Refuse removal services in brandwag and ruiterbos – 3-Year contract

{"name":"Mr Warren","email":"[email protected]","phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":null}

Returnable Documents: Committee based on the information provided. Please note that this section refers to the Company’s and

CSD registration required (municipality may reject unregistered bidders); Tax Compliance Status Pin from SARS; B-BBEE certificate with specific formatting; CIDB registration if applicable; Letter of Good Standing from Compensation Commissioner; proof of locality; municipal rates/taxes clearance; authorised signatory with board resolution (sole proprietor exempt); no unauthorised alterations to bid documents

QUANTITY (Applicable for

(type, size, capacity and year of registration)

plant/vehicles/trailers

etc.)

Vehicle/s that will be hired

DESCRIPTION (type, size, capacity etc) QUANTITY SOURCE HIRE

If the vehicle, as stipulated above, will be rented, proof of the intention to lease it from the supplier must

be submitted with the tender document. No points will be awarded if proof is not submitted.

Joint ventures

The evaluation of functionality regarding a Consortium or Joint venture, will be performed as follows:

For company experience the evaluation is based on the experience of the partner with the highest/longest

experience record;

For the evaluation of the project team, if applicable, at least one of the Project leaders must be an employee with

the leading partner of the consortium or joint venture. The leading partner of the consortium or joint venture is

determined by the shareholding regarding the liability, which is included in the consortium or joint venture

agreement.

If required for the evaluation of the financial ratings, if not issued for the consortium or joint venture specifically,

the rating of the leading partner will be use in the assessment.

The designated Project leaders, if applicable, may not be changed without the prior approval of the accounting

officer or his/her nominated person once the bid was awarded.

Section 2.1: Pricing schedule

Pricing Instructions mean the criteria as set out below, read together with all Parts of this contract document,

which it will be assumed in the contract that the tenderer has taken into account when developing his prices.

2.1.1 The short descriptions and category number given in the pricing schedule below are brief descriptions

used to identify the activities for which prices are required.

2.1.2 While it is entirely at the tenderer’s discretion as regards to the pricing schedule below, guideline tariffs of

fees or indicative time-based fee rates are gazetted annually, which are useful documents that will give

tenderers some idea of industry norms against which they may compare their rates, sums, percentage

fees and/or prices as applicable.

2.1.3 For the purpose of the pricing schedule, the following words shall have the meanings hereby assigned to

them:

Quantity: The number of units of work for each item.

Rate: The agreed payment per unit of measurement.

Amount: The product quantity and the agreed rate for an item.

2.1.4 A rate, sum, percentage fee and/or price as applicable, is to be entered against each item in the pricing

schedule. An item against which no price is entered will be considered as a no offer and will not be

evaluated.

2.1.5 The rates, sums, percentage fees and prices in the pricing schedule are to be fully inclusive prices as

described under the several items. Such prices and rates are to cover all costs and expenses that may

be required in and for the execution of the work described, and shall cover the cost of all general risks,

liabilities, and obligations set forth or implied in the Contract Data, as well as overhead charges and

profit.

2.1.6 Where quantities are given in the pricing schedule, these are provisional and do not necessarily

represent the actual amount of work to be done. The quantities of work accepted and certified for

payment will be used for determining payments due and not the quantities given in the pricing schedule.

In respect of time-based services, the allocation of staff must be agreed with the employer before such

services are rendered.

2.1.7 All rates, sum, percentage fees or prices (as applicable) tendered in the pricing schedule shall be final

and binding and shall not be subject to any variation throughout the period of the contract.

2.1.8 All prices must be inclusive of VAT and all other costs.

2.1.9 Only firm pricing will be accepted, non-firm prices (including prices subject to rates of exchange

variations) will not be considered. The prices for years two (2) and three (3) should include annual

escalations.

2.1.10 The estimated quantities below are only used for evaluation purposes:

• Removal per household per month in Brandwag (inclusive of Riemvasmaak) – 390 points
• Removal per household per month in Ruiterbos – 167 points

2.1.11 Bidders are required to comply with the prescribed pricing schedule below. No pricing schedules other

than the pricing schedule as stated will be accepted and failure to adhere to this section will be seen

as submitting a non-responsive bid.

2.1.12 The bid will be evaluated on the total amount of the contract, in other words the amount per month

multiplied by the estimate quantities for the envisage three financial years. Bidders MUST submit a

price for each line item in the pricing schedule to be considered for evaluation. Should the

bidder fail to submit a price for each line item as stated, the bid will be seen as non-responsive.

Amount per Amount per Amount per

household per household per household per

month month month

(inclusive of VAT) (inclusive of VAT) (inclusive of VAT)

Nr Description YEAR 1 YEAR 2 YEAR 3

1 July 2027 1 July 2028 1 July 2029

to to To

30 June 2028 30 June 2029 30 June 2030

Removal per household per month

1. in Brandwag

(inclusive of Riemvasmaak)

Removal per household per month

in Ruiterbos

2.1.13 Removal per household per month must include:

(a) Household Refuse Removal – Removal Once Per Week, including Public Holidays;

(b) Distribution of refuse bags;

(c) Dumping Cost at PetroSA site or any other registered landfill site.

Section 3.1: Mbd1: bid requirements for mossel bay municipality

Part a – invitation to bid

Invitation to bid for requirements of the mossel bay municipality

comparison or contract award decisions may result in the rejection of the bid.

1.2.16 Opening, Recording and Publications of Tenders Received

(a) Tenders will be opened on the closing date immediately after the closing time specified in the bid

documents. If requested by any bidder present, the names of the bidders, and if practical, the total

amount of each bid and of any alternative offers will be read out aloud.

(b) Details of tenders received in time will be recorded in a register which is open to public inspection.

1.2.17 Evaluation of Tenders

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be subject to inspections, tests

and analyses, the bidder or contractor’s premises shall be open, at all reasonable hours, for inspection by a representative of

the purchaser or organization acting on behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but during

the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in accordance with the contract

requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective of

whether such goods or services are accepted or not, the cost in connection with these inspections, tests or analyses shall be

defrayed by the supplier.

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements may

be rejected.

8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if found not to comply with

the requirements of the contract. Such rejected goods shall be held at the cost and risk of the supplier who shall, when called

upon, remove them immediately at his own cost and forthwith substitute them with goods, which do comply with the

requirements of the contract. Failing such removal, the rejected goods shall be returned at the suppliers cost and risk. Should

the supplier fail to provide the substitute goods forthwith, the purchaser may, without giving the supplier further opportunity to

substitute the rejected goods, purchase such goods as may be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a breach

of the conditions thereof, or to act in terms of Clause 22 of GCC.

(Maximum Points) (a)-(b)

Minimum of 2 Ton Truck OR LDV bakkie with trailer fitted

with a tracker

Total 40

(a) If the vehicle is owned, proof of ownership must be submitted.

(b) If the vehicle will be rented, proof of the intention to lease it from the supplier, for the duration of the

contract, must be submitted with the tender document.

(c) Proof of the tracker must be submitted in the form of written confirmation from the tracking company.

(d) This vehicle must be available for inspection at any given time or point. Roadworthy tests may be

requested if vehicle is not in satisfactory condition.

The pricing schedule must be completed with a rate for each line item. Quantities are provisional and do not represent actual work. Failure to submit a price for each line item will render the bid non-responsive. The pricing schedule includes refuse removal per household per month, inclusive of all costs.

SANAS logo, unique BVA number, must be an original certificate or certified copy of the original, the name and physical location of the bidder, the registration number and, where applicable, the VAT number of the bidder, the date of issue and date of expiry of the certificate, the certificate number for identification and reference, the scorecard that was used (for example EME, QSE or Generic), the name and / or logo of the Verification Agency, the certificate must be signed by the authorized person from the Verification Agency and the B-BBEE Status Level of Contribution obtained by the bidder.

If certificate was issued by an Auditor/ Accounting Officers: The Accounting Officer’s or Registered Auditor’s letter head with full contact details, the Accounting Officer’s or Registered Auditor’s practice numbers, the name and the physical location of the bidder, the registration number and, where applicable, the VAT number of the bidder, the date of issue and date of expiry, the B-BBEE Status Level of Contribution obtained by the measured entity, the total black shareholding and total black female shareholding, the B-BBEE Status Level of Contribution obtained by the bidder and must be an original certificate or certified copy of the original.

If the certificate was issued by registered auditors approved by IRBA Clearly identify the B-BBEE approved registered auditor by the auditor’s individual registration number with IRBA and the auditor’s logo, clearly record an approved B-BBEE Verification Certificate identification reference in the format required by the SASAE, reflect relevant information regarding the identity and location of the measured entity, identify the Codes of Good Practice or relevant Sector Codes applied in the determination of the scores, record the weighting points (scores) attained by the measured entity for each scorecard element, where applicable, and the measured entity’s overall B- BBEE Status Level of Contribution, reflect that the B-BBEE Verification Certificate and accompanying assurance report issued to the measured entity is valid for 12 months from the date of issuance and reflect both the issuance and expiry date, and the B-BBEE Status Level of Contribution obtained by the bidder and must be an original certificate or certified copy of the original. 1.2.26.2 Proof of Locality in a Specific Province, Region and Municipal Area (a) Points for specific goals to promote suppliers or service providers located in a province, district or municipal area / (hereafter referred to as locality). (b) Each tender must specify in the invitation to tender that a maximum of 50% of the 20/10 points will be allocated to promote the specific goal of locality. (c) Only one of the points as set out below that best describes the enterprise’s locality may be awarded if applicable. Points for Points for Points for enterprises within enterprises within enterprises within No Requirement the Western Cape Mossel Bay Garden Route Province and other municipal area District region Provinces Procurement under the 80/20 preference 1 points system where the supplier or 10 6 4 service provider is located in: Procurement under the 90/10 preference 2 points system where the supplier or 5 3 2 service provider is located in: (d) Bidders must submit one of the following in order to receive points for the abovementioned criterion. (i) Municipal Account of bidder’s address as indicated in bid document; (ii) If the address as indicated in bid document is not in the name of the bidder, the latest lease agreement for this address or sworn affidavit from the registered owner of the property stating occupancy by the bidder is required. (iii) The business address of the bidder as indicated in the MBD6.1 of the bid document as the business address should be established prior to the advertisement date. (iv) Ony fully operational business premises will be accepted. All vacant erven, storage units and postal addresses do not qualify as a business premises. 1.2.28 Letter of Good Standing from the Commissioner of Compensation (a) A valid AND relevant Letter of Good Standing from the Compensation Commissioner or a copy thereof, must accompany the bid documents. (b) In the case of a Consortium/Joint Venture every member must submit a separate valid AND relevant Letter of Good Standing from the Compensation Commissioner or a copy thereof with the bid documents. (c) If a bid is not supported by a valid AND relevant Letter of Good Standing from the Compensation Commissioner or a copy thereof, as an attachment to the bid documents, the Municipality reserves the right to obtain such document after the closing date. If no such document can be obtained within a period as specified by the Municipality, the bid will be disqualified. (d) If a bid is accompanied by proof of application for valid AND relevant Letter of Good Standing from the Compensation Commissioner, the original or copy thereof must be submitted on/or before the final date of award. (e) Should a bidder’s Letter of Good Standing from the Compensation Commissioner expire during the contract period, a valid AND relevant certificate must be submitted within an agreed upon time. (f) The right is reserved to not award a tender if a valid AND relevant Letter of Good Standing from the Compensation Commissioner or a certified copy thereof is not submitted within the requested time. 1.2.29 Negotiations Should the tender prices be higher than the available funds of the client, the client reserves the right to negotiate with the successful bidder to limit the work in accordance with the tender specifications in order not to exceed the available budget. These negotiations can be done prior or after the final award. 1.2.30 Joint Ventures The Joint venture agreement must be submitted as part of the bid documents; (a) No amendments to Joint venture agreement may be made without the prior approval of the Municipality; if not accepted by the Municipality and the Joint venture continue without approval the Joint venture contract can be cancelled as if poor performance had taken place; (b) Joint venture will only qualify for points for their B-BBEE status level as a legal entity, provided that the entity submits, together with the submission of the bid, their B-BBEE status level certificate issued in the name of the Joint venture. (c) Joint venture will only qualify for points for Locality as a legal entity, provided that the entity submits the address of the Lead Partner as per the Joint Venture agreement. (d) If the joint venture division is 50/50 the points will be allocated according to the closest address. (e) All members of the Joint venture must submit, with the bid documents

a valid SARS tax pin, individually;

an agreement that clearly provides clarity of Profit and liability sharing; and

a resolution taken by the board of directors of the Joint venture and other information that agrees with the Joint venture agreement as detailed on pages 52-54. (f) For the evaluation of functionality regarding a Joint venture refer to the functionality section. 1.2.30 Enquiries Enquiries pertaining to the specifications can be addressed to Mr Warren Manuel at telephone (044) 606- 5151 or [email protected]. oooOOOooo 1.3 GENERAL CONDITIONS OF CONTRACT

Definitions

The following terms shall be interpreted as indicated: 1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids. 1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. 1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his contractual obligations. 1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution. 1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to market its products internationally. 1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied. Goods are produced when, through manufacturing, processing or substantial and major assembly of components, a commercially recognized new product results that is substantially different in basic characteristics or in purpose or utility from its components. 1.7 “Day” means calendar day. 1.8 “Delivery” means delivery in compliance of the conditions of the contract or order. 1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand. 1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved until the goods are so delivered and a valid receipt is obtained. 1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that of the country of origin and which have the potential to harm the local industries in the RSA. 1.12 “Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes. 1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition. 1.14 “GCC” means the General Conditions of Contract. 1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the purchaser under the contract. 1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of entry as well as transportation and handling charges to the factory in the Republic where the goods covered by the bid will be manufactured. 1.17 “Local content” means that portion of the bidding price, which is not included in the imported content provided that local manufacture does take place. 1.18 “Manufacture” means the production of products in a factory using labour, materials, components and machinery and includes other related value-adding activities. 1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service. 1.20 “Project site,” where applicable, means the place indicated in bidding documents. 1.21 “Purchaser” means the organization purchasing the goods. 1.22 “Republic” means the Republic of South Africa. 1.23 “SCC” means the Special Conditions of Contract. 1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation and any other incidental services, such as installation, commissioning, provision of technical assistance, training, catering, gardening, security, maintenance and other such obligations of the supplier covered under the contract. 1.25 “Supplier” means the successful bidder who is awarded the contract to maintain and administer the required and specified service(s) to the State. 1.26 “Tort” means in breach of contract. 1.27 “Turnkey” means a procurement process where one service provider assumes total responsibility for all aspects of the project and delivers the full end product / service required by the contract. 1.28 “Written” or “in writing” means hand-written in ink or any form of electronic or mechanical writing.

Application 2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional and professional services (excluding professional services related to the building and construction industry), sales, hiring, letting and the granting or acquiring of rights, but excluding immovable property, unless otherwise indicated in the bidding documents. 2.2 Where applicable, special conditions of contract are also laid down to cover specific goods, services or works. 2.3 Where such special conditions of contract are in conflict with these general conditions, the special conditions shall apply.

General 3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the preparation and submission of a bid. Where applicable a non-refundable fee for documents may be charged. 3.2 Invitations to bid are usually published in locally distributed news media and on the municipality/municipal entity website.

Standards 4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

Use of contract documents and information inspection 5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection therewith, to any person other than a person employed by the supplier in the performance of the contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such performance. 5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned in GCC clause 5.1 except for purposes of performing the contract. 5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so, required by the purchaser. 5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to have them audited by auditors appointed by the purchaser, if so, required by the purchaser.

Patent Rights 6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial design rights arising from use of the goods or any part thereof by the purchaser. 6.2 When a supplier developed documentation / projects for the municipality / municipal entity, the intellectual, copy and patent rights or ownership of such documents or projects will vest in the municipality / municipal entity.

Performance security 7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the performance security of the amount specified in SCC. 7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the supplier’s failure to complete his obligations under the contract. 7.3 The performance security shall be denominated in the currency of the contract, or in a freely convertible currency acceptable to the purchaser and shall be in one of the following forms: (a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the purchaser; or (b) a cashier’s or certified cheque. 7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days following the date of completion of the supplier’s performance obligations under the contract, including any warranty obligations, unless otherwise specified.

Inspections, tests and analyses 8.1 All pre-bidding testing will be for the account of the bidder. 8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be subject to inspections, tests and analyses, the bidder or contractor’s premises shall be open, at all reasonable hours, for inspection by a representative of the purchaser or organization acting on behalf of the purchaser. 8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but during the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary arrangements, including payment arrangements with the testing authority concerned. 8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in accordance with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser. 8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective of whether such goods or services are accepted or not, the cost in connection with these inspections, tests or analyses shall be defrayed by the supplier. 8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements may be rejected. 8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if found not to comply with the requirements of the contract. Such rejected goods shall be held at the cost and risk of the supplier who shall, when called upon, remove them immediately at his own cost and forthwith substitute them with goods, which do comply with the requirements of the contract. Failing such removal, the rejected goods shall be returned at the suppliers cost and risk. Should the supplier fail to provide the substitute goods forthwith, the purchaser may, without giving the supplier further opportunity to substitute the rejected goods, purchase such goods as may be necessary at the expense of the supplier. 8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a breach of the conditions thereof, or to act in terms of Clause 22 of GCC.

Packing 9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packing, case size weights shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities at all points in transit. 9.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the contract, including additional requirements, if any, and in any subsequent instructions ordered by the purchaser.

Delivery and documents 10.1 Delivery of the goods and arrangements for shipping and clearance obligations, shall be made by the supplier in accordance with the terms specified in the contract.

Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified.

Transportation 12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified.

Incidental Services 13.1 The supplier may be required to provide any or all of the following services, including additional services, if any: (a) performance or supervision of on-site assembly and/or commissioning of the supplied goods; (b) furnishing of tools required for assembly and/or maintenance of the supplied goods; (c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods; (d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract; and (e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied goods. 13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar services.

Spare parts 14.1 As specified, the supplier may be required to provide any or all of the following materials, notifications, and information pertaining to spare parts manufactured or distributed by the supplier: (a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve the supplier of any warranty obligations under the contract; and; (b) in the event of termination of production of the spare parts: (i) advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to procure needed requirements; and (ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of the spare parts, if requested.

Points Allocation: 20 points

B-BBEE Details: TDR27/2026/2027

Refuse removal in brandwag and ruiterbos

Closing date: 16 october 2026 closing time: 12:00

NAME OF BIDDER* (Registered name)

TRADING NAME* (if different from above)

Address*

Telephone number*

Cellphone number*

E-mail address*

Central supplier database registration nr*

B-bbee level of contribution*

Locality

(Municipal Area/Province where Business is Located) *

CIDB REGISTRATION NR* (if applicable) N/A

TENDER AMOUNT (VAT included)

• See

(* - To be completed by bidder)

Prepared by:

Mossel Bay Municipality

PO Box 25

Mossel Bay

6500

Index

Section 1 .1 Invitation to tender 3

1.2 Tender conditions and information 4

1.3 General conditions of contract 12

1.4 Special conditions of tender 18

Section 2

2.1 Pricing schedule 27

Section 3

3.1 Mbd1: bid for requirements of the municipality of mossel bay 29

Section 4

4.1 Mbd4: declaration of interest 32

4.2 Mbd5: declaration for procurement above r10 million 35

Mbd6.1: Preference points claim form in terms of the preferential

4.3 36

Procurement regulations 2022

4.4 Municipal rates and taxes 42

4.5 Authorised signatory 43

4.6 Mbd8: declaration of bidder’s past supply chain management practices 44

4.7 Mbd9: certificate of independent bid determination 46

Section 5 declaration 49

Section 6 contract form 50

The resolution taken by the board of directors of a consortium or

Joint venture

OHS specifications 55

Section 1.1: Invitation to tender

Closing time: 12:00 closing date: 16 october 2026

TDR27/2026/2027: refuse removal in brandwag and ruiterbos

Tenders are hereby invited from contractors for the refuse removal in Brandwag and Ruitersbos area for a period of

three (3) years from 1 July 2027 to 30 June 2030.

Tenders must be submitted on the original documents and remain

(d) If a bidder is a sole proprietor, no such documentation is required, provided that the document was

completed and signed by the owner.

1.2.10 Site / Information Meetings

(a) Site or information meetings, if specified (in the advert), are compulsory. Bids will not be accepted

from bidders who have not attended the compulsory site or information or online briefing meetings.

Bidders that arrive or log in 15 minutes or more after the advertised time the meeting starts will not

be allowed to attend the meeting or to sign the attendance register. If a bidder is delayed/have

connection problems, he/she must inform the contact person before the meeting commence and will

only be allowed to attend the meeting if the chairperson of the meeting as well as all the other

bidders attending the meeting, give permission to do so.

(b) All bidders, including ALL THE PARTNERS OF A JOINT VENTURE must attend the compulsory

site or information or online briefing meeting.

1.2.11 Samples

the opening of the bid to the time the contract is awarded. If a bidder wishes to bring additional

information to the notice of the Mossel Bay Municipality, it should do so in writing to the Mossel Bay

establishment of a contract and for the surety and retentions

1.2.24 Wrong Information Furnished

Procurement under the 80/20 preference

1 points system where the supplier or 10 6 4

service provider is located in:

Procurement under the 90/10 preference

2 points system where the supplier or 5 3 2

service provider is located in:

(d) Bidders must submit one of the following in order to receive points for the abovementioned criterion.

(i) Municipal Account of bidder’s address as indicated in bid document;

(ii) If the address as indicated in bid document is not in the name of the bidder, the latest lease

agreement for this address or sworn affidavit from the registered owner of the property

stating occupancy by the bidder is required.

(iii) The business address of the bidder as indicated in the MBD6.1 of the bid document as the

business address should be established prior to the advertisement date.

(iv) Ony fully operational business premises will be accepted. All vacant erven, storage units

and postal addresses do not qualify as a business premises.

1.2.28 Letter of Good Standing from the Commissioner of Compensation

(a) A valid AND relevant Letter of Good Standing from the Compensation Commissioner or a copy

thereof, must accompany the bid documents.

(b) In the case of a Consortium/Joint Venture every member must submit a separate valid AND relevant

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract form

signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official

in the procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to

market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied.

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the

preparation and submission of a bid. Where applicable a non-refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on the municipality/municipal entity website.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection therewith,

to any person other than a person employed by the supplier in the performance of the contract. Disclosure to any such

employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such

performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned in

GCC clause 5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and shall

be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so, required by the

purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to have

them audited by auditors appointed by the purchaser, if so, required by the purchaser.

24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing duties are imposed, or the

amount of a provisional payment or anti-dumping or countervailing right is increased in respect of any dumped or subsidized

import, the State is not liable for any amount so required or imposed, or for the amount of any such increase. When, after the

said date, such a provisional payment is no longer required or any such anti-dumping or countervailing right is abolished, or

where the amount of such provisional payment or any such right is reduced, any such favourable difference shall on demand be

paid forthwith by the supplier to the purchaser or the purchaser may deduct such amounts from moneys (if any) which may

otherwise be due to the supplier in regard to goods or services which he delivered or rendered, or is to deliver or render in terms

of the contract or any other contract or any other amount which may be due to him.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail and any other notice

to him shall be posted by ordinary mail to the address furnished in his bid or to the address notified later by him in writing and

such posting shall be deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been given, shall be

reckoned from the date of posting of such notice.

Safety regulations on site? (1 site) If No, please state why:

..................................................................

1. Company (or JV) Experience in waste management which includes collection and disposal of refuse

carrying a weight of 30 points.

household, business and garden refuse in Brandwag (inclusive of Riemvasmaak) and Ruiterbos as

specified by the Municipality as well as in public open spaces in these areas. Refuse must also be

collected from the informal settlement adjacent to Brandwag. Refuse collection from farms within the

area as well.

1.4.2 The contract will be for a period of three (3) years from 1 July 2027 to 30 June 2030.

1.4.3 Refuse must be collected from Brandwag and Ruiterbos as specified by the Municipality.

1.4.4 Household refuse must be removed once per week per area, including public holidays which fall on

weekdays. Garden waste in green bags must also be collected

1.4.5 All refuse must be dumped at the dumping site at PetroSA or any other registered landfill site of the

Company (or JV) Experience in waste

1 management which includes collection and 30

disposal of refuse.

(c) In order to claim points for the above, bidders must submit sufficient information as well as documentary

proof of experience relating to Waste Management which includes collection and disposal of

refuse, by means of appointment letters or any other documentary proof.

(d) Points will only be awarded for relevant & completed experience obtained relevant to the Tender

Criterion 2: References related to Experience

Please note that this section refers to the Company’s and its legacy firms’ references related to the experience. It

also takes into account that the references are related & relevant to waste management which includes

collection and disposal of refuse.

Bidders should provide their references with the attached questionnaire (see attachment A), which has to be

completed and signed by the references in order to obtain points.

(Waste management which includes collection and ..................................................................

disposal of refuse). (1 point)

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and

that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier

further warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship

(except when the design and/or material is required by the purchaser’s specifications) or from any act or omission of the

supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have been

delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date of shipment

from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all reasonable speed, repair or replace the

defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified, the purchaser may proceed to take

such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights which

the purchaser may have against the supplier under the contract.

16. Payment

16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfilment of other

obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or

claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated.

17. Prices

17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the prices

quoted by the supplier in his bid, with the exception of any price adjustments authorized or in the purchaser’s request for bid

validity extension, as the case may be.

18. Variation orders

18.1 In cases where the estimated value of the envisaged changes in purchase does not vary more than 15% of the total value of the

original contract, the contractor may be instructed to deliver the goods or render the services as such. In cases of measurable

quantities, the contractor may be approached to reduce the unit price, and such offers may be accepted provided that there is

no escalation in price.

19. Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the purchaser’s prior

written consent.

20. Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not already specified in the

bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under the contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the time schedule

prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions impeding

timely delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in writing of the fact of

the delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall

evaluate the situation and may at his discretion extend the supplier’s time for performance, with or without the imposition of

penalties, in which case the extension shall be ratified by the parties by amendment of contract.

21.3 The right is reserved to procure outside of the contract small quantities or to have minor essential services executed if an

emergency arises, the supplier’s point of supply is not situated at or near the place where the goods are required, or the

supplier’s services are not readily available.

21.4 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations shall render the

supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant

to GCC Clause 22.2 without the application of penalties.

21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser shall, without cancelling the contract,

be entitled to purchase goods of a similar quality and up to the same quantity in substitution of the goods not supplied in

conformity with the contract and to return any goods delivered later at the supplier’s expense and risk, or to cancel the contract

and buy such goods as may be required to complete the contract and without prejudice to his other rights, be entitled to claim

damages from the supplier.

22. Penalties

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the period(s)

specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract

price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current

prime interest rate calculated for each day of the delay until actual delivery or performance. The purchaser may also consider

termination of the contract pursuant to GCC Clause 23.

23. Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier,

may terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or within any extension

thereof granted by the purchaser pursuant to GCC Clause 21.2; (b) if the supplier fails to perform any other obligation(s) under

the contract; or (c) if the supplier, in the judgement of the purchaser, has engaged in corrupt or fraudulent practices in

competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such terms and in such

manner, as it deems appropriate, goods, works or services similar to those undelivered, and the supplier shall be liable to the

purchaser for any excess costs for such similar goods, works or services. However, the supplier shall continue performance of

the contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a restriction penalty on the

supplier by prohibiting such supplier from doing business with the public sector for a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the supplier will be

allowed a time period of not more than fourteen (14) days to provide reasons why the envisaged restriction should not be

imposed. Should the supplier fail to respond within the stipulated fourteen (14) days the purchaser may regard the supplier as

having no objection and proceed with the restriction.

23.5 Any restriction imposed on any person by the purchaser will, at the discretion of the purchaser, also be applicable to any other

enterprise or any partner, manager, director or other person who wholly or partly exercises or exercised or may exercise control

over the enterprise of the first-mentioned person, and with which enterprise or person the first-mentioned person, is or was in

the opinion of the purchaser actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the National Treasury,

with the following information:

(i) the name and address of the supplier and / or person restricted by the purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction. These details will be loaded in the National Treasury’s central database of suppliers or

persons prohibited from doing business with the public sector.

23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and Combating of

Corrupt Activities Act, No. , the court may also rule that such person’s name be endorsed on the Register for Tender

Defaulters. When a person’s name has been endorsed on the Register, the person will be prohibited from doing business with

the public sector for a period not less than five years and not more than 10 years. The National Treasury is empowered to

determine the period of restriction and each case will be dealt with on its own merits. According to section 32 of the Act the

Register must be open to the public. The Register can be perused on the National Treasury website

24. Antidumping and countervailing duties and rights

24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing duties are imposed, or the

amount of a provisional payment or anti-dumping or countervailing right is increased in respect of any dumped or subsidized

import, the State is not liable for any amount so required or imposed, or for the amount of any such increase. When, after the

said date, such a provisional payment is no longer required or any such anti-dumping or countervailing right is abolished, or

where the amount of such provisional payment or any such right is reduced, any such favourable difference shall on demand be

paid forthwith by the supplier to the purchaser or the purchaser may deduct such amounts from moneys (if any) which may

otherwise be due to the supplier in regard to goods or services which he delivered or rendered, or is to deliver or render in terms

of the contract or any other contract or any other amount which may be due to him.

25. Force Majeure

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of its performance

security, damages, or termination for default if and to the extent that his delay in performance or other failure to perform his

obligations under the contract is the result of an event of force majeure. 25.2 If a force majeure situation arises, the supplier

shall promptly notify the purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the

purchaser in writing, the supplier shall continue to perform its obligations under the contract as far as is reasonably practical and

shall seek all reasonable alternative means for performance not prevented by the force majeure event.

26. Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier becomes bankrupt or

otherwise insolvent. In this event, termination will be without compensation to the supplier, provided that such termination will

not prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to the purchaser.

27. Settlement of Disputes

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in connection with or arising

out of the contract, the parties shall make every effort to resolve amicably such dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual consultation, then either the

purchaser or the supplier may give notice to the other party of his intention to commence with mediation. No mediation in

respect of this matter may be commenced unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation; it may be settled in a South African court of law.

27.4 Notwithstanding any reference to mediation and/or court proceedings herein, (a) the parties shall continue to perform their

respective obligations under the contract unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier for goods delivered and / or services rendered according to

the prescripts of the contract.

28. Limitation of Liability

28.1 Except in cases of criminal negligence or wilful misconduct, and in the case of infringement pursuant to Clause 6; (a) the

supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or consequential loss or

damage, loss of use, loss of production, or loss of profits or interest costs, provided that this exclusion shall not apply to any

obligation of the supplier to pay penalties and/or damages to the purchaser; and (b) the aggregate liability of the supplier to the

purchaser, whether under the contract, in tort or otherwise, shall not exceed the total contract price, provided that this limitation

shall not apply to the cost of repairing or replacing defective equipment.

29. Governing language

29.1 The contract shall be written in English. All correspondence and other documents pertaining to the contract that is exchanged by

the parties shall also be written in English.

30. Applicable law

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified.

31. Notices

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail and any other notice

to him shall be posted by ordinary mail to the address furnished in his bid or to the address notified later by him in writing and

such posting shall be deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been given, shall be

reckoned from the date of posting of such notice.

32. Taxes and duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside

the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted

goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a bid SARS must have

certified that the tax matters of the preferred bidder are in order.

32.4 No contract shall be concluded with any bidder whose municipal rates and taxes and municipal services charges are in arrears.

33. Transfer of contracts

33.1 The contractor shall not abandon, transfer, cede assign or sublet a contract or part thereof without the written permission of the

purchaser

34. Amendment of contracts

34.1 No agreement to amend or vary a contract or order or the conditions, stipulations or provisions thereof shall be valid and of any

force unless such agreement to amend or vary is entered into in writing and signed by the contracting parties. Any waiver of the

requirement that the agreement to amend or vary shall be in writing, shall also be in writing.

35. Prohibition of restrictive practices

35.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement between, or concerted

practice by, firms, or a decision by an association of firms, is prohibited if it is between parties in a horizontal relationship and if a

bidder(s) is / are or a contractor(s) was / were involved in collusive bidding.

35.2 If a bidder(s) or contractor(s) based on reasonable grounds or evidence obtained by the purchaser has / have engaged in the

restrictive practice referred to above, the purchaser may refer the matter to the Competition Commission for investigation and

possible imposition of administrative penalties as contemplated in section 59 of the Competition Act No 89 0f 1998. 35.3 If a

bidder(s) or contractor(s) has / have been found guilty by the Competition Commission of the restrictive practice referred to

above, the purchaser may, in addition and without prejudice to any other remedy provided for, invalidate the bid(s) for such

item(s) offered, and / or terminate the contract in whole or part, and / or restrict the bidder(s) or contractor(s) from conducting

business with the public sector for a period not exceeding ten (10) years and / or claim damages from the bidder(s) or

contractor(s) concerned.

Section 1.4: Special conditions of tender

1.4.1 Introduction

The Mossel Bay Municipality wishes to enter into a contract with a suitable contractor for the removal of

household, business and garden refuse in Brandwag (inclusive of Riemvasmaak) and Ruiterbos as

specified by the Municipality as well as in public open spaces in these areas. Refuse must also be

collected from the informal settlement adjacent to Brandwag. Refuse collection from farms within the

area as well.

1.4.2 The contract will be for a period of three (3) years from 1 July 2027 to 30 June 2030.

1.4.3 Refuse must be collected from Brandwag and Ruiterbos as specified by the Municipality.

1.4.4 Household refuse must be removed once per week per area, including public holidays which fall on

weekdays. Garden waste in green bags must also be collected

1.4.5 All refuse must be dumped at the dumping site at PetroSA or any other registered landfill site of the

Municipality. The Municipality will inform the successful bidder in writing if a different dumping site should

be used.

1.4.6 Dumping fees charged to the successful bidder must be paid monthly to the Municipality, within thirty

(30) days of receipt of invoice.

1.4.7 The Municipality is responsible for the supply of refuse bags. The successful bidder must deliver these

bags to each household on a quarterly basis. Bags must be distributed in the first month of the quarter.

1.4.8 A weekly collection schedule must be submitted in writing to the Director: Community services or her

delegate.

1.4.9 The successful bidder or a representative must collect complaints that were received from the public on

a daily basis from the Director: Community Services or her delegate.

1.4.10 It is the responsibility of the successful bidder to have the necessary number of employees, vehicles and

any other equipment which are needed to the render this service to the satisfaction of the Municipality, at

all times. Vehicles used for the collection of refuse must be fitted with a tracker and movement reports

must be available on request.

1.4.11 It is the responsibility of the successful bidder to have an alternative plan available in the case that

problems may occur.

1.4.12 In the event of Non- or Poor Performance of Service Providers/Suppliers, it will be dealt with in terms of

Section 43 of the Mossel Bay Municipality’s Supply Chain Management Policy.

1.4.13 The successful bidder must indemnify the Municipality from any actions, lawsuits, proceedings, claims,

demands, costs, damages and expenses that may occur or be brought against the Municipality in

rendering this or as a result of rendering this service.

1.4.14 Payment off services/items will be done within thirty (30) days after receipt of an official invoice or

statement and the work has been completed to the satisfaction of the Director: Community Services or

her delegate. A count of all the collection points must be submitted with the invoice for payment.

1.4.15 Refuse removal includes the removal of refuse for:

(a) Brandwag (inclusive of Riemvasmaak) – Three hundred and ninety (390) refuse removal points

(b) Ruiterbos - One hundred and sixty-seven (167) refuse removal points

Please take note that the above mentioned are only estimated figures and may differ from time to

time.

1.4.16 A preferred and alternative bidder will be appointed, depending on the responsiveness of the bidders.

1.4.16.1 The successful bidder (preferred bidder) must confirm, in writing, within 48 hours after receipt of the

order, that the required service can be delivered. Failure to respond or to make alternative

arrangements with the relevant municipal official will result in cancellation of the order and the first

alternative bidder will be used.

1.4.16.2 The first alternative bidder must confirm, in writing, within 48 hours after receipt of the order, that the

required service can be delivered. Failure to respond or to make alternative arrangements

with the relevant municipal official will result in cancellation of the order and will be deemed that the

items cannot be delivered, and then three (3) quotations and/or formal written quotations (FWQ) process

will be followed.

1.4.17 Key performance indicators

The following key performance indicators will be applicable to the successful bidder/s and will be

measured after each order, to assess the performance:

• Delivery Time Frame

Standard Goods and Services must be delivered On-Time as agreed.

Target 100% achievement

Proof of evidence Movement reports and count of collection points

• Supplied in terms of specifications

Product/service delivered complies with specifications set in tender/project

Standard document

Target 100% achievement

Proof of evidence Refuse count and delivery notes to be supplied with invoices

• Tools and Equipment

Appropriate tools and equipment are on site to enable effective and efficient

Standard service delivery.

Target 100% achievement

Proof of evidence Supply photographs of vehicle and trailer at start of contract

1.4.18 Functionality

(a) Tenders will be evaluated on the functionality criteria as set out below. Bidders that score less than

68 out of 85 points for this criteria will be regarded as non-responsive and will not be evaluated on

price,

B-BBEE and Locality. Unclear, vague, fragmented or incomplete information provided will result in

no points being allocated.

(b) Bidders must ensure that relevant information is submitted. If information is not submitted or

referred to as an attachment, no points will be awarded.

(c) No information or documentary proof, relating to the tender functionality, will be requested after

closure of the tender.

(d) The following criteria will be used to calculate points for the functionality of tenders and bidders

should ensure that they submit all information in order to be pre-evaluated on the criteria mentioned

below:

Criteria maximum points bidder score

Company (or JV) Experience in waste

1 management which includes collection and 30

disposal of refuse.

References Related to waste management

2 which includes collection and disposal of 15

refuse.

3 Vehicle 40

Total 85

Functionality criteria are further divided as follows and points will be awarded as indicated below:

Criterion 1: Company (or JV) Experience

(a) A maximum of 30 points will be awarded at the sole discretion of the Municipality’s Bid Evaluation

Committee based on the information provided. Please note that this section refers to the Company’s and

its legacy firms past experience. Meaning this section takes into consideration that the company as an

entity has gained relevant experience in the past and showcase that the company is in the business of

said Scope of Works.

(b) Relevant experience is defined as the accumulation of knowledge or skill that results from direct

participation in relevant/similar events or activities and/or as determined by the Mossel Bay Municipality

where applicable.

Experience required:

Successfully completed projects related to waste Maximum points Bidder Score

management which includes collection and

disposal of refuse.

A minimum of 1 year but up to 3 year’s total relevant

experience.

More than 3 years, but up to 5 years total relevant

experience.

More than 5 years total relevant experience. 30

Total

(c) In order to claim points for the above, bidders must submit sufficient information as well as documentary

proof of experience relating to Waste Management which includes collection and disposal of

refuse, by means of appointment letters or any other documentary proof.

(d) Points will only be awarded for relevant & completed experience obtained relevant to the Tender

Scope of Works. To be able to gain points the Tenderer must submit proof that the company has

obtained the relevant experience for this Tender’s Scope of Works & Specifications, and not only parts

thereof. If experience is listed, please ensure it is applicable and relevant to the whole of this Tender and

not only to parts thereof, otherwise the Bidder will not be awarded the necessary points. Bidders to

provide enough experience to score the total points as prescribed e.g. in order to claim 30

points, relevant projects should be listed for projects that was done in the last five (5) years or

longer.

(e) NB: If no information is provided below OR referred to as an additional attachment NO POINTS WILL

Be awarded.

Nature of work/Scope of Start and completion date

Value of Work Employer/Client work (A full breakdown of (month and year)

(incl. VAT)

the scope to be submitted) Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Start

Completion

Duration

Criterion 2: References related to Experience

Please note that this section refers to the Company’s and its legacy firms’ references related to the experience. It

also takes into account that the references are related & relevant to waste management which includes

collection and disposal of refuse.

Bidders should provide their references with the attached questionnaire (see attachment A), which has to be

completed and signed by the references in order to obtain points.

Please note that points will not overlap, meaning points are awarded only once per reference/company/entity per

project experience. Please refrain from submitting multiple references from the same company on the same

project. Please note it is the duty of the Bidder to ensure that the references given are relevant to the Scope of

Works.

Reference Scoring: A maximum of 15 points will be awarded at the sole discretion of the Municipality’s Bid

Evaluation Committee based on the information provided and will be split as follows:

• In order to claim points, bidders must submit, with the tender document, three questionnaires to which

the above-mentioned Experience has been provided.

• These questionnaires must be current/most recent, relevant and related to the Experience submitted.

The questionnaire must not be older than five (5) years.

• It is the bidder’s responsibility to ensure that the details provided are correct, before submitting his

tender, and that the references will be available and be able to provide additional feedback, if necessary.

• If the references are unable to validate, verify or provide additional information on the projects, no points

will be awarded for that particular reference.

• 5 points will be awarded for each questionnaire, which is positive and relevant to the Scope of Works of

this contract, subject to the final discretion of the Bid Evaluation Committee.

NB: If no questionnaires are attached NO POINTS WILL BE AWARDED.

Completion certificates and/or appointment letters will

Not be accepted for this criteria.

Attachment a

Question to Reference Reference’s Response

1. Detail of the work that have been successfully completed ..................................................................

(Waste management which includes collection and ..................................................................

disposal of refuse). (1 point)

Yes ...........................................................

2. Was the work completed within the contractual time frame? No ..............................................................

(1 point) If No, please state why:

..................................................................

Yes ...........................................................

3. Was the work completed within the contract amount? (1 No ..............................................................

point) If No, please state why:

..................................................................

Yes ...........................................................

4. Did the contractor comply with the Occupational Health & No ..............................................................

Safety regulations on site? (1 site) If No, please state why:

..................................................................

Yes ...........................................................

5. In general were you satisfied with their performance? (1 No ..............................................................

point) If No, please state why:

..................................................................

.................................................... ................................................

Name of reference signature

............................................................................... ...................................................

Contact person & telephone number date

STAMP OF REFERENCE (If available)

Criterion 3: Vehicle

If the Bidder intend to use vehicle other than those stipulated in the Tender Specifications the Bidder must

qualify/declare this in their tender document, for the evaluation process. If nothing is qualified or declared, then

those stipulated in the Tender Specifications are applicable to this Tender.

A maximum of 40 points will be awarded based on the information provided.

Owned or Hired by Bidder Score

Vehicle Bidder Subject to points

(Maximum Points) (a)-(b)

Minimum of 2 Ton Truck OR LDV bakkie with trailer fitted

with a tracker

Total 40

(a) If the vehicle is owned, proof of ownership must be submitted.

(b) If the vehicle will be rented, proof of the intention to lease it from the supplier, for the duration of the

contract, must be submitted with the tender document.

(c) Proof of the tracker must be submitted in the form of written confirmation from the tracking company.

(d) This vehicle must be available for inspection at any given time or point. Roadworthy tests may be

requested if vehicle is not in satisfactory condition.

The tenderer shall state below what vehicle will be available specifically for this Contract. The tenderer shall

differentiate, if applicable, between vehicle immediately available, vehicle will be hired for the work should he be

awarded the tender.

If no information is provided below or referred to as an additional attachment NO POINTS WILL BE AWARDED.

Vehicle available and allocated for this project

Registration

Number

procedure contained within the Scope of Work, shall be the same as if the Contractor had appointed

the subcontractor in terms of paragraph (b) above.

(d) Any consent granted in accordance with paragraph (b) or appointment of a subcontractor in

accordance with paragraph (c) shall not imply a contract between the Municipality and the

subcontractor, or a responsibility or liability on the part of the Municipality to the subcontractor and

shall not relieve the Contractor from any liability or obligation under the Contract and he shall be

liable for the acts, defaults and neglects of any subcontractor, his agents or employees as fully as if

they were the acts, defaults or neglects of the Contractor, his agents or employees.

(e) The Contractor shall not be required to obtain such consent for –

(i) the provision of labour, or

(ii) the purchase of materials which are in accordance with the Contract, or

(iii) the purchase or hire of Construction Equipment.

1.2.21 Language of Contract

• If certificate was issued by an Auditor/ Accounting Officers:

The Accounting Officer’s or Registered Auditor’s letter head with full contact details, the Accounting

Officer’s or Registered Auditor’s practice numbers, the name and the physical location of the bidder, the

registration number and, where applicable, the VAT number of the bidder, the date of issue and date of

expiry, the B-BBEE Status Level of Contribution obtained by the measured entity, the total black

shareholding and total black female shareholding, the B-BBEE Status Level of Contribution obtained by

the bidder and must be an original certificate or certified copy of the original.

• If the certificate was issued by registered auditors approved by IRBA

Clearly identify the B-BBEE approved registered auditor by the auditor’s individual registration number

with IRBA and the auditor’s logo, clearly record an approved B-BBEE Verification Certificate

identification reference in the format required by the SASAE, reflect relevant information regarding the

identity and location of the measured entity, identify the Codes of Good Practice or relevant Sector

Codes applied in the determination of the scores, record the weighting points (scores) attained by the

measured entity for each scorecard element, where applicable, and the measured entity’s overall B-

negotiate with the successful bidder to limit the work in accordance with the tender specifications in

order not to exceed the available budget. These negotiations can be done prior or after the final award.

1.2.30 Joint Ventures

The Joint venture agreement must be submitted as part of the bid documents;

(a) No amendments to Joint venture agreement may be made without the prior approval of the

Municipality; if not accepted by the Municipality and the Joint venture continue without approval the

Joint venture contract can be cancelled as if poor performance had taken place;

(b) Joint venture will only qualify for points for their B-BBEE status level as a legal entity, provided that

the entity submits, together with the submission of the bid, their B-BBEE status level certificate

issued in the name of the Joint venture.

(c) Joint venture will only qualify for points for Locality as a legal entity, provided that the entity submits

the address of the Lead Partner as per the Joint Venture agreement.

(d) If the joint venture division is 50/50 the points will be allocated according to the closest address.

(e) All members of the Joint venture must submit, with the bid documents:

• a valid SARS tax pin, individually;
• an agreement that clearly provides clarity of Profit and liability sharing; and
• a resolution taken by the board of directors of the Joint venture and other information that

agrees with the Joint venture agreement as detailed on pages 52-54.

(f) For the evaluation of functionality regarding a Joint venture refer to the functionality section.

1.2.30 Enquiries

Enquiries pertaining to the specifications can be addressed to Mr Warren Manuel at telephone (044)

606- 5151 or [email protected].

oooOOOooo

1.3 General conditions of contract

commercially recognized new product results that is substantially different in basic characteristics or in purpose or utility from its

components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or depot or on the specified

site in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved until the goods

are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that of the

country of origin and which have the potential to harm the local industries in the RSA.

1.12 “Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not

foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity, wars or

revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a

contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid submission) designed

to establish bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the purchaser

under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have

been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the costs abroad,

plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or

duty at the South African place of entry as well as transportation and handling charges to the factory in the Republic where the

goods covered by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price, which is not included in the imported content provided that local

manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials, components and machinery and includes

other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation and any other incidental

services, such as installation, commissioning, provision of technical assistance, training, catering, gardening, security,

maintenance and other such obligations of the supplier covered under the contract.

1.25 “Supplier” means the successful bidder who is awarded the contract to maintain and administer the required and specified

service(s) to the State.

1.26 “Tort” means in breach of contract.

1.27 “Turnkey” means a procurement process where one service provider assumes total responsibility for all aspects of the project

and delivers the full end product / service required by the contract.

1.28 “Written” or “in writing” means hand-written in ink or any form of electronic or mechanical writing.

6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial design

rights arising from use of the goods or any part thereof by the purchaser.

6.2 When a supplier developed documentation / projects for the municipality / municipal entity, the intellectual, copy and patent

rights or ownership of such documents or projects will vest in the municipality / municipal entity.

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the

performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the

supplier’s failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract, or in a freely convertible currency acceptable to

the purchaser and shall be in one of the following forms: (a) a bank guarantee or an irrevocable letter of credit issued by a

reputable bank located in the purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding

documents or another form acceptable to the purchaser; or (b) a cashier’s or certified cheque.

7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days

following the date of completion of the supplier’s performance obligations under the contract, including any warranty obligations,

unless otherwise specified.

13.1 The supplier may be required to provide any or all of the following services, including additional services, if any:

(a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;

(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance,

and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed upon in

advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar services.

14.1 As specified, the supplier may be required to provide any or all of the following materials, notifications, and information

pertaining to spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve the

supplier of any warranty obligations under the contract; and; (b) in the event of termination of production of the spare parts: (i)

advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to procure needed

requirements; and (ii) following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and

specifications of the spare parts, if requested.

15. Warranty

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and

that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier

further warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship

(except when the design and/or material is required by the purchaser’s specifications) or from any act or omission of the

supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have been

delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date of shipment

from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all reasonable speed, repair or replace the

defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified, the purchaser may proceed to take

such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights which

the purchaser may have against the supplier under the contract.

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not already specified in the

bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under the contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the time schedule

prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions impeding

timely delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in writing of the fact of

the delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser shall

evaluate the situation and may at his discretion extend the supplier’s time for performance, with or without the imposition of

penalties, in which case the extension shall be ratified by the parties by amendment of contract.

21.3 The right is reserved to procure outside of the contract small quantities or to have minor essential services executed if an

emergency arises, the supplier’s point of supply is not situated at or near the place where the goods are required, or the

supplier’s services are not readily available.

21.4 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery obligations shall render the

supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant

to GCC Clause 22.2 without the application of penalties.

21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser shall, without cancelling the contract,

be entitled to purchase goods of a similar quality and up to the same quantity in substitution of the goods not supplied in

conformity with the contract and to return any goods delivered later at the supplier’s expense and risk, or to cancel the contract

and buy such goods as may be required to complete the contract and without prejudice to his other rights, be entitled to claim

damages from the supplier.

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the period(s)

specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract

price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current

prime interest rate calculated for each day of the delay until actual delivery or performance. The purchaser may also consider

termination of the contract pursuant to GCC Clause 23.

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier,

may terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, or within any extension

thereof granted by the purchaser pursuant to GCC Clause 21.2; (b) if the supplier fails to perform any other obligation(s) under

the contract; or (c) if the supplier, in the judgement of the purchaser, has engaged in corrupt or fraudulent practices in

competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such terms and in such

manner, as it deems appropriate, goods, works or services similar to those undelivered, and the supplier shall be liable to the

purchaser for any excess costs for such similar goods, works or services. However, the supplier shall continue performance of

the contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a restriction penalty on the

supplier by prohibiting such supplier from doing business with the public sector for a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, the supplier will be

allowed a time period of not more than fourteen (14) days to provide reasons why the envisaged restriction should not be

imposed. Should the supplier fail to respond within the stipulated fourteen (14) days the purchaser may regard the supplier as

having no objection and proceed with the restriction.

23.5 Any restriction imposed on any person by the purchaser will, at the discretion of the purchaser, also be applicable to any other

enterprise or any partner, manager, director or other person who wholly or partly exercises or exercised or may exercise control

over the enterprise of the first-mentioned person, and with which enterprise or person the first-mentioned person, is or was in

the opinion of the purchaser actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish the National Treasury,

with the following information:

(i) the name and address of the supplier and / or person restricted by the purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction. These details will be loaded in the National Treasury’s central database of suppliers or

persons prohibited from doing business with the public sector.

23.7 If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the Prevention and Combating of

Corrupt Activities Act, No. , the court may also rule that such person’s name be endorsed on the Register for Tender

Defaulters. When a person’s name has been endorsed on the Register, the person will be prohibited from doing business with

the public sector for a period not less than five years and not more than 10 years. The National Treasury is empowered to

determine the period of restriction and each case will be dealt with on its own merits. According to section 32 of the Act the

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for forfeiture of its performance

security, damages, or termination for default if and to the extent that his delay in performance or other failure to perform his

obligations under the contract is the result of an event of force majeure. 25.2 If a force majeure situation arises, the supplier

shall promptly notify the purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the

purchaser in writing, the supplier shall continue to perform its obligations under the contract as far as is reasonably practical and

shall seek all reasonable alternative means for performance not prevented by the force majeure event.

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier becomes bankrupt or

otherwise insolvent. In this event, termination will be without compensation to the supplier, provided that such termination will

not prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to the purchaser.

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in connection with or arising

out of the contract, the parties shall make every effort to resolve amicably such dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual consultation, then either the

purchaser or the supplier may give notice to the other party of his intention to commence with mediation. No mediation in

respect of this matter may be commenced unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation; it may be settled in a South African court of law.

27.4 Notwithstanding any reference to mediation and/or court proceedings herein, (a) the parties shall continue to perform their

respective obligations under the contract unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier for goods delivered and / or services rendered according to

the prescripts of the contract.

28.1 Except in cases of criminal negligence or wilful misconduct, and in the case of infringement pursuant to Clause 6; (a) the

supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect or consequential loss or

damage, loss of use, loss of production, or loss of profits or interest costs, provided that this exclusion shall not apply to any

obligation of the supplier to pay penalties and/or damages to the purchaser; and (b) the aggregate liability of the supplier to the

purchaser, whether under the contract, in tort or otherwise, shall not exceed the total contract price, provided that this limitation

shall not apply to the cost of repairing or replacing defective equipment.

be used.

1.4.6 Dumping fees charged to the successful bidder must be paid monthly to the Municipality, within thirty

(30) days of receipt of invoice.

1.4.7 The Municipality is responsible for the supply of refuse bags. The successful bidder must deliver these

bags to each household on a quarterly basis. Bags must be distributed in the first month of the quarter.

1.4.8 A weekly collection schedule must be submitted in writing to the Director: Community services or her

delegate.

1.4.9 The successful bidder or a representative must collect complaints that were received from the public on

a daily basis from the Director: Community Services or her delegate.

1.4.10 It is the responsibility of the successful bidder to have the necessary number of employees, vehicles and

any other equipment which are needed to the render this service to the satisfaction of the Municipality, at

all times. Vehicles used for the collection of refuse must be fitted with a tracker and movement reports

must be available on request.

1.4.11 It is the responsibility of the successful bidder to have an alternative plan available in the case that

problems may occur.

1.4.12 In the event of Non- or Poor Performance of Service Providers/Suppliers, it will be dealt with in terms of

Section 43 of the Mossel Bay Municipality’s Supply Chain Management Policy.

1.4.13 The successful bidder must indemnify the Municipality from any actions, lawsuits, proceedings, claims,

demands, costs, damages and expenses that may occur or be brought against the Municipality in

rendering this or as a result of rendering this service.

1.4.14 Payment off services/items will be done within thirty (30) days after receipt of an official invoice or

statement and the work has been completed to the satisfaction of the Director: Community Services or

her delegate. A count of all the collection points must be submitted with the invoice for payment.

1.4.15 Refuse removal includes the removal of refuse for:

(a) Brandwag (inclusive of Riemvasmaak) – Three hundred and ninety (390) refuse removal points

(b) Ruiterbos - One hundred and sixty-seven (167) refuse removal points

the leading partner of the consortium or joint venture. The leading partner of the consortium or joint venture is

determined by the shareholding regarding the liability, which is included in the consortium or joint venture

agreement.

A preferred and alternative bidder will be appointed. Successful bidder must confirm in writing within 48 hours of order that service can be delivered; failure leads to cancellation and alternative bidder used. Key performance indicators: Delivery Time Frame, Supplied in terms of specifications, Tools and Equipment - each target 100% achievement.

Functionality pre-evaluation: bids scoring less than 68 out of 85 points will be disqualified. Functionality points are awarded for company/JV experience relevant to the whole scope of works, with 5 points per positive and relevant questionnaire, subject to a maximum. B-BBEE and locality each contribute 50% of the 20/10 preference points. Only one locality point may be awarded, and vacant erven, storage units, and postal addresses do not qualify as business premises.