Saftas20 production and delivery tender (rft05 2026-2027) – national film and video foundation

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Submit in a two-envelope system: Envelope A (technical response) and Envelope B (financial proposal). Deliver one original and one copy on USB to the tender box at the NFVF office (address not stated). Endorse the closing date, company name, and return address on the envelope; if using a courier, also endorse the bid description. Complete all documents in blue or black ink (not typed); any changes must be scratched out and signed next to each change. Re-typing the tender document is not permitted. Bids must be in the tender box by the closing date and time; late bids will be disqualified. All documentation must be in English. Bids must remain valid for 120 days from the closing date. The NFVF may amend bid conditions, validity period, specifications, or extend the closing date before the closing date. Do not contact any NFVF employee other than the designated contact for enquiries; the closing date for enquiries is 09 October 2026.

Bidders are evaluated in four stages: Stage 1 – Administrative Compliance (mandatory documents); Stage 2 – Functionality Evaluation (minimum threshold 70 points out of 100); Stage 3 – Specific Goals (B-BBEE); Stage 4 – Price (30 points). Functionality is scored on: proposed project plan (30 points), detailed project plan (30 points), and other criteria (manning schedule with organogram linked to job responsibilities, timeliness, etc.). Price is scored out of 30 points. Bidders must complete the pricing schedule (SBD 3.3) for professional services, indicating a ceiling price, hourly/daily rates, phases with costs and man-days, travel and other expenses, validity period, and whether rates are firm for the full contract period.

The National Film and Video Foundation (NFVF) is an agency of the Department of Sport, Arts and Culture

(DSAC) that was created to ensure the equitable growth of South Africa's film and video industry. We do this

by providing funding for the development, production, marketing and distribution of films and the training and

development of filmmakers. In addition, the NFVF commissions research to produce industry statistics that

provide both the public and stakeholders with valuable insights into the South African film industry.

The NFVF is the custodian of the South African Film and Television Awards, herein referred to as “SAFTAs”

and requests proposals for the services of a competent production company that will manage and implement

all production services related to the 20th South African Film and Television Awards (SAFTAs20).

SAFTAs is an annual project that is designed to:

• Honour, celebrate and promote the creativity, quality and excellence of South African Film and

Television talent and productions.

• Highlight and profile celebrated South African talent and productions.

• Encourage the growth of talent and new talent within the industry.

• Encourage entrepreneurship within the South African Film and Television market

• Stimulate participation by a broad mass of the industry in competitive awards events.

The NFVF intends on staging the SAFTAs20 ceremony in March 2027 in Gauteng province. Bidders may

look into the following potential venues for SAFTAs20 in preparing their proposals. It should be noted that

these are not confirmed venues for SAFTAs20.

• Gallagher Convention Centre

• Sandton Convention Centre

• Sunbet Area

• The Emperors Palace Convention Centre

• The Goldrush Dome

of

The SAFTAs event consists of Main and Craft show ceremonies comprising of;

• Nominees show reels and Winners packages (inclusive of discretionary awards e.g. lifetime)

• In memoriam.

• Call-to-action and Call-to-view promos.

• Pre-produced talent inserts and/or conversational round-table pieces.

• Red Carpet production.

• Floor plans.

• Guestlist seating plans.

• Graphic treatments and implementation for all of the above.

• integration of persons with disabilities in the creative treatment (e.g blind/deaf/wheelchair utilising

guest presenters) and

• A qualified and very experienced sign-language interpreter to sign both the craft and main show (live

signing).

The above is to be produced according to the broadcast specifications of the primary broadcaster(s)

(Simulcast on MultiChoice (Mzansi Magic) and SABC platforms) appointed, as well as suitability for multiple

digital platforms [YouTube, Live Streaming, Video-on-Demand (VoD)]).

The Craft awards, which are streamed live on the SAFTAs YouTube page, has a 180-minute duration, which

would need to be packaged to fit a 120-minute repeat package time slot on SABC platforms. The production

focuses predominantly on categories related to “behind-the-scenes” functions and takes place on the Friday

evening prior to the main event taking place the next day i.e Saturday evening.

The Main awards, which are broadcast live on SABC and MultiChoice platforms, is scheduled on a 120 -

150 - minute broadcast time slot, of which content delivery is +/- 94 minutes. The production focuses

predominantly on categories related to “front-of-camera” functions and takes place on the Saturday evening

following the Craft show the Friday evening before.

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The Production Company is expected to produce:

1.Leading up to the Craft and Main Awards:

• Nominee Announcement to press

o Nominee Packages (Videos for TV broadcast - SABC & Mzansi Magic)

o Highlight Nominee Package (Videos for TV broadcast - SABC & Mzansi Magic)

• Social Media Elements

o Nominee Packages (Video for digital and social)

o Highlight Nominee Package (Video for digital and social)

o ‘Live from the set’ - Build-up behind-the-scenes of the Craft and Main award events

2.Craft Awards Event (A Friday evening during March 2027)

• Duration:

o Full 180 minutes broadcast on SAFTAs YouTube channel (19h00 – 22h00)

o Highlights package of 120 minutes broadcast on SABC.

• Pre-recorded:

o Nominees Packages (inclusive of public votes categories)

o Winner Announcement Packages (inclusive of public votes categories)

o Show graphical elements which must include, but are not limited to Opening and Closing

graphics, stings into ad breaks, line-up announcements, sponsor’s stings.

o A floor plan inclusive of seating plan cognisant of expected dignitaries and guests

o Video recording of the Minister of Sport, Arts and Culture congratulating and addressing the

industry

o Discretionary awards packages e.g. Lifetime Achievement Award etc.

o In memoriam packages.

• Live show:

o Host links

o Nominees announcements per category

o Winner’s announcements

o Winner’s acceptance speeches

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o Four (04) musical performances, one of which must be an in-memoriam performance

acknowledging industry practitioners who have passed away.

o Voice of God.

o Discretionary awards announcement e.g. Lifetime Achievement Award etc.

o In memoriam segment.

o Video recording of the Minister of Sport, Arts and Culture congratulating and addressing the

industry.

3. The Red Carpet Special (A Saturday evening during March 2027) lead-up to main awards show,

consisting of:

• Duration:

o 30 minutes

o Broadcast: relevant broadcaster

• Pre-recorded:

o Craft awards highlights (incl. brief clips of winners acceptance speeches and craft awards red

carpet interviews)

o Show graphical elements which must include, but not be limited to opening and closing

graphics, stings into ad breaks, line-up announcements, sponsor’s stings.

o Stakeholders (where necessary).

• Live elements:

o Planned red carpet interviews with SAFTAs20 nominees in attendance.

o Planned red carpet interviews with previous SAFTAs winners, guests and partners in

attendance

o Red carpet interviews with Main Event hosts (Can be links to backstage)

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4. The Main Awards Event (A Saturday evening during March 2027). This will consist of

• Duration:

o 120-to-150-minute minutes broadcast slot

o Broadcast: SABC and Mzansi Magic

• Pre-recorded:

o Nominees’ packages (inclusive of public votes categories)

o Winner announcement packages (inclusive of public votes categories)

o Show graphical elements which must include, but not be limited to Opening and Closing

graphics, stings into ad breaks, line-up announcements, sponsor’s stings.

o A floor plan inclusive of seating plan cognisant of expected dignitaries and guests

o Video recording of the Minister of Sport, Arts and Culture congratulating and addressing the

industry

o Discretionary awards packages e.g. Lifetime Achievement Award etc.

o In memoriam packages.

• Live show:

o Opening sequence

o Host links

o Nominees announcements per category

o Winner’s announcements

o Winner’s acceptance speeches

o Four (04) musical performances, one of which must be an in-memoriam performance

acknowledging industry practitioners who have passed away.

o Voice of God o Discretionary awards announcement e.g. Lifetime Achievement Award etc.

o In memoriam segment.

o Video recording of the Minister of Sport, Arts and Culture congratulating and addressing the

industry.

5. Social Media support:

In addition, the production company will be expected to produce content formatted for social media

campaigns and YouTube channels as well as the nominees’ announcement show reel leading up to the

main event.

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The NFVF, on behalf of the SAFTAs, solicits a proposal from a production company that will produce the

award ceremony events that includes the Craft Awards Ceremony, the Red Carpet Special and Main Awards

Ceremony (live) in March 2027.

The prospective service provider shall apply sound, technical practices, and methods in carrying out the

project. The service provider should also be able to deliver a world class, glamorous and riveting show that

will attract a wider audience and provide a plan to this effect whilst showing previous and necessary

experience of executing a live show.

The NFVF is looking for proposals from competent production companies who have expertise in executing

large-scale live-to-air, multi-cam stage productions. The production company is expected to present a

comprehensive proposal which must include the elements set out below for the Craft Show, Red Carpet

Special and Main Show:

• Concept

• Look and feel of the show (including all pre-packaged content)

• Stage presentation for both awards ceremonies

• Set design/treatment

• Conversational piece inserts approach

• Red carpet special proposal

• Craft Show Awards proposal

• Main Show Awards proposal

• Proposed hosts for the Craft Awards Show, Red Carpet Special and Main Awards Show

• Entertainment for both awards ceremonies (4 performances per show)

• Budget

• Social media elements

• Wardrobe for hosts, talent and performers for both awards ceremonies and wardrobe for hosts of the

Red Carpet Special

• Integration of the SAFTAs20 theme throughout the process

2.1. SAFTAs20 Theme:

Each year, the SAFTAs creative approach has been informed by a theme. Since SAFTAs1, the themes have

been as follows:

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• SAFTAs1 “30 years of Film and TV in South Africa.”
• SAFTAs2 “Excellence Vibrancy and Finesse.”
• SAFTAs3 “The South African Story.”
• SAFTAs4 “Jewels of the nation.”
• SAFTAs5 “Identity.”
• SAFTAs6 “Heritage.”
• SAFTAs7 “Behind the camera.”
• SAFTAs8 “20 years of Freedom and Democracy.”
• SAFTAs9 “21 years – Coming of Age.”
• SAFTAs10 “Imagine” A Decade of Excellence.”
• SAFTAs11 “SAs Got Talent – Let’s Celebrate it”
• SAFTAs12 “Our Stories are Gold” and Mandela Centenary Celebration
• SAFTAs13 “Dare to Dream”
• SAFTAs14 “Love SA Talent”
• SAFTAs151 “Still Shining”
• SAFTAs16 “Frame the Future”
• SAFTAs17 “Our Stories Flow. Together”
• SAFTAs18 “Back to Basics, Celebrating South Africa’s Golden Narratives”
• SAFTAs19 "One Story. One Industry. One Future - Celebrating South Africa’s Screen Legacy, Together”

The above must consider the proposed theme. The appointed production company will be required to

suggest a theme for SAFTAs20, conceptualise this theme and ensure that the SAFTAs’ strategic goals and

mandate as well as the creative element is taken into consideration. The theme must be translatable to the

SAFTAs overall event look and feel.

The production should ensure that their proposals:

• Incorporate the theme seamlessly throughout

• Have high production and entertainment value

• Are non-offensive

• Appeal to a family audience. The target market is generally the adult segment, though we can expect

children to be watching, so it should not contain material that is harmful or offensive to children or

sensitive viewers.

• Are flexible to adjustments as per client (NFVF) and broadcaster requests

• Display understanding of the SAFTAs and its role in the Film and Television industry

of

• Incorporate the SAFTAs identity and prominent use of the Golden Horn trophy throughout the design

• Makes use of multi-cam stage production with the live-to-air broadcast according to the broadcast

specifications of the primary broadcasters (simulcast on Mzansi Magic and SABC) appointed, as well

as suitability for multiple digital platforms (YouTube, live streaming, VoD). The duration of the

television broadcast is 120 to 150 -minute time slot for the Main Awards Show. The OB Van elements

will be the responsibility of the broadcasters. The production company will work together with the

NFVF on behalf of the SAFTAs to ensure that the event is realised. Bidder’s proposal must provide

step by step activities (sequence of events) and clearly outline what will be implemented and consider

the stakeholder’s involvement.

3. Special criteria:

The successful company will be commissioned based on the following:

• Demonstrable previous success in hosting live award shows

• Quality of the proposal

• Proven experience and success in managing large scale production events

• Proven live to air broadcast experience

• Transformation of key personnel in the project team.

• Knowledge of the film and television industry

• Dedicated organisational capacity in the production company

• Sponsorship integration

• Ability to work within a limited budget

• Flexibility

• Offer mentorship/training initiative in line with the project (job creation).

• Detailed and comprehensive budget proposal. The budget must include (where applicable):

o The overall cost of planning and executing all deliverables

o Accommodation and meals for every single crew member, performers, and hosts.

o All fees payable to all performers, hosts, crew and members of the production company

involved

o Allowance for unforeseen expenses – e,g additional lighting

o The budget must be informed by a thorough investigation of the costs of implementing a

production of this magnitude from the main venues available in Gauteng

of

• Concept

• Look and feel of the show (including all pre-packaged content)

• Stage presentation for both awards ceremonies

• Set design/treatment

• Conversational piece inserts approach

• Red carpet special proposal

• Craft Show Awards proposal

• Main Show Awards proposal

• Proposed hosts for the Craft Awards Show, Red Carpet Special and Main Awards Show

• Entertainment for both awards ceremonies (4 performances per show)

• Budget

• Social media elements

• Wardrobe for hosts, talent and performers for both awards ceremonies and wardrobe for hosts of the

• Integration of the SAFTAs20 theme throughout the process

2.1. SAFTAs20 Theme:

Each year, the SAFTAs creative approach has been informed by a theme. Since SAFTAs1, the themes have

been as follows:

of

• SAFTAs1 “30 years of Film and TV in South Africa.”
• SAFTAs2 “Excellence Vibrancy and Finesse.”
• SAFTAs3 “The South African Story.”
• SAFTAs4 “Jewels of the nation.”
• SAFTAs5 “Identity.”
• SAFTAs6 “Heritage.”
• SAFTAs7 “Behind the camera.”
• SAFTAs8 “20 years of Freedom and Democracy.”
• SAFTAs9 “21 years – Coming of Age.”
• SAFTAs10 “Imagine” A Decade of Excellence.”
• SAFTAs11 “SAs Got Talent – Let’s Celebrate it”
• SAFTAs12 “Our Stories are Gold” and Mandela Centenary Celebration
• SAFTAs13 “Dare to Dream”
• SAFTAs14 “Love SA Talent”
• SAFTAs151 “Still Shining”
• SAFTAs16 “Frame the Future”
• SAFTAs17 “Our Stories Flow. Together”
• SAFTAs18 “Back to Basics, Celebrating South Africa’s Golden Narratives”
• SAFTAs19 "One Story. One Industry. One Future - Celebrating South Africa’s Screen Legacy, Together”

Project Proposal that demonstrates a comprehensive and 30 points

relevant approach to the requirements of the specification.

approach to be adopted to deliver the service in accordance

with the TOR’s.

• Overall production of content development for social

media elements = 0 5 points.

• Overall production elements of the Red Carpet

(Concept, look & feel, creative treatment) = 0 - 5

points.

• Recommended hosts and entertainment for Craft,

• Highlight and profile celebrated South African talent and productions.

• Encourage the growth of talent and new talent within the industry.

• Encourage entrepreneurship within the South African Film and Television market

• Stimulate participation by a broad mass of the industry in competitive awards events.

The NFVF intends on staging the SAFTAs20 ceremony in March 2027 in Gauteng province. Bidders may

look into the following potential venues for SAFTAs20 in preparing their proposals. It should be noted that

these are not confirmed venues for SAFTAs20.

• Gallagher Convention Centre

• Sandton Convention Centre

• Sunbet Area

• The Emperors Palace Convention Centre

• The Goldrush Dome

of

The SAFTAs event consists of Main and Craft show ceremonies comprising of;

• Nominees show reels and Winners packages (inclusive of discretionary awards e.g. lifetime)

• In memoriam.

• Call-to-action and Call-to-view promos.

• Pre-produced talent inserts and/or conversational round-table pieces.

• Red Carpet production.

• Floor plans.

• Guestlist seating plans.

• Graphic treatments and implementation for all of the above.

• integration of persons with disabilities in the creative treatment (e.g blind/deaf/wheelchair utilising

guest presenters) and

• A qualified and very experienced sign-language interpreter to sign both the craft and main show (live

signing).

The above is to be produced according to the broadcast specifications of the primary broadcaster(s)

(Simulcast on MultiChoice (Mzansi Magic) and SABC platforms) appointed, as well as suitability for multiple

digital platforms [YouTube, Live Streaming, Video-on-Demand (VoD)]).

The Craft awards, which are streamed live on the SAFTAs YouTube page, has a 180-minute duration, which

would need to be packaged to fit a 120-minute repeat package time slot on SABC platforms. The production

focuses predominantly on categories related to “behind-the-scenes” functions and takes place on the Friday

evening prior to the main event taking place the next day i.e Saturday evening.

The Main awards, which are broadcast live on SABC and MultiChoice platforms, is scheduled on a 120 -

150 - minute broadcast time slot, of which content delivery is +/- 94 minutes. The production focuses

predominantly on categories related to “front-of-camera” functions and takes place on the Saturday evening

following the Craft show the Friday evening before.

of

project. The service provider should also be able to deliver a world class, glamorous and riveting show that

will attract a wider audience and provide a plan to this effect whilst showing previous and necessary

experience of executing a live show.

• Demonstrable previous success in hosting live award shows

• Quality of the proposal

• Proven experience and success in managing large scale production events

• Proven live to air broadcast experience

• Transformation of key personnel in the project team.

• Knowledge of the film and television industry

• Dedicated organisational capacity in the production company

• Sponsorship integration

• Ability to work within a limited budget

• Flexibility

• Offer mentorship/training initiative in line with the project (job creation).

• Detailed and comprehensive budget proposal. The budget must include (where applicable):

o The overall cost of planning and executing all deliverables

o Accommodation and meals for every single crew member, performers, and hosts.

o All fees payable to all performers, hosts, crew and members of the production company

involved

o Allowance for unforeseen expenses – e,g additional lighting

o The budget must be informed by a thorough investigation of the costs of implementing a

production of this magnitude from the main venues available in Gauteng

of

4. Evaluation criteria

Bidders would be evaluated in four (04) stages.

➢ Stage 1: Administrative Compliance

➢ Stage 2: Functionality Evaluation

➢ Stage 3: Presentations/Demonstrations

➢ Stage 4: Price and specific goals evaluation

Stage 1 – Administrative Compliance

1 Proven Experience in Live-to-Air Awards Production. 5 points

Company`s proven experience The Bidder must demonstrate that they have the

capacity to render the required service. The Bidder must provide a company profile

on a letterhead listing previously serviced client/s reflecting name of the client,

description of the relevant service rendered, year completed, contactable

reference name and contact details.

• 1 to 2 productions = 2 points
• 3 to 4 productions = 3 points
• 5 to 6 productions = 4 points
• 7 productions and above = 5 points

2 Reference Letters 5 points

must be attached. With specific reference to live awards television broadcast

(Contact details of the signatory must be clearly stated). A list will not suffice and

will be scored zero (0).

o 5 x Letters and above of Reference from Previous / Current Clients (5

points)

o 4 x Letters of Reference from Previous / Current Clients (4 points)

o 3 x Letters of Reference from Previous / Current Clients (3 points)

o 2 x Letters of Reference from Previous / Current Clients (2 points)

o 1 x Letter of Reference from Previous / Current Client (1 points)

o No letters of Reference (Zero Points)

3 The experience and transformation status of Proposed Team Members 10 points

(including Joint Venture members) in Live to Air Awards Production.

• 3 to 4 years = 1 point
• 5 years and above = 2 points

Bidders will score zero for two (02) years and below experience.

• Executive Producer

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• Producer
• Content & Creative Director
• Show Director
• Production Manager

*Bidders to provide an organogram that reflects all five team members and

appropriateness of

proposed mitigation

measures.

Quality control Appropriateness and 0-3 points

mechanism to be adequacy of tools and

adopted processes to ensure

quality control and

assurance in all phases

of the project.

Stakeholder Adequate description of 0-3 points

identification, how stakeholders will be

management and managed including but

reporting not limited to

of

identification of the

stakeholders. Indicate

appropriate reporting

requirements and

summary of content.

Budget Comprehensive budget 0-4 points

which is informed by the

scope of work, creative

direction, best practice

and an allowance for

unforeseen critical

expenses. The budget

must reflect the bidder’s

investigation of different

major venues in Gauteng

where allowance in the

production budget will

accommodate venue

shortcomings.

5 Detailed project plan 30 points

(Professional Services)

Name of bidder: ............................................................................................................BID NO.: ..........................................

Closing time 11:00 closing date.................................

Offer to be valid for ............DAYS From the closing date of bid.

Item description bid price in RSA currency

NO **(all applicable taxes included)

1. The accompanying information must be used for the formulation

of proposals.

2. Bidders are required to indicate a ceiling price based on the total

estimated time for completion of all phases and including all

expenses inclusive of all applicable taxes for the project. R.......................................................................

of

3. Persons who will be involved in the project and

Rates applicable (certified invoices must be

Rendered in terms hereof)

4. Person and position hourly rate daily rate

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5. Phases according to which the project will be

Completed, cost per phase and man-days to be

Spent

------------------------------------------------------------------------------- R------------------------------ -------------------------- days

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------------------------------------------------------------------------------- R------------------------------ -------------------------- days

5.1 Travel expenses (specify, for example rate/km and total km, class

of air travel, etc). Only actual costs are recoverable. Proof of the

expenses incurred must accompany certified invoices.

Description of expense to be incurred rate quantity amount

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Total: r..........................................................

** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

5.2 Other expenses, for example accommodation (specify, eg. Three

star hotel, bed and breakfast, telephone cost, reproduction cost,

etc.). On basis of these particulars, certified invoices will be checked

for correctness. Proof of the expenses must accompany invoices.

Description of expense to be incurred rate quantity amount

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Total: r..........................................................

6. Period required for commencement with project after

acceptance of bid .........................................................................

7. Estimated man-days for completion of project .........................................................................

8. Are the rates quoted firm for the full period of contract? *YES/NO

9. If not firm for the full period, provide details of the basis on which

adjustments will be applied for, for example consumer price index. .........................................................................

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*[Delete if not applicable]

Any enquiries regarding bidding procedures may be directed to the –

(National film and video foundation)

Tel: 011 483 0880

Or for technical information –

([email protected])

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Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation,

it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or

any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

............................................................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

of

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related

enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

.........................................................................................................................

.........................................................................................................................

evaluation criteria below, where the minimum threshold is 70 points. Bidders who score an overall score of

70 points or above will be evaluated on the next stage of evaluation and bidders who score below 70 points

will be disqualified from the evaluation process.

Stage 3 – Presentations/Demonstrations

All bidders who score less than the minimum threshold of 70 points at technical evaluation, will automatically

be disqualified from the evaluation process. Those bidders who score 70 points and above, will be evaluated

based on demonstration of their proposal during presentation. Bidders invited to a demonstration and

interview may bring key technical personnel.

Stage 4 – Price and specific goals

Bidders who scored overall score of 70 points and above would be evaluated on price and specific goals.

80 points is for pricing and 20 points for specific goals.

A maximum of 80 points is allocated for price on the following basis:

80/20

 Pt − P min  Ps = 80 1 − 

 P min 

Sbd 3.3

Pricing schedule

(Professional Services)

Name of bidder: ............................................................................................................BID NO.: ..........................................

Closing time 11:00 closing date.................................

Rates applicable (certified invoices must be

Rendered in terms hereof)

8. Are the rates quoted firm for the full period of contract? *YES/NO

Minimum functionality/qualifying score: 70

minimum score of 70

valid Tax Clearance Certificate will result in the invalidation of the bid

tax compliance status would

CSD Registration Proof of CSD registration

CSD report

Central Supplier Database by submitting the CSD report

Vat Registration Certificate If applicable

2. change of name certificate (if applicable) of Company Registration

address (Company Registration

Certified copies of identity documents For all current shareholders / members

A.1.2 Tax clearance certificate requirements sbd 2

001 “Application for a Tax Clearance Certificate” and submit it to any SARS branch office

nationally. The Tax Clearance Certificate.

3. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of
4. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the

original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies

of the Tax Clearance Certificate will not be acceptable.

separate Tax Clearance Certificate.

6. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any
7. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this

all mandatory documents. Failure to comply with all the pre-qualification criteria may lead to total

disqualification.

• Proof of registration with the Central Supplier Database by submitting the CSD report. In case of a Joint

Venture, each party must provide proof of registration with CSD, and their tax compliance status would

be verified through the CSD. Bidders tax status must be in order in line with Treasury Regulations and

must reflect on CSD.

• Certified Copy of Company Registration Documents. In case of a Joint Venture, all parties must submit

documents will not be accepted and may result in automatic disqualification.

Points Allocation: 70 points

B-BBEE Details: n:

NB: Certification stamp must be CM1 and CK1, Change of Name

original and no more than 3 Certificate:CM9, Latest Registered

months old as at date of closing of address: CM22, Most current

tender register of directors CM29 and

Ck2)

Total Bid Price Bidders to complete price schedule or

provide a separate financial proposal.

In your price proposal show the VAT amount,

deductibles, miscellaneous costs, and

related

CSD Registration Proof of CSD registration

Vat Registration Certificate If applicable

Certified copies of identity documents For all current shareholders / members

B-BBEE Certificate or Sworn Affidavit Valid certified copies must be submitted

If any of the requested mandatory documents are not submitted as prescribed, the bid

Evaluation committee shall have the discrection to disqualify the bid

1. Bid Documents must be completed with ink (Blue or black) and not typed. No tippex is allowed. All

changes must be scratched out and a signature appended next to each change. (Re-typing of the

tender document is not permitted)

2. All certified documents must be within the current six (6) months. Copies of previously certified

documents will not be accepted and may result in automatic disqualification.

3. Bid documents must be secured together, preferably bound or contained in a lever arch file as

National Film and Video Foundation will not take any responsibility for any loss of documents as

a result of not being properly secured upon submission.

4. The NFVF reserves the right not to accept the lowest proposal.
5. The NFVF reserves the right not to award the contract.
6. The General condition of a contract will apply to this bid.

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Part a

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A1: invitation to bid sbd1

You are hereby invited to bid for the requir

Bidders must submit a valid B-BBEE certificate or sworn affidavit. In the evaluation, transformation of key creative team members (race and gender) is scored, and service providers must allocate between 30% and 50% of the contract amount to previously disadvantaged companies unless the bidding company has majority black ownership. The B-BBEE certificate is required for preference points under the specific goals.

1. Bid Documents must be completed with ink (Blue or black) and not typed. No tippex is allowed. All

changes must be scratched out and a signature appended next to each change. (Re-typing of the

tender document is not permitted)

2. All certified documents must be within the current six (6) months. Copies of previously certified

documents will not be accepted and may result in automatic disqualification.

• Incorporate the theme seamlessly throughout

• Have high production and entertainment value

• Are non-offensive

• Appeal to a family audience. The target market is generally the adult segment, though we can expect

children to be watching, so it should not contain material that is harmful or offensive to children or

sensitive viewers.

• Are flexible to adjustments as per client (NFVF) and broadcaster requests

• Display understanding of the SAFTAs and its role in the Film and Television industry

of

• Incorporate the SAFTAs identity and prominent use of the Golden Horn trophy throughout the design

• Makes use of multi-cam stage production with the live-to-air broadcast according to the broadcast

specifications of the primary broadcasters (simulcast on Mzansi Magic and SABC) appointed, as well

as suitability for multiple digital platforms (YouTube, live streaming, VoD). The duration of the

television broadcast is 120 to 150 -minute time slot for the Main Awards Show. The OB Van elements

will be the responsibility of the broadcasters. The production company will work together with the

NFVF on behalf of the SAFTAs to ensure that the event is realised. Bidder’s proposal must provide

step by step activities (sequence of events) and clearly outline what will be implemented and consider

the stakeholder’s involvement.

Submitted?

Document Comments (Yes / No)

SBD 1 (Invitation to bid) Make sure it is fully completed signed

SBD 2 (Tax Clearance Certificate) Certificate must be original and valid

SBD 3.3 (Pricing Schedule) Make sure it is fully completed and signed

SBD 4 (Declaration of interest) Make sure it is fully complete and signed

SBD 6.1 (Preference points on Make sure it is fully completed and signed

specific goals)

SBD 8 (Declaration of Bidder’s past

supply chain management Make sure it is fully complete and signed

practices)

SBD 9 (Certificate of Independent Make sure it is fully complete and signed.

Bid Determination)

1.1. The National Film and Video Foundation considers this tender and all-related information, either

written or verbal, which is provided to the respondent, to be proprietary to NFVF. It shall be kept

confidential by the respondent and its officers, employees, agents and representatives. The

respondent shall not disclose, publish, or advertise this specification or related information to any

third party without the prior written consent of NFVF.

2. Enquiries

2.1. All communication and attempts to solicit information of any kind relative to this tender should be in

writing and channeled to: Email address: [email protected]. The closing date for enquiries

is Friday, 09 October 2026.

2.2. Bidders may not contact any other NFVF employee besides contact person mentioned on

Paragraph 2.1 above on any matter pertaining to the bid from the time when bid is advertised

to the time the bid is awarded. Any effort by a bidder to influence bid evaluation, bid

comparisons or bid award decisions in any manner may result in rejection of the bid

concerned.

2.3. All the documentation submitted in response to this tender must be in English.

2.4. The Bidder should check the numbers of the pages to satisfy themselves that none are missing or

duplicated. No liability will be accepted by NFVF regarding anything arising from the fact that pages

are missing or duplicated.

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Total: r..........................................................

** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

5.2 Other expenses, for example accommodation (specify, eg. Three

star hotel, bed and breakfast, telephone cost, reproduction cost,

etc.). On basis of these particulars, certified invoices will be checked

for correctness. Proof of the expenses must accompany invoices.

The NFVF reserves the right not to accept the lowest bid, to award the bid to a purely empowerment company or require a joint venture with an empowerment company, to award the bid in whole or in part without furnishing reasons, and to conduct site visits to verify information. The bid is subject to the General Conditions of Contract (GCC) and any special conditions. The NFVF may amend bid conditions, validity period, specifications, or extend the closing date before the closing date.

Bidders must submit a valid B-BBEE certificate or sworn affidavit for preference points. Provide a company profile on letterhead listing previously serviced clients with contactable references. Submit all mandatory documents as listed in the tender document, including SBD forms, certified company registration, tax clearance, and CSD registration. For joint ventures, each party must submit separate tax clearance and CSD registration, plus a written agreement.

Stage 1 – Administrative Compliance: initial screening of bids for mandatory documents. Stage 2 – Functionality Evaluation: minimum threshold 70 points out of 100, scored on proposed project plan (30 points), detailed project plan (30 points), and other criteria such as manning schedule and timeliness. Stage 3 – Specific Goals (B-BBEE). Stage 4 – Price (30 points).