Supply of local 30 mpa / 19 mm ready-mix concrete for mzimvubu water project access road (maclear, eastern cape) – 80/20 preference system

The tender is for the supply only of local content 30 MPa / 19 mm ready mix concrete to the Mzimvubu Water Project – access road near Maclear in the Eastern Cape Province. The available document is a B-BBEE EME/QME reporting letter template, not the full tender specification.

Returnable documents: the completed B-BBEE EME/QME reporting letter must be submitted with all quotation documents. The form captures the quotation/bid number, description of goods/services, supplier name, quotation amount, B-BBEE level, ownership percentages, and SMME status. It must be signed and dated.

The B-BBEE EME/QME reporting letter is for reporting purposes only and will not be used as an evaluation tool. No other evaluation criteria are stated in the available document.

Supply only of local content 30 MPa / 19 mm ready mix concrete to the Mzimvubu Water Project – access road near Maclear in the Eastern Cape Province. No quantities or delivery locations are specified in the available document.

B-BBEE EME/QME reporting letter: must be completed by all suppliers and returned with quotation documents. It records B-BBEE level, ownership percentages (Black, youth, women, disability, rural/township, cooperative, military veterans), and SMME status (EME, QSE, Large/Generic). This information is for reporting purposes only and does not affect evaluation.

Suppliers must complete and return the B-BBEE EME/QME reporting letter with their quotation. The form requests the B-BBEE level, ownership percentages (Black, youth, women, disability, rural/township, cooperative, military veterans), and SMME status (EME, QSE, Large/Generic). This information is for reporting purposes only and will not prejudice the company or be used as an evaluation tool.

The B-BBEE EME/QME reporting letter is explicitly not an evaluation tool. No other evaluation criteria are provided in the available document.

Supply only of local content 30MPa/19mm ready-mix concrete to the Mzimvubu Water Project access road near Maclear in the Eastern Cape Province.

Closing date: 02 October 2026 at 11:00

Compulsory briefing session: 28 September 2026 at 10:00

Venue: Ntabelanga Dam

Coordinates: 31°9'38.88"S 28°33'0.76"E (-31.122012, 28.683064)

Travel route: https://maps.app.goo.gl/DqTMBckSQFu5vjta8

Attendance is mandatory; failure to attend renders the bid non-responsive.

Compulsory briefing session: Date 28 September 2026, Time 10:00 am, Venue Ntabelanga Dam, Coordinates 31°9'38.88"S 28°33'0.76"E (-31.122012, 28.683064). Travel route from Mthatha Town: https://maps.app.goo.gl/DqTMBckSQFu5vjta8. Attendance is mandatory; failure to attend will render the bid non-responsive.

Bidding procedure enquiries:

• Contact: Ms. S Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr N Mbambo
• Email: [email protected]
• Telephone: 060 475 8171

Submission address:

Bid box at the entrance of Mthatha Dam Office Building

Department of Water and Sanitation

Mthatha Dam, 5100

Construction site:

Department of Water and Sanitation

Construction East - Mzimvubu Water Project

R396 Road, Maclear, Eastern Cape Province

Coordinates: 31°9'38.88"S 28°33'0.76"E (-31.122012, 28.683064)

Submission method: sealed envelope deposited in the bid box at the entrance of the Mthatha Dam Office Building, Department of Water and Sanitation, Mthatha Dam, 5100. Envelope must be endorsed with the bid number and title, and the bidder's name clearly shown. Bids must be submitted on official forms, not retyped, and pages must not be detached. Original bid with cover letter and supporting documents. No telegraphic, telex, or facsimile bids accepted. Late bids will not be considered.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): fully completed and priced.
• SBD 4 (Declaration of Interest): discloses any connection to the state.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• Annexure C (Local Production and Content): declares local content.
• Annexure 1 (Percentage Ownership Affidavit): for claiming ownership points.
• Annexure 2 (Location of Enterprise Affidavit): for claiming location points.
• NRCS Letter of Authority for cement.
• Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Proof of authority to sign (e.g., company resolution).
• Cover letter.

Disqualification risks:

• Failure to attend the compulsory briefing session.
• Failure to complete, sign, and submit SBD 1, SBD 3.1, SBD 4.
• Failure to initial each page of the bid document.
• Bids received after closing time.
• Marking both 'Comply' and 'Non-Comply' in Phase 3 table.

Evaluation in five phases:

• Phase 1: Mandatory Requirements – attendance at compulsory briefing, and completion/signing/submission of SBD 1, SBD 3.1, SBD 4. Failure disqualifies.
• Phase 2: Administrative Compliance – submission of SBD 6.1, CSD registration, SARS tax compliance, CIPC registration, certified B-BBEE certificate or sworn affidavit, 100% local content for cement, NRCS Letter of Authority, Annexure C, Annexures 1 and 2.
• Phase 3: Technical Evaluation and Specification Compliance – must comply with specifications for 30MPa/19mm ready-mix concrete; non-compliance disqualifies.
• Phase 4: Concrete Mix Design – bidders passing phases 1-3 must submit a mix design from their batch plant for DWS review and approval.
• Phase 5: Preference Points – 80/20 system: 80 points for price, 20 points for specific goals.

Specific goals (max 20 points):

• Women ownership: up to 5 points
• Disability ownership: up to 5 points
• Youth ownership: up to 5 points
• Location of enterprise (Eastern Cape): up to 2 points
• B-BBEE status level 1 or 2 (QSE or EME): up to 3 points

Points for ownership goals calculated pro-rata based on percentage shareholding. Proof documents required for each claimed goal; failure to submit means points not allocated. Award may be made to a bidder not scoring highest if offering goods meeting local content requirements.

Scope: Supply only of 30MPa/19mm ready-mix concrete to the Mzimvubu Water Project access road near Maclear, Eastern Cape. Estimated quantity: 275 m³ (quantity not guaranteed).

Standards:

• Ready-mix concrete must comply with SANS 878.
• Aggregates must comply with SANS 1083.
• Cement must comply with SANS 50197; no imported cement.
• Cement must be 100% locally produced (local content threshold 100%).
• NRCS Letter of Authority required for cement.

Mix design:

• Maximum water-cement ratio: 0.65
• Slump: 40–120 mm on site
• Target average 28-day compressive strength: 30–35 MPa
• Maximum aggregate size: 20 mm
• Use approved admixtures to reduce water and control slump/workability.
• Batching on site by supplier not permitted.
• Mix design must be approved by DWS before award.

Quality:

• Quality checks in place; strength and slump monitored at point of placement.
• Proof of 28-day compressive strength results to be provided after award.
• Specifications for admixtures, aggregates, fly ash/slagment to be available on request.

Supply conditions:

• Supply to commence within 14 days of official DWS order.
• Concrete must be purchased within 100 km radius of site.
• Batching plant must be within 100 km radius.
• Department provides its own mixer truck for collection; 24-hour notice before collection.
• Collection hours: 6h30–15h15 Monday to Thursday, excluding Fridays 14h00 to Mondays 06h30, public holidays, and last Thursday/Friday of month.
• Loading costs included in price.
• Defective or non-compliant products rejected and replaced at supplier's expense.
• Supplier to nominate a contact person for scheduling.

Supply only of 30MPa/19mm ready-mix concrete to site as required. Loading costs included in price. Supply to commence within 14 days of official order. Quantities not guaranteed. Supplier to nominate a contact person for scheduling.

Quality checks must be in place to ensure end product complies with specifications. Strength and slump at point of placement monitored for compliance. Proof of 28-day compressive strength results to be made available after award. All specifications for admixtures, aggregates, fly ash/slagment to be made available upon request during delivery period.

Pricing schedule (SBD 3.1): Supply only of 30MPa/19mm ready-mix concrete, quantity 275 m³, unit price R.../m³, subtotal excl. VAT, 15% VAT, total incl. VAT. Delivery basis: Mzimvubu Water Project - Access Road, Eastern Cape Province. Delivery period: 14 days. Offer valid for 120 days from closing date. Prices must be firm and include all costs.

Pricing schedule (SBD 3.1):

• Item: Supply only of 30MPa/19mm ready-mix concrete, quantity 275 m³, unit price R.../m³.
• Subtotal (excl. VAT), 15% VAT, total (incl. VAT).
• Prices must be firm and include all costs (VAT, delivery, loading).
• Offer valid for 120 days from closing date.
• Delivery period: 14 days from receipt of order.

Payment:

• Payment per m³ of concrete supplied.
• Monthly payment on receipt of approved tax invoices, within 30 days of invoice approval.
• Payment by EFT only; no cash, cheque, or upfront payments.
• No payment for standing time.
• Payment requires signed delivery notes and batching plant slips.
• Department reserves right to check quantities loaded.

Firm prices subject only to changes in VAT and customs/excise levies (with written proof).

Mandatory compliance:

• Attendance at compulsory briefing session.
• Complete, sign, and submit SBD 1, SBD 3.1, SBD 4.

Administrative compliance:

• Registered on National Treasury Central Supplier Database (CSD).
• Tax compliant with SARS – provide TCS PIN or CSD number; each party in a consortium/JV/subcontract must submit separate TCS/CSD.
• Actively registered with CIPC.
• Submit certified B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Submit NRCS Letter of Authority for cement.
• Sign and submit Annexure C (Local Production and Content).
• Submit Annexures 1 and 2 (Percentage Ownership Affidavit and Location of Enterprise Affidavit), stamped by commissioner of oaths.
• Local content for cement: 100% minimum threshold; no imported cement.
• Bids from persons in the service of the state, or companies with such directors/members, will not be considered.

B-bbee:

• Preference points for B-BBEE status level 1 or 2 (QSE/EME) up to 3 points.
• Construction Sector Code applies to entities deriving more than 50% of revenue from construction.

Preference points for B-BBEE: B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Specific goals include ownership by women, people with disabilities, youth, location of enterprise (Eastern Cape), and B-BBEE status level 1 or 2 contributors who are EMEs or QSEs. Points claimed must be supported by proof documents.

Bidders are required to adhere to the department's Safety and Environmental policies.

General Conditions of Contract (National Treasury 2010) form an integral part of the contract. Successful bidder must sign SBD 7 contract form. Ownership and risk of product pass to the Department at the point of materials results being approved as per specification (signed acceptance). Defective or damaged goods not accepted. Quantities not guaranteed; supply arrangements placed as requirements become known. Supply to commence within 14 days of official DWS order.

Special conditions: Concrete must be purchased within 100km radius from site; batching plant must be within 100km radius; Department provides its own mixer truck for collection; 24-hour notice before collection; collection hours 6h30-15h15 Monday to Thursday, excluding Fridays 14h00 to Mondays 06h30, public holidays, and last Thursday/Friday of month; payment per m³, monthly, within 30 days of invoice approval; no upfront payments; defective products replaced at supplier's expense; firm prices subject only to VAT and customs/excise changes.

Mandatory requirements: Complete, sign and submit SBD1, SBD 3.1, SBD 4. Administrative compliance: submit SBD 6.1, be registered on Central Supplier Database, be tax compliant with SARS, be registered with CIPC, submit certified B-BBEE certificate or sworn affidavit, comply with 100% local content for cement, submit NRCS Letter of Authority, sign Annexure C, and submit Annexures 1 and 2 (stamped by commissioner of oaths).

Evaluation in five phases: Phase 1 Mandatory Requirements, Phase 2 Administrative Compliance, Phase 3 Technical Evaluation and Specification Compliance, Phase 4 Mix Design Requirement, Phase 5 Preference Points. 80/20 preference points system: 80 points for price, 20 points for specific goals (women ownership 5, disability ownership 5, youth ownership 5, location in Eastern Cape 2, B-BBEE level 1 or 2 QSE/EME 3). Award may be made to a bidder not scoring highest if offering goods meeting local content requirements.

Returnable forms:

• SBD 6.1 (Preference Points Claim Form): completed, signed and submitted with the bid to claim preference points for specific goals. Failure to submit proof with the bid means no preference points are claimed.
• The bidder must indicate in the form how they claim points for each specific goal.

Disqualification risks:

• Omitting or failing to sign any required returnable form.
• Submitting the bid after the closing time.

Evaluation is based on the 80/20 preference point system (for requirements up to R50 million, all taxes included).

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Total: 100 points.

Specific goals and points allocated:

• Women Ownership: 5 points
• Disability Ownership: 5 points
• Youth Ownership: 5 points
• Location of enterprise (local, Eastern Cape Province): 2 points
• B-BBEE status level contribution from level 1 to 2, for QSE or EME: 3 points

Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pmin is the price of the lowest acceptable tender.

B-BBEE requirements:

• To claim the 3 points for B-BBEE status level contribution, the bidder must be a QSE or EME with a B-BBEE status level of 1 or 2.
• Proof or documentation supporting the claim for specific goals must be submitted with the bid.

The organ of state may require the bidder to substantiate any preference claim before adjudication or at any time afterwards.

The bidder must complete the SBD 6.1 form, including company name, registration number, and type of company. The authorised signatory certifies that the information is true and correct, and that the preference points claimed are in accordance with the general conditions. If specific goals are claimed fraudulently or conditions are not fulfilled, the organ of state may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from doing business with the state for up to 10 years, or refer for criminal prosecution.

The 80/20 preference point system applies. Price is allocated a maximum of 80 points, and specific goals a maximum of 20 points. Specific goals and points: Women Ownership 5, Disability Ownership 5, Youth Ownership 5, Location of enterprise (Eastern Cape Province) 2, B-BBEE status level contribution (level 1-2, QSE or EME) 3. Total 100 points. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Returnable documents: Annex C - Local Content Declaration - Summary Schedule, completed, signed and dated by the tenderer.

Submission method: as per the tender notice (not specified in this annexure).

Closing time: 11:00 on 2 October 2026.

Annex C - Local Content Declaration - Summary Schedule: A form to be completed by the tenderer, detailing the local content of the tender. It includes fields for tender number, description, designated products, authority, entity name, exchange rate, specified local content percentage, and a table for calculating local content per item (imported value, exempted imported content, local value, etc.), with totals for tender value, exempted imported content, net tender value, total imported content, total local content, and average local content percentage. The form requires the signature of the tenderer and date.

Evaluation is based on the bidder's ability to meet the specified local content percentage for ready mix concrete.

Preference point system: not stated in this document.

Minimum qualifying score: not stated.

Supply only of local content 30 MPa / 19 mm ready mix concrete to the Mzimvubu Water Project – access road near Maclear in the Eastern Cape Province.

The tender requires compliance with SATS 1286:2011 (standard for ready mix concrete).

Local content declaration must be completed as per Annex C.

All calculations in the local content declaration must exclude VAT.

Tender value and local content percentages must be calculated as per the summary schedule.

Registration on the Central Supplier Database (CSD) and a valid tax clearance (SARS tax pin) are standard prerequisites but not explicitly stated in this document.

No CIDB grading, B-BBEE level, or professional registration requirements are specified in the provided content.

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed, and submitted with the quotation. The form requires disclosure of any employment by an organ of state, relationships with procuring institution staff, and interests in other enterprises. Failure to disclose all CSD-registered active companies linked to directors leads to disqualification. The bid will be disqualified if the disclosure is found to be false.

Evaluation will consider compliance with the mandatory SBD 4 disclosure and CSD registration. Local content compliance is mandatory as per the tender title. No specific scoring split or minimum qualifying score is stated in the available document.

Bidders must be registered on the CSD (Central Supplier Database). Bidders must comply with local content requirements as indicated in the tender title. SBD 4 (Bidder's Disclosure) must be completed and signed.

The evaluation will consider the bidder's compliance with the SBD 4 disclosure requirements, including any agreements or arrangements with competitors regarding the quality of the bid. Non-disclosure of such arrangements may lead to disqualification.