuse of the supply chain management system and authorizes accounting officers and accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused the institution’s supply chain

management system and or committed fraud or any other improper conduct in relation to such system.

b. cancel a contract awarded to a supplier of goods and services if the supplier committed any corrupt or fraudulent

act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered,

reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be completed and submitted

with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise

prices or lower the quality of goods and / or services for purchasers who wish to acquire goods

and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.

Section 5

Sbd 9

Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid: KZN.M/TMC_09/2026

Appointment of a Professional Service Provider to provide Travel Management Services to the KwaZulu-Natal Museum, in

response to the invitation for the bid made by: KwaZulu-Natal Museum

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do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every

respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of,

and to sign the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any

individual or organization, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities

or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of business as the bidder.

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Section 5

Sbd 9

6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement

or arrangement with any competitor. However communication between partners in a joint venture or consortium3 will not be

construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or

arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the

quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation

relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor,

prior to the date and time of the official bid opening or of the awarding of the contract.

3 Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital,

efforts, skill and knowledge in an activity for the execution of a contract.

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Section 5

Sbd 9

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to

bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and

possible imposition of administrative penalties in terms of section 59 of the Competition Act No and or may

be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from

conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating

of Corrupt Activities Act No or any other applicable legislation.

......................................................... .......................................

Signature Date

.......................................................... ..........................................

Position Name of Bidder

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

Tax clearance certificate requirements

It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory

arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax

obligations.

1 In order to meet this requirement bidders are required to complete in full the attached form TCC 001

“Application for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax

Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to submit

bids.

2 SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one)

year from the date of approval.

3 The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original

and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax

Clearance Certificate will not be acceptable.

4 In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate Tax

Clearance Certificate.

5 Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS

branch office nationally or on the website www.sars.gov.za.

6 Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,

taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

Sbd 7.2

Contract form - rendering of services

This form must be filled in duplicate by both the service provider (part 1) and the

Purchaser (part 2). Both forms must be signed in the original so that the service

Provider and the purchaser would be in possession of originally signed contracts

For their respective records.

Part 1 (to be filled in by the service provider)

1. I hereby undertake to render services described in the attached bidding documents to (name of the

institution) ......................................................... in accordance with the requirements and task directives / proposals

specifications stipulated in Bid Number ................................ at the price/s quoted. My offer/s remain binding upon

me and open for acceptance by the Purchaser during the validity period indicated and calculated from the closing

date of the bid.

2. The following documents shall be deemed to form and be read and construed as part of this agreement:

(i) Bidding documents (Compulsory returnables), inter alia

• Invitation to bid;
• Proof of valid tax compliance status;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claim form for Preferential Procurement in terms of the Preferential Procurement

Regulations;

• Bidder’s Disclosure form;
• Special Conditions of Contract;
• BBBEE Certificate

(ii) General Conditions of Contract; and

(iii) Other (specify).

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted

cover all the services specified in the bidding documents; that the price(s) and rate(s) cover all my obligations and I

accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

4. I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me

under this agreement as the principal liable for the due fulfillment of this contract.

5. I declare that I have no participation in any collusive practices with any bidder or any other person regarding this or

any other bid.

6. I confirm that I am duly authorised to sign this contract.

Name (print) ..................................

Witnesses

Capacity ..................................

1 .........................................

Signature ..................................

2 .........................................

Name of firm ..................................

Date: ...................................

Date ..................................

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

Contract form - rendering of services

Part 2 (to be filled in by the purchaser)

1. I.................................................... in my capacity as.................................................................

accept your bid under reference number ..................dated...........................for the rendering of services

indicated hereunder and/or further specified in the annexure(s).

2. An official order indicating service delivery instructions is forthcoming.

3. I undertake to make payment for the services rendered in accordance with the terms and conditions of the contract,

within 30 (thirty) days after receipt of an invoice.

Price (all total points

Description of applicable completion preference claimed for

Service taxes date points each specific

Included) claimed goal

4. I confirm that I am duly authorized to sign this contract.

Signed at .............................................ON......................................

Name (print) .................................................

Signature ................................................

Official stamp witnesses

1 ......................................

2 .......................................

Date: ...................................

Version 1 2023

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

The national treasury

Republic of South Africa

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

Government procurement

General conditions of contract

July 2010

Notes

The purpose of this document is to:

(i) Draw special attention to certain general conditions applicable to

government bids, contracts and orders; and

(ii) To ensure that clients be familiar with regard to the rights and obligations

of all parties involved in doing business with government.

In this document words in the singular also mean in the plural and vice versa and

words in the masculine also mean in the feminine and neuter.

 The General Conditions of Contract will form part of all bid

documents and may not be amended.

 Special Conditions of Contract (SCC) relevant to a specific bid, should be

compiled separately for every bid (if (applicable) and will supplement

the General Conditions of Contract. Whenever there is a conflict, the

provisions in the SCC shall prevail.

The kwazulu-natal museum

Tender NO.: kzn.M/TMC_09/2026

Table of clauses

1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information; inspection
6. Patent rights
7. Performance security
8. Inspections, tests and analysis
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental services
14. Spare parts