Gap housing development partnership – erf 7001 cloetesville – stellenbosch municipality tender (western cape)

Closing date: 19 October 2026 at 12h00

Compulsory clarification meeting (via Microsoft Teams): 29 September 2026 at 10h00

• Bidders must submit contact details (company name, telephone, email) by 16h00 on 27 September 2026 via the online MS forms report.
• Failure to submit details in time means the bidder cannot attend the briefing.
• Failure to attend the compulsory information session renders the bidder non-compliant.

Compulsory clarification meeting via Microsoft Teams on 29 September 2026 at 10h00. Bidders must register by 16h00 on 27 September 2026 via the online MS forms report. Non-attendance results in non-compliance.

Tender specifications:

• Contact: Bonga Ndzuzo
• Role: Programme Unit Manager, Housing Development
• Telephone: 021 808 8733
• Email: [email protected]

SCM requirements:

• Contact: Renae Bergstedt
• Telephone: 021 808 8588
• Email: [email protected]

Office hours for document collection: 08h00-15h30

Submission address:

Stellenbosch Municipality

Town House Complex (Main Building between Town Hall and Municipal Library)

Plein Street

Stellenbosch

Submission method: sealed tender box at Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch. Tender box accessible 24 hours.

Two-envelope procedure:

• Envelope 1 (Technical Proposal): contains Part A and B of the bid document, including all returnable schedules and any additional pages. Mark envelope "Envelope 1: Technical Proposal" with the department's address, bid number, project title, and bidder's name and contact address.
• Envelope 2 (Financial Proposal): contains Part C, including all returnable schedules and the memory stick with the bidder's Pricing Model. Mark envelope "Envelope 2: Financial Proposal" with the same identification details.
• Place both envelopes separately into the tender box. Bids not following this procedure will not be considered.

Returnable forms (all must be completed, signed, and submitted):

• Certificate of Clarification/Virtual Meeting Attendance: confirms attendance at the compulsory meeting.
• Authority to Sign a Bid: authorises the signatory; for companies/CCs, attach a certified copy of the resolution.
• MBD 4 (Declaration of Interest): discloses any connection to state employees.
• MBD 5 (Declaration for Procurement Above R10 Million): required for contracts above R10 million.
• MBD 6.1 (Preference Points Claim): claims B-BBEE points; attach B-BBEE certificate or sworn affidavit.
• MBD 8 (Declaration of Past Supply Chain Practices): declares past SCM practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 10 (Certificate of Payment of Municipal Accounts): declares municipal account numbers; used for locality points.
• OHSA form: occupational health and safety declaration; attach valid Letter of Good Standing from the Compensation Commissioner.
• Form of Indemnity: indemnifies the municipality.
• Pricing Schedule: completed and signed.
• Form of Offer: completed and signed (if applicable).
• Declaration by Tenderer: completed and signed.

Disqualification risks:

• Late, electronic, telephonic, or faxed tenders.
• Bids not on the official tender document.
• Bids not in a sealed envelope marked with the tender number.
• Bids not following the two-envelope procedure.
• Missing or unsigned returnable forms.
• Failure to attend the compulsory clarification meeting.

Evaluation framework: General Conditions of Contract, Supply Chain Management Policy, Stellenbosch Preferential Procurement Policy (effective 16 January 2023), and Preferential Procurement Regulations (promulgated 4 November 2022).

Preference points system: 90/10.

• Price: 90 points
• B-BBEE status level of contribution: 5 points
• Locality: 5 points
• Total: 100 points

Locality points are based on the business address, lease agreement, or sworn affidavit as per the Stellenbosch Preferential Procurement Policy. Municipal accounts will be verified for scoring.

The municipality seeks private developers to partner in the development of gap housing on Erf 7001, Cloetesville, Stellenbosch.

Scope includes:

• Development of gap housing (specific units, sizes, and mix not stated in the available text).
• The successful bidder will enter into a Land Availability Agreement (LAA) with the municipality.

Returnable schedules require detailed information on:

• Developer's introduction and development approach.
• Experience of the developer, contractors, project manager, architect, civil engineer, structural engineer, electrical engineer, quantity surveyor, construction health and safety agent, and land surveyor.
• Schedule of plant and equipment.
• Schedule of subcontractors.
• Work experience (current and completed contracts).

The bid must include a Development Approach (Part B, item 34) describing the proposed methodology for the gap housing development. The municipality may instruct variations up to 15% of contract value without price escalation.

Bidders must provide detailed experience schedules for the developer and key personnel: contractor, project manager, architect, civil engineer, structural engineer, electrical engineer, quantity surveyor, construction health and safety agent, and land surveyor. Each schedule requires work experience details (current and completed contracts). The arbitrator for disputes must be a legal practitioner with more than 10 years' experience.

Goods and services must conform to the standards specified in the bidding documents. The municipality may inspect, test, and analyse goods/services at any stage; costs of failed inspections are borne by the supplier. Non-compliant goods may be rejected and must be replaced at the supplier's cost. The supplier must allow inspection of records and premises.

Pricing must be in South African Rand, inclusive of VAT. If contract value exceeds R1 million, bidder must be VAT-registered. Prices are fixed. The Pricing Model must be submitted on a memory stick in Envelope 2. The municipality's VAT number is 4700102181.

Pricing:

• All prices quoted in South African currency, inclusive of VAT.
• If the contract value exceeds R1 million, the bidder must be VAT-registered.
• The total price tendered will remain fixed (no escalation).
• The municipality's VAT registration number is 4700102181.

Payment terms:

• Payments made no later than 30 days after submission of a valid invoice.
• Payment in Rand.

Municipal debt:

• No contract will be concluded with a bidder whose municipal rates and taxes or service charges are in arrears.
• Bidders must declare all municipal account numbers in the Stellenbosch area for which they or their directors are responsible.
• If indebted, the bidder may be required to sign an agreement for deductions from payments due.

Performance security:

• The successful bidder must furnish performance security within 30 days of contract award, in a form and amount specified in the Special Conditions of Contract (amount not stated in available text).

Mandatory registrations:

• Central Supplier Database (CSD) registration is required to do business with the municipality.
• Tax compliance: bidders must have a valid SARS Tax Compliance Status (TCS) PIN or CSD number. No award will be made to non-compliant bidders.
• For consortia/JVs/subcontractors, each party must submit a separate TCS PIN/CSD number.

B-bbee:

• B-BBEE status level verification certificate (SANAS-accredited) or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• Sworn affidavits must be original, not copies.

Other:

• Joint ventures must submit a Joint Venture Agreement showing percentage contribution of each partner.
• Foreign suppliers must complete the questionnaire in Part B:3 and provide proof if applicable.
• No bids will be considered from persons in the service of the state.

Bidders must complete the OHSA (Occupational Health and Safety) form and attach a valid Letter of Good Standing from the Compensation Commissioner. The developer must provide a Construction Health and Safety Agent's experience schedule.

The contract is subject to the General Conditions of Contract (GCC) and any special conditions. The successful bidder must sign a written contract form (MBD7).

Key GCC provisions:

• Performance security: furnish within 30 days of contract award, in a form acceptable to the municipality (bank guarantee, irrevocable letter of credit, or cashier's/certified cheque).
• Warranty: goods/services must be new and defect-free; warranty valid for 12 months after delivery/acceptance or 18 months after shipment, whichever is earlier.
• Payment: within 30 days of invoice.
• Prices: fixed, no variation except as authorised.
• Variation orders: changes up to 15% of contract value may be instructed.
• Assignment: not allowed without prior written consent.
• Subcontracts: must be notified in writing.
• Delays: penalties may be deducted at prime interest rate per day of delay.
• Termination: for default, including corrupt or fraudulent practices; may lead to restriction from doing business with the public sector for up to 10 years.
• Dispute resolution: arbitration under the Arbitration Act, with an arbitrator who is a legal practitioner with more than 10 years' experience.

Special condition: The award is subject to signing a Land Availability Agreement (LAA) between the successful bidder and the municipality.

The award is subject to the signing of a Land Availability Agreement (LAA) between the successful bidder and Stellenbosch Municipality.

Tenders must be valid for 180 days after closing. Late, electronic, telephonic, or faxed tenders will not be considered. The municipality is not bound to accept the lowest or any tender. Bids must be on the official tender document. Bidders must be CSD-registered and tax-compliant. Bids must be in a sealed envelope marked with the tender number and deposited in the tender box before closing. Two-envelope procedure is mandatory.

The 90/10 preference points system applies: Price 90, B-BBEE 5, Locality 5. Evaluation is per the Stellenbosch Preferential Procurement Policy and Preferential Procurement Regulations.