Relocation of lephalale air quality monitoring station within 10 km radius

Closing date: 2026-09-25T11:00:00.000Z; Closing time: 11:00am; Briefing session: 2026-09-17 at 12:00; Venue: Lephalale Station (Latitude -23.682068, Longitude 27.722012); Compulsory briefing: Yes.

Briefing Session: Date: 17 September 2026, Time: 12:00, Venue: Lephalale Station, Latitude: -23.682068, Longitude: 27.722012. Compulsory: Yes. Bidders must ensure that they complete and sign the briefing session attendance register at the compulsory briefing session.

Bid documents must be submitted electronically to [email protected]. Enquiries for clarification should be directed in writing to SCM: Acquisition Department, South African Weather Service, Email: [email protected].

Returnable documents include SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), SBD 6.2 (CIDB Grade Certification), SBD 7.1/7.2 (Contract Form), SBD 8 (Supply Chain Management Practice), and SBD 9 (Independent Bid Determination). All bids must be submitted electronically to [email protected]. Required attachments are completed SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points), SBD 6.2 (CIDB), SBD 7.1/7.2 (Contract), SBD 8 (SCM Practice), and SBD 9 (Independence).

Four-phase evaluation: Phase 1 covers SCM administrative requirements (completeness and correctness verification). Phase 2 mandates CIDB grading of 1GB or higher, compulsory briefing attendance, CSD registration, and tax compliance (TCS Pin). Phase 3 conducts functional evaluation using weighted criteria: experience in concrete slab or palisade fence installation (30 marks), written confirmation letter with delivery timeline and PO creation (30 marks), guarantee period (20 marks), and contactable references (20 marks). Bidders scoring 70% or higher advance to Phase 4. Phase 4 evaluates price (80 points) and specific goals (20 points) for a total of 100 points, with the highest-scoring bidder receiving the award.

Relocation of air quality monitoring station to a different site within 10 km radius at Lephalale. Scope includes construction of concrete slab (5x100 x 7x300mm), erection of mast foundation, installation of palisade fence with gate, concrete foundations 200mm deep, installation of 9 steel poles, mesh reinforcement fence 2 meters high, electrical connectivity (3 core armored cables 16mm 30m), wiring of station/shelter (15 power plugs/sockets), COC for electrical work, sliding buckler gate, site preparation, removal and re-installation of old palisade fence, and transportation of shelter, mast, and palisade fencing.

Technical specification for Lephalale ambient air quality monitoring station relocation: Relocation, transportation and installation of ambient air monitoring station and the existing palisade fence. Supply and Installation of a concrete slab (5 100 x 7 300mm) and installation of (5 100 x 7 300mm) Palisade fence with a gate. Digging for foundation 200mm deep by hand including (600mm x 600mm) and 1000mm deep foundation for the mast. The mast base plate must be installed in the concrete slab. Installation of 9 steel poles. Concrete must be used to secure the posts in the ground. Mesh reinforcement fence must be 2 meters in height. Electrical connectivity (3 core armored cables 16mm 30 m long). Wiring of the station/shelter (Installation of fifteen (15) power plugs/sockets). Provide COC for the electrical work done. Installation of a sliding buckler gate. Preparation of the site before installation. Removal and re-installation of old palisade fence to new location. Shelter, mast and palisade fence transportation must be provided.

Bidders must provide documented experience in installation of concrete slabs or palisade fencing, with minimum 30 marks for relevant experience. A written confirmation letter specifying delivery timeline (more than 8 weeks) and purchase order creation (within 30 days) is required. A minimum two-year guarantee of work completion is expected. At least one contactable reference providing contact details, name, phone number, and signed approval is mandatory.

Quality assurance requires adherence to the General Conditions of Contract. Bidders must demonstrate QA/QC procedures, maintain proper documentation throughout the project, and provide evidence of quality management systems. The contract includes requirements for ongoing performance monitoring and service quality measurement as part of the SLA.

The pricing schedule must be a ceiling price inclusive of VAT representing the total estimated cost for the project. Detailed cost breakdown by component is required. Rates must be firm for the entire project duration; if not firm, adjustment methodologies must be specified. Payment terms are 30 days from invoice receipt.

Ceiling price must be inclusive of VAT and represent the total estimated cost for the project. Rates must be firm for the full project period with detailed cost breakdown required. Payment terms are 30 days from invoice receipt. Minimum qualification requires CSD registration, valid Tax Compliance Status (TCS) Pin, B-BBEE minimum level 1 (3 points), CIDB grading of 1GB or higher, and completion of the mandatory briefing session.

Bidders must be registered on the Central Supplier Database (CSD) and provide CSD registration number. Tax compliance must be demonstrated through a valid TCS Pin obtained via SARS e-filing or printed certificate. B-BBEE minimum level 1 is required for preference points. CIDB grading of 1GB or higher is mandatory. Anti-corruption measures including insurance for transportation of equipment and adherence to counter conditions must be met. Independent bid determination certification is required to prevent collusion.

Health and safety requirements include mandatory insurance coverage for transportation of shelter, mast, and palisade fencing by the appointed service provider. Anti-corruption provisions prohibit counter conditions that could compromise bid integrity. Site access and security protocols must be maintained at the Lephalale training center location.

General Conditions of Contract (GCC) governing the bid. SBD 3.1 requires a ceiling price inclusive of VAT with detailed cost breakdown. SBD 4 (Declaration of Interest) requires disclosure of any state employment or connections to the procuring institution. SBD 6.1 (Preference Points) mandates submission of the Preference Points Claim Form for B-BBEE and specific goals. SBD 6.2 (CIDB) requires evidence of CIDB grading of 1GB or higher. SBD 7.1/7.2 (Contract Forms) governs the contract formation and performance obligations. SBD 8 (SCM Practice) addresses supply chain management and quality standards. SBD 9 (Independent Bid Determination) certifies that the bid was prepared independently without collusion.

Special conditions require the service provider to insure transportation of all equipment (shelter, mast, palisade fencing). Counter conditions prohibiting bid manipulation are enforced. The contract specifies the exact service address at Lephalale SAMHS Training Center (Latitude -23.722421, Longitude 27.700944). All services must be performed at this location within the defined timeframe.

Mandatory Requirements: (1) Compulsory briefing session – Bidders must attend and sign the briefing session attendance register. (2) CIDB – Bidder to submit evidence of CIDB Grading of 1GB or higher. SAWS reserves the right to verify the CIDB grading of the bidder on CIDB. Bidders must be registered on the Central Supplier Database (CSD) of National Treasury and provide their CSD registration number.

Evaluation proceeds in four phases. Phase 1 verifies completeness of administrative documentation. Phase 2 confirms mandatory compliance: CIDB 1GB+ grading, compulsory briefing attendance, CSD registration, and tax compliance. Phase 3 conducts functional assessment using weighted criteria covering experience (30 marks), written confirmation letter with delivery timeline (30 marks), guarantee period (20 marks), and contactable references (20 marks). A minimum score of 70% is required to proceed to Phase 4. Phase 4 evaluates price (80 points) and specific goals (20 points) for a total of 100 points, with the highest scorer winning.