Appointment of a service provider to supply, deliver, install, commission and maintain an automated electric fusion fluxer for the council for geoscience (CGS-TEM-2025-0839)

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Non-Compulsory Briefing Session: 17 September 2026 at 11H00. Virtual meeting: Microsoft Teams meeting. Join: https://teams.microsoft.com/meet/375354422955788?p=A2cx4zNfNaseByIw8M. Meeting ID: 375 354 422 955 788. Passcode: rp72Wt24.

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Returnable Documents: ALL THE RELEVANT FORMS ATTACHED TO THIS BID DOCUMENTS MUST BE COMPLETED AND SIGNED BACK IN BLACK INK WHERE APPLICABLE BY A DULY AUTHORISED OFFICIAL. FAILURE TO PROVIDE ANY OF THE BELOW MENTIONED DOCUMENTS MAY LEAD TO DISQUALIFICATION. YES NO THE FOLLOWING ARE INCLUDED IN THE TENDER DOCUMENT Three documents; one (1) original tender document and two (2) copies SBD 1. Invitation to Bid Bidders must provide proof of Tax Clearance compliance from SARS; The Council for Geoscience (CGS) will verify your tax compliance proof in terms of practice note /2018. Tender specification SBD 4. Declaration of interest SBD 6.1. Preference points Supplier application form (CSD Report) Government procurement General conditions of contract Latest Original Certified copies of company registration certificate Shareholding breakdown per race, gender and percentage shareholding with shareholders of the bidding company who are not individuals. In a case where BBBBEE certificate is a requirement to submit in order to score points on specific goals, a certified valid SANAS accredited certificate or DTI certificate, Sworn Affidavit will be required. Certificates issued by IRBA and Accounting Officers have been discontinued. Certified BBBEE certificate (For consortium or joint venture a consolidated BBBEE Certificate must be submitted) The CGS’s document must be kept as supplied and submitted with all Schedules/Forms fully completed. Any other documents, certificates etc. must be attached as annexure to the official CGS document. No bid forwarded by telegram, telex, facsimile or similar apparatus will be considered. In case of Joint venture, trust or consortiums please submit joint venture agreement. CGS-TEM-2025-0839 Rev0 2 Effective date: 30/11/2025 APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER, PROPOSAL NO: CGS-2026-021S INSTALL AND COMMISSION A NEW AUTOMATED BENCHTOP ELECTRIC FUSION FLUXER INCLUDING MAINTENANCE FOR A PERIOD OF THREE YEARS TO THE COUNCIL FOR GEOSCIENCE, BID CONDITIONS 2.1 Bidders shall provide full and accurate answers to all (including mandatory) question posed in this document and are required to explicitly state either "Accept” or “Not Accept” (with a, )" regarding compliance with the requirements. Where necessary, the Bidder shall substantiate their response to a specific question. 2.2 A “✓” under “Accept” will be interpreted as full compliance/acceptance to the applicable paragraph. A “✓” under “Accept” will be interpreted that the Bidder(s) has/have read and understood the paragraph, A “✓” under “Not Accept” will be interpreted that the Bidder does not accept the content of the applicable paragraph. 2.3 The following bid conditions will govern the contract between the CGS and the successful bidder: NOT REQUIREMENT ACCEPT ACCEPT Bidders are invited to offer the Services in accordance with the attached Specifications and the conditions within this document. The Bidder(s) shall accept CGS’s interpretation of any specific requirement in the Bid documents or Specifications should there be a difference of interpretation between the Bidder(s) and CGS. Should any dispute arise as a result of this of this Bid and/or the subsequent contract, which cannot be settled to the mutual satisfaction of the Bidder(s) and CGS’s, it shall be dealt with in terms of paragraph 23 of the general conditions of contract? Should there be any discrepancies between the Bid conditions and any other documentation that forms part of this RFB, the Bid conditions shall take preference. NOT DOCUMENTATION ACCEPT ACCEPT Fully comprehensive service documentation shall be supplied in English by each Bidder, which shall explicitly and detail, describe the service(s) offered. This documentation shall include sufficient detail to clearly give the reader a precise and unambiguous description of the service(s) offered. Incomplete or incomprehensive service documentation will result in rejection of the offer. NOT SELECTION ACCEPT ACCEPT CGS reserves the right to make a selection solely on the information received in the Bids or to negotiate further with one or more Bidder(s). Should CGS consider it necessary, the Bidder(s) shall agree to an inspection of the resources and works of the Bidder, if so required? To contact any Bidder during the evaluation period, to clarify information only, without informing any other Bidder. CGS-TEM-2025-0839 Rev0 3 Effective date: 30/11/2025 APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER, PROPOSAL NO: CGS-2026-021S INSTALL AND COMMISSION A NEW AUTOMATED BENCHTOP ELECTRIC FUSION FLUXER INCLUDING MAINTENANCE FOR A PERIOD OF THREE YEARS TO THE COUNCIL FOR GEOSCIENCE NOT COPYRIGHT ACCEPT ACCEPT The specifications are the intellectual property of CGS. The contents of any specifications are the property of CGS and are confidential. It shall not in any manner be reproduced, destroyed, lent or given away without the permission. NOT SUBMISSION OF BID ACCEPT ACCEPT CGS may also reject an offer if the Bidder(s) fail to complete the standard bidding documents in this tender document. NOT SERVICE APPROVAL ACCEPT ACCEPT The Procuring of the Services shall not take place until CGS has given final approval of all procedures. NOT UPFRONT / DEPOSIT PAYMENTS ACCEPT ACCEPT CGS will not make any upfront payment or deposit payments to the successful bidder(s) for goods or services. CGS will pay 30 days after delivery of goods or service and receipt of an invoice., BIDDING STRUCTURE Indicate the type of Bidding structure by marking with an ‘X’: Individual Bidder Joint venture Consortium If Joint Venture or Consortium, indicate the following for Prime Bidder: Name of Prime Contractor Registration number VAT registration number Contact person Telephone number Fax number E-mail address Postal address Physical address If Joint Venture or Consortium, indicate the following for all partners other than Prime Bidder: Name of partners Registration number CGS-TEM-2025-0839 Rev0 4 Effective date: 30/11/2025 APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER, PROPOSAL NO: CGS-2026-021S INSTALL AND COMMISSION A NEW AUTOMATED BENCHTOP ELECTRIC FUSION FLUXER INCLUDING MAINTENANCE FOR A PERIOD OF THREE YEARS TO THE COUNCIL FOR GEOSCIENCE VAT registration number Contact person Telephone number Fax number E-mail address Postal address Physical address, RESPONSE FORMAT Bidders must respond using the following response format: Schedule Description Schedule 1 Executive Summary The executive summary must cover the following, Paragraph 1: The Bidder must indicate in their bid response to the CGS whether they are responding as a Prime bidder, joint venture, consortium or partnership and list the parties and explain their roles., Paragraph 2: The Bidder must indicate that the signatory of the company / consortium is duly designated to sign the bid response on our behalf of the consortium or joint venture., Paragraph 3: Summary of similar work done in the past., Paragraph 4 : High level summary of their response. Schedule 2 SBD 1 Schedule 3 Bidders must provide proof of Tax Compliance Status Pin from SARS. The CGS will verify your tax compliance proof in terms of practice note /2018 Schedule 4 Functional response Schedule 5 Price Breakdown (indicate cost drivers) in separate envelope or any form of packaging Schedule 6 SDB 6.1 (Preference Points form) and certified BBBEE Certificate Schedule 7 Central Supplier Database Schedule 8 General Conditions of Contract 2010 NB: The response must have an index and the document must be neatly divided using the above-mentioned format in sequence. CGS-TEM-2025-0839 Rev0 5 Effective date: 30/11/2025 APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER, PROPOSAL NO: CGS-2026-021S INSTALL AND COMMISSION A NEW AUTOMATED BENCHTOP ELECTRIC FUSION FLUXER INCLUDING MAINTENANCE FOR A PERIOD OF THREE YEARS TO THE COUNCIL FOR GEOSCIENCE, REQUIREMENTS AND EVALUATION OF JOINT VENTURE OR CONSORTIUM SUBMISSIONS, The JV agreement for JV partners must be submitted indicating a percentage split up to 100% for partners to render the agreement valid which must include, among other things, but to limited to role and responsibilities of each JV partner in the contract, JV bank account and power of attorney to sign the bid document on behalf of the JV. etc, All the JV partners or the lead Partner must submit mandatory documents, where applicable, depending on the nature of the project, please refer to mandatory requirements for this bid., All the JV partners or unincorporated JV must submit administrative documents i.e. CSD, company registration documents etc, please refer to administrative requirements of this bid., Specific goals evaluation for incorporated JV shall be applied considering a valid consolidated BBBEE certificate., Specific Goals evaluation for unincorporated JV shall be applied proportionally in accordance with the JV % split., Below is a demonstration of points allocation for specific goals where the total points claimed will be the sum of the percentage work allocation for each partner multiplied by the percentage weighting for the race category, multiplied by the percentage ownership in the relevant specific goals. (if applicable). Example of the formula CGS-TEM-2025-0839 Rev0 6 Effective date: 30/11/2025 APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER, PROPOSAL NO: CGS-2026-021S INSTALL AND COMMISSION A NEW AUTOMATED BENCHTOP ELECTRIC FUSION FLUXER INCLUDING MAINTENANCE FOR A PERIOD OF THREE YEARS TO THE COUNCIL FOR GEOSCIENCE SDB 1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE COUNCIL FOR GEOSCIENCE Bid Closing CGS-2026-021S Closing Date: 02 October 2026 11h00 Number: Time: APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER, INSTALL AND Description COMMISSION A NEW AUTOMATED BENCHTOP ELECTRIC FUSION FLUXER INCLUDING MAINTENANCE FOR A PERIOD OF THREE YEARS TO THE COUNCIL FOR GEOSCIENCE BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) COUNCIL FOR GEOSCIENCE 280 PRETORIA STREET SILVERTON, PRETORIA 0001 BIDDING PROCEDURE ENQUIRIES MAY BE TECHNICAL ENQUIRIES MAY BE DIRECTED TO: DIRECTED TO Contact Person Sasavona Chauke Contact Person Nokuphiwa Mbulawa Telephone 012 841 1059 Telephone 012 841 1251 Number Number Facsimile N/A Facsimile N/A Number Number E-Mail Address [email protected] E-Mail Address [email protected] SUPPLIER INFORMATION Name Of Bidder Postal Address Street Address Telephone Code Number Number Cellphone Number Facsimile Code Number Number E-Mail Address Vat Registration Number Central Supplier Tax Supplier Compliance Compliance OR Maaa Database Status System Pin: No: CGS-TEM-2025-0839 Rev0 7 Effective date: 30/11/2025 APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER, PROPOSAL NO: CGS-2026-021S INSTALL AND COMMISSION A NEW AUTOMATED BENCHTOP ELECTRIC FUSION FLUXER INCLUDING MAINTENANCE FOR A PERIOD OF THREE YEARS TO THE COUNCIL FOR GEOSCIENCE Are you the Are you a foreign accredited Yes No based supplier for the Yes No representative in goods / services [If yes, answer the South Africa for [If Yes enclose proof] questionnaire below] offered? the goods /services offered? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS Is the entity a resident of the Republic of South Africa (RSA)? yes no Does the entity have a branch in the RSA? yes no Does the entity have a permanent establishment in the RSA? yes no Does the entity have any source of income in the RSA? yes no Is the entity liable in the RSA for any form of taxation? yes no IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING, BID SUBMISSION: 1.1. Bids must be delivered by the stipulated time to the correct address. Late Bids will not be accepted for consideration. 1.2. All Bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. 1.3. This Bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, the General Conditions of Contract (GCC) and, if applicable, any other special conditions of contract. 1.4. The successful Bidder will be required to fill in and sign a written contract form (SBD7)., TAX COMPLIANCE REQUIREMENTS 2.1 Bidders must ensure compliance with their tax obligations. CGS-TEM-2025-0839 Rev0 8 Effective date: 30/11/2025 APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER, PROPOSAL NO: CGS-2026-021S INSTALL AND COMMISSION A NEW AUTOMATED BENCHTOP ELECTRIC FUSION FLUXER INCLUDING MAINTENANCE FOR A PERIOD OF THREE YEARS TO THE COUNCIL FOR GEOSCIENCE 2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to verify the taxpayer’s profile and tax status. 2.3 Application for tax compliance status (TCS) pin may be made via e-filing through the SARS website www.sars.gov.za. 2.4 Bidders may also submit a printed TCS certificate together with the bid. 2.5 In Bids where consortia / joint ventures / sub-contractors are involved; each party must submit a separate TCS certificate / pin / CSD number. 2.6 Where no TCS pin is available, but the Bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. 2.7 No Bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: CAPACITY UNDER WHICH THIS BID IS SIGNED: (Proof of authority must be submitted e.g. company resolution) DATE: CGS-TEM-2025-0839 Rev0 9 Effective date: 30/11/2025 APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVER, PROPOSAL NO: CGS-2026-021S INSTALL AND COMMISSION A NEW AUTOMATED BENCHTOP ELECTRIC FUSION FLUXER INCLUDING MAINTENANCE FOR A PERIOD OF THREE YEARS TO THE COUNCIL FOR GEOSCIENCE

Returnable documents checklist: Three documents; one (1) original tender document and two (2) copies. SBD 1. Invitation to Bid. Bidders must provide proof of Tax Clearance compliance from SARS; The Council for Geoscience (CGS) will verify your tax compliance proof in terms of practice note /2018. SBD 4. Declaration of interest. SBD 6.1. Preference points. Supplier application form (CSD Report). Government procurement General conditions of contract. Latest Original Certified copies of company registration certificate. Shareholding breakdown per race, gender and percentage shareholding with shareholders of the bidding company who are not individuals. In a case where BBBBEE certificate is a requirement to submit in order to score points on specific goals, a certified valid SANAS accredited certificate or DTI certificate, Sworn Affidavit will be required. Certificates issued by IRBA and Accounting Officers have been discontinued. Certified BBBEE certificate (For consortium or joint venture a consolidated BBBEE Certificate must be submitted). The CGS's document must be kept as supplied and submitted with all Schedules/Forms fully completed. Any other documents, certificates etc. must be attached as annexure to the official CGS document. No bid forwarded by telegram, telex, facsimile or similar apparatus will be considered. In case of Joint venture, trust or consortiums please submit joint venture agreement. Response format: Schedule 1 Executive Summary (must cover: whether responding as Prime bidder, joint venture, consortium or partnership and list parties and roles; that signatory is duly designated; summary of similar work done in the past; high level summary of response). Schedule 2 SBD 1. Schedule 3 Bidders must provide proof of Tax Compliance Status Pin from SARS. Schedule 4 Functional response. Schedule 5 Price Breakdown (indicate cost drivers) in separate envelope or any form of packaging. Schedule 6 SDB 6.1 (Preference Points form) and certified BBBEE Certificate. Schedule 7 Central Supplier Database. Schedule 8 General Conditions of Contract 2010. The response must have an index and the document must be neatly divided using the above-mentioned format in sequence.

Bidders must accept all bid conditions without amendment)SkipAny counter-conditions will invalidate the bid. The bidder must provide a valid and signed letter from the OEM confirming they are an authorised agent or distributor. Bidders must be registered on the Central Supplier Database (CSD) and submit a SARS Tax Compliance Status PIN. All mandatory returnable documents (SBD 1, SBD 4, SBD 6.1) must be completed in black ink and signed. A certified B-BBEE certificate or sworn affidavit is required to claim specific goals points. Joint ventures are required to submit a joint venture agreement and each partner must submit a separate CSD report and tax compliance pin. The bidder must confirm compliance with the mandatory technical specifications by ticking the table provided in the tender document.

The Council for Geoscience (CGS) is a schedule 3A public entity organisation as defined by the

Public Finance Management Act (Act ). The CGS derives its mandate from the

Geoscience Act . The objectives of the CGS under the Act, is to produce world-class

geoscience knowledge products and to render geoscience-related services to the South African

public and industry. The strategic position of the CGS is to ensure that its activities contribute to

the national imperatives, namely, to free the potential of individuals by improving the quality of life

of all citizens, assisting in the growth and wealth of the country and eradicating poverty especially

in the rural areas of South Africa. It does this through the mandate of the Geoscience Act, which

includes the following activities:

• To systematically document and compile the geology of the earth’s surface and continental

crust, including offshore areas within the territory of South Africa.

• To compile geoscience data, especially geological, geophysical, metallogenic and

engineering geological information in the form of maps and accompanying explanations and

to make this information available to the public.

• To do basic geoscience research into the nature and origin of rocks, ores, minerals and the

history and evolution of life and to understand the geological evolution of the earth. These

findings are published in peer reviewed geoscience publications nationally and internationally.

• To collect and curate all geoscience knowledge for the country into the National Geoscience

Repository and make such information available to the public.

• To render geoscience knowledge services and advice to the State to enable informed and

scientifically based decisions on the use of the earth’s surface and its resources within the

territory of South Africa.

• To manage several national geoscience facilities on behalf of the country such as the

National Seismograph Network, the National Borehole-Core Repository, the Nation

Geoscience Heritage Collections (Geoscience Museum) and the National Geoscience

Library.

• To render commercial geoscience services and products to national and international clients.

2. Purpose of this request for proposal (RFP)

Council for Geoscience intends to appoint a service provider to supply, deliver, install,

commission and maintain a new automated electric fusion fluxer to the Council for Geoscience

for a period of three years.

The CGS is required to analyse rocks, sediments, and other geological materials to enable

completion of routine regional geological mapping programme, stakeholder advisory projects

and for the integrated and multidisciplinary geoscience mapping programme.

The X-Ray Fluorescence technique (XRF) Section of the Analytical Services Unit conducts

some of these analyses. One of the techniques the section uses to perform this analysis is the

XRF technique.

CGS-TEM-2025-0839 Rev0 10 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

Analysis of major elements in geological materials is accompanied by first converting the

samples to a fused bead or disc by subjecting them to a pyrometallurgical reaction. The fused

beads or disks are then analyzed for their elemental composition by an XRF spectrometer.

Each glass disk/bead is prepared by combining sample aliquot with fluxing material and heating

at about 1000 degrees Celsius using an electric fusion fluxer. The current two electric fusion

fluxers in the section were commissioned more than eleven (11) years ago. One of the fluxers

(the Ox) is currently not operational, and the supplier has advised that it has been

decommissioned.

Supply, deliver, install, commission and maintain an automated electric fusion fluxer and all its

hardware accessories.

The procurement of the instrument must include the following:

a) Provide delivery lead time not exceeding 6 weeks from the date of award.

b) Minimum of 12-months warranty.

c) Supply comprehensive equipment documentation in English: operating manuals,

maintenance logs/records and service reports.

d) Training for personnel.

e) Provide technical support for trouble shooting and resolving operational issues remotely or on

site when necessary

f) Maintenance contract for 36-months.

g) Exchange of the current platinum ware to match the instruments, if necessary (E75AU5 –

Pt/Au 95/5 Crucible Type 75, D=40.00mm and E71AU5– Pt/Au 95/5 Crucible Type 71,

D=39.50mm)

CGS-TEM-2025-0839 Rev0 11 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

4.1 Mandatory specification

Bidders must fully comply with the specifications provided below in the technical evaluation. Non-

compliance will result in disqualification.

Item description comply page NO.

(Y/n) in bid

Document

Technical Specifications

Automated Benchtop Electric fusion fluxer 1.

It must have a minimum of 6 loading positions 2.

The recommended furnace temperature should

range between 900°C and 1250°C

Heating material must be constructed of emissivity

resistive heaters

Mould holders must be made of non-oxide ceramic,

resistant to flux spillage

Have a minimum of 10 programmable methods 6.

Insulation material must be made of non-melting

7. material at operating temperatures (900°C and

1250°C)

Fusion, pouring and cooling must be enclosed with

a viewing window option

The throughput of minimum 25 samples per hour 9.

5. Legislative framework of the bid

5.1. Tax Legislation

5.1.1. Bidders must be compliant when submitting a proposal to the Council for Geoscience

and remain compliant for the entire contract term with all applicable tax legislation,

including but not limited to the Income Tax Act, 1962 (Act No. ) and Value

Added Tax Act, 1991 (Act No. ).

5.1.2. It is a condition of this bid that the tax matters of the successful bidder be in order, or

that satisfactory arrangements have been made with South African Revenue Service

(SARS) to meet the bidder’s tax obligations.

5.1.3. The Tax Compliance status requirements are also applicable to foreign bidders /

individuals who wish to submit bids.

CGS-TEM-2025-0839 Rev0 12 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

5.1.4. It is a requirement that bidders grant a written confirmation when submitting this bid

that SARS may on an ongoing basis during the tenure of the contract disclose the

bidder’s tax compliance status and by submitting this bid such confirmation is

deemed to have been granted.

5.1.5. Bidders are required to be registered on the Central Supplier Database and the

National Treasury shall verify the bidder’s tax compliance status through the Central

Supplier Database.

5.1.6. Where Consortia / Joint Ventures / are involved, each party must be registered on the

Central Supplier Database and their tax compliance status will be verified through the

Central Supplier Database. The parties must submit Consortia / Joint Ventures

agreement with clear role clarifications.

5.1.7. Where sub-contracting is involved, the lead partner must submit a sub-contracting

agreement with clear role clarification.

5.2. Procurement Legislation

Council for Geoscience has a detailed evaluation methodology premised on Treasury Regulation

16A3 promulgated under Section 76 of the Public Finance Management Act, 1999 (Act, No. ), the Preferential Procurement Policy Framework Act 2000 (Act, No.) and the

Broad-Based Black Economic Empowerment Act, 2003 (Act, No. ), and all the

applicable Instruction note issued by National Treasury from time to time.

5.3. Technical Legislation and/or Standards

Bidders should be cognisant of the legislation and/or standards specifically applicable to the

services.

6. Timeline of the bid process

The period of validity of tender and the withdrawal of offers, after the closing date and time is 120

days. The project timeframes of this bid are set out below:

Activity Due Date

Closing date of questions relating to the tender 25 September 2026

Council for Geoscience will endeavour to

Notice to bidders inform bidders of the progress until conclusion

of the tender

All dates and times in this bid are South African standard time.

CGS-TEM-2025-0839 Rev0 13 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

Any time or date in this bid is subject to change at Council for Geoscience’s discretion. The

establishment of a time or date in this bid does not create an obligation on the part of Council for

Geoscience to take any action or create any right in any way for any bidder to demand that any

action be taken on the date established.

7. Contact and communication

7.1. A nominated official of the bidders can make enquiries in writing, to the specified person, via

email [email protected] and/or 012 841 1059. Bidders must reduce all telephonic

enquiries to writing and send to the above email address.

7.2. The delegated officer of Council for Geoscience may communicate with Bidders where clarity

is sought in the bid proposal.

7.3. Any communication to an official or a person acting in an advisory capacity for Council for

Geoscience in respect of the bid between the closing date and the award of the bid by the

Bidders is discouraged.

7.4. All communication between the Bidders and Council for Geoscience must be done in writing.

7.5. Whilst all due care has been taken in connection with the preparation of this bid, Council for

Geoscience makes no representations or warranties that the content of the bid or any

information communicated to or provided to Bidders during the bidding process is, or will be,

accurate, current or complete. Council for Geoscience and its employees and advisors will

not be liable with respect to any information communicated which may not accurate, current

or complete.

7.6. If Bidders finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this bid or any other information provided by Council for Geoscience (other

than minor clerical matters), the Bidders must promptly notify Council for Geoscience in

writing of such discrepancy, ambiguity, error or inconsistency in order to afford Council for

Geoscience an opportunity to consider what corrective action is necessary (if any).

7.7. Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other information

provided by Council for Geoscience will, if possible, be corrected and provided to all Bidders

without attribution to the Bidders who provided the written notice.

7.8. All persons (including Bidders) obtaining or receiving the bid and any other information in

connection with the Bid, or the Tendering process must keep the contents of the Bid and

other such information confidential and not disclose or use the information except as

required for the purpose of developing a proposal in response to this Bid.

CGS-TEM-2025-0839 Rev0 14 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

8. Late bids

Bids received after the closing date and time, at the address indicated in the bid documents, will

not be accepted for consideration and where practicable, be returned unopened to the Bidders.

9. Counter conditions

Bidders’ attention is drawn to the fact that amendments to any of the Bid Conditions or setting of

counter conditions by Bidders or qualifying any Bid Conditions will result in the invalidation of

such bids.

10. Fronting

10.1. Government supports the spirit of broad-based black economic empowerment and

recognizes that real empowerment can only be achieved through individuals and

businesses conducting themselves in accordance with the Constitution and in an

honest, fair, equitable, transparent and legally compliant manner. It is against this

background the Government condemns any form of fronting.

10.2. The Government, in ensuring that Bidders conduct themselves in an honest manner will,

as part of the bid evaluation processes, conduct or initiate the necessary

enquiries/investigations to determine the accuracy of the representation made in bid

documents. Should any of the fronting indicators as contained in the Guidelines on

Complex Structures and Transactions and Fronting, issued by the Department of Trade

and Industry, be established during such enquiry / investigation, the onus will be on the

Bidder / contractor to prove that fronting does not exist. Failure to do so within a period of

14 days from date of notification may invalidate the bid / contract and may also result in

the restriction of the Bidder /contractor conducting business with the public sector for a

period not exceeding ten years, in addition to any other remedies Council for Geoscience

may have against the Bidder / contractor concerned.

11. Supplier due diligence

The Council for Geoscience reserves the right to conduct supplier due diligence prior to the final

award or at any time during the contract period. This may include site visits and requests for

additional information. The CGS reserves the right to verify any information supplied by the

bidder in the tender document and should the information be found to be false or incorrect, the

CGS-TEM-2025-0839 Rev0 15 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

CGS will exercise any of the remedies available to it in the bid document. Reference letters will

also be authenticated.

12. Supplier pre-appointment vetting

Service providers may not be appointed or engaged for the provision of goods or services unless

a due diligence and vetting process has been completed to the satisfaction of the Council for

Geoscience. This process shall include, but is not limited to, verification of the supplier’s legal

status, financial stability, technical capability, quality assurance standards, compliance with

ethical and references from previous clients.

13. Submission of proposals

13.1. Bidders must submit two sealed envelopes/any form of packaging simultaneously, one

containing the technical proposal and the other the price proposal, enclosed together in

an outer single envelope/any form of packaging. (This is two-envelope bidding

procedure)

13.2. Bid documents should be placed in the tender box at the aforesaid address on or before

the closing date and time (as specified above).

13.3. Bid documents will only be considered if received by Council for Geoscience before the

closing date and time, regardless of the method used to send or deliver such documents

to Council for Geoscience.

13.4. The bidder must provide a unique reference number (e.g. binder/folio, chapter, section,

page) to locate substantiating evidence in the bid response for all stage of evaluations,

being, the administrative, mandatory, functionality and price & specific goals.

13.5. The bidders are required to submit three (3) copies of their submission (1) original and

two copies (2).

NB: Bidders are requested to initial each page of the tender document on the top right-hand

corner.

14. Demonstration and presentation

Council for Geoscience may schedule presentations/demonstrations only with the short-listed

Bidders as part of the bid evaluation process.

CGS-TEM-2025-0839 Rev0 16 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

15. Evaluation and selection approach

All tender applications will be evaluated according to the following approach:

a) Mandatory Evaluation Criteria

b) Administrative Evaluation Criteria (to determine whether the documentation has been

completed correctly)

c) Price and Specific Goal

Council for Geoscience has set minimum standards (Gates) that a bidder needs to meet in order

to be evaluated and selected as a successful bidder. The minimum standards consist of the

following:

Mandatory Evaluation Criteria Administrative Evaluation Criteria Price and

(Gate 1) (Gate 2) Specific Goal

No specific methodology content found in the unclassified content.

No specific experience and qualifications content found in the unclassified content.

received in the Bids or to negotiate further with one or more Bidder(s).

Should CGS consider it necessary, the Bidder(s) shall agree to an

inspection of the resources and works of the Bidder, if so required?

information communicated to or provided to Bidders during the bidding process is, or will be,

accurate, current or complete. Council for Geoscience and its employees and advisors will

not be liable with respect to any information communicated which may not accurate, current

or complete.

7.6. If Bidders finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this bid or any other information provided by Council for Geoscience (other

than minor clerical matters), the Bidders must promptly notify Council for Geoscience in

writing of such discrepancy, ambiguity, error or inconsistency in order to afford Council for

Geoscience an opportunity to consider what corrective action is necessary (if any).

7.7. Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other information

provided by Council for Geoscience will, if possible, be corrected and provided to all Bidders

without attribution to the Bidders who provided the written notice.

7.8. All persons (including Bidders) obtaining or receiving the bid and any other information in

connection with the Bid, or the Tendering process must keep the contents of the Bid and

other such information confidential and not disclose or use the information except as

required for the purpose of developing a proposal in response to this Bid.

CGS-TEM-2025-0839 Rev0 14 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

a due diligence and vetting process has been completed to the satisfaction of the Council for

Geoscience. This process shall include, but is not limited to, verification of the supplier’s legal

status, financial stability, technical capability, quality assurance standards, compliance with

ethical and references from previous clients.

d. To carry out site inspections, product evaluations or explanatory meetings in order to

verify the nature and quality of the services offered by the bidders, whether before or

after adjudication of the Bid.

e. To correct any mistakes ten days before bid closure that may have been in the Bid

documents.

f. To cancel and/or terminate the tender process at any stage, including after the Closing

No specific pricing schedule content found in the unclassified content.

tax compliance proof in terms

Tax Compliance Status Pin from SARS

tax compliance proof in terms of practice note /2018

Tax compliance status system pin code from the south african revenue

Tax compliance requirements

tax compliance status (TCS) pin may be made via e-filing through the SARS

Tax Compliance status requirements are also applicable to foreign bidders /

tax compliance status and by submitting this bid such confirmation is

tax compliance status through the Central

tax compliance status will be verified through the

tax compliance within the seven-day period, in line with Instruction note /18, section 4

Tax compliance

TCS pin is available, but the Bidder is registered on the Central Supplier Database

CSD Report)

CSD number

CSD number must be provided

CSD report

Central Supplier Database

Central Supplier Database and the

Central Supplier Database and their tax compliance status will be verified through the

Central Supplier Database (CSD)

Central Supplier Database (CSD) proves noncompliant

joint venture agreement

power of attorney to sign the bid document on behalf of the JV

power of attorney to bind the

Documents may lead to disqualification.

SBD 1. Invitation to Bid

Bidders must provide proof of Tax Clearance compliance from SARS; The

Council for Geoscience (CGS) will verify your tax compliance proof in terms

SBD 4. Declaration of interest

Points Allocation: 80 points

B-BBEE Details: cable in this tender.

Stage 1 – Price Evaluation (80 Points )

Criteria Points

Price Evaluation

 Pt − P min  20

Ps = 80 1 − P min 

The following formula will be used to calculate the points for price:

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

a) Stage 2 – Specific Goals Evaluation (20) Points)

a. Specific Goals Points allocation

Specific Goals Number of Points

1. 51% or more black Ownership.

10 (Submit a valid certified Accredited SANAS or DTI B-BBEE

certificate or sworn affidavit as supporting document)

2. 30% or more black Women Ownership.

(Submit a valid certified Accredited SANAS or DTI B-BBEE

certificate or sworn affidavit as supporting document)

Specific goals points will only be allocated to bidders on submission of the following:

• A duly completed Preference Point Claim Form: Standard Bidding Document (SBD 6.1)
• Submit a valid Certified accredited SANAS BBBEE certificate, DTI Certificate or Sworn

Affidavit.

b. Joint Ventures, Consortiums and Trusts

Bidders must submit concrete proof of the existence of joint ventures and/or consortium

arrangements. Council for Geoscience will accept signed agreements as acceptable proof of

the existence of a joint venture and/or consortium arrangement.

CGS-TEM-2025-0839 Rev0 19 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

The joint venture and/or consortium agreements must clearly set out the roles and

responsibilities of the Lead Partner and the join

geoscience knowledge products and to render geoscience-related services to the South African

public and industry. The strategic position of the CGS is to ensure that its activities contribute to

the national imperatives, namely, to free the potential of individuals by improving the quality of life

of all citizens, assisting in the growth and wealth of the country and eradicating poverty especially

in the rural areas of South Africa. It does this through the mandate of the Geoscience Act, which

includes the following activities:

• To systematically document and compile the geology of the earth’s surface and continental

crust, including offshore areas within the territory of South Africa.

• To compile geoscience data, especially geological, geophysical, metallogenic and

engineering geological information in the form of maps and accompanying explanations and

to make this information available to the public.

• To do basic geoscience research into the nature and origin of rocks, ores, minerals and the

history and evolution of life and to understand the geological evolution of the earth. These

findings are published in peer reviewed geoscience publications nationally and internationally.

• To collect and curate all geoscience knowledge for the country into the National Geoscience

action be taken on the date established.

and Industry, be established during such enquiry / investigation, the onus will be on the

in order to obtain any unlawful advantage in relation to procurement or services

provided or to be provided to a Government Entity;

e. accepts anything of value or an inducement that would or may provide financial gain,

advantage or benefit in relation to procurement or services provided or to be provided

to a Government Entity;

f. pays or agrees to pay to any person any fee, commission, percentage, brokerage fee,

gift or any other consideration, that is contingent upon or results from, the award of

any tender, contract, right or entitlement which is in any way related to procurement or

the rendering of any services to a Government Entity;

g. has in the past engaged in any matter referred to above; or

h. has been found guilty in a court of law on charges of fraud and/or forgery, regardless

of whether or not a prison term was imposed and despite such bidder, member or

director’s name not specifically appearing on the List of Tender Defaulters kept at

reserves the right to withdraw an award made, or cancel a contract concluded with a successful

bidder in the event that it is established that such bidder was in fact not tax compliant at the time

of the award, or has submitted a fraudulent Tax Clearance Certificate to Council for

Geoscience or whose verification against the Central Supplier Database (CSD) proves noncompliant. Council for Geoscience further reserves the right to cancel a contract with a

successful bidder in the event that such bidder does not remain tax compliant for the full term of

the contract.

No tender shall be awarded to a bidder whose name (or any of its members, directors, partners

or trustees) appears on the Register of Tender Defaulters kept by National Treasury, or who

have been placed on National Treasury’s List of Restricted Suppliers. Council for Geoscience

reserves the right to withdraw an award, or cancel a contract concluded with a Bidder should it be

established, at any time, that a bidder has been blacklisted with National Treasury by another

government institution.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

No specific environmental content found in the unclassified content.

If a bidder breaches the conditions of this bid and, as a result of that breach, Council for

Geoscience incurs costs or damages (including, without limitation, the cost of any investigations,

procedural impairment, repetition of all or part of the bid process and/or enforcement of

intellectual property rights or confidentiality obligations), then the bidder indemnifies and holds

Council for Geoscience harmless from any and all such costs which Council for Geoscience

may incur and for any damages or losses Council for Geoscience may suffer.

24 limitation of liability

A bidder participates in this bid process entirely at its own risk and cost. Council for Geoscience

shall not be liable to compensate a bidder on any grounds whatsoever for any costs incurred or

any damages suffered as a result of the Bidder’s participation in this Bid process.

25 tax compliance

No tender shall be awarded to a bidder who is not tax compliant. Council for Geoscience

reserves the right to withdraw an award made, or cancel a contract concluded with a successful

bidder in the event that it is established that such bidder was in fact not tax compliant at the time

of the award, or has submitted a fraudulent Tax Clearance Certificate to Council for

Geoscience or whose verification against the Central Supplier Database (CSD) proves noncompliant. Council for Geoscience further reserves the right to cancel a contract with a

successful bidder in the event that such bidder does not remain tax compliant for the full term of

the contract.

26 tender defaulters and restricted suppliers

No tender shall be awarded to a bidder whose name (or any of its members, directors, partners

or trustees) appears on the Register of Tender Defaulters kept by National Treasury, or who

have been placed on National Treasury’s List of Restricted Suppliers. Council for Geoscience

reserves the right to withdraw an award, or cancel a contract concluded with a Bidder should it be

established, at any time, that a bidder has been blacklisted with National Treasury by another

government institution.

27 governing law

South African law governs this bid and the bid response process. The bidder agrees to submit to

the exclusive jurisdiction of the South African courts in any dispute of any kind that may arise out

of or in connection with the subject matter of this bid, the bid itself and all processes associated

with the bid.

CGS-TEM-2025-0839 Rev0 24 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

28 responsibility for sub-contractors and bidder’s personnel

A bidder is responsible for ensuring that its personnel (including agents, officers, directors,

employees, advisors and other representatives), its sub-contractors (if any) and personnel of its

sub-contractors comply with all terms and conditions of this bid. In the event that Council for

Geoscience allows a bidder to make use of sub-contractors, such sub-contractors will at all times

remain the responsibility of the bidder and Council for Geoscience will not under any

circumstances be liable for any losses or damages incurred by or caused by such subcontractors.

29 confidentiality

Except as may be required by operation of law, by a court or by a regulatory authority having

appropriate jurisdiction, no information contained in or relating to this bid or a bidder’s tender(s)

will be disclosed by any bidder or other person not officially involved with Council for

Geoscience’s examination and evaluation of a Tender.

No part of the bid may be distributed, reproduced, stored or transmitted, in any form or by any

means, electronic, photocopying, recording or otherwise, in whole or in part except for the

purpose of preparing a Tender. This bid and any other documents supplied by Council for

Geoscience remain proprietary to Council for Geoscience and must be promptly returned to

Council for Geoscience upon request together with all copies, electronic versions, excerpts or

summaries thereof or work derived there from.

Throughout this bid process and thereafter, bidders must secure Council for Geoscience’s written

approval prior to the release of any information that pertains to (i) the potential work or activities

to which this bid relates; or (ii) the process which follows this bid. Failure to adhere to this

requirement may result in disqualification from the bid process and civil action.

30 council for geoscience proprietary information

Bidder will on their bid cover letter make declaration that they did not have access to any Council

for Geoscience proprietary information or any other matter that may have unfairly placed that

bidder in a preferential position in relation to any of the other bidders.

31 availability of funds

Should funds no longer be available to pay for the execution of the responsibilities of this bid RFP

CGS-2026-021S.The Council for Geoscience may terminate the Agreement at its own discretion

or temporarily suspend all or part of the services by notice to the successful bidder who shall

immediately make arrangements to stop the performance of the services and minimize further

expenditure: Provided that the successful bidder shall thereupon be entitled to payment in full for

the services delivered, up to the date of cancellation or suspension.

CGS-TEM-2025-0839 Rev0 25 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

CGS-TEM-2025-0839 Rev0 26 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/

partners or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise,

alternatively, the person/s having the deciding vote or power to influence or to direct the course and

decisions of the enterprise.

CGS-TEM-2025-0839 Rev0 27 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest in the enterprise have any interest in any other

related enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

a) Provide delivery lead time not exceeding 6 weeks from the date of award.

b) Minimum of 12-months warranty.

c) Supply comprehensive equipment documentation in English: operating manuals,

maintenance logs/records and service reports.

d) Training for personnel.

e) Provide technical support for trouble shooting and resolving operational issues remotely or on

site when necessary

f) Maintenance contract for 36-months.

g) Exchange of the current platinum ware to match the instruments, if necessary (E75AU5 –

Pt/Au 95/5 Crucible Type 75, D=40.00mm and E71AU5– Pt/Au 95/5 Crucible Type 71,

D=39.50mm)

CGS-TEM-2025-0839 Rev0 11 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

employees within the first twelve (12) months of the termination of their employment service.

a. The bidder should note that the terms of its Tender will be incorporated in the proposed

contract by reference and that Council for Geoscience relies upon the bidder’s Tender

as a material representation in making an award to a successful bidder and in concluding

an agreement with the bidder.

b. It follows therefore that misrepresentations in a Tender may give rise to service

termination and a claim by Council for Geoscience against the bidder notwithstanding the

conclusion of the Service Level Agreement between Council for Geoscience and the

bidder for the provision of the Service in question. In the event of a conflict between the

bidder’s proposal and the Service Level Agreement concluded between the parties, the

Geoscience incurs costs or damages (including, without limitation, the cost of any investigations,

procedural impairment, repetition of all or part of the bid process and/or enforcement of

intellectual property rights or confidentiality obligations), then the bidder indemnifies and holds

the exclusive jurisdiction of the South African courts in any dispute of any kind that may arise out

of or in connection with the subject matter of this bid, the bid itself and all processes associated

with the bid.

CGS-TEM-2025-0839 Rev0 24 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Mandatory requirements: Bidders must fully comply with the specifications provided below in the technical evaluation. Non-compliance will result in disqualification. Technical Specifications: Automated Benchtop Electric fusion fluxer must have a minimum of 6 loading positions. The recommended furnace temperature should range between 900°C and 1250°C. Heating material must be constructed of emissivity resistive heaters. Mould holders must be made of non-oxide ceramic, resistant to flux spillage. Have a minimum of 10 programmable methods. Insulation material must be made of non-melting material at operating temperatures (900°C and 1250°C). Fusion, pouring and cooling must be enclosed with a viewing window option. The throughput of minimum 25 samples per hour. Bidders must provide a valid and signed letter or agreement from the Original Equipment Manufacturer (OEM) confirming that the bidder is an authorized agent/distributor of Automated Benchtop Electric Fusion Fluxer, unless the bidder is the manufacturer. Confirm compliance with the specification by ticking table of the mandatory specification. Submit documentation that covers the full specification as stipulated in paragraph 4.1 of the technical specification.

(Gate 3)

Only bidders who complied with all Only bidders that complied with all the Price and Specific

the mandatory requirements, will administrative requirements will be Goals.

proceed to Gate 2. evaluated further.

The CGS retains the right not to award the tender to the lowest bidder.

15.1 Mandatory evaluation criteria

Bidders must comply with all the requirements mentioned below and failure to comply will

lead to disqualification:

• A valid and signed letter or agreement from the Original Equipment Manufacturer (OEM)

confirming that the bidder is an authorized agent/distributor of Automated Benchtop Electric

Fusion Fluxer. Unless the bidder is the manufacturer of the equipment, confirmation in the

form of an official signed letter must be attached.

• Confirm the compliance with the specification by ticking table of the mandatory specification

on paragraph 4.1

CGS-TEM-2025-0839 Rev0 17 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

• Submit documentation that covers the full specification as stipulated in paragraph 4.1 of the

technical specification.

NB: In an event of the submission by an unincorporated joint venture (JV), reference

letters can be submitted by either of the JV partner.

15.2 Administrative evaluation criteria

Document that must be Non-submission may result in disqualification

submitted

Invitation to Bid – SBD 1 YES Complete and sign the SBD1 form

Declaration of Interest – SBD 4 YES Complete and sign the SBD4 form

Preference Point Claim Form – YES Complete and sign the SBD6.1 form

Sbd 6.1

• Registration on Central YES The companies must be registered as a service

Supplier Database (CSD) provider on the Central Supplier Database (CSD). If

you are not registered, proceed to complete the

registration of your company prior to submitting your

proposal. Visit https://secure.csd.gov.za/ to obtain

your vendor number.

Submit proof of registration.

Joint Venture (if applicable) YES The JV agreement for JV partners must be

submitted indicating a percentage split up to 100%

for partners to render the agreement valid

• In the event of submission by an unincorporated joint venture, each partner must submit the

compliant CSD report

Bidders who do not submit the requested administrative documents, will be given a maximum of

2 working/business days to submit, failure will render the bid response/submission as

unacceptable, and therefore be disqualified. This is in exception of SBD 6.1 that must be

completed correctly with the original bid submission and none submission or incomplete

submission will result in no scoring of points for specific goals.

Bidders who are not tax compliant will be afforded seven working days to correct nonecompliance in the CSD; failure will render the bid unacceptable and be disqualified. Bidders must

submit proof of tax compliance within the seven-day period, in line with Instruction note /18, section 4.2.

CGS-TEM-2025-0839 Rev0 18 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

15.3 Price and specific goals

80/20 preference point system will be applicable in this tender.

Stage 1 – Price Evaluation (80 Points )

Criteria Points

Price Evaluation

 Pt − P min  20

Ps = 80 1 − P min 

The following formula will be used to calculate the points for price:

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

a) Stage 2 – Specific Goals Evaluation (20) Points)

a. Specific Goals Points allocation

Specific Goals Number of Points

1. 51% or more black Ownership.

10 (Submit a valid certified Accredited SANAS or DTI B-BBEE

certificate or sworn affidavit as supporting document)

2. 30% or more black Women Ownership.

(Submit a valid certified Accredited SANAS or DTI B-BBEE

certificate or sworn affidavit as supporting document)

Specific goals points will only be allocated to bidders on submission of the following:

• A duly completed Preference Point Claim Form: Standard Bidding Document (SBD 6.1)
• Submit a valid Certified accredited SANAS BBBEE certificate, DTI Certificate or Sworn

Affidavit.

b. Joint Ventures, Consortiums and Trusts

Bidders must submit concrete proof of the existence of joint ventures and/or consortium

arrangements. Council for Geoscience will accept signed agreements as acceptable proof of

the existence of a joint venture and/or consortium arrangement.

CGS-TEM-2025-0839 Rev0 19 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

The joint venture and/or consortium agreements must clearly set out the roles and

responsibilities of the Lead Partner and the joint venture and/or consortium party. The agreement

must also clearly identify the Lead Partner, who shall be given the power of attorney to bind the

other party/parties in respect of matters pertaining to the joint venture and/or consortium

arrangement.

b) Stage 4 (80/20 = 100 points)

The Price and Specific Goals points will be consolidated.

a) Stage 1 – Price Evaluation (80)

Table 4: Price evaluation

a) 80/20 preference point system will be applicable in this tender.

Criteria points

Price Evaluation: 20

 Pt − P min 

Ps =80 1 − P min 

The following formula will be used to calculate the points for price, where:

• Ps = Points scored for comparative price of bid under consideration
• Pt = Comparative price of bid under consideration
• Pmin = Comparative price of lowest acceptable bid

15 information clarifications

The Council for Geoscience may request clarification in writing regarding the information

provided by bidders. Supplier(s)/ service provider(s) are to provide the required information within

the specified period. Failing to respond, will invalidate your bid, therefore lead to disqualifications

from the process.

16 conducting business with former employees of the cgs

The CGS may not conduct business with former employees or companies owned by former

employees within the first twelve (12) months of the termination of their employment service.

The CGS may investigate special circumstances where the need to conduct business with former

employees has arisen before the expiry of the 12-month period, and after consideration of the

merits of the bid, may decide to award such a bid.

A decision approving to conduct business with former employees or companies owned by former

employees will be made on the basis, amongst others, that such former employees of the CGS

or their companies will not result in any unfairness to other bidders in any procurement process

of the CGS.

Whether to consider the bid of former employees or companies owned by former employees may

not be considered, if the former employees under consideration previously engaged in any

fraudulent, dishonest or unethical conduct whilst employed by the CGS.

CGS-TEM-2025-0839 Rev0 20 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

CGS may, on justifiable grounds and after following due process, disregard the submission of

any Bidder /Tenderer if that Bidder / Tenderer or any of its directors, members or trustees or

partners has –

• Abused the CGS’s supply chain management system
• Committed fraud or any other improper conduct in relation to such system; or
• Failed to perform on any previous contract

17 general conditions of contract

Any award made to a bidder under this bid is conditional, amongst others, upon –

a. The bidders accepting the terms and conditions contained in the General Conditions

of Contract as the minimum terms and conditions upon which Council for Geoscience

is prepared to enter into a contract with the successful Bidders.

b. The bidder submitting the General Conditions of Contract to Council for Geoscience

together with its bid, duly signed by an authorised representative of the bidder.

18 service level agreement

a. Upon award Council for Geoscience and the successful bidder will conclude a Service

Level Agreement regulating the specific terms and conditions applicable to the services

being procured by Council for Geoscience more or less in the format of the draft Service

Level Indicators included in this tender pack.

b. Council for Geoscience reserves the right to vary the proposed draft Service Level

Indicators during the course of negotiations with a bidder by amending or adding thereto.

c. Bidders are requested to:

c. Comment on draft Service Level Indicators and where necessary, make proposals to

the indicators;

d. Explain each comment and/or amendment; and

e. Use an easily identifiable colour font or “track changes” for all changes and/or

amendments to the Service Level Indicators for ease of reference.

d. Council for Geoscience reserves the right to accept or reject any or all amendments or

additions proposed by a bidder if such amendments or additions are unacceptable to

Council for Geoscience or pose a risk to the organisation.

19 special conditions of this bid

Council for Geoscience reserves the right:

a. To award this tender to a bidder that did not score the highest total number of points, only

in accordance with section 2(1)(f) of the PPPFA (Act )

b. To negotiate with the bidder identified in the evaluation process, regarding any terms and

conditions, including price.

c. To accept part of a tender rather than the whole tender.

CGS-TEM-2025-0839 Rev0 21 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

d. To carry out site inspections, product evaluations or explanatory meetings in order to

verify the nature and quality of the services offered by the bidders, whether before or

after adjudication of the Bid.

e. To correct any mistakes ten days before bid closure that may have been in the Bid

documents.

f. To cancel and/or terminate the tender process at any stage, including after the Closing

Date and/or after presentations have been made, and/or after tenders have been

evaluated and/or after the preferred bidder have been notified of their status as such.

g. Award to multiple bidders if deem necessary.

In the Bidder’s Technical response, bidders are required to declare the following:

h. Confirm that the bidders are to: –

a. Act honestly, fairly, and with due skill, care and diligence, in the interests of Council

for Geoscience

b. Have and employ effectively the resources, procedures and appropriate technological

systems for the proper performance of the services;

c. Act with circumspection and treat Council for Geoscience fairly in a situation of

conflicting interests;

d. Comply with all applicable statutory or common law requirements applicable to the

conduct of business;

e. Make adequate disclosures of relevant material information including disclosures of

actual or potential own interests, in relation to dealings with Council for Geoscience

f. Avoidance of fraudulent and misleading advertising, canvassing and marketing;

g. To conduct their business activities with transparency and consistently uphold the

interests and needs of Council for Geoscience as a client before any other

consideration; and

h. To ensure that any information acquired by the bidders from Council for Geoscience

will not be used or disclosed unless the written consent of the client has been

obtained to do so.

20 conflict of interest, corruption and fraud

a. Council for Geoscience reserves its right to disqualify any bidder who either itself or any

of whose members (save for such members who hold a minority interest in the bidder

through shares listed on any recognised stock exchange), indirect members (being any

person or entity who indirectly holds at least a 15% interest in the bidder other than in the

context of shares listed on a recognised stock exchange), directors or members of senior

management, whether in respect of [Institution name] or any other government organ or

entity and whether from the Republic of South Africa or otherwise ("Government Entity")

a. engages in any collusive tendering, anti-competitive conduct, or any other similar

conduct, including but not limited to any collusion with any other bidder in respect of

the subject matter of this bid;

b. seeks any assistance, other than assistance officially provided by a Government

Entity, from any employee, advisor or other representative of a Government Entity in

CGS-TEM-2025-0839 Rev0 22 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience

order to obtain any unlawful advantage in relation to procurement or services provided

or to be provided to a Government Entity;

c. makes or offers any gift, gratuity, anything of value or other inducement, whether

lawful or unlawful, to any of Council for Geoscience officers, directors, employees,

advisors or other representatives;

d. makes or offers any gift, gratuity, anything of any value or other inducement, to any

Government Entity's officers, directors, employees, advisors or other representatives

in order to obtain any unlawful advantage in relation to procurement or services

provided or to be provided to a Government Entity;

e. accepts anything of value or an inducement that would or may provide financial gain,

advantage or benefit in relation to procurement or services provided or to be provided

to a Government Entity;

f. pays or agrees to pay to any person any fee, commission, percentage, brokerage fee,

gift or any other consideration, that is contingent upon or results from, the award of

any tender, contract, right or entitlement which is in any way related to procurement or

the rendering of any services to a Government Entity;

g. has in the past engaged in any matter referred to above; or

h. has been found guilty in a court of law on charges of fraud and/or forgery, regardless

of whether or not a prison term was imposed and despite such bidder, member or

director’s name not specifically appearing on the List of Tender Defaulters kept at

National Treasury.

21 misrepresentation during the lifecycle of the contract

a. The bidder should note that the terms of its Tender will be incorporated in the proposed

contract by reference and that Council for Geoscience relies upon the bidder’s Tender

as a material representation in making an award to a successful bidder and in concluding

an agreement with the bidder.

b. It follows therefore that misrepresentations in a Tender may give rise to service

termination and a claim by Council for Geoscience against the bidder notwithstanding the

conclusion of the Service Level Agreement between Council for Geoscience and the

bidder for the provision of the Service in question. In the event of a conflict between the

bidder’s proposal and the Service Level Agreement concluded between the parties, the

Service Level Agreement will prevail.

22 preparation costs

The Bidder will bear all its costs in preparing, submitting and presenting any response or Tender

to this bid and all other costs incurred by it throughout the bid process. Furthermore, no

statement in this bid will be construed as placing Council for Geoscience, its employees or

agents under any obligation whatsoever, including in respect of costs, expenses or losses

incurred by the bidders in the preparation of their response to this bid.

CGS-TEM-2025-0839 Rev0 23 Effective date: 30/11/2025

Appointment of a service provider to supply, deliver, proposal NO: CGS-2026-021S

Install and commission a new automated benchtop

Electric fusion fluxer including maintenance for a

Period of three years to the council for geoscience