Supply and delivery of wellness day materials for tcta (RFQ 101/2026/hr&od/wellness/rfq)

Closing date: 5 October 2026 at 11:00

Clarifications deadline: 1 October 2026 at 16:00

Issue date: 28 September 2026

Delivery date: 5 November 2026

Wellness day: 13 November 2026

RFQ validity: 30 days from closing date

No briefing session or site visit is mentioned.

Enquiries (bidding procedure and technical):

• Email: [email protected]
• Telephone: not stated
• Contact person: not stated

Submission address (email): [email protected]

Delivery address:

TCTA offices

Byls Bridge Office Park, Building 9

Corner Olievenhoutbosch & Jean Avenue

Doringkloof, Centurion

Submission method: email

Submission email: [email protected]

Closing time: 5 October 2026 at 11:00

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares whether any director or shareholder is employed by the state or connected to anyone at TCTA; failure to disclose all CSD-registered companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• Fully completed Pricing Schedule as incorporated in the RFQ.
• CSD Registration Report.
• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit for EME/QSE.
• Minimum two signed reference letters on clients' letterheads, or fully completed and signed Form A detailing at least two projects.

Disqualification risks:

• Any mandatory requirement omitted or unsigned.
• Bids received after the closing time.
• Incomplete or partially completed Form A.
• Bids from persons in the service of the state, or companies with directors who are.
• Failure to provide proof of authority (e.g., company resolution) for the signatory.

Evaluation stages:

1. Mandatory compliance: bidders must submit all mandatory returnables; failure disqualifies.
2. Preference points: 80/20 system (price 80 points, specific goals 20 points).

Specific goals (B-BBEE status level points):

• Level 1: 20
• Level 2: 18
• Level 3: 14
• Level 4: 12
• Level 5: 8
• Level 6: 6
• Level 7: 4
• Level 8: 2
• Non-compliant: 0

Bidders who fail to meet specific goals are not disqualified but score 0 for that element.

Price scoring formula (80/20 system): Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.

No points awarded if the sworn affidavit does not comply with Annexure A requirements, or if the B-BBEE certificate is issued by a withdrawn verification agency.

The Trans-Caledon Tunnel Authority (TCTA) requires supply and delivery of wellness day materials for its in-person wellness day on 13 November 2026. Goods must be delivered to TCTA offices in Centurion by 5 November 2026.

Deliverables and quantities:

• A: 230 mini fitness steppers
• B: 1 freestanding photo backdrop
• C: 41 children's sports shoes/trainers (sizes per Annexure G)
• D: 41 children's t-shirts (navy blue, minimum 150 GSM, sizes per Annexure G)
• E: 5 wellness prizes (1 white cotton waffle bathrobe, 5 laminated gift bags with tissue paper, 5 massage guns)
• F: 6 rolls of small round self-adhesive stickers (700 per roll, colours: black, blue, green, orange, yellow, white; 9mm x 9mm)
• G: 230 wellness cards (A6, 105 x 148 mm, TCTA logo on front, message up to 60 words on back)
• H: 230 carry bags (non-woven polypropylene, minimum 50cm x 40cm x 20cm, navy blue/white/teal)

Key specifications:

• Fitness stepper: minimum 120 kg user capacity, two non-slip pedals, hydraulic/pneumatic resistance, LCD display showing steps and time, minimum 12-month warranty, new and unused.
• Photo backdrop: minimum 3.0m wide x 2.0m high, freestanding, matte finish, full-colour print, TCTA supplies artwork, digital proof required before printing.
• Children's shoes: breathable upper, cushioned sole, secure fastening, new and unused.
• Children's t-shirts: cotton-based, minimum 150 GSM, navy blue, ribbed crew neck, colourfast, controlled shrinkage.
• Massage guns: rechargeable, minimum 3 speed settings, minimum 4 massage heads, minimum 2 hours battery life, minimum 12-month warranty.

Company experience: minimum two signed reference letters on clients' letterheads, or fully completed Form A with at least two projects for supply and delivery of general goods and services.

Personnel: bidder must manage all personnel assigned to the project.

Company experience: minimum two signed reference letters on clients' letterheads with contactable details, or fully completed and signed Form A listing at least two projects for supply and delivery of general goods and services. Personnel: bidder must manage all personnel assigned to the project.

Pricing schedule line items: fitness stepper (230), photo backdrop (1), children's running shoes (41), children's t-shirts (41), cotton waffle bathrobe (1), laminated gift bags (5), massage guns (5), small round sticker rolls (6), wellness gift cards (230), carry bags (230), delivery cost. Prices must be firm, unconditional, include disbursements and warranty, and be shown excluding and including VAT (15%).

Pricing format: firm and unconditional prices, excluding and including VAT (15%). All prices must include disbursements and warranty.

Pricing schedule line items:

• Fitness stepper (230 units)
• Photo backdrop (1)
• Children's running shoes (41)
• Children's t-shirts (41)
• Cotton waffle bathrobe (1)
• Laminated gift bags (5)
• Massage guns (5)
• Small round sticker rolls (6)
• Wellness gift cards (230)
• Carry bags (230)
• Delivery cost to TCTA's office

Sub-total excluding VAT, VAT at 15%, total bid price inclusive of VAT.

TCTA reserves the right not to award to the highest scoring bidder if the price is not market related.

No bid security, bonds, guarantees, retention, or payment terms are stated.

CSD registration: mandatory; CSD number must be provided.

Tax compliance: SARS TCS PIN or printed TCS certificate; each party in a consortium/JV/sub-contractor must submit separate TCS certificate/PIN/CSD number.

B-BBEE: valid B-BBEE certificate issued by a SANAS-accredited verification agency, or sworn affidavit for EME (revenue up to R10 million) or QSE (revenue up to R50 million). Consolidated B-BBEE for joint ventures. Sworn affidavit must comply with Annexure A requirements (including same date for deponent and Commissioner of Oaths, Commissioner not an employee of the enterprise). No points if certificate issued by withdrawn agency.

State employment: bids from persons in the service of the state, or companies with directors who are, will not be considered.

SBD 4 requires disclosure of any relationship with TCTA employees and all CSD-registered companies linked to directors.

No CIDB grading, CIPC registration, or local content requirements are stated.

TCTA's Standard Conditions of Bid apply. TCTA reserves the right to cancel or not to award the bid. The successful bidder must sign a written contract form (SBD 7). Prices must be firm and unconditional, include disbursements and warranty. If the highest scoring bidder's price is not market related, TCTA may not award to that bidder.

TCTA's Standard Conditions of Bid apply. TCTA reserves the right to cancel or not to award. Successful bidder must sign SBD 7. Each party in a consortium/JV must submit separate bid. Proof of authority (e.g., company resolution) required for signatory.

Mandatory requirements: SBD 1, SBD 4, SBD 6.1, fully completed Pricing Schedule, CSD Registration Report, valid B-BBEE certificate or sworn affidavit (EME/QSE), and either two signed reference letters or fully completed Form A. Failure to submit any mandatory requirement disqualifies the bid.

80/20 preference point system applies. Price = 80 points, specific goals = 20 points. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Bidders must indicate how they claim points for each specific goal.