Five-year framework for finance and internal control resources – TRANSNET port terminals (e-tender submission)

Issue date: 29 September 2026

Closing date: 28 October 2026 at 14:00

Queries deadline: 23 October 2026 at 16:00 (email to [email protected])

Validity period: 180 business days from closing date

No formal briefing will be held. Queries via email to [email protected] before 16:00 on 23 October 2026.

Technical enquiries:

• Contact: Nozipho Mdletshe
• Email: [email protected]
• Telephone: 031 308 8374 / 083 460 1135
• Address: Not stated

SCM complaints:

• Email: [email protected]

Submission address: Transnet e-tender submission portal (https://transnetetenders.azurewebsites.net/)

Submission method: Transnet e-tender submission portal (https://transnetetenders.azurewebsites.net/).

• Register on the portal using your own company profile. Log an intent to bid, then upload bid documents.
• Each upload limited to 30 MB; multiple uploads permitted.
• All pricing must be completed electronically in the eSupplier portal. Paper pricing schedules will not be accepted.
• Submit at least one day before closing to avoid technical issues; Transnet not liable for bidders' technical challenges.
• No late submissions. Each company must submit under its own profile; no submissions via another company's profile (including subsidiaries).
• For Joint Ventures, any JV party may submit using its registered profile.

Returnable documents (must be signed, stamped, dated):

• SBD 1 (Invitation to Bid)
• SBD 4 (Declaration of Interest)
• SBD 6.1 (Preference Points Claim)
• SBD 6.2 (Declaration for Local Production and Content) – if applicable
• SBD 8 (Declaration of Bidder's Past SCM Practices)
• SBD 9 (Certificate of Independent Bid Determination)
• Section 4: RFP Declaration and Breach of Law Form
• Section 6: Certificate of attendance of non-compulsory RFP Briefing (if attended)
• Section 7: Protection of Personal Information form
• Specific Goals Preference Points Claim Form
• Valid B-BBEE certificate or sworn affidavit
• Latest financial statements (signed by accounting officer or audited) plus two previous years
• CIPC letter of good standing/confirmation not older than one month from bid closing date
• Client reference letters (minimum 3 for scoring)
• Any other returnable documents per the RFP's Section 3 list

Failure to submit mandatory returnable documents by closing date results in disqualification. Missing scoring documents results in zero points for that criterion.

Evaluation stages:

• Step 1: Administrative and substantive responsiveness – on-time, complete, compliant, signed, valid returnables, financial stability.
• Step 2: Technical/functionality evaluation per discipline (minimum 70 points out of 100).
• Financial Accounting: Accreditation (CIPC good standing, letter not older than 1 month) = 15 points; Previous Experience = 85 points.
• Management Accounting: same structure: Accreditation 15, Previous Experience 85.
• Internal Control, PFMA & Assurance: Accreditation 15, Previous Experience 85.
• Big Data Analytics & Process Automation: Accreditation 15, Previous Experience 85.
• Experience scoring: More than 3 reference letters = 85; 3 = 60; 2 = 35; 1 = 10; 0 = 0. Reference letters must be dated, signed, on client letterhead, with contact details.
• Minimum qualifying score: 70 points per discipline (technical threshold). Technical scores rounded to 2 decimal places.
• Step 3: Price negotiations (if applicable) – sequential negotiation with highest-ranked bidder, then 2nd and 3rd, to achieve market-related pricing. Best and final offers (BAFO) may be requested.
• Step 4: Award and conclusion of contract. Specific Goals carry 20 points.
• Preference point system: 80/20 (price 80, specific goals 20). Specific Goals points claimed via form.

Scope: Provision of finance and internal control resources on an as-and-when basis over five (5) years.

• Four focus areas: Financial Accounting, Management Accounting, Internal Control/PFMA/Assurance, Big Data Analytics & Process Automation.
• Resources: junior and senior levels, with appropriate qualifications, certifications, and experience. Strong communication, leadership, teamwork skills.
• Typical duties: financial accounting, SAP support, management accounting, capital financial planning, internal control, PFMA and assurance, financial evaluations, big data analytics, process automation.
• Bidders may bid for one or more disciplines; submit returnables per discipline.
• Frame list will comprise 2–8 providers per discipline; appointments on rotational basis. Transnet may use providers outside the list if needed.

Key personnel requirements: resources must have appropriate qualifications, certification, and experience across four disciplines. Provide proof of similar experience in past 5 years for minimum 3 months, with at least 3 client reference letters. Reference letters must be dated, signed, on client letterhead, with client contact details. Scoring: more than 3 letters = 85, 3 = 60, 2 = 35, 1 = 10, 0 = 0. CIPC registration in good standing = 15 points.

Pricing must be completed electronically in eSupplier portal. No paper pricing accepted. Price is scored under 80/20 preference point system. Transnet may negotiate for market-related pricing, with BAFO. No other pricing schedule details provided.

Pricing: must be completed electronically in eSupplier portal electronic pricing; no paper pricing accepted.

• Price scored under 80/20 preference point system (80 points for price).
• Transnet may negotiate for market-related pricing; sequential negotiations and BAFO possible.
• Financial statements: latest (signed by accounting officer or audited) plus 2 previous years required.
• No bid security or guarantees specified.

CSD registration: mandatory unless foreign supplier with no local entity. Provide CSD number or TCS PIN.

Tax compliance: must be tax compliant, submit SARS TCS PIN or CSD number.

CIPC: registered and in good standing, letter of good standing not older than one month from bid closing.

B-BBEE: valid B-BBEE certificate or sworn affidavit required for preference points.

Employment Equity compliance.

Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET).

Not listed on Register for Tender Defaulters / Restricted Suppliers.

Disclose any relationship with Transnet employees or DPIP/FPPO.

No collusive bidding.

Bid must remain valid for 180 business days from closing. Transnet may request extension of validity; failure to respond leads to exclusion. Successful bidder must maintain validity of returnable documents for contract duration; failure may lead to termination. Transnet may cancel contract and request National Treasury to restrict supplier for up to 10 years if incorrect information furnished. Material deviations from standard terms may cause disqualification. Transnet may cancel the RFP, split awards, or negotiate sequentially.

No formal briefing session. Queries to be emailed before 16:00 on 23 October 2026. Complaints via [email protected]. No canvassing of Transnet employees. Collusion leads to disqualification. Transnet may modify scope, split award, cancel RFP, validate information. Validity 180 business days. DPIP/FPPO disclosure required. POPIA consent.

Mandatory: CIPC registration in good standing (letter not older than 1 month from closing). Proof of similar experience in past 5 years for minimum 3 months, with at least 3 client reference letters (dated, signed, on letterhead, with contact details). Employment Equity compliance. Security clearance may be required. Tax compliance and CSD registration required.

Technical evaluation per discipline: 15 points for CIPC accreditation (good standing, not older than 1 month), 85 points for previous experience (based on number of reference letters). Minimum 70 points required to proceed. Specific goals 20 points. Price negotiations sequential with BAFO.