Supply and delivery of 60 laptops and 100 desktops – eastern cape department of public works & infrastructure (SITA rfb740)

{"closingDate":"8 October 2026","closingTime":"11H00","briefingSession":"{"date":null,"time":null,"venue":"ion provided, expressly amends","is_compulsory":false}"}

{"name":"Ms. Yavela Sofika TELEPHONE NUMBER","email":"[email protected]","phone":"040 602 4188","department":"OF PUBLIC WORKS & INFRASTRUCTURE","address":null}

Bidders must be registered on the Central Supplier Database (CSD) prior to award. Tax compliance is mandatory; bidders must provide a SARS TCS PIN or CSD number. Only SITA Accredited Service Providers on SITA Contract RFB740 from the Eastern Cape Province are eligible. Bidders must complete and sign SBD4 (Declaration of Interest), SBD 3.1 (Pricing Schedule), SBD 6.1 (Preference Points Claim), Annexure A (Resolution to Sign, if applicable), Annexure B (local content declaration), and Annexure C. Bids must be submitted on original documents; late, incomplete, unsigned, or electronically submitted bids will not be accepted. Bidders must be a legal entity; joint ventures/consortia must submit a signed agreement. Only one offer per bidder is allowed. Bidders must not be persons in the service of the state or have directors/members who are. Non-VAT vendors whose turnover will exceed R1 million must include VAT and register within 21 days of award.

The Eastern Cape Department of Public Works & Infrastructure requires end-user computing

equipment to enable officials to perform administrative and core business functions

effectively. Laptops and desktops are considered essential working tools to support service

delivery, improve productivity, and ensure officials have access to reliable ICT resources.

The Department invites prospective service providers to submit proposals for the supply and

delivery of sixty (60) laptops and one hundred (100) desktops.

2. Scope and objective

The main objective of this bid is to appoint a Service Provider registered on the SITA contract

RFB740 to supply and deliver sixty (60) laptops and one hundred (100) desktops for the

Eastern Cape Department of Public Works & Infrastructure (Head Office and Regional Offices)

in accordance with the minimum specifications provided in Table 1.

The scope of work includes the supply, delivery and handover of the required equipment and

accessories as specified, including provision of manufacturer warranties and related support

commitments, as well as ensuring that the equipment delivered matches the approved

specification and quantities.

Objectives

• To address the Department’s identified shortfall of end-user computing devices and

provide officials with reliable tools of trade to perform their functions effectively.

• To standardise and refresh end-user computing equipment in line with departmental

ICT requirements, improving compatibility with departmental systems and reducing

downtime.

• To ensure the Department receives equipment that meets the minimum technical

specifications, including the required accessories and warranty/support, thereby

achieving value for money.

• To appoint a capable and compliant service provider to deliver within the required

timelines and in accordance with applicable SCM and ICT governance requirements.

SITA contract (rfb740)

The Department is utilizing the SITA transversal contract (RFB740) for the procurement of

laptops and desktops to support compliance with applicable government ICT procurement

prescripts and to leverage a standardized procurement mechanism for end-user computing

equipment. The use of the SITA contract provides access to pre-accredited service providers

and established contracting arrangements, supports standardization of ICT equipment, and

promotes value for money and fair, transparent procurement. It also reduces procurement lead

times by utilizing an existing transversal contract while still allowing competition among

qualifying SITA-accredited service providers.

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Specification/ terms of reference

Supply and delivery of 60 laptops and 100 desktops

Item Description Details of Specification Quantity Details of Specifications of the Local Content %

No. product offered (Must Be

Completed)

1 Business 1. Processor family: 13th Generation Intel Core i7 40 100% for the carry

Laptops 2. Processor model: i7-1355U case

(Similar or 3. Intel Core Ultra 7 255H,Up to 5.1 GHz Max Turbo frequency,13 NPU TOPS,16 90% for the HDMI

equivalent to Cores and 24 MB Smart cache cable

HP) 4. Display diagonal: 33.8 cm (13.3")

(See Annexure B 5. HD type: WUXGA

the declaration 6. Display resolution: 1920 x 1200 pixels

certificate for local 7. Display: Non-Touchscreen display panel

8. Internal memory: 32 GB DDR5-5600 MT/s (2 x 16 G) content & the

declaration 9. Total storage capacity: 1 TB PCIe NVMe Value SSD

summary schedule 10. Storage media: SSD

attached) 11. On-board graphics card model: Intel Graphics

12. Mobile broadband: Intel XMM 7560 LTE Advanced Pro Cat 16
13. Operating system installed: Windows 11 Pro
14. Product colour: Silver
15. Support:3 Year Next Business Day onsite warranty
16. Next business day accidental damage protection warranty Travel Bundle

WarrantyExtension-615H1AV

17. Trusted Platform Module (TPM) version 2.0(the vendor must enable the TPM chip

prior to delivery of the equipment).

18.Size:14 inch(No deviation allowed)

Additional Accessories

a. Carry Case ((Backpack, similar or equivalent to Kingson’s Prime Series to the

attached picture )

b. Combination Lock

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Item Description Details of Specification Quantity Details of Specifications of the Local Content %

No. product offered (Must Be

Completed)

c. AC adapter and power cable

d. Wireless Mouse

e. HDMI to VGA Convertor

Advanced Processor: Intel 13th Generation Deca-Core i5-1334U vPro Processor (up to 4.6 GHz 20

Laptops with Intel Turbo Boost Technology, 12MB L3 Cache, 10 Cores, 12 Threads)

(Similar or

equivalent to Display: 15.6" FHD (1920 x 1080) IPS 250 nits, 45% NTSC, Anti-Glare Display

Hp)

Graphics: Integrated Intel UHD Graphics

Memory: 32GB DDR4 RAM

Storage: 1TB PCIe NVMe M.2 SSD

Networking: Intel Wi-Fi 6E AX211 (2x2) + Bluetooth 5.3

Operating System: Windows 11 Pro 64-bit

Battery: 3-cell, 42Wh Li-ion; 45W Type-C Adapter

Camera: 720p HD Webcam

Security: TPM 2.0, HP Wolf Pro Security Edition (1 year)

Keyboard: Backlit, Numeric keypad, Spill-resistant

Dimensions: 14.15 x 9.21 x 0.78 inches

Support:3 Year Next Business Day onsite warranty

Next business day accidental damage protection warranty Travel Bundle

WarrantyExtension-615H1AV

SCMU5-26/27-0031 of 42

Item Description Details of Specification Quantity Details of Specifications of the Local Content %

No. product offered (Must Be

Completed)

Trusted Platform Module (TPM) version 2.0(the vendor must enable the TPM chip prior

to delivery of the equipment).

Additional Accessories

a.Carry Case ((Backpack, similar or equivalent to Kingson’s Prime Series to the

attached picture )

b. Combination Lock

c. AC adapter and power cable

d. Wireless Mouse

e. HDMI to VGA Convertor

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Item Description Details of Specification Quantity Details of Specifications of the Local Content %

No. product offered (Must Be

Completed)

2 Standard 1. C-Desk-O0-TML02-H610M-R-i7-13700-BX-DDR4-3200-16GSSD-1TB-3-WIN-11- 100 N/A

Business PRO-ALL-IHAS124

Desktops 2. Intel Raptor Lake i7-13700 5.2GHz W/30MB Cache Liteon 24X Super ALL-write

(Similar or (SATA) Internal Drive – OEM

equivalent to 3. Intel H610 Chipset 12th Gen Core i7 Socket /LGA1700

Mecer) 4. Micro ATX M/B Ver1.1

5. 16Gb DDR4-3200MHZ 288pin module 1.2V
6. 2.5 inch SSD 1TB SATA III drive.
7. Windows 11 Professional (Up to Core i7)
8. Proficient Micro ATX Tower 300W

Energy Star 6.0 PSU – BLACK

9. 3 year on-site PC contract (Covers Qty 1 C-DESK21747652-1)
10. Black USB slim keyboard
11. Black USB Optical wheel mouse (1000 DPI)
12. Mouse Pad for Optical Mouse Mecer 19.5'' led monitor with VGA+HDMI port –

black.

13.19.5'' Led Monitor with VGA+HDMI PORT

14. Black (excludes Dedicated Power Cord)

15 Dedicated Power Cord-kettle plug to RED 3 pin

16. With internal wireless adapters

Other Additional Accessories

• Fifty (50) Wireless Mouse
• Fifty (50) USB Headset with Microphone

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Bid for the appointment of service provider for supply and delivery of

60 laptops and 100 desktops as per specification to the department of

Public works & infrastructure.

Bid evaluation criteria

This bid will be evaluated in two (2) phases as follows:

A. Phase One: Compliance, responsiveness to the bid rules and conditions, thereafter

B. Phase Two: Bidders passing phase one above will thereafter be evaluated on PPPFA and

Ppr 2022

Phase one: administrative compliance

1. The purpose of this evaluation phase is to determine which bid responses are responsive to

the minimum bid specifications and the minimum bid requirements. Bid proposals that do

not meet the minimum bid specifications and or minimum bid requirements will be regarded

as “non-responsive” and will not be considered for further evaluation.

2. Bidders’ proposals must meet the following minimum requirements, and the required

supporting documents (as required below) must be submitted with the completed bid

document in a sealed envelope in the bid box at the closing date and time. Failure to comply

will automatically eliminate the bid for further consideration.

(a) Bids must be submitted on the original documents and bids which are late, incomplete,

unsigned or submitted by facsimile or electronically, will not be accepted.

(b) SBD4 must be duly completed and signed. Does the bidder or any of its directors /

trustees / shareholders / members / partners or any person having a controlling

interest in the enterprise have any interest in any other related enterprise whether or

not they are bidding for this contract, such interest must be disclosed on question 2.4.1

of SBD 4.

(c) If the offer is “Vat Inclusive”, the VAT registration number of service provider must be

indicated and if a service provider is not a VAT Vendor but include VAT in its prices,

the successful service provider will be given 21 days to register as a VAT Vendor with

SARS, after the issuing of an appointment letter. If a bidder is a VAT

vendor/registered, the bidder is required to explicitly state the VAT amount. VAT

vendors must include VAT at 15% in the bid offer(s).

(d) Only one offer per bidder is allowed. Bidders are also not allowed to submit a bid whilst

they are in agreement with other bidders in the form of joint venture or consortium.

(e) The Resolution to Sign - Annexures A must be duly completed & signed (if applicable)

(f) SBD 3.1- Pricing Schedule- Firm Prices – must be completed.

(g) If the Bid Sum (amount in words) is not completed, the bid will be eliminated

(h) Bidders must be a legal entity. In the event of a subcontractor or joint ventures or

consortiums a signed agreement by all parties must be submitted with the bid. Also

see notes to the “Authority to Sign”. Failure to submit a compliant agreement with the

bid will automatically eliminate the bid for further consideration.

(i) Form SBD1 “Part A” should be completed and “Part B” must fully completed (date,

signature, amount).

(j) Only Only SITA Accredited Service Providers on SITA Contract RFB740 from the

Eastern Cape Province are invited to respond. In the event you are not on SITA

contract provide proof that you have been accepted. The bidder might’ve applied

to be on the SITA contract after the publishing of the Transversal Contracts;

hence the bidder needs to submit proof should the bidder not appear on the list

provided by the contracts

(k) If you are a supplier, and not a manufacturer or agent or do not sell items in the

normal course of your businesses, a letter indicating that firm delivery and

finance arrangements have been made with your supplier, must be submitted

with your offer (SBD 27 on )

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PHASE TWO EVALUATION ON NEW PPPFA and SPECIFIC GOALS

The preferential procurement policy framework act will be applied

And the 80/20 preference points system will be applicable

Points for price 80 points

Specific goals 20 points

Total points 100 points

Please note:

1.Bidders need to complete and sign SBD 6.1 to claim points for specific

goals. Failure will lead in non-awarding of points for specific goals

2. The Department intends to award this to the highest point scorer per item, unless

circumstances justifies otherwise

3. All information will be verified through CSD (where applicable)
4. SBD 6.1 is attached
5. The relevant designated sector/s and their minimum thresholds for local

production & content for the items are (where applicable):

a. Textile, clothing leather and footwear and the minimum threshold for local

content at 100%

b. Electrical Cable Products and the minimum threshold for local content at

90%

6. Where applicable, only locally produced goods or locally manufactured goods,

meeting the stipulated minimum threshold for local production and content will

earn you points for specific goals points allocated for local content. See SBD 6.1

and (Annexure B) the declaration certificate for local content & the declaration

summary schedule attached

7. Exchange rate to be used for the calculation of local content (local content and

local production are used interchangeably) must be the exchange rate published

by the SARB at 12:00 on the date, one week (7 calendar days) prior to the closing

date of the bid.

8. Failure to indicate minimum percentage (%) or not meeting minimum percentage

for local content will lead to non-awarding of points .

9. If the raw material or input to be used for a specific item is not available locally,

bidders should obtain written authorization from the DTI should there be a need to

import such raw material or input and a copy of this authorization letter must be

submitted together with the bid document at the closing date and time.

10. Bidders must complete and sign (Annexure B) the declaration certificate for local

content & the declaration summary schedule attached and they must be

submitted with the bid at the closing date and time. Failure to submit will lead to

non-awarding of specific goals points allocated for local content. See SBD 6.1

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Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted

Name of bidder ...................................................... Bid number: SCMU5-26/27-0031

Closing Time 11h00 Closing date:8 October 2026

Offer to be valid for 120 days from the closing date of bid

Bid for the appointment of service provider for supply and delivery of

200 laptops and 100 desktops as per specification to the department

Ofpublic works & infrastructure

Item item qty price per VAT at 15% total price

NO. description unit per unit per

(Excluding (if unit(including

VAT but applicable) VAT and total price

Inclusive of delivery cost) (must be firm)

Delivery

Cost)

A b c d total price =a x d

1. Business 40

Laptops as per

R................... R.................... R................... R....................................

Advanced 20

Laptops as per

R................... R.................... R................... R....................................

Total for item 1(carried over to sbd 1)

R....................................

(to be carried over to )

2. Standard 100

Business

Desktops R....................................

as per (to be carried over to page

specification R................... R.................... R.................. 3)

If VAT is charged, VAT registration must be completed below

VAT number registration .................................................

Bidders are required to submit their quotations based on the current Rate of Exchange (ROE) on the time

of the advert. Negotiations will be made with the awarded bidder to adjust their pricing to align with the

exchange rate on time of award.

For bid adjudication committee only:

Current Rate of Exchange on date of award :.......................................

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Sbd 6.1

Preference points claim form in terms of the preferential

Procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of

The tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point

system.

b) The lowest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to

preferences, in any manner required by the organ of state.

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2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response

to an invitation to provide goods or services through price quotations, competitive

tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes

all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time

of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined

by an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

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4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an

organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender

will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to determine

the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of

allocated points claimed

The specific goals allocated points in terms of (80/20 system) (80/20 system)

this tender (To be completed (To be

by the organ of completed by

state) the tenderer)

Historically Disadvantaged Individual:-

(a) 100% black ownership 6

(b) 51% to 99% black ownership 4

(c) Less than 51% black ownership 0

Black women ownership:-

(a) 100% black women ownership 4

(b) 30% to 99% black women ownership 2

(c) Less than 30% black women ownership 0

Black youth ownership:-

(a) 100% black youth ownership 4

(b) 30% to 99% black youth ownership 2

(c) Less than 30% black youth ownership 0

People with disability:-

(a) 20% or more disabled people ownership 2

(b) Less than 20% disabled people ownership 0

Local production and content (see Annexure B declaration certificate & summary schedule

attached):-

(a) Compliant to local content requirements 4

(b) NON-Compliant to local content requirements 0

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Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies

the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as

a result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Sbd4

Bidder’s disclosure

1. Purpose of the form

1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid.

In line with the principles of transparency, accountability, impartiality, and ethics as

enshrined in the Constitution of the Republic of South Africa, 1996 (Constitution), and

further expressed in the various applicable legislation, it is required for the bidder to make

this declaration in respect of the details required hereunder.

1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Declaration on employment by organ of state

2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of the

bidder employed by an organ of state, as defined in section 239 of the Constitution?

Yes/no

2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below:

Full Name Identity Number Name of organ of state

2.3 Do you, or any person connected with the bidder, have a relationship with any person who

is employed by the procuring institution? YES/NO

2.3.1 If so, furnish particulars:

.....................................................................................................................

.....................................................................................................................

.....................................................................................................................

1. the power, by one person or a group of persons holding the majority of the equity of an

enterprise, alternatively, the person/s having the deciding vote or power to influence or to

direct the course and decisions of the enterprise.

SCMU5-26/27-0031 of 42

2.4 Does the bidder or any of its directors/trustees/shareholders members/partners or any

person having a controlling interest in the enterprise have any interest in any other related

enterprise, whether or not they are bidding for this contract?

Yes/no

2.4.1 If so, indicate all companies registered in the CSD in the table below:

Supplier registration number Status (active/inactive/deleted)

(Maaa)

Failure to disclose all CSD-registered active companies linked to all Directors will lead to

disqualification.

3 general declaration

I, ............................................................................................., the undersigned, in

submitting the accompanying bid, do hereby make the following statements that I certify to

be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure.

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found to be

false.

3.3 The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor.

3.4 In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications, prices,

including methods, factors or formulas used to calculate prices, market allocation, the

intention or decision to submit or not to submit the bid, bidding with the intention not to win

the bid and conditions or delivery particulars of the products or services to which this bid

invitation relates.

3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening

or of the awarding of the contract.

3.6 There have been no consultations, communications, agreements or arrangements made by

the bidder with any official of the procuring institution in relation to this procurement process

prior to and during the bidding process except to provide clarification on the bid submitted

where so required by the institution; and the bidder was not involved in the drafting of the

specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy provided to combat

any restrictive practices related to bids and contracts, bids that are suspicious will be

reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act, 1998 (Act No. ) and or may be referred to law enforcement agencies for criminal investigation and or

may be restricted from conducting business with the state for a period not exceeding 10

years in terms of the Prevention and Combating of Corrupt Activities Act, 2004 (Act No. ) or any other applicable legislation.

SCMU5-26/27-0031 of 42

I certify that the above is correct.

I accept that the procuring institution may reject the bid or take

Appropriate action against me if this declaration is false.

.................................... ................................................

Signature Date

.................................... ................................................

Designation Name of bidder

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Sbd 27

Bid NO: SCMU5-26/27-0031

Bid for the appointment of service provider for supply and delivery of

60 laptops and 100 desktops as per specification to the department of

Public works & infrastructure.

Certificate: confirmation of legal agreement between the bidder

And his/her supplier

NB: This certificate should be completed by the bidder’s supplier(s) and signed by both parties in

full and signed in ink by the bidder and his/her supplier. All the required information should be

provided. Failure to adhere to these requirements will automatically invalidate the bid.

Please refer to bid rules on

In the event that a bidder does not have any or all the items as per the specifications, this

form SBD 27 must be properly completed and signed, if the bidder intends to contract

with a third party.

Bid number_ SCMU5-26/27-0031

This is to confirm that

_____________________________________________________________has

(Name of Bidder’s Supplier(s))

an agreement, with

(Name of Bidder)

to supply the items as specified in the quotation document on to 16 should they

secure a contract in this regard:

Item Item description Bidder’s supplier

No.

1. Business Laptops

2. Advanced Laptops

3. Standard Business Desktops

Initials of bidder’s supplier Initials of bidder

*NB: If more than one supplier is involved, the bidder must submit separate forms,

completed by each of his/her suppliers. This page must be initialled by both parties.

Failure to comply will automatically invalidate the offer submitted

SCMU5-26/27-0031 of 42

For the Bidders Supplier

Name of bidder’s supplier: _____________________________________

I hereby confirm that I have familiarised myself with the item(s)* /description(s) /specification(s).

I also confirm that payment arrangement between the two enterprises has been agreed upon.

The abovementioned can be confirmed and inspected at my company at the following address:

Details of Bidder’s supplier:

Postal address

...........................................................................................

...........................................................................................

Street address ...........................................................................................

...........................................................................................

...........................................................................................

Telephone number .....................................................................

Cellphone number: .....................................................................

Facsimile number: .....................................................................

E-mail address ......................................................................

I hereby declare that I am duly authorised in my capacity as _________________________ to

issue this certificate, and that the agreement between the parties involved does not constitute

fronting.

Signed on _______________________20 _ at _________________________________

(Date) (Place)

Signature (Bidder’s Supplier) Signature (Bidder)

Name in Print Name in Print

ID Number ID Number

*NB: If more than one supplier is involved, the bidder must submit separate forms,

completed by each of his/her suppliers. This page must be signed by both parties.

Failure to comply will automatically invalidate the offer submitted

SCMU5-26/27-0031 of 42

Annexure a

Resolution for signatory

(See also “Special Conditions of Bid”)

Signatory for companies shall confirm their authority hereto by attaching a duly signed and

dated copy of the relevant resolution of the board of directors to this form.

An example is given below:

“By resolution of the board of directors passed at a meeting held on

Mr/Ms , whose signature appears below, has been duly authorised to

sign all documents in connection with the tender for

Bid Number: SCMU5-26/27-0031

and any Contract which may arise there from on behalf of (Block Capitals)

Signed on behalf of the company:

In his/her capacity as:

Date:

Signature of signatory:

Witnesses:

corrective action is necessary (if any).

21.6 Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other

information provided by the Department of Public Works & Infrastructure will, if

possible, be corrected and provided to all Bidder(s) without attribution to the

Bidder(s) who provided the written notice.

21.7 All persons (including Bidder(s)) obtaining or receiving the bid and any other

information in connection with the Bid or the Tendering process must keep the

contents of the Bid and other such information confidential, and not disclose or

use the information except as required for the purpose of developing a proposal in

response to this Bid.

supplier due diligence prior to final award or at any time during the contract period or

visits/In loco Inspection (if applicable).

Wherever a brand name is specified in this bid/quotation document (i.e. in the

specifications, pricing schedule or bill of quantities or anywhere in this document), the

department’s requirement is not limited to the specified brand name, but requires an

item similar/equivalent or better than specified.

(ROE). negotiations will be made with the awarded bidder to adjust their pricing to

align with the exchange rate on time of award.

vendor/registered, the bidder is required to explicitly state the VAT amount. VAT

vendors must include VAT at 15% in the bid offer(s).

(d) Only one offer per bidder is allowed. Bidders are also not allowed to submit a bid whilst

they are in agreement with other bidders in the form of joint venture or consortium.

(e) The Resolution to Sign - Annexures A must be duly completed & signed (if applicable)

(f) SBD 3.1- Pricing Schedule- Firm Prices – must be completed.

(g) If the Bid Sum (amount in words) is not completed, the bid will be eliminated

(h) Bidders must be a legal entity. In the event of a subcontractor or joint ventures or

consortiums a signed agreement by all parties must be submitted with the bid. Also

see notes to the “Authority to Sign”. Failure to submit a compliant agreement with the

bid will automatically eliminate the bid for further consideration.

(i) Form SBD1 “Part A” should be completed and “Part B” must fully completed (date,

signature, amount).

(j) Only Only SITA Accredited Service Providers on SITA Contract RFB740 from the

bidders should obtain written authorization from the DTI should there be a need to

import such raw material or input and a copy of this authorization letter must be

submitted together with the bid document at the closing date and time.

10. Bidders must complete and sign (Annexure B) the declaration certificate for local

content & the declaration summary schedule attached and they must be

submitted with the bid at the closing date and time. Failure to submit will lead to

non-awarding of specific goals points allocated for local content. See SBD 6.1

SCMU5-26/27-0031 of 42

Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted

Name of bidder ...................................................... Bid number: SCMU5-26/27-0031

Closing Time 11h00 Closing date:8 October 2026

Offer to be valid for 120 days from the closing date of bid

Bidders are required to submit their quotations based on the current Rate of Exchange (ROE) on the time

of the advert. Negotiations will be made with the awarded bidder to adjust their pricing to align with the

exchange rate on time of award.

Tax compliance status system

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tax compliance

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

CSD registration no

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Central Supplier Database (CSD) prior the

appointment letter

32.1 The bidder must be registered on the Central Supplier Database (CSD) prior the

verified through CSD.

32.3 Valid registration as a VAT Vendor within 21 days upon receipt of appointment letter

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Ent to register for a tax compliance status system

Points Allocation: 20 points

B-BBEE Details: ental bid box prior to the closing date and that it is not delivered to

Departmental officials. The Department will not accept responsibility if bids received by

officials are not timely deposited in the Bid Box

A. Bid evaluation

This bid will be evaluated in Two (2) phases as follows:

Phase One: Compliance, responsiveness to the bid rules and conditions, thereafter

Phase Two: Bidders passing phase one above will thereafter be evaluated on PPPFA and PPR

2022

Preferential procurement policy framework act (PPPFA) points will

Be applied as follows:

Maximum points on price - 80 points

Specific goals - 20 points

Maximum points - 100 points

1. Bidders shall take note of the following bid conditions:
2. This bid is divided into two items and the Department intends to award this bid per

item as defined in the bid rules as follows.

a) Item No 1- Laptops as per specification

b) Item No 2- Desktops as per specification

2. SBD4 must be duly completed and signed. Does the bidder or any of its

directors / trustees / shareholders / members / partners or any person having a

controlling interest in the enterprise have any interest in any other related

enterprise whether or not they are bidding for this contract, such interest must

be disclosed on question 2.4.1. of SBD4

3. Only SITA Accredited Service Providers on SITA Contract RFB740 from the Eastern

Cape Province are invited to respond. In the event you are not on SITA contract

provide proof that you have been accepted. The bidder might’ve applied to be on the

SITA contract after the publishing of the Transversal Contracts, hence the bidder

needs to submit proof should the bidder not appear on the list provided by the

contracts.

4. The bid will be valid for a period of 120 days after the closing date

F

HDI Requirement: 100%

needs to submit proof should the bidder not appear on the list provided by the

contracts.

4. The bid will be valid for a period of 120 days after the closing date

19.1 A contract may be awarded to a tenderer that did not score the highest points

subject to a risk assessment.

SCMU5-26/27-0031 of 42

contract provide proof that you have been accepted. The bidder might’ve applied

to be on the SITA contract after the publishing of the Transversal Contracts;

hence the bidder needs to submit proof should the bidder not appear on the list

provided by the contracts

(k) If you are a supplier, and not a manufacturer or agent or do not sell items in the

normal course of your businesses, a letter indicating that firm delivery and

finance arrangements have been made with your supplier, must be submitted

with your offer (SBD 27 on )

SCMU5-26/27-0031 of 42

meeting the stipulated minimum threshold for local production and content will

earn you points for specific goals points allocated for local content. See SBD 6.1

and (Annexure B) the declaration certificate for local content & the declaration

summary schedule attached

7. Exchange rate to be used for the calculation of local content (local content and

local production are used interchangeably) must be the exchange rate published

by the SARB at 12:00 on the date, one week (7 calendar days) prior to the closing

date of the bid.

8. Failure to indicate minimum percentage (%) or not meeting minimum percentage

for local content will lead to non-awarding of points .

Local content %

(c) I accept that the Procurement Authority / Institution has the right to request that

the local content be verified in terms of the requirements of SATS 1286:2011.

(d) I understand that the awarding of the bid is dependent on the accuracy of the

information furnished in this application.

Signature: date: ___________

SCMU5-26/27-0031 of 42

If a bidder breaches the conditions of this bid and, as a result of that breach, the

Department of Public Works & Infrastructure incurs costs or damages (including,

without limitation, the cost of any investigations, procedural impairment, repetition of

all or part of the bid process and/or enforcement of intellectual property rights or

confidentiality obligations), then the bidder indemnifies and holds the Department of

Public Works & Infrastructure harmless from any and all such costs which

Department of Public Works & Infrastructure may incur and for any damages or losses

the Department of Public Works & Infrastructure may suffer.

25. Precedence

This document will prevail over any information provided during any briefing session

whether oral or written, unless such written information provided, expressly amends

this document by reference.

26. Limitation of liability

A bidder participates in this bid process entirely at its own risk and cost. The Department

of Public Works & Infrastructure shall not be liable to compensate a bidder on any grounds

whatsoever for any costs incurred or any damages suffered as a result of the Bidder’s

participation in this Bid process.

27. Tax compliance

No tender shall be awarded to a bidder who is not tax compliant

28. Registration as a vat-vendor

28.1 Non-VAT vendors do not have to include VAT in their bid prices, however

28.2 Non-VAT vendors who submit bids for contracts that would, if successful, take

their annual turnover above the threshold of R1 million must include VAT in the

prices quoted and must therefore immediately upon award of the contract, register

with the South African Revenue Service (SARS) as VAT vendors.

28.3 The award of contract would be (for Non-VAT vendors who included VAT in their

prices) conditional pending the successful bidder submitting proof of registration

as VAT vendor with SARS within 21 days of award.

29. Governing law

South African law governs this bid and the bid response process. The bidder agrees

to submit to the exclusive jurisdiction of the South African courts in any dispute of any

kind that may arise out of or in connection with the subject matter of this bid, the bid

itself and all processes associated with the bid.

30. General bid rules

a) The bid document shall be completed and signed

b) The Department of Public Works & Infrastructure Supply Chain Management Policy

will apply.

c) The Department of Public Works & Infrastructure does not bind itself to accept the

lowest bid or any other bid and reserves the right to accept the whole or part of the

bid.

d) The Department of Public Works & Infrastructure may accept or reject any bid offer

and may cancel the bid process or reject all bid offers at any time before the

formation of a contract.

e) The Department shall not accept or incur any liability to a supplier for such

cancellation or rejection or acceptance, but will give written reasons for such action

upon receiving a written request to do so.

f) Bids which are late, incomplete, unsigned or submitted by facsimile or electronically,

will not be accepted .

SCMU5-26/27-0031 of 42

g) Bidders are not allowed to recruit or shall not attempt to recruit an employee of the

Department for purposes of preparation of the bid or for the duration of the

execution of this contract or any part thereof.

31. Contract variations, expansions, amendments or modifications

31.1 Should a need arise to vary or expand or amend or modify contract quantities

for any goods or services, after a valid contract has been concluded and or

after the contract has already commenced, the Department reserves the right

to approach the contracted service provider to reduce or increase the

contracted quantities.

31.2 Bidders are required to submit their proposal based on the current Rate of

Exchange (ROE) on the time of the advert. negotiations will be made with the

31.3 awarded bidder to adjust their pricing to align with the exchange rate on time of

award.

32. Other conditions of bid

32.1 The bidder must be registered on the Central Supplier Database (CSD) prior the

award.

32.2 All bidders’ tax matters must be in order prior award. Bidders’ tax matters will be

verified through CSD.

32.3 Valid registration as a VAT Vendor within 21 days upon receipt of appointment letter

32.4 The Department will contract with the successful bidder by signing a formal contract

after all suspensive conditions has been met.

32.5 The successful Bidder will be subjected to a company screening or vetting.

32.6 Annexure B should be completed & signed. If not, points for specific goals

will be forfeited.

32.7 Annexure C should be completed and signed

SCMU5-26/27-0031 of 42

Terms of reference/ specification

Eastern Cape Provincial Government

Public Works & Infrastructure

Bid number: SCMU5-26/27-0031

Specification/terms of reference

Bid for the appointment of service provider for supply and

Delivery of 60 laptops and 100 desktops as per

Specification to the department of public works &

Infrastructure.

SCMU5-26/27-0031 of 42

other mechanical or electronic equipment involved in the fulfilment of this contract and

shall indemnify The Department against all risks or claims which may arise.

8.3 Disputes between the Department and a bidder (if any) will be dealt with in the form of

litigation.

a) The expected warranty period is thirty-six (36 months) from the contract start date

as would be agreed upon.

b) The Department of Public Works & Infrastructure may accept or reject any bid

offer and may cancel the bid process or reject all bid offers at any time before the

formation of a contract.

c) The Department of Public Works & Infrastructure also reserves the right to accept

the bid as a whole or a part of the bid, or any item or part of any item.

d) The Department shall not accept or incur any liability to a supplier for such

cancellation or rejection or acceptance, but will give written reasons for such

action upon receiving a written request to do so.

e) the Department will sign a crepitate agreement (between the service provider and

the distributor which will remain valid for the warranty period. The agreement must

be signed together with the acceptance of the award.

disputes will be settled by litigation.

This paragraph replaces paragraph 29 in the General Conditions of Contract.

Department of Public Works & Infrastructure incurs costs or damages (including,

without limitation, the cost of any investigations, procedural impairment, repetition of

all or part of the bid process and/or enforcement of intellectual property rights or

confidentiality obligations), then the bidder indemnifies and holds the Department of

to submit to the exclusive jurisdiction of the South African courts in any dispute of any

kind that may arise out of or in connection with the subject matter of this bid, the bid

itself and all processes associated with the bid.

a) The bid document shall be completed and signed

b) The Department of Public Works & Infrastructure Supply Chain Management Policy

will apply.

c) The Department of Public Works & Infrastructure does not bind itself to accept the

lowest bid or any other bid and reserves the right to accept the whole or part of the

bid.

d) The Department of Public Works & Infrastructure may accept or reject any bid offer

and may cancel the bid process or reject all bid offers at any time before the

formation of a contract.

e) The Department shall not accept or incur any liability to a supplier for such

cancellation or rejection or acceptance, but will give written reasons for such action

upon receiving a written request to do so.

f) Bids which are late, incomplete, unsigned or submitted by facsimile or electronically,

will not be accepted .

SCMU5-26/27-0031 of 42

g) Bidders are not allowed to recruit or shall not attempt to recruit an employee of the

downtime.

• To ensure the Department receives equipment that meets the minimum technical

specifications, including the required accessories and warranty/support, thereby

achieving value for money.

• To appoint a capable and compliant service provider to deliver within the required

timelines and in accordance with applicable SCM and ICT governance requirements.

SITA contract (rfb740)

The Department is utilizing the SITA transversal contract (RFB740) for the procurement of

laptops and desktops to support compliance with applicable government ICT procurement

prescripts and to leverage a standardized procurement mechanism for end-user computing

equipment. The use of the SITA contract provides access to pre-accredited service providers

and established contracting arrangements, supports standardization of ICT equipment, and

promotes value for money and fair, transparent procurement. It also reduces procurement lead

times by utilizing an existing transversal contract while still allowing competition among

qualifying SITA-accredited service providers.

SCMU5-26/27-0031 of 42

Supply and delivery of 60 laptops and 100 desktops

Item Description Details of Specification Quantity Details of Specifications of the Local Content %

No. product offered (Must Be

Completed)

1 Business 1. Processor family: 13th Generation Intel Core i7 40 100% for the carry

Laptops 2. Processor model: i7-1355U case

(Similar or 3. Intel Core Ultra 7 255H,Up to 5.1 GHz Max Turbo frequency,13 NPU TOPS,16 90% for the HDMI

equivalent to Cores and 24 MB Smart cache cable

HP) 4. Display diagonal: 33.8 cm (13.3")

(See Annexure B 5. HD type: WUXGA

the declaration 6. Display resolution: 1920 x 1200 pixels

certificate for local 7. Display: Non-Touchscreen display panel

8. Internal memory: 32 GB DDR5-5600 MT/s (2 x 16 G) content & the

declaration 9. Total storage capacity: 1 TB PCIe NVMe Value SSD

summary schedule 10. Storage media: SSD

attached) 11. On-board graphics card model: Intel Graphics

12. Mobile broadband: Intel XMM 7560 LTE Advanced Pro Cat 16
13. Operating system installed: Windows 11 Pro
14. Product colour: Silver
15. Support:3 Year Next Business Day onsite warranty

WarrantyExtension-615H1AV

17. Trusted Platform Module (TPM) version 2.0(the vendor must enable the TPM chip

prior to delivery of the equipment).

18.Size:14 inch(No deviation allowed)

a. Carry Case ((Backpack, similar or equivalent to Kingson’s Prime Series to the

attached picture )

b. Combination Lock

SCMU5-26/27-0031 of 42

Item Description Details of Specification Quantity Details of Specifications of the Local Content %

No. product offered (Must Be

Completed)

c. AC adapter and power cable

d. Wireless Mouse

e. HDMI to VGA Convertor

Advanced Processor: Intel 13th Generation Deca-Core i5-1334U vPro Processor (up to 4.6 GHz 20

Laptops with Intel Turbo Boost Technology, 12MB L3 Cache, 10 Cores, 12 Threads)

(Similar or

equivalent to Display: 15.6" FHD (1920 x 1080) IPS 250 nits, 45% NTSC, Anti-Glare Display

Hp)

Graphics: Integrated Intel UHD Graphics

Memory: 32GB DDR4 RAM

Storage: 1TB PCIe NVMe M.2 SSD

Networking: Intel Wi-Fi 6E AX211 (2x2) + Bluetooth 5.3

Operating System: Windows 11 Pro 64-bit

Battery: 3-cell, 42Wh Li-ion; 45W Type-C Adapter

Camera: 720p HD Webcam

Security: TPM 2.0, HP Wolf Pro Security Edition (1 year)

Keyboard: Backlit, Numeric keypad, Spill-resistant

Dimensions: 14.15 x 9.21 x 0.78 inches

Support:3 Year Next Business Day onsite warranty

WarrantyExtension-615H1AV

SCMU5-26/27-0031 of 42

Item Description Details of Specification Quantity Details of Specifications of the Local Content %

No. product offered (Must Be

Completed)

Trusted Platform Module (TPM) version 2.0(the vendor must enable the TPM chip prior

to delivery of the equipment).

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies

the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as

a result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

SCMU5-26/27-0031 of 42

Sbd4

Bidder’s disclosure

The 80/20 preference point system applies. Points are allocated for price and specific goals (local content). The lowest acceptable tender will be used to determine the accurate system. Bidders must indicate how they claim points for each preference point system. Local content requirements apply, with points for locally produced or manufactured goods meeting minimum thresholds.