Scheduled maintenance of low voltage facilities (lv, nurses call, comms, pv, UPS) – amathole district health facilities

{"closingDate":"02 October 2026","closingTime":"11:00am","briefingSession":"{"date":null,"time":null,"venue":"ion meetings or any meeting or interviews in the office of the Employer","is_compulsory":true}"}

A compulsory clarification meeting will take place on 15 September 2026 at 11:00am via Microsoft Teams. Meeting ID: 372 732 276 682 430, Passcode: hh73rM3j. Tenderers must be represented by a suitably qualified person and sign the attendance register. Addenda will be issued only to those attending.

{"name":"Ms Thabisa Notshe E-mail thabisa.notshe","email":"[email protected]","phone":"273227668243","department":"MJT CONSULTING","address":"ns (Electrical Maintenance Supervisor)"}

Returnable Documents: Administrative compliance T2.1 List of Returnable Schedules/Documents SBD1 Invitation to Bid: Part A and B SBD 4 Declaration of Interest Preference Points Claim Form in Terms of The Preferential Procurement SBD 6.1 Regulations 2022 T2.2r Compulsory Enterprise Questionnaire T2.2v CIPC - company registration certificate T2.2y Proof of Registration with Centralized Supplier Database Mandatory Documents C1.1 Form of Offer and Acceptance C1.1a Final Summary Page C2.2 Preliminaries and General & Bill of Quantities T2.2a Resolution for Signatory Resolution of Board of Directors to Enter into Consortium or Joint Venture (JV) T2.2b Agreements (if applicable) T2.2c-1 Schedule of Proposed Subcontractors T2.2c-1a Schedule of Proposed Specialist Subcontractors T2.2c-1b Schedule of Proposed Specialist Subcontractors T2.2d Schedule of Plant and Equipment T2.2e Schedule of key personnel T2.2f Bank RatingVolume 2 T2.2n Record of Addenda to Tenderer Documents T2.2u CIDB grading certificate – Proof of registration T2.2z Valid Letter of Good Standing (COIDA) T2.2z-2 Resource Allocation and District bid Declaration T2.2x Company Reference Forms T2.3 Returnable schedules or documents: Annexures related to evaluation Annexure A Method Statement (Generic) Annexure A1 Summary Task Annexure A2 Programme with Timelines and Resources Annexure B1 Key personnel qualifications (Electrical Maintenance manager) Annexure B2 Key personnel qualifications (Electrical Maintenance Supervisor) Annexure B3 Key personnel qualifications (OHS Safety officer) Annexure B4 Proof of business address Annexure B5 Proof of Company Experience Part C1: Agreement and Contract Data C1.1 Form of Offer and Acceptance C1.2 Contract Data C1.3 Fixed Performance Guarantee C1.4 CIDB adjudicator’s agreement C1.5 Confirmation of receipt of contract Part C2: Pricing Data C2.1 Pricing Instructions C2.2 Schedule of Quantities Part C3: Scope of Work C3.1 Scope of Work C3.1a Specifications for Electrical Work: Part 1 – Installation Details Standard Electrical Specification: Part 2 – Quality Specifications for Material and C3.1b Equipment C3.2 Health and Safety Specification- To confirm Volume 3 C3.3 Material Offered on Service Part C4: Site Information C4.1 Site Information as per Scope of Works VOLUME 1: TENDERING PROCEDURES T1.1: TENDER NOTICE AND INVITATION TO TENDER T1.1: TENDER NOTICE AND INVITATION TO TENDER THE EASTERN CAPE DEPARTMENT OF HEALTH INVITES TENDERER FOR: SCHEDULED MAINTENANCE TO VARIOUS LV, NURSES CALL, COMMS, PV PROJECT NAME AND UPS FOR AMATHOLE TENDER No. SCMU3-2627-0189-AM Any reference to words “Bid” or Bidder” herein and/or in any other documentation shall be construed to have the same meaning as the words “Tender” or “Tenderer”. The attention of Tenderer is drawn to the eligibility criteria in the table below. Tenderer are required to familiarize themselves thoroughly with the conditions of tender as contained in the Tender Data (T1.2) and the Standard Conditions of Tenderer (T1.3) which form part of the tender document. Only tenderer that are responsive to responsiveness criteria contained in the table below are eligible to have their tenders evaluated: Joint ventures are eligible to submit tenders provided that: They have a signed joint venture agreement Only Tenderer who have access to a suitably qualified and experienced Electrical Maintenance manager who will be the single-point of accountability and responsibility for the management of the contract works as described in clause C.2.1.2 shall be eligible to have their Tenders evaluated. Experience must be on Low Voltage installation and maintenance Only Tenderer who have access to a suitably qualified and experienced Electrical Maintenance supervisor as described in clause C.2.1.3 shall be eligible to have their Tenders evaluated. Experience must be on low voltage installation and maintenance. Tenderer that are responsive to the criteria stated above shall be evaluated further in accordance with the conditions of Tender as stipulated in the Tender Data (T1.2) and the Standard Conditions of Tender (as amended), which form part of this Tender document. Preferences are offered to tenderer in accordance with the points systems as below: 80/20 Preference point scoring system Preference: Price: SPECIFIC GOALS 20 or 10 Points Price: 80 or 90 Points Status Level: Total must equal: 20 or 10 Points Total must equal: 80 or 90 Points, AVAILABILITY OF TENDER DOCUMENTS: Tender documents may be freely downloaded from Tender portal www.echealth.go.za OR www.etenders.go.za from 04 September 2026 A compulsory clarification meeting with the representatives of the Employer will take place as follows: Date: 15 September 2026 Microsoft Teams meeting Join: https://teams.microsoft.com/meet/372732276682430?p=Ha3C92xxr4KsqBZK9q Meeting ID: 372 732 276 682 430 Passcode: hh73rM3j Time: 11:00am, ENQUIRIES RELATED TO TENDER DOCUMENTS MAY BE ADDRESSED TO: Procurement Contact: Ms Thabisa Notshe E-mail [email protected] Tel. No. 040 608 9641, DEPOSIT / RETURN OF TENDER DOCUMENTS: The closing time and date for submission of Tender is 11:00am on 02 October 2026 Tenders will not be opened to the public. The following must be noted by all Suppliers;, Service Providers must be registered on the National Treasury Central Supplier Data Base and proof of registration must be submitted with the proposal (https://secure.csd.gov.za)., Bid response documents must be submitted online via the National Treasury eTender Portal. Ensure timely submission., No physical documents are to be delivered to Bhisho., It is the responsibility of the Service Provider to ensure that bid document is submitted on or before closing time., Technical enquiries shall be directed only in writing to Supply Chain Management enquiries to Thabisa Notshe at [email protected] within office hours., Physical, Telegraphic, telephonic, telex, facsimile, e-mail and late submissions will not be accepted., All bids must be uploaded before the closing time and date stipulated above and must be submitted on e- tender portal (www.etenders.gov.za) No late bid submission will be accepted. Guide: How to submit a response to the E-tender Portal, (https://www.etenders.gov.za/), Click “Login”, Select “Supplier Login”, Type in your Central Supplier Database (CSD) login credentials., Click Browse Opportunities, Select Currently Advertised., Click “+” on any tender opportunity you wish to apply for., Click on “Start e-Submission Process”, Select Supplier, Click “Start response”, Check the submission checklist and attached the compulsory documents., Confirm and proceed. If you experience difficulties with e-Submission please contact: 012 406 9229 /012 406 9222 or email [email protected] Issued by: Supply Chain Management Bhisho COMPILED BY: Section Department Date Engineering and Technical Services MJT Consulting August 2026 T1.2: TENDER DATA T1.2: TENDER DATA SCHEDULED MAINTENANCE TO VARIOUS LV, NURSES CALL, COMMS, PV PROJECT NAME AND UPS FOR AMATHOLE TENDER No. SCMU3-2627-0189-AM Clause number The conditions of Tenderer are the Standard Conditions of Supplier as contained in Annex F of Board Notice in Government Gazette No. July 2015, Construction Industry Development Board (CIDB) Standard for Uniformity in Construction Procurement. (See www.cidb.org.za) which are reproduced without amendment or alteration for the convenience of Tenderer as an Annex to this Tender Data. The Standard Conditions of Supplier make several references to the tender Data for details that apply specifically to this Tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the standard conditions of Supplier. Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tenderer to which it mainly applies. The following variations, amendments and additions to the Standard Conditions of Tenderer as set out in the Tender Data below shall apply to this Tenderer: C.1.1 Add the following: The employer is the Eastern Cape Department of Health Global Life Center c/o R63 and Phalo Avenue Bhisho C.1.2 Add the following: Tender documents issued by the Employer comprise of: Volume 1: Tendering Procedures T1.1 Tender Notice and Invitation to Tenderer T1.2 Tender Data T1.3 Annex F: CIDB Standard Conditions of Tender Volume 2: Returnable Documents SBD1 Invitation Bid: Part A and B SBD4 Declaration of Interest SBD6.1 Preference Points Claim Form in Terms of the Preference Regulations 2022 C1.1a Final Summary Page C2.2 Preliminaries and General & Bill of Quantities T2.1 List of Returnable Schedules/Documents T2.2a Resolution of Signatory T2.2b Resolution of Board of Directors to Enter into Consortium or Joint Venture (JV) Agreements (if applicable) T2.2c-1a Schedule of Proposed Subcontractors T2.2c-1a Schedule of Proposed Specialised Subcontractors T2.2c-1b Schedule of Proposed Subcontractors T2.2d Schedule of Proposed Plant and Equipment T2.2e Schedule of key personnel T2.2f Bank Rating T2.2n Record of Addenda to Tenderer Document T2.2r Compulsory Enterprise Questionnaire T2.2u CIDB grading certificate – Proof of registration T2.2v CIPC – company registration certificate T2.2x Company Reference Forms (min. of three) T2.2y Proof of Registration with Centralized Supplier Database T2.2z Valid Letter of Good Standing T2.3 Returnable schedules or documents: Annexures related to evaluation Annexure A: Method Statement (Generic) Annexure B1: Key personnel qualifications (Electrical Maintenance manager) Annexure B2: Key personnel qualifications (Electrical Maintenance Supervisor) Annexure B3: Key personnel qualifications (OHS Safety officer) Annexure B4: Proof of business address Annexure B5: Proof of company experience Volume 3: The Draft Contract Part C1: Agreement and Contract data C1.1: Form of offer and Acceptance C1.2: Contract Data C1.3: Fixed Performance Guarantee C1.4: CIDB adjudicator’s agreement C1.5: Certificate of receipt of contract Part C2: Pricing Data C2.1: Pricing Instructions C2.2: Bills of Quantities Part C3: Scope of Works C3.1: Scope of Works C3.1a: Specifications for Electrical Work: Part 1: -Installations Details C3.1b: Standard Electrical Specification: Part 2: - Quality Specifications for Materials and Equipment C3.2: Health and Safety Specification C3.3: Material Offered on Service Part C4: Site Information C4.1: Site Information C.1.4 Add the following: The employer’s agent: MJT Consulting C1.6.1 Add the following to the clause: The Department reserves the right to not accept the tender from the tenderer with the highest number of points, or award any contract. To mitigate the risk of overextended resources and to ensure satisfactory service delivery across the province, the Employer reserves the right to limit the number of districts awarded to a single tenderer. The Employer will assess the tenderer’s total resource capacity (personnel, plant, and equipment) against the requirements of all districts where they are the preferred bidder. If the Employer determines that the tenderer’s resources are insufficient to manage multiple districts simultaneously, the Employer may elect to award only a limited number of districts to that tenderer and proceed to the next highest-ranked, responsive, and low-risk bidder for the remaining districts C1.6.3 Add the following: A two-stage system will not be followed. C.2.1 Add the following: Only those tenderers who satisfy the following eligibility criteria are eligible to submit tenders, Tenderer who are registered with the CIDB, or are capable of being so prior to the evaluation of submissions, in ac Contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered, or a value determined in accordance with Regulation 25 (1B) or 25 (7A) of the Construction Industry Development Regulations, for Class EB, Grade 7 or higher construction work, are eligible to have their tenders evaluated., Joint ventures are eligible to submit tenders provided that: 2.1 Every member of the joint venture is registered with the CIDB; 2.2 The lead partner has a contractor grading designation in Class EB, Grade 6 construction work; 2.3 The combined Contractor grading designation calculated in accordance with the Construction Industry Development Regulations is equal or higher than a contractor grading designation determined in accordance with the sum tendered for Class EB, Grade 7 or higher construction work or a value determined in accordance with Regulations 25 (1B) or 25 (7A) of the Construction Industry Development Regulations; and 2.4 The joint venture is registered on Central Supplier Database or proof of application 2.5 All members of the joint venture must submit copies of the returnable documentations or original where it is so stipulated for all members. 2.6 In the case of a Partnership/Joint Venture/Consortium the tax clearance must be the Partnership/Joint Venture/Consortium or individual valid tax clearance certificates for all the members of the Partnership/Joint Venture/Consortium. 2.7 In the case of a Partnership/Joint Venture/Consortium the CIPRO certificates must be submitted indicating percentage of ownership for specific goals points scoring, failing which the tenderer will score zero points. 2.8 The partner of the JV must be registered with CIDB with a grading that is not lower than one level of the required grading. C.2.1.2 Add the following Responsibilities for Electrical LV Maintenance manager shall be, Prepare maintenance plans, works program, cash flow projections for all the facilities under this contract, Appointment and managing of competent personnel for the maintenance of equipment in different facilities Responding and ensure attendance to emergency calls from DOH Call Centre C.2.1.3 Add the following Responsibilities for Electrical LV Maintenance supervisor shall be, Responsible for all operations of the process unit., Maintenance and inspection of all LV installation including lightning protection., Issuing of COC’s for all works carried out C2.2 Add the following to the clause: Accept that the Employer will not compensate the tenderer for any costs incurred in attending briefing session, negotiation meetings or any meeting or interviews in the office of the Employer or Employer’s agent (if required). C.2.7 For particulars regarding a pre-Tender site inspection meeting, see Tender Notice and Invitation to Tenderer T1.1 “A compulsory briefing session will be held and no compensation will be paid for attendance at this meeting. Tenderer must be represented by a person who is suitably qualified and experience to comprehend the extent of the work involved and who is at the employ of the prospective Tenderer. The Tenderer representative must sign the attendance register in the name of the tendering entity. Addenda will be issue to and tenders will be received only from those tendering entities appearing in the attendance register of the briefing session.” C.2.12 No alternative tenders are allowed. C.2.13.2 Replace sub-clause C.2.13.2 with the following; Return all returnable documents to the employer after completing them in their entirety by writing in non-erasable ink C.2.13.3 Add the following: Parts of each tenderer offer communicated on paper shall be submitted as an original, plus 0 (naught) copies. C.2.13.4 Add the following: The Tender shall be signed by a person duly authorized to do so. Tenders submitted by joint ventures of two or more firms shall be accompanied by the document of formation of the joint venture, in the form of a joint venture agreement, in which it is defined precisely the conditions under which the joint venture will function, its period of duration, the persons authorized to represent and obligate it, the participation of the several firms forming the joint venture, and any other information necessary to permit a full appraisal of its functioning. Failure to provide the joint venture agreement, bound with the tenderer submission, on the date and time of the closing of the bid, shall render the tenderer non- responsive. C.2.13.5 Add the following: Tender documents must be clearly marked as per the identification details below: Tender No. TITLE OF TENDERER: SCHEDULED MAINTENANCE TO VARIOUS LV, NURSES CALL, COMMS, PV AND UPS FOR AMATHOLE C.2.13.6 Add the following: A two-envelope procedure will not be followed. C2.13.9 Telephonic, telegraphic, telefax, facsimile or e-mailed tender offers will not be accepted. C.2.13.10 Add the following: By signing the offer part of C1.1 Form of Offer and Acceptance the tenderer declares that all information provided in the Tenderer submission is correct and free of misrepresentation. C.2.15.1 Add the following to C.2.15.1: The closing time for submission of tenderer offers is as stated in the Tender Notice and Invitation to tenderer. Telephonic, telegraphic, telex, facsimile or e-mailed Tenderer offers will not be accepted. C.2.16.1 Add the following to C.2.16.1: The Tenderer offer validity period is 12 weeks. C.2.17 Insert the following at the end of the last sentence of the note: “....... elect to do so, provided that the competitive position of the preferred tenderer is not affected” A Tenderer may be rejected as non-responsive if the tenderer fails to provide any clarification requested by the employer within the time for submission stated in the employer’s written request for such clarification. The clarification of a tenderer offer includes the provision of the priced bills of quantities (Part C2.2: Bills of Quantities). C.2.18 Add the following: The Tenderer will be required to submit his fully priced Bills of Quantities (complete document inclusive of all parts) together with this tender. C.3.4 Add the following: The opening of the tender offers will take place immediately after the closing time of tenders. C.3.8 Add the following: Tenderer will be considered non-responsive if, inter alia

Returnable documents include: SBD1 Invitation to Bid Part A and B, SBD4 Declaration of Interest, SBD6.1 Preference Points Claim Form, T2.2r Compulsory Enterprise Questionnaire, T2.2v CIPC company registration certificate, T2.2y Proof of Registration with Centralized Supplier Database, C1.1a Final Summary Page, C2.2 Preliminaries and General & Bill of Quantities, T2.2a Resolution for Signatory, T2.2b Resolution of Board of Directors for JV, T2.2c-1 Schedule of Proposed Subcontractors, T2.2c-1a/1b Schedule of Proposed Specialist Subcontractors, T2.2d Schedule of Plant and Equipment, T2.2e Schedule of Key Personnel, T2.2f Bank Rating, T2.2n Record of Addenda, T2.2z Valid Letter of Good Standing (COIDA), T2.2z-2 Resource Allocation and District bid Declaration, Annexure A Method Statement, Annexure A1 Summary Tasks, Annexure A2 Programme with Timelines and Resources, Annexure B1-B3 Key Personnel Qualifications, Annexure B4 Proof of Business Address, Annexure B5 Proof of Company Experience, T2.2u CIDB grading certificate, T2.2x Company Reference Forms, C1.1 Form of Offer and Acceptance, C1.2 Contract Data, C1.3 Fixed Performance Guarantee, C2.1 Pricing Instructions, C2.2 Bills of Quantities, C3.1 Scope of Work, C3.1a Specifications for Electrical Work Part 1, C3.1b Standard Electrical Specification Part 2, C3.2 Health and Safety Specification, C3.3 Material Offered on Service, C4.1 Site Information.

No eligibility criteria specified

MANDATORY DOCUMENTS (continued)

T2.2f Bank Rating 1

T2.2n Record of Addenda to Tender Documents 1

T2.2z Valid Letter of Good Standing (COIDA) 1

T2.2z-2 Resource Allocation and District bid Declaration 1

Annexure A Method Statement 1

Annexure A1 Summary Tasks 1

Annexure B1: Key personnel qualifications (Electrical Maintenance manager), Annexure B2: Key personnel qualifications (Electrical Maintenance Supervisor), Annexure B3: Key personnel qualifications (OHS Safety officer), Annexure B4: Proof of business address, Annexure B5: Proof of company experience. T2.2e Schedule of Key Personnel, T2.2x Company Reference Forms (minimum of three).

C3.1b Standard Electrical Specification: Part 2 – Quality Specifications for Materials and Equipment. Technical evaluation of equipment will be performed as per technical data sheet; bids with equipment not conforming to scope or specification will be non-responsive.

anything contained in the Conditions of Contract, Scope of Work and Pricing Data, will be admitted

by the Employer after the submission of any Tender and the tenderer shall be deemed to have:

1. read and fully understood the whole text of the Contract Data, Scope of Work and

and generally of all matters which may influence the Contract.

2. visited the site of any proposed works.
3. requested the Employer or his duly authorized agent to make clear the actual

requirements of anything contained in the Scope of Work and Pricing Data, the exact

meaning or interpretation of which is not clearly intelligible to the tenderer.

4. received any Addenda to the tender documents which have been issued in accordance

with the Employer’s Supply Chain Management Policy.

are found to be missing or duplicated, or the figures or writing indistinct, or if the Pricing Data

contain any obvious errors, the tenderer must apply to the Employer’s Agent at once to have

the same rectified, as no liability will be admitted by the Employer in respect of errors in any

tenderer due to the foregoing.

C.4.7 Imbalance in Tenderer rates

to it because they are either excessively low or high or not in proper balance with other rates or

lump sums, the tenderer may be required to produce evidence and advance arguments in

support of the tender rates or lump sums objected to. If, after submission of such evidence

and any further evidence requested, the Employer is still not satisfied with the supplied rates

or lump sums objected to, it may request the tenderer to amend these rates and lump sums

along the lines indicated by it.

C1.1a Form of Offer and Acceptance 1

C2.2 Preliminary and General & Bill of Quantities

T2.2a Resolution for Signatory 1

C1.1 Form of Offer and Acceptance 3

C1.2 Contract data 5

C1.3 Fixed performance guarantee 3

C2.1 Pricing Instruction 3

C2.2 Preliminary and General & Bill of Quantities

C3.1 Scope of work 3

C4.1 Site Information 6

T2.2: Returnable schedules

Required for tenderer’s

contractor grading designation in Class EB, Grade 6 co

valid tax clearance certificates for all the

tax compliance which must be

Central Supplier Database (CSD) login credentials

Central Supplier Database or proof of application

joint venture agreement

joint venture agreement, in which it is defined precisely the conditions

joint venture agreement, bound with the tenderer submission, on the date and time of the

joint venture agreement with the parties listed under

joint venture agreement and the Contract with the Department in respect of the project under item 1 above

They have a signed joint venture agreement

T1.3 Annex F: CIDB Standard Conditions of Tender

SBD 4 Declaration of Interest

T2.2v CIPC - company registration certificate

C1.1 Form of Offer and Acceptance

C2.2 Preliminaries and General & Bill of Quantities

T2.2e Schedule of key personnel

T2.2u CIDB grading c

• Service Providers must be registered on the National Treasury Central Supplier Data Base and proof of

registration must be submitted with the proposal (https://secure.csd.gov.za).

4. Type in your Central Supplier Database (CSD) login credentials.

If you experience difficulties with e-Submission please contact

Points Allocation: 10 points

B-BBEE Details: ced Electrical

Maintenance supervisor as described in clause C.2.1.3 shall be eligible to have their

Tenders evaluated.

Experience must be on low voltage installation and maintenance.

Tenderer that are responsive to the criteria stated above shall be evaluated further in

accordance with the conditions of Tender as stipulated in the Tender Data (T1.2) and the

Standard Conditions of Tender (as amended), which form part of this Tender document.

Preferences are offered to tenderer in accordance with the points systems as below:

80/20 Preference point scoring system

Preference: Price:

SPECIFIC GOALS 20 or 10 Points Price: 80 or 90 Points Status Level:

Total must equal: 20 or 10 Points Total must equal: 80 or 90 Points

1. Availability of tender documents:

Tender documents may be freely downloaded from Tender portal www.echealth.go.za OR

www.etenders.go.za from 04 September 2026

A compulsory clarification meeting with the representatives of the Employer will take place as

follows:

Date: 15 September 2026

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/372732276682430?p=Ha3C92xxr4KsqBZK9q

Meeting ID: 372 732 276 682 430

Passcode: hh73rM3j

Time: 11:00am

2. Enquiries related to tender documents may be addressed to:

Procurement Contact: Ms Thabisa Notshe E-mail [email protected]

Tel. No. 040 608 9641

3. Deposit / return of tender documents:

The closing time and date for submission of Tender is 11:00am on 02 October 2026

Tenders will not be opened to the public.

The following must be noted by all Suppliers;

• Service Providers must be registered on the National Treasury Central Supplier Data Base and proof of

registration must be submitted with the proposal (https://secure.csd.gov.za).

• Bid response document

HDI Requirement: 20%

Preferences are offered under the 80/20 preference point scoring system. Specific goals points are allocated for Historically Disadvantaged Individuals Ownership (20%), Women Ownership (20%), Youth Ownership (20%), Disability Ownership (20%), Military Veterans Ownership (10%), and Locality Ownership (Amathole) (10%). Points are claimed based on B-BBEE status level certificates or sworn affidavits.

Procurement Contact: Ms Thabisa Notshe E-mail [email protected]

Tel. No. 040 608 9641

The following must be noted by all Suppliers;

• Service Providers must be registered on the National Treasury Central Supplier Data Base and proof of

registration must be submitted with the proposal (https://secure.csd.gov.za).

• Bid response documents must be submitted online via the National Treasury eTender Portal. Ensure

timely submission.

• No physical documents are to be delivered to Bhisho.
• It is the responsibility of the Service Provider to ensure that bid document is submitted on or before closing

time.

• Technical enquiries shall be directed only in writing to Supply Chain Management enquiries to Thabisa

Notshe at [email protected] within office hours.

• Physical, Telegraphic, telephonic, telex, facsimile, e-mail and late submissions will not be accepted.
• All bids must be uploaded before the closing time and date stipulated above and must be submitted on e-

tender portal (www.etenders.gov.za) No late bid submission will be accepted.

Guide: How to submit a response to the E-tender Portal

1. (https://www.etenders.gov.za/)
2. Click “Login”
3. Select “Supplier Login”
4. Type in your Central Supplier Database (CSD) login credentials.

C3.2: Health and Safety Specification

C3.3: Material Offered on Service

Part C4: Site Information

C4.1: Site Information

C.1.4 Add the following:

The employer’s agent:

entity. Addenda will be issue to and tenders will be received only from those tendering entities

appearing in the attendance register of the briefing session.”

C.2.12 No alternative tenders are allowed.

C.2.13.2 Replace sub-clause C.2.13.2 with the following;

a. Open and record tender offers received

b. Determine whether or not tender offers are complete.

c. Determine whether or not tender offers received are responsive, and reject non-

responsive tenders.

d. Perform Technical Evaluation of Equipment as per technical Data Sheet.

e. A bid with Equipment proposed that does not conform to scope of work or specification

will be found non responsive.

f. Score tender evaluation points for each price

g. Confirm that Tenderer are eligible for the preferences claimed and, if so, score tender

evaluation points for preferencing.

h. Calculate total tender evaluation points

i. Rank tender offers from the highest number of tender evaluation points to the lowest.

j. Perform a risk analysis on the tenderer having the highest ranking/number of points to

ascertain if the submission presents an acceptable risk to the employer.

k. Recommend the tenderer with the highest number of tender evaluation points for the

award of the contract, unless there are compelling and justifiable reasons not to do so.

(a) reasonableness of the financial offer

(b) reasonableness of unit rates and prices

(c) the Tenderer ability to fulfil its obligations in terms of the tender document, that is, that

the Tenderer can demonstrate that he/she possesses the necessary professional and

technical qualifications, professional and technical competence, financial resources,

equipment and other physical facilities, managerial capability, reliability, experience,

reputation, personnel to perform the contract, etc.

NB: All shortlisted service providers will be subjected to a risk analysis and given an

opportunity to respond should areas of concern be picked up during the risk assessment.

Verification and Confirmation Exercise: After the top 3 or 4 tenders have been identified through

the specified adjudication process, the client will carry out a verification and confirmation exercise.

In accordance with the "Risk assessment" guidelines, this may include physical site visits to the

offices or depots of the tenderer.

of this verification exercise. Such tenderers will be granted an opportunity to submit additional

information to allow for further assessment, intended to determine if the risk level can be improved

(e.g., from High risk to medium or low risk).

C.3.13.1 Tenderer offers will only be accepted if:

a) the Tenderer is registered and in good standing with the South African Revenue

Service (SARS) or proof that he or she has made arrangement with SARS to meet his

or her outstanding tax obligations. This will be verified by the Employer on the

unless the provider who submitted the tender:

a) has furnished the Employer with that provider’s:

• full name;
• identification number or company or other registration number; and
• tax reference number and VAT registration number, if any;

b) has indicated whether:

• the provider is in the service of the state, or has been in the service of the state in

the previous twelve months;

• the provider is not a natural person, whether any of the directors, managers, principal

shareholders or stakeholders is in the service of the state, or has been in the service

of the state in the previous twelve months; or

• whether a spouse, child or parent of the provider or of a director, manager,

shareholder or stakeholder referred to above is in the service of the state, or has

been in the service of the state in the previous twelve months.

performance was unsatisfactory;

b) abused the supply chain management system of the Employer or has committed any

improper conduct in relation to this system;

c) been convicted of fraud or corruption during the past five years;

d) willfully neglected, reneged on or failed to comply with any government, municipal or other

public sector contract during the past five years; or

e) been listed with the Register of tender Defaulters in terms of section 29 of the

Prevention and Combating of Corrupt Activities Act (No ) or has been listed

on National Treasury’s database as a person or juristic entity prohibited from doing

business with the public sector.

In this regard, tenderer shall complete Part T2.2: Returnable Schedules: Certificate of

Independent tenderer Determination and Declaration of tenderer’s Past Supply Chain

(d) The Employer accepts no responsibility or liability arising from any reliance on or use

of the electronic version provided in terms of this clause. The Employer further does not

guarantee that the electronic version corresponds with the issued Tender documents in

all respects. Tenderer are alerted to the fact that electronic versions of the Tender

documents may not reflect any notices or addenda that amend the Tender document.

(e) Any non-compliance with these provisions, including effecting any unauthorized

alterations to the tender document as contemplated in F.2.11, shall render the Tender

invalid. The Employer reserves the right to take any action against such tenderer

allowed in law including, in circumstances where the tenderer had already been

awarded, the right to cancel the contract.

(f) In requesting the electronic version of the Tender document or parts thereof, the

tenderer is deemed to have read, understood and accepted all of the above

conditions.

Volume 2: returnable documents

T2.1 List of returnable

Annexure B 1

address

T2.2u CIDB grading certificate-Proof of registration 1

T2.2x Company Reference Forms (Minimum of three) 4

C1.1 Form of Offer and Acceptance 3

C1.2 Contract data 5

C1.3 Fixed performance guarantee 3

C2.2 Preliminary and General & Bill of Quantities

following Enterprises:

(List all the legally correct full names and registration numbers, if applicable, of the

Enterprises forming the Consortium/Joint Venture)

to the Eastern Cape Department of Health in respect of the following project:

(Project description as per Bid /tender Document)

Bid Number:______________________________________________________

(Bid Number as per Document)

2. *Mr./Mrs./Ms:

in *his/her Capacity as:_____________________________________________________

(Position in the Enterprise)

and who will sign as follows:

be, and is hereby, authorised to sign a consortium/joint venture agreement with the parties listed under

item 1 above, and any and all other documents and/or correspondence in connection with and relating to

the consortium/joint venture, in respect of the project described under item 1 above.

3. The Enterprise accepts joint and several liability with the parties listed under item 1 for the due

fulfilment of the obligations of the joint venture deriving from, and in any way connected with, the

Contract to be entered into with the Department in respect of the project described under item 1

above.

Special conditions: The Employer reserves the right to not accept the tender with the highest points or award any contract. The Employer may limit the number of districts awarded to a single tenderer based on resource capacity. A two-stage system will not be followed. No alternative tenders are allowed. Tender offers must be submitted in non-erasable ink. The Tenderer must be signed by a duly authorized person. Joint ventures must provide the joint venture agreement. Tender documents must be clearly marked with tender number and title. A two-envelope procedure will not be followed. Telephonic, telegraphic, telefax, facsimile or e-mailed offers will not be accepted. By signing the Form of Offer and Acceptance, the tenderer declares all information is correct. The tender offer validity period is 12 weeks. The Employer may negotiate final terms with the preferred tenderer under certain conditions. The Employer may reject a tender if the tenderer or its directors have failed to perform satisfactorily, abused the SCM system, been convicted of fraud or corruption, or been listed on the Register of Tender Defaulters. Claims for extras after submission will not be admitted. The Employer may reject tenders with unacceptable rates or lump sums. Electronic submission of tender documents is not accepted; only hardcopy tenders are considered.

Eligibility criteria: Tenderers must be registered with CIDB (or capable of being so) with a contractor grading designation equal to or higher than determined by the sum tendered, for Class EB, Grade 7 or higher construction work. Joint ventures are eligible if every member is registered with CIDB, the lead partner has a Class EB Grade 6 grading, the combined grading meets the required level, and the JV is registered on the Central Supplier Database. Tenderers must have access to a suitably qualified and experienced Electrical Maintenance manager and supervisor with experience in low voltage installation and maintenance. The manager will be the single-point of accountability for contract works. The supervisor will be responsible for operations, maintenance and inspection of LV installations including lightning protection, and issuing COCs.

Method 1: Administrative, Price and Specific Goals. Financial offer scored using Formula 2 (Option 1): NFO = (1 – (P-PM)/Pm) x W1. Risk analysis on reasonableness of financial offer and other factors. Verification and confirmation exercise on top 3-4 tenders, may include physical site visits.