Supply, delivery and installation of 1 high mast at emoyeni 2 (CIDB 2ep or higher)

Compulsory briefing meeting: 5 October 2026 at 11h00 at Adam Kok III Building, 75 Hope Street, Kokstad (no latecomers admitted)

Tender closing date and time: 15 October 2026 at 12h00

Clarification questions deadline: 5 calendar days before closing date (10 October 2026)

Clarification responses issued: at least 11 calendar days before closing date (4 October 2026)

Bid validity period: 120 days from closing date, extendable by up to 40 days

Successful bidder must maintain bid for further 60 days from notification of award

Contract signing: within 7 days of receipt of signed contract from municipality

Technical enquiries:

• Contact: Mr T Bere
• Role: Technical (ITS Department)
• Telephone: 039 797 6600 / 039 797 6676
• Fax: 039 727 3676
• Email: [email protected]

SCM / Bidding procedure enquiries:

• Contact: Ms Andiswa Mahlaka
• Role: Budget and Treasury Office
• Telephone: 039 797 6743
• Fax: 039 727 3676
• Email: [email protected]

Submission address (bid box):

Reception Area

Adam Kok III Building

75 Hope Street

Kokstad

4700

Postal address:

Greater Kokstad Municipality

PO Box 8

Kokstad

4700

Submission method: sealed tender deposited in bid box at Reception Area, Adam Kok III Building, 75 Hope Street, Kokstad, 4700

Closing time: 15 October 2026 at 12h00

Late, telegraphic, emailed or faxed bids will not be considered

Bids must be on official forms provided (not re-typed)

Each bid in a separate sealed envelope marked with bid number GKM 13-26/27 and closing date

Returnable documents required:

• MBD 1 (Invitation to Bid): completed and signed as offer cover page
• MBD 4 (Declaration of Interest): discloses state employment or connections; false declaration disqualifies
• MBD 6.1 (Preference Points Claim): claims B-BBEE points under 80/20 system; unsigned loses points but does not disqualify
• MBD 8 (Past SCM Practices): declaration of past supply chain conduct
• MBD 9 (Independent Bid Determination): certifies no collusion or price disclosure
• Authority to Sign / Board Resolution: authorises named signatory to bind the bidder
• CSD registration report (not older than 3 months) or CSD number on MBD 1
• SARS Tax PIN or printed TCS certificate (CSD printout used if not attached)
• Proof of CIDB grading 2EP or higher
• Municipal rates clearance for company and each director (not owing >90 days) per Section J
• B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs) to claim preference points
• Joint venture agreement signed by all parties with lead partner indicated (if applicable)

Disqualification risks: any mandatory returnable omitted or unsigned; bid received after closing time; bidder or director in service of state; municipal rates owed >90 days; failure to attend compulsory briefing

Two-stage evaluation:

Stage 1 – Functionality (minimum qualifying score: 60/100)

• Company Experience: 40 points
• Key Personnel: 40 points
• Plant: 20 points

Only bidders scoring ≥60 points proceed to Stage 2

Stage 2 – Price and Specific Goals (80/20 preference point system)

• Price: 80 points
• Specific Goals: 20 points
• Goal 1 Ownership (max 10 points): 5 points for ≥50% black ownership; 5 points for ≥50% black woman ownership (verified via detailed CSD)
• Goal 2 RDP (max 10 points): 10 points for business located in KZN province (refer Section J); 5 points for business located in RSA

Technical offers scoring <60%: financial offer not evaluated

Evaluation Committee may request presentations from shortlisted bidders with ≥7 days' notice; non-attendance eliminates bid

Confidential evaluation process; committee decisions collective

Scope: Supply, delivery and installation of 1 high mast at Emoyeni 2

CIDB grading required: 2EP or higher (electrical engineering)

Contract number: GKM 13-26/27

Work type: Electrical construction / high mast lighting installation

Location: Emoyeni 2 (within Greater Kokstad Municipality area)

Detailed scope of work and specifications contained in Part C3 of bid document

No alternative bid offers permitted

Sub-contracting allowed only if stated in initial bid

Bidder identity/composition cannot change after submission

Bid structure: separate Technical Offer and Financial Offer, each submitted separately

Submission: sealed envelopes bearing bid number, reference code, and "Not to be opened before the bid opening sessions"

Pages of Technical and Financial offers must be numbered

Alterations/withdrawals: written notification before deadline; envelope marked "Alteration" or "Withdrawal"

No bid alterations after deadline

All bid preparation costs borne by bidder (including interviews if required)

Clarification requests: in writing to Ms A Mahlaka up to 5 calendar days before deadline

Clarifications issued in writing to all bidders at least 11 calendar days before deadline

No individual meetings with Contracting Authority during bid period (exclusion risk)

Site visits only permitted for compulsory briefing

Pricing: firm prices inclusive of VAT and disbursements

Price validity: minimum 90 days from date of offer

Bid price to be carried forward to MBD 1; bidders not putting prices on MBD 1 will be eliminated

No bid security, performance bond, retention or guarantee percentages specified in extracted text

Payment terms not detailed in extracted text

Financial capacity / turnover thresholds not specified

Mandatory eligibility:

• CSD registration (detailed report ≤3 months old or CSD number on MBD 1)
• Tax compliance: SARS Tax PIN / TCS certificate (or CSD verification); each JV party separate
• CIDB grading: 2EP or higher (proof required)
• Not in service of the state (directors, shareholders, spouses, children, parents)
• Municipal rates and service charges: company and each director must not owe >90 days (proof per Section J: municipal statement ≤90 days, valid lease, rates clearance certificate, affidavit for non-ratable areas, landlord letter, or affidavit explaining non-liability)
• B-BBEE: certificate (SANAS accredited) or sworn affidavit (EMEs ≤R10m, QSEs ≤R50m) to claim preference points; affidavit must contain ownership/revenue info, deponent and Commissioner of Oaths signed same date, Commissioner independent
• MBD 1, 4, 6.1, 8, 9 completed and signed
• Authority to Sign / Board Resolution attached
• Joint venture agreement with power of attorney (if applicable)
• Tender consent form (POPIA) completed

Foreign suppliers: must complete pre-award questionnaire (Part B:3)

Bid validity: 120 days from closing date, extendable by up to 40 days in exceptional cases

Successful bidder must maintain bid for further 60 days from award notification

Contract signing: within 7 days of receipt of municipality-signed contract; failure may annul award

Ethics clauses: no confidential information gathering, no unlawful competitor agreements, no influencing evaluation committee, no conflict of interest

Corrupt practices (bribes, gifts, commissions) lead to bid rejection, contract termination, funding suspension/cancellation

Unusual commercial expenses (undisclosed commissions, front companies) cause rejection/termination

Cancellation grounds: no worthwhile bids; fundamental economic/technical changes; force majeure; all compliant bids exceed budget; procedural irregularities preventing fair competition

No liability for damages from cancellation

Municipality retains ownership of all bids (except IP of successful bidder)

Bids not returned to bidders

General requirements:

• Bids in English only
• Received before deadline in sealed envelope
• No re-typing of official forms
• All corrections initialled; correction fluid prohibited
• Bidder must check page count for completeness
• Courier deliveries: special instruction to courier to deposit in tender box; municipality not responsible for late/lost documents
• No postal bids considered if received after closing; proof of posting not proof of delivery
• No electronic submissions (fax, email, telegraph)
• Bids opened in public after closing
• Prices may be made public at opening
• Multiple offers per item on photocopied pages with clear indication
• Joint ventures: lead partner indicated, power of attorney from all partners
• Successful bidder may be asked for additional documents dated ≤180 days before closing, with sworn statement of no change
• False information nullifies award

Stage 1 – Functionality (minimum 60/100):

• Company Experience: 40 points
• Key Personnel: 40 points
• Plant: 20 points

Stage 2 – 80/20 Preference Points:

• Price: 80 points
• Specific Goals: 20 points
• Ownership (max 10): 5 pts ≥50% black owned; 5 pts ≥50% black woman owned (CSD verified)
• RDP (max 10): 10 pts business in KZN (Section J proof); 5 pts business in RSA

Technical evaluation per bid dossier criteria; no other award criteria

Presentations may be requested (≥7 days notice); non-attendance eliminates bid

Financial evaluation only for bidders passing Stage 1

Confidential process; committee decisions collective