Supply and delivery of office stationery – RFQ in gauteng

Statistics South Africa

Address: Private Bag X44, Pretoria, 0001, South Africa

ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

Email: [email protected]

Telephone: +27 12 310 8911

Returnable documents:

• SBD 4 (Bidder's Disclosure): must be completed and signed. It requires disclosure of any employment by an organ of state, any relationship with employees of Statistics South Africa, any interest in related enterprises, and all CSD-registered active companies linked to directors. Failure to disclose all such companies leads to disqualification.
• The bid must be submitted before the closing time. Late submissions are not accepted.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Submitting a false or incomplete SBD 4 declaration.

Evaluation will consider:

• The bidder must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• The bidder must disclose any employment by an organ of state, any relationship with employees of Statistics South Africa, and any interest in related enterprises.
• The bidder must disclose all CSD-registered active companies linked to all directors.
• The bidder must certify that the bid was prepared independently and without collusion.
• No specific scoring split or minimum qualifying score is stated in the document.

The bidder must certify that the bid was prepared independently and without collusion, and that no consultations or agreements were made with competitors regarding the bid. The bidder must also certify that the terms of the bid have not been and will not be disclosed to competitors before the official bid opening or contract award. Any suspicious bids will be reported to the Competition Commission and may lead to administrative penalties, criminal investigation, or restriction from doing business with the state for up to 10 years.

The procurement is for the supply of office stationery, specifically pens and desk calculators, as detailed in the pricing schedule.

Returnable documents: the completed and signed SBD 3.1 pricing schedule. The bid must be submitted by the closing time of 16:00 on 05 October 2026. No other submission instructions are stated in this document.

The bid is evaluated on the basis of the firm prices submitted. Only firm prices will be considered; non-firm prices (including those subject to exchange rate variations) will be rejected. VAT at 15% applies only to suppliers formally registered as VAT vendors with SARS. No other evaluation criteria (e.g., functionality, preference points) are stated in this document.

Supply and delivery of office stationery as per the following line items:

• Item 1: Pen Energel Rollerball Black BL107-0.77 (quantity: 200) – see picture sample
• Item 2: EL-334W Desk Calculator (quantity: 60) – see picture sample

Pricing must be firm and valid for 60 days from the closing date. All line-item prices must be exclusive of VAT, with the grand total inclusive of VAT. VAT at 15% is to be charged only by suppliers formally registered as VAT vendors with SARS.

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE, CIDB) are stated in this document.

General contact:

• Email: [email protected]
• Telephone: +27 12 310 8911

Physical address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Postal address:

Private Bag X44

Pretoria, 0001

Returnable documents:

• SBD 6.1 (Preference Points Claim Form): completed, signed, and submitted with the bid to claim preference points for specific goals.
• Proof for each specific goal claimed: certified ID, company registration document, CSD full detail report, and medical certificate (for disability) as applicable.
• CIPC and ID documents with certification stamps older than 6 months are invalid and will forfeit points for specific goals.

Submission method: Not stated in the document.

Submission address: Not stated in the document.

Closing time: Not stated in the document.

Evaluation is based on the 80/20 preference point system (for requirements up to R50,000,000 including all applicable taxes).

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Total: 100 points.

Price points formula (80/20 system):

Ps = 80(1 - (Pt - Pmin) / Pmin)

Where:

• Ps = points scored for price of tender under consideration
• Pt = price of tender under consideration
• Pmin = price of lowest acceptable tender

Specific goals and maximum points (80/20 system):

• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability ownership: 2 points

Points for equity ownership are calculated as:

NEP = (NOP x EP) / 100

Where:

• NEP = points claimed/awarded for a specific goal
• NOP = maximum points allocated to that goal category
• EP = percentage of total company ownership held directly by active directors or members who are also registered owners

Bidders must indicate how they claim points for each specific goal. Failure to submit proof or documentation for specific goals with the bid means preference points for those goals are not claimed.

The document is the SBD 6.1 Preference Points Claim Form for the supply of office stationery. No technical specifications, quantities, or delivery locations are provided in this document.

The applicable preference point system is the 80/20 system (for requirements with a Rand value up to R50,000,000 including all applicable taxes). No other financial requirements (bid security, guarantees, payment terms) are stated in this document.

Bidders claiming preference points for specific goals must provide:

• For Black ownership: certified copy of ID, certified company registration document, and CSD full detail report.
• For Woman ownership: certified copy of ID, certified company registration document, and CSD full detail report.
• For Youth ownership: certified copy of ID, certified company registration document, and CSD report.
• For Disability: medical certificate from a medical practitioner registered with the Health Professions Council of South Africa (HPCSA).

CIPC and ID documents with certification stamps older than 6 months are invalid and will result in forfeiture of points for specific goals.

Bidders must complete the declaration on the SBD 6.1 form, certifying that the points claimed are true and correct. Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with any organ of state for up to 10 years, and criminal prosecution.

Definitions relevant to the tender include: 'all applicable taxes' (VAT, PAYE, income tax, UIF, skills development levies), 'tender', 'disability', 'functionality', 'price', 'rand value', 'youth' (ages 14-35, determined at closing date), 'tender for income-generating contracts', and 'the Act' (Preferential Procurement Policy Framework Act, 2000). No specific contractual terms, duration, or penalties are stated in this document.

The 80/20 preference point system applies. Price is allocated a maximum of 80 points; specific goals are allocated a maximum of 20 points. Specific goals and their maximum points: Black ownership 10, Woman ownership 5, Youth ownership 3, Disability ownership 2. Points for equity ownership are calculated as NEP = (NOP x EP) / 100. Bidders must provide proof for each specific goal claimed. Failure to submit proof means points for specific goals are not claimed.