Maintenance of airfield ground lighting field works – 5-Year nec3 term service contract at o.R. Tambo and bram fisher international airports

Scope: maintenance and repair of aeronautical ground lighting systems and controls at all sites. Includes illuminated signage and AGL systems. Objective: maximum efficiency of aerodrome lighting and safety of personnel working on AGL per Occupational Health and Safety Act. Assets: approach lights, threshold lights, runway centre line, edge, touch down zone, runway end, rapid exit taxiway indicator lighting, rapid exit taxiway lights, stop bar, runway guard, taxiway centre line/edge, PAPI, lead in/off, obstruction lights, primary cables/plugs/connectors/isolating transformers, controls, photometric mobile tester, workshop bench, windsock, signage (SES).

Bidders must be an Approved Contractor registered on the Company vendor list for electrical maintenance at the specific airport. A Safety Plan incorporating a lock-out procedure must be submitted. Compliance with the Occupational Health and Safety Act and applicable ACSA safety procedures is mandatory. Personnel must be trained, including airside induction and airside vehicle operator permits. Environmental management procedures listed in the document must be followed. Aviation compliance notifications and works-on-aerodrome procedures apply. Low visibility operations, FOD management, and use of Oracle eAM CMMS for recording are required. Statutory calibration certificates must be provided.

Maintenance covers aerodrome lighting and AGL systems across all listed airports. Asset groups include approach lights, threshold lights, runway centre line lights, runway edge lights, touch down zone lights, runway end lights, rapid exit taxiway indicator lights, rapid exit taxiway lights, stop bar lights, runway guard lights, taxiway centre line lights, taxiway edge lights, PAPI lights, lead in/off lights, obstruction lights, primary cables/plugs/connectors/isolating transformers, controls including mimic panels, photometric mobile tester, photometric workshop bench, windsock, and signage (SES).

Daily inspections before darkness: check/replace burned-out lamps, gross misalignment, broken glass.

Two-weekly: clean and perform photometric testing on runway centre line and touch down zone lights.

Tri-monthly: clean and photometric test approach, runway edge, and touch down zone lights.

Six-monthly: clean, dry, align, torque fittings, check bases.

Yearly: torque, check corrosion, replace worn parts, clean prisms/filters, apply sealing compound.

Precision Approach Path Indicators (PAPI): daily inspection, maintenance, calibration yearly.

Maintenance programme must align to latest SACAA Technical Guidance Manual for Maintenance of Runway and Taxiway Lighting Systems. Oracle eAM CMMS used for preventative maintenance. Asset groups with frequencies: daily inspections, two-weekly maintenance, tri-monthly maintenance, six-monthly maintenance, yearly maintenance. Outage requirements (REQD or NOT REQD) specified per activity. Electrical Maintenance personnel to perform daily inspections before darkness.

Training requirements: The Manager: Electrical Maintenance and/or Senior designated Maintenance Engineering personnel shall ensure that all Maintenance Engineering personnel have been trained to complete the relevant tasks required for their job functions. Where an employee is required to perform work on operating equipment, they shall be adequately trained on use of the operating equipment, tools or any other elements associated with the task.

Contractor compliance and quality assurance audit (ME 031) shall be completed monthly. Maintenance activities must be recorded on applicable airfield maintenance reports. Photometric testing must be performed and results recorded. Calibration certificates for photometric mobile tester and workshop bench must be statutory and current. As-built drawings must be maintained.

No specific requirements found

Lock-out procedure must be in safety plan. Work permits required for work on apparatus. Medium voltage work authorised by Manager: Electrical Maintenance/Manager: Maintenance Engineering. PPE issuance per Airside PPE (B080 001M) and PPE Procedure (S010 004M). Safety precautions per procedures: Legislative Appointments, Identification of Safe Work Procedures, Hot Works Permit, Hazardous Chemical Substances, Hearing Conservation. Environmental compliance per waste, hazardous chemical, spillage, wastewater, washing/servicing/refueling, service contractors procedures.

Environmental compliance procedures must be followed: Waste Management – T050 002M, Handling and Storage of Hazardous Chemical Substances – T050 003M, Spillage and Oil Management – T050 004M, Waste Water Management – T050 005M, Washing/Servicing/Refueling/Maintenance of Equipment and Vehicles – T050 006M, Service Maintenance Contractors – T050 009M, Environmental Principles for Projects, Planning and EIA – T050 010M.

Work must comply with operational requirements: Work on runways/taxiways requiring closure shall be done in accordance with Construction During Operations and Runway and Taxiway Closure procedures. Work on the aerodrome requires compliance with the approved Safety Plan and Works on Aerodrome procedure. Vehicle/equipment access to the aerodrome requires airside induction training and Airside Vehicle Operator Permit. No grass cutting allowed during fog, bad weather or LVP; Low Visibility Operations procedure shall be adhered to. FOD management requires runway inspection to ensure surface is free of FOD, referring to Prevention and Removal of FOD on Airside and FOD Management – Sweeping and Cleaning procedures. Reporting of Occurrences procedure shall be adhered to for any occurrence. Infrastructure faults on paved runway surfaces shall follow Management of IMC Procedure.

Quality Assurance Audit – ME 031. Approved Contractor compliance to be audited monthly. Must comply with all mandatory procedures, standards, regulations referenced in the document.

Compulsory briefing session: 5 October 2026 at 12:00pm, held via Microsoft Teams (link provided in the document). Attendance is mandatory and must be signed. Closing date for enquiries: 12 October 2026. Employer's response to clarification requests: by 16 October 2026. Closing date and time: 2 November 2026 at 12:00pm. Public opening of tenders: after closing at 12:30pm.

Bidding procedure and technical enquiries: Alicia Sekoati, telephone 011 723 1400, email [email protected]. All communication during the tender period must be directed to ACSA's Supply Chain Department, not the Principal Agent. Bidders may not contact any ACSA employee other than those listed.

Bids must be delivered to Tender Box C, ACSA North Wings Offices, International Terminal Building 3rd Floor, O.R. Tambo International Airport, by 12:00 on 2 November 2026. Late bids will not be accepted and will be returned unopened. Bids must be submitted on the official tender documentation only, in printed form (1 original and 1 copy), sealed in separate packages marked 'ORIGINAL' and 'COPY', with the tenderer's name, contact details, reference number and description on the outside. A completed and signed Tender Deposit Register must accompany the deposit. Bids must also be submitted on a USB flash drive. Telegraphic, telephonic, telex, facsimile and e-mailed tenders will not be accepted. Bids must be delivered during working hours (Monday to Friday). The bid document and contract document must be completed and returned in their entirety. Returnable documents include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), Form of Offer (C1.1), and the completed contract document (Appendix 1).

Evaluation is in stages. Stage 1: Responsiveness. Stage 2: Mandatory Administration Criteria — bidders must have a CIDB contractor grading of 6EP or higher, attend the compulsory briefing, provide a valid Letter of Good Standing with the Workman's Compensation Commissioner (COIDA), and submit a fully completed and signed Form of Offer. Stage 3: Functionality — minimum threshold of 80 out of 100 points. Functionality is scored on: Resource Experience (40 points) — Site Supervisor/Technician with minimum 6 years AGL experience, SAQA-accredited National Diploma in Electrical Engineering and AGL Level 3 certification; Electrician with minimum 5 years AGL experience, SAQA-accredited N3 in Electrical Engineering, Trade Test Certificate and AGL Level 2 certification. Company Experience (30 points) — minimum 3 completed AGL maintenance or installation projects each worth at least R2,000,000 (incl. VAT), with reference letters on client letterhead. Test Equipment (30 points) — proof of ownership or lease of specified equipment (e.g., 2 x Insulation Resistance Testers, 2 x Tong Testers, 1 x Portable Generator, 2 x Dual Head LED Working Lights, 2 x Handheld torches, 1 x Earth Resistance Tester). Stage 4: Price and Preference — 90/10 split (for bids above R50 million) or 80/20 (for bids at or below R50 million). Preference points are scored on B-BBEE status and black youth majority-owned entities, with proof required (sworn affidavit or SANAS-accredited B-BBEE certificate).

The scope is the maintenance of airfield ground lighting (AGL) field works at O.R. Tambo and Bram Fischer International Airports for a period of five (5) years. The works include maintenance of aerodrome lighting and AGL systems, as per the procedures in Appendix 3. The contract is based on the NEC (New Engineering Contract) form, with a Form of Offer and Acceptance (C1.1). Pricing is via Pricing/Activity Schedules (C2.2). Site information is provided in Part C4. Appendices include the contract document, electrical general lights layout (Rev A), and the maintenance procedure.

Rates and prices must be fixed for the full duration of the contract (no price adjustments or foreign fluctuations). Prices must be in Rand, inclusive of all duties and taxes except VAT, which must be shown separately. The tender offer must remain valid for 12 weeks (84 days) after closing. If the validity period lapses before evaluation, the contractor reserves the right to review the price based on CPI. Bidders may be required to submit securities, bonds, guarantees, and insurance policies as per the contract data. The contract is not subject to Contract Price Adjustments.

CIDB contractor grading of 6EP or higher is mandatory. Valid Letter of Good Standing with the Workman's Compensation Commissioner (COIDA) is required. Tax compliance: bidders must provide a SARS Tax Compliance Status PIN or a CSD number; each party in a consortium/JV/sub-contractor must submit separate TCS/CSD. Foreign suppliers must complete the questionnaire on residency and tax liability. B-BBEE: bidders must provide proof of B-BBEE status (sworn affidavit or SANAS-accredited certificate) to claim preference points; joint ventures must provide a consolidated B-BBEE certificate. Proof of authority (e.g., company resolution) must be submitted for the signatory. Bidders must complete and sign all required SBD forms.

The service is the maintenance of Airfield Ground Lighting field works at O.R. Tambo International Airport for a period of five years. The contract is an NEC3 Term Service Contract (TSC3) with Main Option A: Priced contract with Activity Schedule.

The closing date is 2 November 2026 at 12:00 (per tender record). No other dates are stated in the provided document.

The Employer is Airports Company South Africa SOC Limited, Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, 1632. The Service Manager contact: phone 011 723 1400. Adjudicator/Arbitrator panel contacts are provided in the Contract Data, including Adv. Ghandi Badela (+27 11 282 3700), Mr. Errol Tate Pr.Eng. (+27 11 262 4001), Adv. Saleem Ebrahim (+27 11 535-1800), Mr. Sebe Msutwana Pr.Eng. (+27 11 442 8555), Mr. Sam Amod ([email protected]), Adv. Sias Ryneke SC (083 653 2281), Mr. Emeka Ogbugo (Quantity Surveyor) (+27 12 349 2027).

Bidders must complete and sign the Form of Offer and Acceptance (Part C1.1), including the offered total of prices inclusive of VAT, and the Schedule of Deviations (if any). The Offer may be accepted by the Employer signing the Acceptance part and returning a copy before the end of the validity period. Bidders must complete Contract Data Part C1.2b, including key personnel details and CVs. Bidders must comply with the OHS Agreement (Section 37(2)) and provide all necessary SHE documentation seven days prior to starting work. Bidders must not have a conflict of interest and must complete all returnable forms required by the tender. Bidders must be able to provide parent company guarantee (Option X4). Bidders must annually present a compliant B-BBEE certificate; failure to do so is a material breach. Deviation schedules must be included; no other amendments are valid.

The contract is an NEC3 Term Service Contract (TSC3) with Main Option A: Priced contract with Activity Schedule. Price adjustment (Option X1) applies: price fixed for first 12 months after Company's signature, thereafter adjustment may be applied. The Contractor must prepare forecasts of the final Prices at intervals no longer than 2 weeks. Low service damages as per C3. The Employer requires written consent for actions changing design, scope, or Works information by 10% or more, or extending Completion Date by more than 30 days. B-BBEE certificate must be annually presented; non-compliance is a material breach. Evaluation stages and preference points are not detailed in the extracted document.

The service is the maintenance of Airfield Ground Lighting field works at O.R. Tambo and Bram Fisher International Airports for a period of five years, as detailed in Part C3 Scope of Works. The working areas are O.R. Tambo International Airport – airside and landside, and Bram Fisher International Airport. The contractor must provide key personnel including Electrical Technician/Site Manager, Electrician, Technical Assistant, and Civil Technician, with CVs appended to the tender schedule. The contract includes a Task Order mechanism (Option X19) where the Service Manager may instruct tasks. All work must comply with the OHS Act, Construction Regulations 2014, and COID Act.

Key personnel required for this project: Electrical Technician/Site Manager, Electrician, Technical Assistant, and Civil Technician. For each role, bidders must provide name, job title, responsibility, qualifications, and experience, with CVs appended to the tender schedule. The Site Manager must be an Electrical Technician. A Civil Technician is also required. The Contractor must appoint competent persons as per Section 16(2) of OHS Act. For projects with 5 or more people, a full-time dedicated H&S resource must be appointed.

The Contractor must comply with a quality plan and procedures. Disallowed costs include costs incurred due to failure to follow acceptance or procurement procedures, failure to comply with quality plan procedures, failure to give early warning, correcting defects after completion, correcting defects caused by non-compliance with constraints, and correcting defects previously corrected. The Contractor must also provide forecasts of final Prices at intervals no longer than 2 weeks.

The contract uses Main Option A: Priced contract with Activity Schedule. The offered total of prices inclusive of VAT must be stated in the Form of Offer and Acceptancechery. Price adjustment (Option X1): price fixed for first 12 months after Company's signature; thereafter adjustment applied, fixed from date parties agree. Price Adjustment Factor is based on indices. The Contractor prepares forecasts of final Prices at intervals no longer than 2 weeks. Low service damages apply as per C3. No other pricing details are specified.

The contract uses Main Option A: Priced contract with Activity Schedule. The offered total of prices inclusive of VAT is to be stated in the pricing schedule. Price adjustment applies: price fixed for first 12 months after Company's signature, thereafter fixed from date parties agree; adjustment factor based on indices. The Contractor must provide a parent company guarantee (Option X4). Low service damages as per C3. Limitation of liability: Employer's liability for consequential loss is limited to R0.00; Contractor's total liability limited to total costs of incurred losses/repairs. Payment assessment interval is 15th day of each month; payment period is 30 days after receipt of valid tax invoice; interest rate is Nedbank prime lending rate. Contractor's liability for indirect/consequential loss is nil.

Bidders must comply with the Occupational Health and Safety Act (OHS Act) and its regulations, including Section 37(2) agreement (OHS 040) and Construction Regulations. Bidders must complete and sign the Section 37(2) Agreement before any work commences. Bidders must submit all necessary SHE documentation to the Client seven days prior to starting any work. Bidders must appoint competent persons per Section 16(2) of OHS Act; a full-time dedicated H&S resource is required where 5 or more people work. Bidders must annually present a compliant B-BBEE certificate; failure is a material breach. No specific CIDB grading, CSD registration, or tax clearance is stated in the extracted document.

The contractor (Mandatary) must comply with the OHS Act, COID Act, and Construction Regulations. Obligations include: conclude Section 37(2) Agreement; report to Client before commencing work; conduct baseline risk assessment; implement emergency response procedures; appoint competent persons per Section 16(2); provide full-time dedicated H&S resource when 5+ people work; ensure PPE compliance; ensure plant and equipment are sound and compliant; implement permit-to-work and LOTO procedures; ensure road vehicles are roadworthy and drivers licensed; comply with substance abuse testing; maintain SHE file and provide documentation to Client seven days prior to work. Mandatary assumes liability for health and safety of all persons on premises.

The contractor must comply with all applicable environmental laws and regulations mirroring the OHS requirementsasi. The work site shall be maintained to a reasonably practicable level of hygiene and cleanliness; no loose materials left lying about, and waste material cleared regularly and on completion of work.

The contract is an NEC3 Term Service Contract (TSC3) with Main Option A: Priced contract with Activity Schedule. Secondary Options include X4 (Parent Company guarantee), X17 (Low service damages), X18 (Limitation of liability), X19 (Task Order), and Z (Additional conditions). Additional Z clauses cover ethics (Z10), confidentiality (Z11), employer's step-in rights (Z12), liens and encumbrances (Z13), intellectual property (Z14), dispute resolution (Z16), and health, safety and environment (Z21). The contract period is 5 years from the Starting Date. The defects date is 3 months after each job card handover; defects correction period is 2 weeks. Payment terms: assessment on 15th of each month, payment within 30 days of valid tax invoice, interest at Nedbank prime lending rate. The Employer may terminate if the Contractor fails to remedy default within 4 weeks of notification, or if business rescue proceedings are initiated. The Contractor's total liability is limited to total costs of incurred losses/repairs; consequential loss liability is excluded. Dispute resolution: adjudication via Panel of Adjudicators; arbitration in Johannesburg under Association of Arbitrators rules.

Evaluation criteria are not detailed in the extracted document.